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PowerPoint Presentation to AccompanyGO! with Microsoft® Access 2010

Chapter 1Getting Started with Access Databases

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Objectives• Identify Good Database Design• Create a Table and Define Fields in a

New Blank Database• Change the Structure of Tables and Add

a Second Table• Create and Use a Query, Form, and

Report• Save and Close a Database

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Identify Good Database Design

• A database is an organized collection of data—facts about people, events, things, or ideas—related to a specific topic or purpose.

• Information is data that is organized in a useful manner.

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Identify Good Database Design

• Use good design techniques when creating a new database.– Determine the information you want to

keep track of to create a new database.– Ask yourself, “What questions should this

database be able to answer for me?”– The purpose of a database is to store data

in a manner that makes it easy for you to get the information you need.

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Create a Table and Define Fields in a

New Blank Database

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Create a Table and Define Fields in a

New Blank Database

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Create a Table and Define Fields in a

New Blank Database

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Create a Table and Define Fields in a

New Blank Database

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Create a Table and Define Fields in a

New Blank Database

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Create a Table and Define Fields in a

New Blank Database• Renaming fields and changing data types

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Create a Table and Define Fields in a

New Blank Database• Adding a record to a table

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Create a Table and Define Fields in a

New Blank Database

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Create a Table and Define Fields in a

New Blank Database• Importing data to an existing Access table

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Create a Table and Define Fields in a

New Blank Database

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Change the Structure of Tables and Add a Second Table

• Deleting a table field in Design view

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Change the Structure of Tables and Add a Second Table

• Viewing a primary key in design view

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Change the Structure of Tables and Add a Second Table

• Adding a second table to a database by importing an Excel spreadsheet

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Change the Structure of Tables and Add a Second Table

• Adjusting column widths

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Change the Structure of Tables and Add a Second Table

• Printing a table

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Create and Use a Query, Form, and Report

• A query is a database object that retrieves specific data from one or more database objects—either tables of other queries.

• A form is an Access object with which you can enter data, edit data, or display data from a table or a query.

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Create and Use a Query, Form, and Report

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Create and Use a Query, Form, and Report

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Create and Use a Query, Form, and Report

• A report is a database object that displays the fields and records from a table or a query in an easy-to-read format suitable for printing.

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Create and Use a Query, Form, and Report

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Save and Close a Database• When you close an Access table, any

changes made to the records are saved automatically.

• You will be prompted to save changes to design of the table or the layout of Datasheet view.

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Save and Close a Database

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Objectives• Create a Database Using a Template• Organize Objects in the Navigation Pane• Create a New Table in a Database

Created with a Template• Print a Report and a Table in a Database

Created with a Template

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Create a Database Using a Template

• A database template contains pre-built tables, queries, forms, and reports to perform a specific task.– You do not have to create the objects.

– All you need to do is enter your data and modify the pre-built objects to suit your needs.

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Create a Database Using a Template

• Creating a new database using a template

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Organize Objects in the Navigation Pane

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Create a New Table in a Database Created

with a Template

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Print a Report and a Table in a Database Created

with a Template

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Print a Report and a Table in a Database Created

with a Template