PowerPoint Presentations: UC Irvine Libraries Training and Organizational Development Program Cathy...
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PowerPoint Presentations: UC Irvine Libraries Training and Organizational Development Program Cathy Palmer, Head of Education and Outreach June 8, 2010
PowerPoint Presentations: UC Irvine Libraries Training and
Organizational Development Program Cathy Palmer, Head of Education
and Outreach June 8, 2010 the Good,the Bad,and the Ugly 1
Slide 2
Learning objective: By the end of todays session, participants
will be able to employ best practices (and avoid worst practices!)
when using PowerPoint for presentations. 2
Slide 3
Session outline: o What are the PowerPoint features that
audiences find most annoying? o Best practices in using PowerPoint
o Advanced PowerPoint features 3
Slide 4
What do you hate the most about PowerPoint Presentations? A.
Presenter reads the slides. B.Text is too small to read. C.There is
too much text. D.Slides are hard to see because of color choices.
E. Overly complex diagrams or charts. 4
Slide 5
Results from 2009 Annoying PowerPoint Presentations Survey:
1.The speaker read the slides to us. (69.2%) 2.Text so small I
couldnt read it. (48.2%) 3.Full sentences instead of bullet points.
(48%) 4.Slides are hard to see because of color choice. (33%)
5.Overly complex diagrams or charts. (27.9%) from
http://www.thinkoutsidetheslide.com/articles/annoying_powerpoint_survey_2009.htm
5
Slide 6
More PowerPoint annoyances o Gratuitous use of animations o Bad
clip art o Ugly pre-made templates o Others? 6
Slide 7
PowerPoint annoyances 1.Presenter reads the slides. Why? 7
Slide 8
Presenter reads the slides: 1.Fear of public speaking 2.Lack of
preparation 3.Not clear on the message they want to convey 8
Slide 9
Know your message. Do you really need to use PowerPoint? 9
Slide 10
Know your message. o Know the context. o Know the audience. o
Know the content. o Prepare, prepare, prepare! o Practice,
practice, practice! 10
Slide 11
PowerPoint annoyances 2. Text is hard to read. Why? 11
Slide 12
Avoid poor design. o Make sure the text is large enough to be
legible. o Use fonts that are easy to read on the screen. o Stick
with a simple color palate. o You dont have to use every PowerPoint
feature. Honest! 12
Slide 13
Your mantra Simple, clean, clear, concise 13
Slide 14
PowerPoint annoyances 3. There is too much text! Why? 14
Slide 15
Think of writing for the web. Krugs 3 rd law of usability: Get
rid of half the words on each page, then get rid of half of what's
left. o Leave in just enough to be clear. o Give people only what
they need. o Saying less communicates more. 15
Slide 16
But... If you do have text that you would like your audience to
read, then at least give them the gift of silence so that they can
read it without being distracted by the sound of your voice.
16
Slide 17
PowerPoint annoyances 4. Slides are hard to see. o View your
slide show on the projection screen in advance. o Prepare, prepare,
prepare! o Practice, practice, practice! 17
Slide 18
Use good design principles. o Simple, clean, concise, and
clear. o Decoration is not design. o Dont let visuals distract from
the message. o Visuals are more powerful than text. 18
Slide 19
UC Irvine Libraries Dept. of Education & Outreach Mission:
Addresses student learning developmentally and sequentially as
appropriate to the student's level and discipline in order to build
information literacy and life-long learning skills. Provides a
variety of venues, modes, opportunities, and activities in order to
recognize and accommodate different learning styles and capitalize
on the teachable moment. Actively seeks and responds to outreach
opportunities in order to have a positive influence on the academic
careers of students. 19
Slide 20
Dept. of Education & Outreach Mission: Build information
literacy and life-long learning skills Capitalize on the teachable
moment Reach out to students 20
Slide 21
Writing for Web Principles Nation Shudders at Large Block of
Uninterrupted Text 21
Slide 22
Primary Sources Out of Special Collections and into the
Curriculum Becky Imamoto Research Librarian for History Cathy
PalmerHead of Education and Outreach Steve MacLeodPublic Services
Librarian, Special Collections and Archives 22
Slide 23
What is a Primary Source? Original data, images, or artifacts
created at the time an event occurred or at a later date by a
participant in the events being studied Provide direct evidence
about events, phenomena, or a persons thoughts or actions Original
creative works Raw materials that help interpret the past
Definition can vary by discipline 23
Slide 24
PowerPoint annoyances 5. Incomprehensible charts and graphs
Why? 24
Slide 25
PowerPoint doesnt play well with complex diagrams or charts. o
Visuals are more powerful than text, but only if you can read and
make sense of them. o Distribute handouts if your audience needs to
understand complex data. o Sometimes the problem is not PowerPoint.
25
Slide 26
A spectacularly bad graphic. o Dont delete this slide! 26
Slide 27
Evaluation 1.0 Overall Value of Session to Student Very
Useful59144% Useful62146% Somewhat Useful1159% Not Useful101% No
Response00% Total1338100 27
Slide 28
Google Books Project: 18,000,000 Books 16% public domain 75%
out-of-print 9% ip 28
What else should I avoid? Fumbling with the technology. Silly
clip art. Distracting PowerPoint animation effects. 31
Slide 32
Are there other PowerPoint Dos that I should remember? o Prroof
read! o Use the notes field. o Watch the experts. o Prepare! o
Practice! 32
Slide 33
Watch the experts. Slate article: No More Bullet Points, No
More Clip Art http://www.slate.com/id/2253050/ Presentation Zen
http://www.presentationzen.com/ Ted: Ideas worth spreading
http://www.ted.com/ Edward Tufte http://www.edwardtufte.com/tufte/
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Slide 34
Advanced techniques. o Effective animations. o Number your
slides. o Use with the audience response system (i>Clickers).
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Slide 35
35 If you dont know where youre going, how will you know if
youve gotten there? Why do you need to revise the Learning
Objectives and Outcomes in order to revise the evaluation?
Slide 36
Fall 2009Writing 39C Library Introduction36 What is the most
important question you want answered today? A. How do I get help
when I need it? B. How do I find scholarly journal articles on my
topic? C. What services and resources are available from the UCI
Libraries? D. How do I find books on my topic? E. How can library
research can help me chose a topic? Writing 39C Library Research
Skills Session Outline
Slide 37
37 Uses of an ARS in Meetings Build the agenda What topic
should we address first? A. How to Handle Incidents in the Library
[Discussion] C. Hughes B. Undergraduate Perceptions of the UCI
Libraries and Librarians [Discussion] K. Ruminson
Slide 38
38 Uses of an ARS in Meetings Polling to get feedback,
especially for controversial or difficult issues The UC Library
System should begin using OCLC WorldCat instead of the MELVLY
catalog immediately. A. I agree. B. I disagree.
Slide 39
What was the most useful information you learned from todays
session? A.Prooofread your slides. B.Understand the rhetorical
context in order to prepare effectively. C.Annoying PPT practices
and how to avoid them. D.Use animations sparingly. E.Employ good
design principles in PPT. 39
Slide 40
What will you never do again when using PowerPoint for
presentations? A.Use many font types and colors. B.Read the slides
to the audience! C.Include overly complex graphics. D.Not prepare
and practice. E.Ill never do any of those things ever again!
40