PowerPoint Lesson 9 Importing and Exporting Information Microsoft Office 2010 Advanced Cable / Morrison 1

PowerPoint Lesson 9Importing and Exporting Information

Microsoft Office 2010 Advanced

Cable / Morrison1

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Cable / Morrison Microsoft Office 2010 Advanced2

Objectives

Reuse slides from another presentation. Copy and paste slides to Word documents. Create slides from a Word outline. Import a table from a Word document. Export slide information to a Word outline.

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Cable / Morrison Microsoft Office 2010 Advanced

Objectives (continued)

Embed worksheet data and link an Excel chart in a slide.

Copy data from an Access table. Save a slide as a graphic file.

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Vocabulary

export import integration slide library

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Reusing Slides from Another Presentation

Content can easily be copied from one slide and pasted onto a new slide.

Entire slides can also be copied and reused. When copying individual slides from a large

presentation, the Reuse Slides command may be used.

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Reusing Slides from Another Presentation (continued)

You can also reuse files from a slide library.– A slide library is a special type of library used to

store presentation slides.– To access slides in a slide library, you must have

a connection to a server running Microsoft Office SharePoint Server 2007 or Microsoft SharePoint Server 2010.

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Reusing Slides from Another Presentation (continued)

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Reuse Slides pane

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Sharing Information among Applications

When you import content, you bring it into one application from another compatible application.

When you export content, you send it from one application to another.

Sharing information among applications is often referred to as integration.

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Sharing Information among Applications (continued)

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Integration options

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Copying and Pasting Content between Slides and Word Documents

Text, tables, and charts created in Word can be imported into a PowerPoint presentation.

Information contained on PowerPoint slides can be exported to a Word document.

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Creating Slides from a Word Outline PowerPoint can create slides from an outline

created in a Word document.– All the content formatted with heading styles is

imported to create titles and bulleted lists at various levels.

– If heading styles are not applied in the Word document, an individual slide is created for each paragraph in the document.

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Insert Outline dialog box

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Importing a Table from Word To import table data:

– Select the data and copy it to the Clipboard.– Choose from several Paste Special options in

PowerPoint to paste the copied data. When you copy a table onto a slide, the table

content is embedded in the slide.

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Paste Special options

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Exporting Slide Information to a Word Outline

Slide information can be exported to a Word document by converting the presentation information to an outline in Rich Text Format.– The information appears in a new Word document

with outline heading styles.– Exported information includes only the slide text;

graphics, tables, or charts are not included.

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Embedding Excel Worksheet Data in a Slide

Data from an Excel worksheet can be imported to a slide using the copy and paste, link, and embed options.– When you use the default Paste command, the

copied data is inserted on the slide as a table.– To embed or link the data, use the Paste Special

command.

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Linking an Excel Chart to a Slide You have access to most of the Chart Tools

commands to modify the chart effects and elements.

The chart maintains a link to the source document.– However, only changes to the chart data in the

source document appear in the chart on the slide.

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Copying Data from an Access Table You cannot link or embed data from an

Access table or form– You can copy the data and paste it into other

Office applications. When copied data from an Access table is

pasted onto a slide using the default Paste command, the data is formatted in a table.

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Saving a Slide as a Graphic File Slides usually include graphics and design

elements to draw attention and hold interest. You can save slides as individual graphic

files.– You can use the files to insert pictures in other

applications.

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Summary

In this lesson, you learned: You can quickly access and reuse slides that

have been created in another presentation. To share information among applications,

you can copy and paste the information, link the data, embed the content, or convert the information to a different file format.

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Summary (continued)

When you paste a copied slide into Word or Excel, the copied slide is inserted as a picture.

You can easily create slides from outlines already created in a Word document.

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Summary (continued)

When copying and pasting table data from Word into PowerPoint, there are several Paste Special options that enable you to control how the data on the slide can be edited.

Content on slides can be exported to a Word document by converting the presentation content to a different file format.

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Summary (continued)

Excel worksheet data and charts can be copied and pasted onto slides with the options to link or embed the data. To embed or link the data, you must use the Paste Special command.

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Summary (continued)

Access table data can be copied and pasted onto slides, but the data cannot be linked or embedded.

Slides can be saved as graphic files and then inserted as pictures in other applications.

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