PowerPoint ® Users Guide. Click a hyperlink to go to the corresponding topic. Press the ESC (escape) key at any time to exit the presentation. Introduction

PowerPoint®

Users Guide

Click a hyperlink to go to the corresponding topic. Press the ESC (escape) key at any time to exit the presentation.

Introduction

Planning and Creating a Presentation

Tips for Easy-to-Follow Slides

Starting PowerPoint

Exploring the PowerPoint Window

Opening and Saving a Presentation

Working with the Slide Master

Working with Text Boxes

Working with Graphics

Working with Charts

Working with Sounds

Working with Movies

Working with Hyperlinks

Working with Animation

Applying Slide Transitions

Working with Slides

Other PowerPoint Tools

Printing a Presentation

Viewing a Presentation

Using PowerPoint Help

Tips for Delivering Your Presentation


Introduction to Student Presentation Builder

• The best way to learn how to do something is to do it. This is the basis of Student Presentation Builder.

• Instead of listening to a lecture, you can learn by planning, organizing, creating, and presenting a multimedia slide show covering an assigned lesson from your textbook.

• In addition to learning the course material, you will be gaining valuable experience working with other students, using Microsoft PowerPoint, and improving your public-speaking skills.


Introduction to Student Presentation Builder

• Everyone has varying degrees of experience using Microsoft PowerPoint. If you have never used PowerPoint, the step-by-step instructions provided in this guide will help you create presentations in no time.

• If you are a more experienced PowerPoint user, you can use this guide as a reference to help you with specific problems.

• No matter your experience with PowerPoint, this guide provides tips for creating more effective and engaging slide shows.


• The process of planning and creating a presentation is similar to the writing process you use to compose an essay or research paper.

Planning and Creating a Presentation

• However, presentations offer many advantages. PowerPoint allows you to incorporate pictures, sounds, movies, and animation effects that bring your information to life. You can even link your presentation to a related Web site.


• To plan and create an effective presentation, follow these steps:

Planning and Creating a Presentation (cont.)

– Prewriting: Brainstorm, freewrite, or draw a cluster diagram to form ideas and establish your lecture notes. Also, list any potential multimedia elements (graphics, maps, movies, sound, and Web sites) you might like to include.

– Drafting: Review your notes from the prewriting activity and begin writing the lecture notes for your presentation. These brief, bulleted points are more effective than lengthy sentences and paragraphs. Be sure to note where you want to incorporate multimedia elements.


– Revising: Read your draft out loud. Look for ways to make it clearer, more precise, and interesting. Have you included all of the necessary details? Do your points flow logically? Is there a media element that would emphasize your point and bring life to your presentation? Do not worry about spelling and grammar at this point.


– Editing/Proofreading: Check your lecture notes for grammar, spelling, punctuation, and capitalization. It is a good idea to use a variety of resources–a dictionary, a thesaurus, a spell checker, and your classmates in this step. If you have created any of your own graphics, be sure to proof them as well.


– Constructing: In this step, you’ll incorporate your lecture notes and multimedia elements into a presentation. Use the step-by-step instructions provided in the Guide to Using PowerPoint to help you construct an interesting and informative slide show.


– Testing: Run through your presentation from start to finish to make sure everything works properly. The potential for error is greater in a presentation than in an essay or research paper, so be sure to test your presentation several times before you present it. Also be sure to do a trial run on the equipment you will be using when giving your presentation, especially if you are unfamiliar with it.


– Use brief, bulleted points. Lengthy sentences and paragraphs are difficult to read on a computer screen and might lose the audience’s attention.

– Be sure your font size is large enough for the entire audience to read easily. A commonly used font size in PowerPoint presentations is 28 points.

– Choose one or two transitions and use them consistently throughout your presentation.

• Easy-to-follow slides are the key element of an effective presentation. To create slides that are logical and hold the attention of your audience, follow these steps:



– Use consistent fonts and colors throughout your presentation. Too many fonts and colors may distract your viewers. Keep it simple.

– Keep some blank space on every slide. Don’t clog up your slides with too many lecture notes and graphics.



– Pay attention to line breaks. Avoid jagged margins and sentences in which a single word wraps to a new line.

– Make sure your graphics arelarge enough to be read by your entire audience.

– Do not distract your audiencewith too much visual information when using audio. If they have too much to look at, chances are they won’t pay attention to the sound.

– Utilize animation to help emphasize points. Introducing key points one at a time will improve your audience’s ability to remember each point.



• To launch PowerPoint, follow these steps:

Starting PowerPoint

– Click the Start button in the Windows Taskbar.

– Point to the Programs folder.

– Click Microsoft PowerPoint.

– The PowerPoint dialog box, which allows you to create a new presentation or open an existing one, will appear on your screen.Select the appropriate option and click OK.


• The PowerPoint window provides many menus, toolbars, and buttons to help you create a presentation more effectively and efficiently.

Exploring the PowerPoint Window

• PowerPoint also allows you to customize the menus and toolbars to your liking.

• The following slides outline the default buttons and toolbars in the PowerPoint window.


View buttons: The view buttons allow you to view your presentation in a variety of ways.

Menu bar: The menus located in the PowerPoint menu bar list the commands available in PowerPoint.

Title bar: The title bar, located at the top of the document window, displays the name of the PowerPoint file that is currently open.

Exploring the PowerPoint Window (cont.)

Minimize, Restore, and Close buttons: Use these buttons to hide, display, and close your presentation or PowerPoint.

Standard toolbar: The Standard toolbar provides shortcut buttons for common tasks, such as opening and saving a document.

Formatting toolbar: The Formatting toolbar provides shortcut buttons for formatting commands such as font size and text alignment.

Drawing toolbar: The Drawing toolbar provides shortcut buttons for drawing commands such as inserting a picture and changing the color of text.



• The Normal View button divides your document window into three panes–the outline pane, the slide pane, and the notes pane.



• The Outline View button displays the same three panes, but with the outline pane enlarged. Use the Outline View when you are planning and organizing your presentation.



• The Slide View button displays the same three panes, but with the slide pane enlarged. Use the Slide View when you are constructing your presentation.



• The Slide Sorter View button displays thumbnails, or miniature views, of all of the slides in your presentation on the same screen. Use the Slide Sorter View when you are adding, deleting, or moving slides.



• The Slide Show View button allows you to run your presentation.


• To create a presentation, you must first open the Student Presentation Builder template.

Opening and Saving a Presentation

• You should then save the template with a unique name in the assigned directory. This will ensure that you do not overwrite the template or risk having a classmate overwrite your presentation.


Opening and Saving a Presentation (cont.)

• To open the Student Presentation Builder template file, follow these steps:

– Navigate to the appropriate directory.

– Select the template file and click Open.

Opening the Template

– Click the Open button in the Standard toolbar.



• To save a presentation, follow these steps:

Saving a Presentation

– Click the File menu and select Save As.

– Type a new name for your file and navigate to or create a directory as assigned by your instructor.

– Click the Save button.



• To open a saved presentation, follow these steps:

– Navigate to the directory where your presentation is saved.

– Select your presentation and click Open.

Opening a Saved Presentation

– Click the Open button in the Standard toolbar.


• The Slide Master is a special slide that helps you work more efficiently.

Working with the Slide Master

• Instead of making the same change to each slide in your presentation, you can make the change once on the Slide Master, and the change will be reflected throughout the rest of your presentation.

• For example, imagine you have just completed a 15-slide presentation and decide your background on each slide is too dark. You can lighten the background on the Slide Master, and the change will be reflected on all 15 slides.


Working with the Slide Master (cont.)

• To modify the Slide Master, follow these steps: – Click the View menu, point to Master, and select

Slide Master.

– Make your changes to the Slide Master.

– Click the Close button that appears on the Master toolbar to apply your changes.


Working with the Slide Master (cont.)

• Sometimes you may wish to create a slide that doesn’t use the background from the Slide Master. To omit the background graphic, follow these steps: – Click the Format menu and select Background.

– Check the box labeled “Omit background graphics from master.”

– Click the Apply button.

• WARNING: Do not click the Apply to All button–this will remove the background from all slides in the presentation.


• Each slide in the Student Presentation Builder template file includes text boxes for your lecture notes.

Working with Text Boxes

• Depending on the content of the slide, you may need to resize, move, or delete these text boxes or add a new text box.

• Also, depending on how you want your text to appear, you may need to change the formatting in the text box; for example creating indents or adding bullet points.


Working with Text Boxes (cont.)

• To resize a text box, follow these steps:

Resizing, Moving, and Deleting a Text Box

– Hold down the Shift key and click the text box.

– Click and drag one of the square “handles” to change the width of the text box.

– To deselect the text box, click anywhere outside the box or press the Escape (Esc) key.



– Use the arrow keys on your keyboard to move the text box to the desired position.

– To deselect the text box, click anywhere outside the box or press the Escape (Esc) key.


• To move a text box, follow these steps:




• To delete a text box, follow these steps:



– Press the Delete (Del) key on your keyboard.



• To insert text on your slide, you must first insert a text box. To insert a text box, follow these steps:

Inserting a Text Box

– Click the Insert Text Box button in the Drawing toolbar.

– Type your text. If you are typing lecture notes, you might want to add bullet points to make your slides more readable. To add bullet points, click theBullets button .

– To deselect the text box so you can move on to something else, click anywhere outside the text box.

– Drag the mouse pointer to create a text box.


– Highlight the text you wish to indent.

– Drag the upper indent marker to indent the first line of a paragraph.


• Instead of using the space bar or a tab to indent lines or paragraphs in a text box, you can adjust the ruler so indents occur automatically. To set paragraph indentations, follow these steps:

Indenting Paragraphs in a Text Box

– Drag the lower indent marker to indent the other lines in a paragraph.


– Highlight the text you wish to format.

– Click the Format menu and select Font.

– Select the desired options in the Font dialog box.


• You can enhance your presentation by formatting the text in your text boxes. To format text in a text box, follow these steps:

Formatting Text in a Text Box

– Click OK.


• There are many ways to bring your presentation to life. One way to emphasize the points in your lecture notes is to add graphics, such as maps and charts.

Working with Graphics

• The Student Presentation Builder includes many of the graphics found in your textbook.

• In addition, you can insert images from the Microsoft Clip Art Gallery as well as your own scanned photos and graphics.


Working with Graphics (cont.)

• To insert a Student Presentation Builder graphic or your own graphic on a slide, follow these steps:

Inserting a Graphic

– Click the Insert menu, point to Picture, and select From File.

– Navigate to the appropriate directory on the hard drive of your computer.

– Click the appropriate graphic.

– Click Insert. Don’t worry if the graphic is not the exact size you need–you will learn how to resize graphics soon.



• To insert an image from the Clip Art Gallery, follow these steps:

Inserting an Image from the Clip Art Gallery

– Click the Insert Clip Art button in the Drawing toolbar.

– Click the appropriate category.

– Click the image you wish to insert.

– Click the Close button in the upper-right corner of the window.



• To resize a graphic, follow these steps:

Resizing, Moving, and Deleting a Graphic

– Click the graphic to select it.

– Click and drag one of the four corner “handles” to resize the graphic.

– Click one of the four middle “handles” to stretch the image.

– To deselect the graphic, click anywhere outside the image or press the Escape (Esc) key.



• To move a graphic, follow these steps:



– Use the arrow keys on your keyboard or drag the graphic with your mouse to move it to the desired position.

– To deselect the graphic, click anywhere outside the image or press the Escape (Esc) key.

• To delete a graphic, follow these steps:






• WARNING: Be careful when stretching a graphic. For example, stretching a map will make it inaccurate in scale.


• Charts are one of the most effective ways to display numbers and statistics.

Working with Charts

• PowerPoint provides an easy-to-use tool to quickly create professional-looking charts.


Working with Charts (cont.)

• To create a chart, follow these steps:

Creating a Chart

– Click the Insert menu and select Chart. A datasheet with sample data appears.

– Replace the sample data with your own information.


Creating a Chart

– To choose a different type of chart click the Chart menu and select Chart Type. Click the chart type and chart sub-type you wish to use and then click OK.



Creating a Chart

– To format your chart click the Chart menu and select Chart Options. Adjust the chart format in each of the tabs and then click OK.

– Click a blank area on the screen or press the Escape (Esc) key to return to the slide.

– Simply double-click on the chart to make additional changes.



• PowerPoint allows you to enhance the impact of your chart by applying chart effects.

• With chart effects you can animate and highlight certain portions of your chart. For example, instead of having your entire pie chart appear at once, you could have each slice of the pie appear individually.


Adding Chart Effects



• To add chart effects, follow these steps:

Adding Chart Effects

– Click on the chart to which you wish to add effects.

– Click the Slide Show menu and select Custom Animation.

– Click the Chart Effects tab.

– Click the Introduce chart elements drop-down arrow and select which element you wish to animate.

– Click the Entry animation and sound drop-down arrow and select an effect.

– Click Preview to preview your chart effects.

– Click OK.


• Another way to enhance your presentation is to add sounds, such as famous quotations.

Working with Sounds

• There are numerous methods to insert sounds into your presentation.

• The two most common methods are described on the following slides.


Working with Sounds (cont.)

• The Student Presentation Builder comes with two speaker buttons, one to turn on sound and one to turn it off.

Attaching a Sound to a Graphic

• These buttons match the navigation buttons on the template file. Attaching sounds to these buttons will give your presentation a more professional look than using the default PowerPoint speaker button.

• You may use the steps on the following slides to attach sound to any graphic.



• To attach a sound to a graphic, follow these steps:




– Click the Speaker.gif file.

– Click Insert.

– Move the speaker button to the desired location on your slide.

– Right-click on the speaker button and select Action Settings.


– Click the Play sound drop-down arrow to view a list of built-in sound clips.

– Click on the sound you wish to insert. If the sound you want does not appear in the list, click Other Sound, which appears at the bottom of the list. Navigate to the appropriate directory on the hard drive of your computer, and click the sound of your choice.

– Click OK. – If you wish to remove the sound, simply delete

the graphic to which the sound is attached.


– Click the Play sound check box.




• To play a sound automatically during a slide transition, follow these steps:

Playing a Sound Automatically

– Click the Slide Show menu and select Slide Transition.

– Click the Sound drop-down arrow to view a list of built-in sound clips.

– Click on the sound you wish to insert. If the sound you want does not appear in the list, click Other Sound, which appears at the bottom of the list. Navigate to the appropriate directory on the hard drive of your computer, click the sound of your choice, and click OK.

– Click Apply.




• To remove a sound during a slide transition, follow these steps:



– Click the Sound drop-down arrow to view a list of built-in sound clips.

– In the Sound drop-down menu click [No Sound].

– Click Apply.



Stopping a Sound

• If your presentation includes a lengthy sound clip, you may wish to be able to stop the sound before it is finished playing. To do this, insert the speaker off button provided in the Student Presentation Builder.



– Click the Speaker off.gif file.

– Click Insert.



Stopping a Sound

– Move the speaker off button to the desired location on your slide.

– Click the Play sound check box.

– Click the Play sound drop-down arrow and select [Stop Previous Sound].

– Click OK.

– Right-click on the speaker button and select Action Settings.


• Today’s technology, such as digital video cameras and Web cams, makes it easy for you to create video files for your computer.

Working with Movies

• If you have access to this technology, it is easy to incorporate these video files into your presentation.

• PowerPoint supports many common movie formats such as .avi, .mpg, and .mpeg.


Working with Movies (cont.)

• To insert a movie, follow these steps:

Inserting a Movie

– Click the Insert menu, point to Movies and Sounds, and select Movie from File.


– Click the movie file you wish to insert.

– Click OK.

– A prompt will appear asking if you want your movie to play automatically. Select the appropriate response.



• To resize a movie, follow these steps:

Resizing, Moving, and Deleting a Movie

– Click the movie to select it.

– Click and drag one of the four corner “handles” to resize the movie.

– To deselect the movie, click anywhere outside the movie or press the Escape (Esc) key.

• WARNING: Clicking and dragging one of the four middle “handles” will stretch the movie out of proportion.



• To move a movie, follow these steps:

Resizing, Moving, and Deleting a Movie


– Use the arrow keys on your keyboard to move the movie to the desired position.

– To deselect the movie, click anywhere outside the movie or press the Escape (Esc) key.

• To delete a movie, follow these steps:




• In addition to the Microsoft Clip Art Gallery and the graphics that are included on the Student Presentation Builder CD-ROM, you can create simple graphics using the AutoShapes feature in PowerPoint.

Working with AutoShapes


Working with AutoShapes (cont.)

• To create an AutoShape, follow these steps:

Creating an AutoShape

–Point to the category of AutoShape you want.

–Click the AutoShape you wish to create.

–Drag the cursor to draw your AutoShape.

–To deselect the AutoShape, click anywhere outside the shape or press the Escape (Esc) key.

– Click the Insert AutoShape button in the Drawing toolbar.


– To deselect the AutoShape, click anywhere outside the shape or press the Escape (Esc) key.


• To resize an AutoShape, follow these steps:

– Click the AutoShape you wish to resize.

– Click and drag any of the “handles” to resize the AutoShape.

Resizing, Moving, or Deleting an AutoShape



• To move an AutoShape, follow these steps:


– Click the AutoShape you wish to move.

– Use the arrow keys on your keyboard or drag the AutoShape with your mouse to move the AutoShape to the desired position.




• To delete an AutoShape, follow these steps:


– Click the AutoShape to select it.





• To format an AutoShape, follow these steps:

– Click the AutoShape to select it.

– If you want to change the fill color, click the arrow to the right of the Fill Color button in the Drawing toolbar and select your desired color or effect.

– If you want to change the outline color, click the Line Color button in the Drawing toolbar and select your desired line color and pattern.

– If you want to add text to an AutoShape, simply type the text.



• Hyperlinks allow you to navigate through your presentation. They also enable you to expand the information available in your presentation by linking to Web sites. However, the computer you are using to run your presentation must have an Internet connection to link to a Web site.

Working with Hyperlinks

• NOTE: The Student Presentation Builder template includes navigation buttons in the lower-right corner of each slide. These buttons are preset with hyperlinks to the previous and next slides.


Working with Hyperlinks (cont.)

• To link to another slide, follow these steps:

Linking to Another Slide

– Select the text or object you wish to link.

– Click the Slide Show menu and select Action Settings.

– Click the Hyperlink to radio button.

– Click the Hyperlink to drop-down arrow and select Slide.

– Select the slide you wish to link to and click OK.

– Click OK.


Working with Hyperlinks (cont.)

• To link to a Web site, follow these steps:

Linking to a Web site

– Select the text or object you wish to link.

– Click the Slide Show menu and select Action Settings.

– Click the Hyperlink to radio button.

– Click the Hyperlink to drop-down arrow and select URL.

– Type the address of the Web site and click OK.

– Click OK.


Working with Animation

• Animation effects provide yet another way for you to make your presentation more effective.

• They add movement, making your presentation more interesting.

• They also help you direct the focus of your audience.

• Instead of having five separate pieces of information appear on the slide at once, you can animate them to appear one at a time.


Working with Animation (cont.)

• To apply animation, follow these steps:

Applying Animation

– Select the object you wish to animate, such as a text box or graphic.

– Click the Slide Show menu and select Custom Animation.

– Click the Effects tab and click the Entry animation and sound drop-down arrow to view a list of animation effects.



Applying Animation

– Click the effect you wish to use. With some animation effects a second drop-down box will appear to the right of the list, allowing you to further customize your animation.

– If the object you are animating is a text box, click the Introduce text drop-down arrow and select how you wish the text to appear. Click the Grouped by check box if you want the text to appear one paragraph at a time.

– Click Preview to preview your animation. – Click OK.



• If you have several objects on the same slide that you have animated, you may set the order in which they appear and whether they appear automatically or with a mouse click.

Organizing Your Animation



• To organize your animation, follow these steps:

Organizing Your Animation

– Select any of the animated objects.

– Click the Slide Show menu and click Custom Animation.

– Click the Order & Timing tab. A list displaying the animation order of the objects appears.



Organizing Your Animation– If you wish to change this order, click the list item to be

moved and click the up and down Move arrows.

– To designate whether an object animates automatically or with the click of your mouse, click the list item and select the appropriate option in the Start animation box.

– Click Preview to preview your animation.

– Click OK.


• Slide transitions add to the visual appeal of your presentation by creating a flow from one slide to the next.

Applying Slide Transitions

• The template file included in your Student Presentation Builder software uses one transition throughout the slide show; however, you may change this transition on all or selected slides.


Applying Slide Transitions (cont.)

• To add a slide transition, follow these steps:

Adding a Slide Transition

– Click the Slide Sorter View button to switch to Slide Sorter View.

– Choose the slide to which you wish to add a transition and click on it. If you would like to add a transition to more than one slide, hold down the Shift key and click each slide you wish to select.


– Click the Effect drop down arrow to display a list of slide transitions.


Adding a Slide Transition


– Click the transition you wish to use. You will see a preview of the transition in the Effect area of the dialog box.

– You may change the speed of the transition by clicking the Slow, Medium, or Fast radio button.

– Click the Apply button to apply the transition only to the selected slide(s). Click the Apply to All button to apply the transition to all slides in the presentation.



• You may wish to have an audio clip play automatically when a slide appears on the screen. For example, a portion of the “I Have a Dream” speech could play automatically on a slide containing a picture of Dr. Martin Luther King, Jr. Use the audio transition feature to accomplish this task.

Adding an Audio Transition



• To add an audio transition, follow these steps:



– Choose the slide to which you wish to add an audio transition and click on it.


– Click the Sound drop-down arrow to display a list of built-in sound clips.


Adding an Audio Transition– Click the sound you wish to

insert. If the sound you want does not appear in the list, click Other Sound, which appears at the bottom of the list. Navigate to the appropriate directory on the hard drive of your computer, click the sound of your choice, and click OK.


– Click Apply.




– If you wish to remove the sound, follow steps 1 through 3. In the Sound drop-down menu click [No Sound], and then click Apply.

– WARNING: Do not click the Apply to All button–this will add the sound to all slides in the presentation. If you accidentally click Apply to All, click the Undo button .


• The Student Presentation Builder template file includes 15 slides. However, you can add and delete slides depending upon the length of your presentation.

Working with Slides


Working with Slides (cont.)

• When you need to add a slide to your presentation, you will want to duplicatean existing blank slide.

• To add a slide, follow these steps:

Adding a Slide

– Make sure the slide you wish to duplicate is displayed on your screen.

– Click the Insert menu and select Duplicate Slide. The slide that now appears on your screen is the new slide.

• By duplicating an existing slide, the navigation buttons and text placeholders used in the template will be available on the new slide.



• To copy a slide or group of slides, follow these steps:

Copying a Slide or Group of Slides


– Click the slide you wish to copy. If you want to copy a group of slides, hold down the Shift key and click each of the slides. The selected slide(s) will be highlighted with a dark border.


– Click the Edit menu and select Copy.


Copying a Slide or Group of Slides

– Click where you want to copy the slide(s). A vertical line will appear to show where the slide(s) will be pasted.

– Click the Edit menu and select Paste.



• To move a slide or group of slides, follow these steps:

Moving a Slide or Group of Slides


– Click the slide you wish to move. If you want to move a group of slides, hold down the Shift key and click each of the slides. The selected slide(s) will be highlighted with a dark border.

– Click the Edit menu and select Cut. – Click where you want to copy the slide(s). A vertical

line will appear to show where the slide(s) will be pasted.

– Click the Edit menu and select Paste.



• To delete a slide or group of slides, follow these steps:

Deleting a Slide or Group of Slides


– Click the slide you wish to delete. If you want to delete a group of slides, hold down the Shift key and click each of the slides. The selected slide(s) will be highlighted with a dark border.

– Press the Delete (Del) key.


Other PowerPoint Tools

• PowerPoint offers too many useful tools to include in this brief guide. However, the following tools may be especially helpful when creating a Student Presentation Builder slide show.

• Experiment with PowerPoint on your own to discover additional helpful tools.


Other PowerPoint Tools (cont.)

Undo Actions

• The Undo command allows you to cancel recent actions if you make a mistake or change your mind. Click the Undo button to undo an action. By default, PowerPoint remembers your last 20 actions.



• PowerPoint will automatically check your spelling as you type, indicating misspelled words with a wavy underline. It is also a good idea to run the Spelling tool when you are finished creating a presentation. To do this click the Tools menu and select Spelling.

Check Spelling

• NOTE: Do not rely on the PowerPoint Spelling tool as your only spell-check. You should also read through your presentation carefully, checking for spelling and grammar errors. It is a good idea to have someone else proofread your presentation as well.



Align and Distribute Objects

• One way to give your presentation a professional appearance is to make sure that objects on a slide are aligned and evenly distributed.

• Click the button on the Drawing toolbar, point to Align or Distribute, and select the action you wish to perform.

• To do this, select the objects to be aligned or distributed by holding down the Shift key as you click each object.



Rotate Objects

• Text boxes and AutoShapes can be rotated in PowerPoint. To do this, select the object you wish to rotate and click the Rotate button on the Drawing toolbar. Then grab one of the circular “handles” and rotate the object to the desired position.



Add WordArt

• The WordArt tool allows you to create special text effects, such as 3-D or curved text. To create WordArt text, click the WordArt button on the Drawing toolbar. Select a WordArt style and click OK. Type and format your text and click OK.



Notes

• You can include notes in the Notes pane of each slide in a PowerPoint presentation. You can print these notes to help you remember key points as you give your presentation, or you may print your notes for your audience.


• In some cases you may need to print all or part of your presentation. For example, you may want to proofread your lecture notes on paper or provide handouts for your audience.

• PowerPoint gives you several options for printing presentations.

• You can print one slide at a time, or you can print up to nine slides on a single sheet of paper. You can also choose to print your slides in color or in black and white.

Printing a Presentation


• To print a presentation, follow these steps:

– In the Print Range box, select the slides you wish to print.

– In the Copies box, enter the number of copies you wish to print.

– Click the Print what drop-down arrow to display a list of options and select the desired option.

Printing a Presentation (cont.)

– Click the Print button on the Standard toolbar.


– If you wish to print handouts, choose the desired options in the Handouts box.

– Click the Color/Grayscale drop-down arrow to display a list of options and select the desired option.

– Make sure the Frame slides option is checked.

– Click OK.

Printing a Presentation (cont.)


• You will want to view your slide show several times before you actually present it in front of an audience.

• As you view the show, pay attention to animation, slide transitions, and readability.

• Review the Tips for Easy-to-Follow Slides section of this guide.

Viewing a Presentation


Viewing a Presentation (cont.)

• To view the slide show, follow these steps: – Press the Home key on your keyboard to go to the first

slide in the presentation.

–Click the Slide Show button .

– Press the Space Bar, down arrow, Enter, Page Down (PgDn) key, or the letter N to display the next item on a slide. Clicking the left mouse button also displays the next item. If the last item is already displayed, the program will display the next slide.

– Use the Backspace key, up arrow, Page Up (PgUp) key, or the letter P to move to the previous item on a slide. If no items appear on a slide, the program will go to the previous slide.


– Click the Navigation button, which appears in the lower left corner of every slide, to display the Navigation menu. You may use this menu to navigate to a specific slide, change your pointer to a pen to highlight key points in your presentation as you go, and access the PowerPoint help system.

– Press the letter B to display a black screen. Press it again to view the current slide.

Viewing a Presentation (cont.)

– Press the Escape (Esc) key on your keyboard to exit the presentation.


• This guide provides basic instructions for many common PowerPoint tasks. However, PowerPoint provides an in-depth help system covering all aspects of the program.

• If you do not find the information you need in this guide, try accessing the PowerPoint Help system.

Using PowerPoint Help


Using PowerPoint Help (cont.)

• To access the PowerPoint help system, follow these steps:

– Type your question and click Search. – Click the Help topic you would like to explore from the

list that appears.

– Click the Help button on the Standard toolbar. The Office Assistant will prompt you to type a question.

– Click the Close button to exit the Help system. – Click a blank area on the screen to return to the slide.


• NOTE: If the Office Assistant option is turned off, you will enter directly into the Help system. Click the Contents tab to browse Help topics or click the Answer Wizard tab to type a question.

Using PowerPoint Help (cont.)


• Your PowerPoint slide show will not be effective on its own. Your delivery of the presentation is as important as the slide show itself.

• To deliver an effective PowerPoint presentation, apply the tips on the following slides.

Tips for Delivering Your Presentation


Tips for Delivering Your Presentation (cont.)

– Practice is even more important when delivering a slide show because you must coordinate your speaking points with what is displayed on the screen.

– Refer to your notes, but do not read directly from them.

– Speak slowly enough to be understood, but not so slowly that your audience is bored.

– Speak clearly and change the tone of your voice appropriately depending on the mood of the subject. For example, don’t use an upbeat, enthusiastic tone when discussing war casualties.

– Practice, practice, practice! As with any oral presentation, you will be more comfortable and confident if you have rehearsed several times.


Tips for Delivering Your Presentation (cont.)

– It is normal to be a little nervous when presenting in front of a group of people, but try to avoid nervous gestures such as swaying and tapping your feet.

– Make sure your computer equipment is available and working properly.

– Face your audience and make eye contact. Stand to the side of your screen, but don’t turn your back to your audience.

– Adjust the volume of your voice appropriately for the size of the room and the audience.

End of Slide Show

Documents

PowerPoint ® Users Guide. Click a hyperlink to go to the corresponding topic. Press the ESC (escape) key at any time to exit the presentation. Introduction