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PowerPoint PresentationCREATING AN EFFECTIVE
by Em M. Pijl Zieber RN, BSN
Overview
• Organization• Fonts and Case• Background • Content and Bullets• Graphics• Slide Transitions• Animation• Participation• Presentation
These are my main topics. They will become my slide titles!
by Em M. Pijl Zieber RN, BSN
Organization
• General to specific• Opening slides
– Title– Introducing speakers– Commenting on purpose– Creating interest
• Main body– Intersperse with participation
• Conclusion– Summary
by Em M. Pijl Zieber RN, BSN
Fonts and Case
• Sans serif (Arial)– Not Comic Sans– Not Times New Roman
• Minimum font size: 22• Case
– Title Case (Upper and Lower) for Titles
– Sentence case for all else
by Em M. Pijl Zieber RN, BSN
Show Me!
Background
• Black or very dark background with white font
• White background with black font • Avoid
– Colored or busy backgrounds– Colored fonts
• Slide background– Relevant to topic– Same for all slides
by Em M. Pijl Zieber RN, BSN
Show Me!
Content and Bullets
• In general– Brevity (less is more)– Maximum 5 points per slide– Bullets– Hierarchical organization
by Em M. Pijl Zieber RN, BSN
Content and Bullets
• In general– A conceptual guide, not verbatim – Do not include items you
don’t plan to talk about– Consider your audience
(age appropriate, literacy)
by Em M. Pijl Zieber RN, BSN
Show Me!
Graphics
• Use– If relevant and enhance– If clear and high resolution
• Avoid– If cute– If confusing or not supportive
• Never– Use low resolution graphics– Stretch or distort pictures
by Em M. Pijl Zieber RN, BSN
Show Me!
Slide Transitions
• Avoid “Slide Transition” features– Sounds– Automatic advancement– Visual features
• Simply click• Never add “continued” (or worse,
“cont”) in a title; keep the title the same from slide to slide
by Em M. Pijl Zieber RN, BSN
Show Me!
Animation
• Avoid excessive animations– Annoying– Time consuming– Sounds are passé (only use sounds if
your hair is ‘feathered’)
• Use animations for– Linear progression through concepts– To enable guessing
by Em M. Pijl Zieber RN, BSN
Show Me!
Participation
• Lectures can be boring• Adults need to be involved in the
learning process– Ask questions– Prompt discussion– Use write-pair-share– Invite input as you go
by Em M. Pijl Zieber RN, BSN
Show Me!
Presentation
• Plan ahead– Equipment– Room– Extension cords– Pointer
• Disaster planning– Have a printed copy– Make overheads– Have handouts
by Em M. Pijl Zieber RN, BSN
Presentation
• Take cues from your PC screen• Don’t read off the overhead screen• Project your voice• Talk to your audience, not your
screen• Do not memorize or use cue cards
by Em M. Pijl Zieber RN, BSN
Presentation
• Don’t read verbatim– Add meaning– Take cues– Vamp off of bulleted points
• Provide handouts• Answer questions as you go• Prepare a few “just in case” slides• Time for questions
by Em M. Pijl Zieber RN, BSN
Show Me!
Summary
• Organization• Fonts and Case• Background • Graphics• Content and Bullets• Slide Transitions• Animation• Participation• Presentation
by Em M. Pijl Zieber RN, BSN
Questions?
• About using PowerPoint• About presentations• About required equipment
by Em M. Pijl Zieber RN, BSN
Thank you!
by Em M. Pijl Zieber RN, BSN
To End Slide Show Click Here
by Em M. Pijl Zieber RN, BSN
Show Me!
A Case for Case
• The above title is in title case (upper and lower case)
• This bullet uses sentence case• This is too small to read (12 font)
• Sans fonts, such as Arial, are best for screen reading, while Times New Roman is best for reading on paper
by Em M. Pijl Zieber RN, BSN
Back to Presentation
Title Case
Background
• Dark or black with white font• White with black font• Don’t use colored fonts• Avoid dizzying combinations• Avoid busy backgrounds
by Em M. Pijl Zieber RN, BSN
Back to Presentation
See Choosing the right colors for your PowerPoint presentation:http://office.microsoft.com/en-us/powerpoint/HA010120721033.aspx
Content and Bullets
• Bullets are a guide• Have one idea per slide• Bullets are not a way of capturing excessive content in the
form of sentences, paragraphs and entire theoretical discourses, partially because no one wants to read it but also because as people strain their eyes to read the sentence that goes on and on and on and on they get really frustrated and begin to wonder why this couldn’t have been paraphrased into something more succinct. Also, it’s annoying to have someone just read all these sentences off the screen—that’s not a presentation, that’s story time in grade school! So limit it to points and know your stuff!
by Em M. Pijl Zieber RN, BSN
Content and Bullets
• Hierarchical organization
by Em M. Pijl Zieber RN, BSN
Like This: Not This:
Content and Bullets
• Consider your audience– Who are you presenting to?– How will they use the information?– Literacy issues: Keep it simple but
don’t ‘dumb it down’– What do they already know?– Why will they be attending?– How can you make it relevant?
by Em M. Pijl Zieber RN, BSN
Back to Presentation
Creating Better PowerPoint Presentations:http://better-powerpoint-presentations.classes.cnet.com/lesson-1/
Graphics
• This is my Aunty Betty
by Em M. Pijl Zieber RN, BSN
700 x 466 resolution
Graphics
• This is my Aunty Betty
by Em M. Pijl Zieber RN, BSN
Too small; distorted on enlarging
Graphics
• This is my Aunty Betty
by Em M. Pijl Zieber RN, BSN
Distorted to make it “fit”
Graphics
• Great for a talk on snowman reproduction
by Em M. Pijl Zieber RN, BSN
Graphics
• Not so great for a talk on epidemiology
by Em M. Pijl Zieber RN, BSN
Back to Presentation
Slide Transitions
• Just click!• Avoid using the word “continued”
– Not necessary in PowerPoint– Alters appearance of title– Watch carefully now
by Em M. Pijl Zieber RN, BSN
Slide Transitions, continued
• If you have content onto the next slide, simply leave the slide title the same; don’t state “continued”
by Em M. Pijl Zieber RN, BSN
This messes up your title
Slide Transitions, cont’d
• “Cont” and “cont’d” are simply incorrect
• Note that your title is still messed up (smaller font to accommodate “cont’d”)
• Slide titles should be the same from slide to slide
by Em M. Pijl Zieber RN, BSN
So does this
Slide Transitions
• See how much better it looks when slide titles are the same?
by Em M. Pijl Zieber RN, BSN
Slide Transitions
• Ah, much better!
by Em M. Pijl Zieber RN, BSN
Back to Presentation
Animation
• The only reasons for animating text:– To show progression of concepts,
especially on a diagram– To allow for participant guessing
• To get them involved!
by Em M. Pijl Zieber RN, BSN
Back to Presentation
Participation
• Think-pair-share– Ask participants to consider how they
would approach a topic– Ask them to pair up with the person
next to them and discuss their answers
by Em M. Pijl Zieber RN, BSN
Back to Presentation
Presentation
• See the next slide for an example of the proper use of PowerPoint
by Em M. Pijl Zieber RN, BSN
PowerPoint is Evilhttp://www.wired.com/wired/archive/11.09/ppt2.html
My Dog, Katie
• Rescued• Spayed• Adjusting• Agility
This is my chocolate lab, Katie. I rescued her from certain death at the
pound. I had her spayed and vaccinated as soon as possible.
Katie was shy of me at first, due to being hurt by people in the past.
However, she is warming up to me and adjusting well. She is a real
sweetheart! One thing I am excited about is starting agility classes with
her. She loves the jumps and tunnels. It’s a great way for her to
burn off that lab energy!
Presentation
• Make it interesting…by being interested in it yourself
• Graphics, fonts and animations are no substitute for poor content or a boring presentation
• Remember…telling is not teaching!
by Em M. Pijl Zieber RN, BSN
Back to Presentation
PowerPoint is Evilhttp://www.wired.com/wired/archive/11.09/ppt2.html
The End