Presented by Cindy Blair & Rob Forti

New for this Year Dictionaries for all grades for reading and writing. This

includes students in grades 3 – 5. No longer an accommodations. Ration is 1 to 5 but we recommend 1 to 1.

Contaminated State Testing Materials – no longer returned to vendor. See new requirements form and notification procedures.

Online accommodations changes – spell check added and language and content combined into one accommodation.

No seals on booklets with multiple assessments. See and train teacher about “STOP” sign.

Testing plan by paper has be reinstated. See Plan and due dates.

Security Training Modules

Web-based Texas Test Administrator Online Training Modules

www.TexasAssessment.com/TAonlinetraining

All three modules must be completed by certified campus personnel by the start of the testing window.

Procedures for maintaining the security and confidentiality of assessments are specified in the Test Security Supplement, the District and Campus Coordinator Manual, and in the appropriate test administration materials.

This training does not replace your responsibility to read and comply with all manuals.

It’s the law!

PRINCIPAL’S RESPONSIBILIT

IESReceive annual training in test security & administration

procedures Ensure that test security is maintainedOversee the implementation of the test administration process as

stated in the District and Campus Coordinator Manual (DCCM), test administrator manuals and Security Supplement

Establish in conjunction with the CTC, test administration processes specific to the campus

Oversee the training of campus personnel in cooperation with the CTC

Report any suspected violation of test security to the DTC

The following govern test security

Texas Education Code (TEC) Chapter 39, Subchapter B

Texas Administrative Code (TAC) 19 Subchapter 101, Assessment

Family Educational Rights and Privacy Act of 1974 (FERPA)

Texas Penal Code 37.10 - Tampering

General Security Information

Penalties for Prohibited Conduct

Placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term

Issuance of an inscribed or non-inscribed reprimandSuspension of a Texas educator certificate for a set term; orRevocation or cancellation of a Texas educator certificate

without opportunity for reapplication for a set term or permanently

Release or disclosure of confidential test content is a Class C misdemeanor and could result in criminal prosecution under TEC ξ39.0303, Section 552.352 of the Texas Government Code, and Section 37.10 of the Texas Penal Code.

SBEC may take any of the above action if a educator fails to cooperate with TEA in an investigation

Active Monitoring Monitoring during test administrations is the responsibility of

the test administrator, the campus test coordinator and administrators.

What is NOT active monitoring?Anything that takes the test administrator’s attention away from the students during testing. Examples include:

• Working on the computer, using cell phones, or checking email

• Reading a book, magazine, or newspaper• Grading papers or working on lesson plans• Leaving the room without a trained substitute test

administrator in the room• Leaving students unattended during meals or breaks

Secure Information

Content of the online and paper tests are secure and confidentiality must be maintained

Student Test Tickets are to be kept secure All student data in the TOMS system or entered into the

system is confidentialPasswords and user IDs are secure and should be kept

confidential. DO NOT SHARE!Any accessibility features used and written upon during the

assessment must be collected and destroyed after the completion of the test

Test tickets must be shredded after the test

BEFORE TestingEmphasize the importance of reading all

manuals and attending trainingAccount for all test materialDesignate an area with limited access to store

testing materials (includes collections and tickets)Verify the accuracy of student informationVerify testing requirements for students

receiving accommodations Verify the accuracy of test exclusions and

exceptions

DURING TestingEnsure each student receives the correct assessment, the

correct answer document (E11), and the correct testing ticket

Emphasize and verify active monitoring (test monitoring logs for administrators)

Ensure only trained certified test administrators are allowed to serve as relief personnel

Ensure all testing personnel understand that they may NOT:- provide assistance in any form- view the tests without authorization- discuss confidential student information- check for strategies

AFTER TestingNo unauthorized viewing (only TEA may permit)No scoring of student responsesShred student test tickets, scratch paper or

reference material that has been written onNo discussion of confidential student informationAccount for all test materialsEnsure an answer document has been submitted for

all students that tested – must use rosterEnsure all transcriptions from paper to online are to the correct student and complete

Testing Irregularities

Incidents resulting in a deviation from documented testing procedures are defined as testing irregularitiesThe following are viewed as a “procedural” irregularity

- improper accounting of secure materials- eligibility error- monitoring error- accommodation error- test procedural error

Testing IrregularitiesSerious Examples

Directly or indirectly assisting students with responses to test questions

Tampering with student responses

Viewing secure content unless specifically authorized

Discussing or disclosing secure test content or student responses

Formally or informally scoring student tests

Duplicating or recording test content

Falsifying TELPAS holistic ratings or STAAR Alternate 2 student responses

Fraudulently exempting or preventing a student from participating in the administration of a required state assessment

Receiving or providing unallowable assistance during the TELPAS calibration activities

Encouraging or assisting an individual to engage in the conduct described above

Failing to report to an appropriate authority any of the above

Reporting Irregularities

A test irregularity is reported to you

Assess the situation, investigate and contact the DTC

If the irregularity is ruled an incident obtain statements, fill out incident form and submit

both to the DTC

Follow up with an action plan to correct the error

Keep a copy of the incident form and statements in your testing binder

Remain calm and contact the DTC

CTCs will obtain the facts, secure any evidence and determine the necessary

steps

Statements must be typed, dated and

signed

Include a Plan of Action. Refer to District Plan of

Action

Do not discuss with anyone until cleared

by the DTC

CTCs will scan statements and

incident form to the DTC by the end of the

day the incident occurred

Testing binders are kept on campus for 5 years and are TEA auditable

Reporting & Documentation

If You become aware of any irregularities, the CTC must contact the DTC immediately with the who,

when, where, what and why.

If the irregularity is deemed an incident the following documentation is required:

Incident report including a plan of action (local form and district plan of action)

Signed statement(s) from individual(s) involved (typed, printed and signed name, role during testing, and dated)

Statements will not include names or IDs of studentsThe local disciplinary referral form used to report disciplinary actions taken against students for cheating, cell phone issues or disruptions

Security Oaths • TEA requires that everyone be trained and sign a

security oath before handling secure testing materials or participating in the administration of a state test

• A person must sign all oaths that apply to their role(s) (Test Administrator (TA), Principal, CTC, etc)

• The ability to view a test booklet for providing any oral or transcription requires additional training and completion of the addition information on the oath prior to the assessment window. All TAs will be trained in “oral” administration and sign the bottom box of the oath

Initial each line

Security Oaths

Sign and clearly print name

Must be trained and sign prior to administration. Train all due to writing prompts, 3rd grade mathematics and partial orals

Student Report CardsAll campuses must have a plan on how they will provide the

SRCs to the parents after the school year is over and in accordance with the date assigned by TEA

It is the responsibility of the campus to ensure that a copy of the SRC or the label has been placed into the student’s permanent record prior to the summer transfer date or the beginning of the next school year

Only one copy of the SRC for students will be provide by TEA. Campuses will get labels and electronic copies. The one copy from TEA is for the parents. The new SRCs are four pages each.

No SRCs will be provided from the March grades 5 and 8 administration. Use district form.

Test Date

sSTAAR3 -8

April Elementary Middle

April 10 Writing 4th Math 5th

Writing 7th

Math 8th April 11 Reading 5th Reading 8th

April 12 Make-Up/Check In Make-Up/Check In

May Elementary Middle

May 14 Math 3rd & 4th Math 5th (re-testers)

Math 6th & 7th Math 8th (re-testers)

May 15 Reading 3rd & 4th Reading 5th (re-testers)

Reading 6th & 7th Reading 8th (re-testers)

May 16 Science 5th Science 8th

May 17 Make-Up/Check IN Social Studies 8th

May 18 Make-Up/Check IN Make-Up/Check In

All materials must be return by 5:00 pm on the 12th

All materials for grade 5/8 R & M must be return by 5:00 pm on the 17th, all other materials by 5:00 on May 18th

Test DatesEOC

April Subject

April 10 English I

April 11 English I Make-Ups/Check In

April 12 English IIEnglish I Make-Ups

April 13 Make-Ups/Check In

May Subject

May 7 US History

May 8 Biology/Check In

May 9 Algebra I/Check In

May 10 Make-Up/Check In

May 11 Make-Up/Check In

If a conflict exist between the English I EOC and 8th grade math, students take the EOC and makeup the math test on the 11th.

If a conflict exist between an EOC and AP, student(s) will take the EOC first and take the AP during AP’s late window.

Important Dates

Administration Testing Plan

Additional Orders

E11 Test Administrator Training

April EOCs Mar 19 Mar 22 Mar 9 Apr 6April STAAR Mar 19 Mar 22 Mar 9 Apr 6May EOCs Apr 13 Apr 13 Apr 13 May 4May STAAR Apr 13 Apr 13 Apr 20 May 11

Time Limits

• Each test is allowed four hours (5 hours for English I and II) (unless they have extended time)

• A clock or timer must be used to monitor test time• Time starts after the test administrator has read all of the

directions and tells students: “…you may begin” or “You may now put on your headphones”

• Test administrators must communicate orally or in writing the amount of time left to test (one hour intervals then smaller increments)

• Students with extended time as an accommodation must start testing as soon as possible

• START and STOP times MUST be recorded on the seating chart for each student and for the class as a whole

• Late students must test if there is enough time left in the school day

Breaks

Breaks included in the time limit (not allowed to stop the time clock)

– Water breaks– Restroom breaks– Snack breaks– Short physical or mental breaks

Breaks NOT included in the time limit (required to stop and restart the time clock; STOP & RESTART times must be recorded on the seating chart)

– Meals– Emergency situations that significantly interrupt

testing– Consolidation– Medical breaks

Time Reporting

Gr. 3 - 5

A and/or B

Mark “O” if a student takes more than 2 hours to complete their test(s) For each subject tested

See DCCM page S-50

Gr. 6 - 8

A and/or B

Mark “O” if a student takes more than 3 hours to complete their test(s) For each subject tested

Principal Responsibilities

• Oversee training and the implementation of testadministration processes as stated in the manuals

• Attend trainings and sign oath• Ensure security and confidentiality of the tests and materials• Monitors the test administrators• Report any suspected violations to the DTC• Approve campus logistics and ensure the proper testing environment:

• Testing rooms are quiet, well ventilated and comfortable. • A “Testing- Do Not Disturb” is posted outside each room• Bulletin boards and instructional displays are covered or removed

from any location students may pass while testing• All desks used for testing are clear of books and other material not

required for the test

CTC Responsibilitie

s• Be the contact person for all test-related communications at your campus

• Plan, train and facilitate state test administrations

• Read and become familiar with all appropriate manuals

• Ensure the security of test materials

• Supervise and actively monitor testing

• Report ant testing irregularities and violations immediately to the DTC

• Supervise the verification of precoded information by campus personnel

• Account for all test material and for the accurate completion of all answer documents

• Attend test coordinator trainings and train campus test administrators

• Receive, manage and secure testing materials• Prepare answer documents for testing, this includes

checking that the student’s data is current• Coordinate all campus testing logistics• Establish and monitor testing procedures to ensure test

security• Verify appropriate score codes, test taken information

codes, testing accommodations codes, and all other coding is correct on answer documents

• Prepare and return all testing materials to the testing office• Manage TOMS (the ETS management system) for online testing• Prepare statements for incidents as necessary

Test Administrator Responsibilities

• Read the Test Administrator Manual prior to any test administrations

• Attend training conducted by your campus test coordinator • Receive secure testing materials from your campus test

coordinator• Observe all rules regarding test security and confidential

integrity of the state testing system• Prepare the testing environment (cover instructional

displays as needed)• Administer the tests in strict compliance with the directions

in the Test Administrator Manual• Supervise and actively monitor students during testing

• Do not provide any unauthorized assistance to students during testing

• Do not view the test, discuss the test, or score a student test either before, during, or after testing

• Ensure students have marked answers on the answer document

• Complete answer documents in accordance with the manual (mark score code, test version, accommodations, etc.)

• Return all testing materials to the campus test coordinator (CTC) immediately after students finish testing

• Accurately and completely fill out all required documentation for testing

• Report testing irregularities immediately to the CTC

• Prepare statements for submission to CTC if involved in a testing irregularity the day it occurs

Preparing for Test Day• Rosters

• Verify the number of students and the test they are assigned to test

• Verify accommodations assigned to students• How many special settings are needed?

(oral, computer lab settings, small group or individual)

• How will you handle a student who enrolls on testing day?

Logistics

• Who are your test administrators and where will they test?

• How many relievers are needed? (must be trained as test administrators and certified)

• How many hallway monitors are needed?• How will late arrivals be handled?

• What will you do for absent students?• How will you handle make-ups?

Logistics• What will you include in testing bins?

(pencils, highlighters, scratch paper, forms, signage, test materials, student test tickets)

• Where and when will Check-Out happen?

• There should be a binder of general testing information with the front office staff to include testing schedule, test room locations, where students are testing, any

altered schedules, etc

• Who will ensure the testing environment is ready? (instructional displays covered as needed, there

are enough desks/chairs, etc)

Logistics• Who is responsible for preparing student

accommodations?• How will TAs know which students have assigned

accommodations?• When will you provide the additional required oral

administration training? (Remember, there is a stand alone manual for Oral Administrations)

• Do you have any TAs that will need additional training for Braille, Large Print, and online testing?• Calculators (grade or accommodation), who will

clear?• Dictionaries for all grades for reading and writing?

• PreCodes• How will you and your team check for errors in

precoded information? • Which sources will you use to verify that information is

correct?• Where do you find the precodes so the process can

start as soon as possible?• Be aware of program changes such as newly identified

or exited from SPED, LEP, GT, At Risk, CTE, ED• New students or errors in the following need a new

answer document that will be hand gridded (with all information):

NamePEIMS numberDOB

Why is it important to verify precode information?

Demographic and program information affect:State Accountability

(district and campus ratings)Performance Based Monitoring Appraisal System

(Bil/ESL, CTE, ESSA, SPED)System Safeguards

(state and federal targets)Annual Measureable Achievement Objectives

(ELL Population/Title III funding)Data Validation(assessments)

Online Testing

• Have you checked your labs?• Do you have enough working headphones for each

student with TTS?• When will you print student test tickets and ensure

they are kept secure?• How will you group students in a computer lab?

• Can you test multiple grade levels? Multiple subjects? Different assessments?

MEALS

How will lunch and BIC be done?

• Student must be kept together and closely monitored during lunch

• Students must not be allowed to discuss the test

• Test materials should be collected and kept secure

Campus Procedures

Include things such as:• Check Out/In Process• Logistics• Duty Schedules• Cell Phone Policy• Testing Environment (covering instructional

material)• Time limits• BIC, Lunch, Recess, Specials• What students do after testing • Procedures for late students• Calculator procedures• Dictionary procedures

Reading Directions

• Test Administrators MUST read the Guide to the Test Administration Directions starting on page 42

or 43 (3-5)

• Test Administrators must read word for word all directions in bold following the word “SAY”

• Be aware of the different sets of directions for the various types of administrations (STAAR, Spanish,

Online). Be aware of the different callout boxes for specific subjects

What a TA can say during the assessment

• “Remember that you must record your responses on the answer document.”

• “Be sure to erase any stray marks that you might have accidentally made on

your answer document.”• “I can’t answer that for you; just do

the best you can.”

The Writing Prompt

• Any student can request to have the writing prompt read or signed to them

• It is allowable to read the entire prompt or any part of the prompt as many times as necessary

• It is allowable to read all text on the prompt page

• Not allowable to read aloud to the entire class

• Must have been trained and signed oath

Accessibility FeaturesAre test procedures and materials, they are NOT accommodations. They may be provided to all

students. It is not necessary to indicate the use of these on a student answer document.

See DCCM page O-14 or TA manual page 13 for a complete list

Do not confuse Accessibility Features with Designated Supports

Account for all materials out/in

Accommodations

Refer to the 2018 State Assessment Reference Guide for allowable accommodations and

eligibilityAccommodations for all students

must be assigned by an authorized committee (MTSS, LPAC, ARDC, or

504)

Oral Administration

FULL ORAL• all questions and answer choices • A student’s IEP/IAP may have assigned the option

to “change” level of support during the test• Students who are able to “change” level of

support based on documentation in IEP/IAP can go back and forth

• Test administrator receives a test booklet to read from

PARTIAL ORAL• Questions, answer choices, words or phrases• Students cannot change from “PARTIAL” to “ALL”• Test administrator reads over the student’s

shoulder upon the student’s request

TAs will have a stand alone manual for

administering an OA and will

require additional training

FULL and PARTIAL oral

cannot be grouped in the same testing

room

Oral Administration TA Manual

Can be found and downloaded from http://tea.texas.gov/student.assessment/manuals/

Test administrators assigned to an oral/signed administration of STAAR (partial, full or writing prompt) are required to be trained in the appropriate procedures.

TAs of “full orals” must have the Oral Administration TA manual along with the STAAR Test Administration manual

This manual specifically addresses the administration of assessments to students who meet the eligibility requirements for an oral/signed administration. Additionally, information in this manual also applies to the following administrations. • The test administrator may provide a signed

administration of the entire test for deaf and hard-of-hearing students who cannot access the text-to-speech function.

• The test administrator may read required reference materials and allowable accommodations for all students.

Use the Same Test Form (01)

• When orally administering for a “full oral” when there is more than one test form available, the test administrator must have a test booklet with the same form number as the students. Campus coordinators are responsible for distributing test booklets with the same form number. For STAAR and STAAR Spanish, form 01 is the overage in all shipments. This should be the form that is used for oral administration groupings.

• For paper versions of STAAR with Embedded Supports, there is only one form. Therefore, the test administrator and the students should automatically have the same form.

• When orally administering a “partial oral” assessment for administrations where there are more than one test form available, it is acceptable to read over the student’s shoulder.

• When orally administering a braille assessment, the test administrator should use the regular-print test booklet that is included with the shipment of braille materials. Test administrators must also refer to the specific braille instructions provided in the braille materials.

Partial Oral

Test Security• All security measures outlined in the STAAR Test

Administrator manuals must be followed. • Any type of oral administration in which the test

administrator has to view a secure state assessment requires that the test administrator sign the oath and

• the bottom section of the oath for test administrators who are authorized to view secure state assessments.

• Responding to test questions, making notes about test questions, and discussing the content of the assessment at any time are prohibited. In addition, test administrators may not write notes or calculations in a test booklet.

• Test administrators must not rephrase, clarify, or interpret any test content.

• Unauthorized verbal and nonverbal assistance may not be provided to students.

Grouping Students for a Test Administration

• An assessment may be orally administered to a small group provided that every student in the small group is eligible for an oral administration.

• Test administrators must be made aware of the reading needs of the student as well as any requirements that are documented in the student’s paperwork. • This includes, if applicable to the oral administration, understanding

the level of the student’s reading support and whether that level of reading support can change during testing, based on the documentation in the student’s paperwork.

• When reading aloud test content, the test administrator may wait to read aloud the next question and answer choices until all students are ready. Test administrators may also walk around the room and quietly read aloud the questions and answer choices to students at their own pace.

• A student who receives an oral administration may complete the assessment in a separate setting to eliminate distractions to other students and to ensure confidentiality of the test.

What may be read aloud during an Oral Administration?

• Depending on the content area, test administrators may read aloud all or only certain parts of a state assessment. Mathematics, science, and social studies: The entire mathematics, science, and social studies assessments may be read aloud to a student.

• Reading: For reading assessments (including the reading section of English I and English II), only the questions and answer choices may be read aloud. The reading selections may NEVER be read aloud to a student.

• Writing: Reference materials only. No part of the revising or editing section of a writing assessment (including the writing section of English I and English II) may be read aloud. However, reading aloud the expository or persuasive writing prompt is an allowable test administration procedure for any student who requests this assistance. For paper – reference materials only may be read to the student.

What constitutes a test questionIt is important to understand what constitutes a test question. • A test administrator must understand that any

part of the test question may be read aloud. This applies to

• words in the questions and the answer choices, • including words in graphics (e.g., table, graph, grid,

diagram, map, photograph, cartoon, or picture) and• boxed text pulled directly from a selection.

Always refer to the Oral Administration Guide

Test Administration Procedures• If a student needs all of the test questions read

aloud, the test questions must be read aloud in the order they are presented.

• For reading assessments, the student must independently read the selection first, and then the test administrator may read aloud each test question in the order presented.

• If a student is working through the assessment independently, requesting only certain words, phrases, or sentences to be read at various times, the test administrator will read aloud what the student requests when he or she requests it. No particular order must be followed.

Test Administration Procedures• Test administrators may read aloud any word,

phrase, or sentence in the test questions and answer choices as many times as needed.

• At the end of the assessment, the test administrator may go back to reread a question and its answer choices at a student’s request.

• Test administrators must be familiar with content-specific terms and symbols associated with the subject-area assessment.

• Test administrators must keep their voice inflection neutral; however, words that are boldfaced, italicized, or printed entirely in capital letters must be emphasized.

Oral Administration (DS) Code on Answer Document

• If directed to do so by the campus coordinator, the test administrator will code “DS” in the ACCOMM. Field as available on the student’s answer document or in the online system, if applicable.

Calculator Policy

• Calculators are required for the following STAAR assessments: grade 8 mathematics, Algebra I, Algebra II, and biology.

• For the math assessments the ratio is 1 to 1 Graphing Calculator

• For biology students must have access to a calculator with four-function, scientific, or graphing capability at a 1 to 5 ratio

• STAAR Online test takers must be provided with a handheld graphing calculator for math and biology with one of the above mentioned calculators

• All calculators must be “hard” cleared prior to the test and by the test administrator prior to the calculators leaving the testing room

• Calculators are not permitted for students taking the STAAR grades 3–7 mathematics assessments or the STAAR grade 5 science assessments unless the student meets the eligibility criteria for the accommodation.

Dictionaries

•Refer to TEA Dictionary Policy

•Dictionaries must be available to ALL students taking • STAAR reading

assessments, STAAR writing assessments, STAAR English I and II assessments

•Ratio 1 to 5

Answer Documents

If a student is NEW to TEXAS, it must be

marked

Students MUST fill out the test booklet number as per the directions in the manual

Prec

oded

Stu

dent

In

form

ation

will

app

ear h

ere

Gridding Score Codes, Test Taken Information, and

Accommodations The SCORE CODE field in the FOR SCHOOL USE ONLY section indicates whether a student’s test should be scored. For each content-area assessment, select only one score code. The score codes are as follows: • A = Absent • O = Other: • * = Student did not test on the

answer document for the subject indicated.

• P = Student previously achieved satisfactory performance in the subject (SSI retests only MAY).

• S = Test to be scored

Marking Accommodations

• Accommodations are marked if they are assigned to the student, not if the

student used them

• If LEP students are assigned based on language needs 1. Oral Admin., 2. Language & Vocabulary, and/or 3. Extra Time in reading or writing, that student will not be eligible for EXIT for this year

Gridding Score Codes for Combination of Paper and

OnlineGridding Answer Documents for Students in Grades 3–8 Taking a Combination of Paper and Online • For students who are testing in both

paper and online modes during the same administration, the SCORE CODE field will need to be gridded accordingly. For example, if a student is taking a STAAR reading assessment on paper and a STAAR mathematics assessment online, the asterisk (*) will need to be filled in under the “M” column in the SCORE CODE field on the answer document.

Gridding the TEST TAKEN INFO • Test administrators or other

campus personnel will complete the information by marking whether the student took an English or Spanish version of the test (grades 3–5), if the student tested (or will test) above grade level for a subject, and marking the form number (primary administrations only) in the TEST TAKEN INFO field.

Gridding Above Grade Level Info1. Complete TEST TAKEN INFO

field. 1. Complete the FORM# field for

reading. 2. Grid EOC/ABOVE GRADE for

mathematics.

2. Complete the “O” SCORE CODE for mathematics because the student did not test at this grade level for this subject (above grade level).

3. Complete the appropriate SCORE CODE for reading.

Gridding Substitution Info1. Complete the “O”

SCORE CODE because the student did not test for this subject

2. Complete the Substitute Assessment bubble.

3. Be sure that the district form is complete and a copied to Testing

Basic Transcription

Transcribed by C. Blair due to IEP on 5/14/18

Once the transcription is complete, note on the

top of the answer document name of the person that transcribed, the reason and the date

The TA can transfer/transcribe student responses onto the answer document in only the following situations: Student writes/circles responses

in test booklet Student points to the responses

in test booklet or computer screen

Student dictates or signs responses

Student writes responses on another work space or types on a word-processor

Student uses speech-to-text software to indicate responses

Hand Gridding Answer Documents

Inaccurate information may cause a delay in reporting a student’s score• Leave a space if there is a hyphen,

apostrophe or space in a student’s name

• Bubble in ALL informationDO NOT leave program or demographic information

bubbles blank. This is the only place the student’s campus is

indicated on a hand gridded answer document

Hand Gridding Answer Documents

FILL THIS INFO OUT!!!!!

RaceI- American Indian/ Alaska NativeA- AsianB- Black/African AmericanP- Native Hawaiian/ Pacific IslanderW- White1 = Yes0 = No

Ethnicity1 = Hispanic/Latino2 = Not Hispanic/Latino

ED- Economically DisadvantagedTIA- Title IMS- Migrant StudentL- Limited English Proficient - C- Current LEP including denials - M1- First Year Monitor (F in PEIMS) - M2- Second Year Monitor (S in PEIMS)B- Student is enrolled in Bilingual ProgramESL- Student is enrolled in ESL ProgramSE- Special EducationGT- Gifted & TalentedAR- At RiskCT- Career & Technical Education - 1- enrolled in a CTE course as an elective - 2- participates in CTE coherent sequence - 3- participates in district tech program

For complete code information see Appendix A in DCCM

Homebound

•A homebound student needs to be tested on the day of the test

• If the student starts the test and then cannot complete, code as an “other” and document on the “O” Score Code form (you must contact the DTC if an “O” code needs to be used)

• If student is too sick to test, code as an absent•Home campuses must deliver the student’s precoded answer document to the Testing Office no later than

Administration Date DueApril EOCs and STAAR Apr 4May EOCs May 1May STAAR May 8

Alternative Placement Procedures

JT Brack/Estrada A list of students that will be testing at DAEP will be emailed to the home campus CTC• Home campus CTC must verify and confirm the testing information • Home campus CTC must deliver the student’s precoded answer

document and accommodations (if any) to the Testing Office no later than same dates as Homebound (see previous slide)

• DAEP if needed will submit answer documents to the Testing Office during check-in and Testing Office staff will return answer documents to the home campus stack

• DAEP CTC will communicate with home campus CTC if there were any “O” or “A” codes marked for students

Online Test Reminders

• Online tests are accessed from the secure browser which will appear as an icon on the desktop

• Students will use the Student Test Tickets to log in • Student Test Tickets are secure documents, must

be checked out on a material control form and shredded after testing is over

• Each student will need headphones for Text-to-Speech

• Students must still adhere to the four or five hour time limit (unless they have the Extra Time assigned to them as an accommodations)

• TAs will assist students in submitting and ending their online test

Online Test Reminders

• You will print student test tickets for STAAR online administrations

• High schools, you must submit an excel file to Danny at dpacheco@saisd.net by the dates on the chart for all students testing on-line

• We will provide you with the format• Students must have headsets for Online Text-to-

Speech. Students can use their own earbuds.Administration No Later than DateApril EOC March 28May EOC April 25

STAAR Online Reminders

• Students independently control the text to speech feature

• TAs can re-read directions for STAAR Online at any time

• TAs can read aloud information in the Help Tool for students who request it but most of these have a TTS option (Refer to the manual first)

• Students may receive other Designated Support or allowable materials

• Reference Material for math and science tests are embedded, however, they can be downloaded and printed for students who need a paper copy - see ETS Resources

STAAR Online Reminders

Documentation

• A binder must be submitted to the Testing Office during Check In with all required documentation

• Make copies for your campus

• Documents are auditable and must be kept for 5 years

• Items marked “scanned” must be emailed to testingdept@saisd.net

Preparing Answer Documents for Return

• Verify that you have an answer document for all of your students

• Make sure all answer documents are accounted for (including unused answer documents). Unused answer documents will be packed with test booklets.

• Make sure the correct score code is marked on each answer document and test booklet number has been indicated

• Verify that student information, test taken information, “New to Texas” indicator, time and accommodations coding on answer documents is accurate

Returning Documents

• Answer documents must be in alpha order

• You can group your answer documents by home room teacher or grade level. Each group will go behind a class ID sheet.

• You must make a separate group for answer documents that have been coded as “A” and “O”. These will go behind a class ID sheet named “Other”.

• You must make a separate group for answer documents that have been hand-gridded. These will go behind a class ID sheet named “Hand Grid”.

• Separate your VOIDed answer documents and put behind a VOID ID sheet

Identification Sheets

• Campuses should have one Campus ID sheet and at least one Class ID Sheet for each grade

level

• Place one band around each grade level bundle and label the band with the home

campus name, grade and subject(s) tested.

• If more than one bundle is needed, mark each band 1 of 2 and 2 of 2…

Fill in information in items 1, 2, and 3

Leading zero’s are required.

Count Accurately!

Class ID sheets “group” your answer documents. You can group by grade level, course,

teacher or reason.

There should be no more than 100 answer sheets under a

class ID sheet

Name the group here Examples:• Forti• Seventh• Reading • Other• Hand Grids

Leading zero’s are required

(this number should

be the total number of

answer documents)

Information must be filled out and bubbled in for

each subject test

Place one Campus ID

sheet on top of the first class ID sheet (green)

There will be ONE

Campus ID for each

grade level

• Write VOID (in pencil) on any precoded answer document that was not used

• VOID answer documents for any student who took online STAAR

• VOID answer documents for withdrawn students

• Grade levels/subject do not have to separated under different header sheets

• The band should list VOIDS on the Test Subject line

Fill out all information

County-District Number 015-907

4th & 5th Grade, 7th & 8th Grade Voids need to be Separated when you return your materials.

Preparing Non Scoreable Materials

• Before scanning test booklets to boxes, verify that no answer documents or scratch paper have inadvertently been left in test booklets

• Scan booklets into Test Hound • When using a new box, remember to change the box

number in Test Hound• Your inventory will be highlighted in green once all

test booklets have been accounted for• Label your boxes on the side (box 1 of 6, 2 of 6, 3 of

6, etc.)• Unused answer documents & unused ID sheets will

be packed with test booklets

Return and Check In

• All testing materials by 5:00 pm

• All precode information MUST be verified and corrected by the campus

• Stations will be set up for efficient check-in of testing materials

• Please arrive “ready” to ensure an efficient check in

Administration Return Date for materialsApril 5 and 8 April 12th

April STAAR 4 and 7 April 12th

April EOCs April 13th

May EOCs May 10th

May STAAR 5/8 May 17th

May STAAR 3 – 8 May 18th

TEST HOUND LABS

Sign up for a lab on either Feb 27, 28, and Mar 1 from 3 to

5pmTraining will be in Warehouse and

you must bring a charged laptop/IPad

Contact UsSAISD Testing Department

554-2465