PowerPoint template with title safe area

County of SonomaCounty of Sonoma

Capital Projects

Caroline Judy, General Services DirectorBert Whitaker, Regional Parks Director

Steve Ehret, Parks PlannerMary Booher, Principal Analyst

County of Sonoma

Capital ProjectsBudget Page 229, Binder Tab 6

• 2017-18 Budget is $89.6 million

• $ 36.7 million or 69.3% increase

• No positions included in this budget

• No Supplemental requests

County of Sonoma

General Fund vs Non General Fund Actuals History

$-

$10,000,000

$20,000,000

$30,000,000

$40,000,000

$50,000,000

$60,000,000

$70,000,000

$80,000,000

$90,000,000

$100,000,000

2007-08 2008-09 2009-10 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18

General Fund Other Expenditures General Fund Average

Actual Budget

County of Sonoma

Significant Budget Changes

• $40 million state funds for Behavioral Health Housing Unit

• Decrease of $3.3 million for completed projects

County of Sonoma

FY 17-18 Expenditure AreasCounty Admin Ce

2,137,997 2%

Detention Facilities60,100,969

67%Veterans Buildings

1,961,609 2%

Other Facilities12,203,657

14%

Regional Parks13,224,872

15%

nter

County of Sonoma

FY 17-18 Revenue SourcesGeneral Fund

5,500,000 6%

Micellaneous Revenues1,609,043

2%

Fund balance14,122,230

16%

Intergovernmental Revenues51,428,811

57%

Other Financing Sources16,969,020

19%

County of Sonoma

Declining Value of Annual Capital Funding

$-

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000

09/10 10/11 11/12 12/13 13/14 14/15 15/16 16/17

Real Value of Annual $5.5 M Capital Funding

Actual Reduced buying power due to annual escalation

County of Sonoma

Department Overview

County of Sonoma

County Administration CenterCapital Projects Completed in FY 2016-17• Light FLEET Maintenance Facility• Sheriff’s Evidence Facility• Emergency Gas Line Replacement• State of California Courthouse Coordination

o Relocation of Paulin Well to County Propertyo Bridging Documents for Secure Inmate Connectoro Water/Soil and Groundwater Mitigation Plano Storm Drain Relocation under Ventura Drive

• Hall of Justice Elevator Modernization• Fuel Cell Module Replacement• Central Plant Boiler-2 Burner Replacement• Permit Sonoma Electronic-Submittal Lobby

County of Sonoma

Adult & Juvenile Detention Facilities

Projects Completed in FY 2016-17• Adult Detention Behavioral Health Unit

o Project Establishmento Bridging Documentso Short list of Design-Build Contractors

• Accessibility Renovations C-Modular Housing Unit• Main Adult Detention Facility Roof Replacement Phase one• Main Adult Detention Facility Exercise Yard Window Repair• Main Adult Detention Facility Clothing Conveyor

Replacement

County of Sonoma

Adult & Juvenile Detention FacilitiesProjects Carrying Over to FY 2017-18• Adult Detention Behavioral Health Unit

o Selection of Design – Build Teamo Notice to Proceed for Construction

• Americans Disability Act Renovations D Modular Housing Unit

• Main Adult Detention Facility Roof Replacement Phase Two

County of Sonoma

Veterans Memorial BuildingsProjects Completed in FY 2016-17• Sebastopol Fire Sprinkler Installation• Guerneville Asbestos Abatement • Cloverdale Pool Resurfacing• Santa Rosa Structural, Roofing, and Access

Improvements• Sonoma Kitchen Modernization Design

Petaluma Kitchen Modernization Design•

County of Sonoma

Other Facilities

Projects Completed in FY 2016-17• Charles M. Schulz Sonoma County Airport

o Temporary Ticketing Terminal Structureo Temporary Waiting Structureo Firehouse Tenant Improvemento Apron Re-Striping

• Mt. Burdell Radio Communications Tower

County of Sonoma

Mark West Creek Regional Park and Open Space Preserve• New 1,000

acre park and preserve

• Acquisitions• Initial public

access• Riparian

Restoration

County of Sonoma

Regional Parks Accomplishments

• SMART Trail from Hearn Avenue to Joe Rodota Trail

• Tolay Creek property addition to Tolay Lake Regional Park

• Westside Boat Launch expansion underway• Andy’s Unity Park construction underway• Major Maintenance & ADA Projects

County of Sonoma

Regional Parks By the NumbersConstruction

$3.9M Construction Bids Awarded

$3.2M Construction Completed

7 Parks Improved

2.3 Trail Miles Added

Funding

23 Funding Sources

$5.5M Grants Secured

$1.9M Grants Pending

$560K Pledged Donations

$540K Foundation

Acquisition

1,657 Parkland Acres Added

6 Trail Easements

County of Sonoma

Regional Parks FY 2017-18 Objectives

• Construct 8 miles trails at Taylor Mountain• Open Tolay and improve Cannon Lane• Overhaul Doran Boat Launch• Construct Central Sonoma Valley Trail• Master Plan Adoptions: Maxwell, Larson,

Hood Expansion, Sonoma Valley • Acquisitions: Crane Creek Park, Russian

River Access, Carrington

County of Sonoma

How Costs are Estimated• Scope verified through design• Quantities of material measured• Unit prices used from recognized estimating manuals • Additional cost elements

o Insuranceo Prevailing Wageso General Conditions for Public Contract law

• Soft Costs inlude staff time, administrative time, architect & engineering fees, and permit fees

• Contingencies added foro unknown site conditions

• Construction costs escalated to midpoint of construction

County of Sonoma

Typical Project Cost Timeline

Preliminary Estimate

DesignConcept

DesignDevelopment

ConstructionDocuments

Bids Construction Closeout

County of Sonoma

Preliminary Estimate•Scope not well defined•Design not started•Cost based on historical data of similar work, staff time and consultant costs

•Contingencies added for site conditions, scope, and other criteria

•Total project cost estimated

County of Sonoma

Design Concept• Scope and functionality defined • Design started at conceptual• High level cost estimates • Contingencies refined• Total project cost refined

County of Sonoma

Design Development• Scope well defined• Site conditions identified• Design identifies key building systems • Estimates better defined• Contingencies refined

County of Sonoma

Construction Documents•Design complete•Design contingency removed•Contingency retained for unforeseen conditions

County of Sonoma

Bids•Final price determined for scope based upon bids

•Total project cost refined•Contingency retained for unforeseen conditions

County of Sonoma

Construction•Project change orders - costs adjusted as unforeseen conditions arise or based upon scope changes

•Contingency retained for unforeseen conditions

County of Sonoma

Closeout•Final total project cost determined•Contingency returned at completion

County of Sonoma

Factors Impacting Cost

• Professional services required• Prevailing wages• Insurance costs• Market conditions• Administrative Costs

o Public Contract Codeo Project Management Costso Administrative overhead support costs

• Counsel• Risk• Fiscal and Accounting support

County of Sonoma

Reasons for Cost EscalationConsumer Price Index and Construction Cost index measure different things. Construction cost index includes Consumer Price Index, as well as:

• Raw material costs, including shipping• Availability of Local Labor• Code changes• Unforseen Conditions

County of Sonoma

Deferred Maintenance Projected Growth

County of Sonoma

Ranking and Prioritization• Project Requests received by Departments are Ranked and

Prioritized according to Capital Project and Asset Responsibility Policy 5-2

• These criteria are:• Legal• Urgent• Active Project• Access• Consistent with Real Estate Master Plan• Economic• System• Safety• Environmental• Aesthetic

County of Sonoma

2017-18 Recommended Budget$5.5 million General Fund

Project Name 17/18 RecommendedBudget

Secure Inmate Transfer Corridor $ 2,685,000

Accessibility Projects $ 1,600,000

Main Adult Detention Facility Roof Phase 3 $ 908,000

Microwave radio equipment replacement $ 180,000

Administration Campus Redevelopment $ 127,000

County of Sonoma

Secure Inmate Transfer Corridoro Creates a secure connection for inmates to transfer from

Main Adult Detention Facility to new State Courthouseo Reduces Sheriff’s transportation costso Replace Emergency Operations Center Communications

tower

o Total Project Budget Estimate (7/1/2016) = $12,450,000o Funding currently set aside= $9,689,311

o Current Gap = $4,403,820( 2 years compounding escalation at 6% on Project Budget)

o Total Project Estimate if construction begins in 2018/19= $14,093,131

County of Sonoma

Options given Courthouse Delay• State advises delayed start of construction until June 2018. • Options for Board consideration:

o Allocate $2,685,000 in FY 17/18 as planned• Advantage – Ensures funds to meet future obligations

(interest accrues to General Fund)• Disadvantage – Other high priority projects remain

unfundedo Defer $2,685,000 allocation until FY 18/19 pending

State funding• Advantage – Frees up funding for other high priority

projects

County of Sonoma

Projects for Further ConsiderationRecommendation Rank #1

• Radio Infrastructure – Sears Point –o Project to construct new towero Improves South County public safety

• Agencies served: Sheriff, California Highway Patrol

o Reasons for ranking:• Legal & Urgent • Active: Design is complete, ready for construction• Safety

o FY 17/18 Funding Requested = $1.2 million

County of Sonoma


• Main Adult Detention Facility Cameras –o Provides increased monitoring and safety for officerso Includes audio and recording capability o Reasons for ranking:

• Urgent• Active: Phase 2 of an ongoing active project that needs to be

completed.

o FY 17/18 Funding Requested = $324,480

County of Sonoma


• Main Adult Detention Facility Security Electronics –o Provides increased monitoring and safety for

officerso Reasons for ranking:

• Legal & Urgent

o FY 17/18 Funding Requested = $360,000Future Funding needed = $1,736,000o

County of Sonoma


• Permit Resource Management Roof Replacement –o Design in FY 17/18: Evaluation of most cost

effective roofing solution to avoid short term service disruptions

o Reasons for ranking:• Legal & Urgent• Economic: Continuity of Public Service• Safety

o FY 17/18 Funding Requested - $80,000 (Design)

o Future Funding needed $836,000 (Construction)

County of Sonoma


• Main Adult Detention Facility – Dental Office Ergonomic and Safety Upgradeo Achieves compliance with California

Department of Health and Building Codeso Improves safety for employees and

inmateso Reasons for ranking:

• Legal & Urgent• Accessibility• Safety


County of Sonoma


• Tidelands Dock Repairs –o Augments capital funds in existing Tidelands

Fund to enable completion of repairso Reasons for ranking:

• Legal & Urgent• Safety• Leverage Tidelands funding

o FY 17/18 Funding Requested = $150,000o FY 17/18 Tidelands Funding = $160,000o Total Project Funding = $310,000

County of Sonoma


• County 4 C’s Child Care Center Remodel –o 43 to 52 children served; all children of income eligible familieso Lease terms: began September 2000; expires September 2018

• Project Scope to be determined: o Dry rot, siding repair, shade structure, gutter and various other

upgrades o Project was not submitted in time for Capital Improvement Plan

2017-2022 publicationo Reasons for ranking:

• Legal & Urgent• Safety

o FY 17/18 Funding Requested = $250,000o Estimated Future Funding need = To be determined at

Design

County of Sonoma


• Probation Tenant improvementso Project description: move costs to

leased space, new servers and furniture

o Reasons for ranking:• Urgent space need• Safety


County of Sonoma


• Seaview Communications Tower Removal –o Reasons for ranking:

• Legal & Urgent• Safety


• Budget costs only• Costs of project affected by site

constraints, remote location and size of tower and concrete foundation

County of Sonoma

Project summary

Rank Project Name 17/18 funding need

1 Radio Infrastructure - Sears Point $ 1,200,000

2Main Adult Detention Facility Dayroom Cameras Phase 2 $ 324,480

3Main Adult Detention Facility Security Electronics $ 2,096,000

4 Permit Sonoma Roof $ 916,000

5Main Adult Detention Facility Dental Office $ 292,000

6 Dock Repairs Bodega Harbor $ 310,000

7 4C's Child Care Center $ 250,000

8 Probation Tenant Improvements $ 100,000

9 Seaview Tower removal $ 91,000

County of Sonoma

Questions/Discussion