PowerPoint Lesson 5 Editing and Formatting Slide Content Microsoft Office 2010 Advanced Cable / Morrison 1

PowerPoint Lesson 5Editing and Formatting Slide Content

Microsoft Office 2010 Advanced

Cable / Morrison1

Po

we

rPo

int

Les

so

n 5

Cable / Morrison Microsoft Office 2010 Advanced2

Objectives

Customize the AutoCorrect list. Create a custom dictionary. Insert symbols and adjust character height. Number paragraphs and customize bullets.

22

Po

we

rPo

int

Les

so

n 5

Cable / Morrison Microsoft Office 2010 Advanced

Objectives (continued)

Format items for progressive disclosure. Create an interactive text box. Modify SmartArt graphics. Organize slide content and create a

summary slide.

3

Po

we

rPo

int

Les

so

n 5

Cable / Morrison Microsoft Office 2010 Advanced4

Vocabulary

Hot spot Image map Progressive disclosure Summary slide

44

Po

we

rPo

int

Les

so

n 5


Editing and Proofing the Text

Having correct spellings in presentations is very important.

PowerPoint offers several features to help you proof the text you add to slides: – Tools to check spelling and grammar– Tools to check capitalization– Tools to check formats

5

Po

we

rPo

int

Les

so

n 5


Editing and Proofing the Text (continued)

Customizing the AutoCorrect List The AutoCorrect feature will automatically

correct commonly misspelled words. You can add additional words to correct to

the AutoCorrect list. You can create exceptions in the AutoCorrect

list so that certain terms or phrases will not be automatically corrected.

6

Po

we

rPo

int

Les

so

n 5


Editing and Proofing the Text (continued)

Creating a Custom Dictionary You can create a new custom dictionary and

add words to it.

7Custom Dictionaries dialog box

Po

we

rPo

int

Les

so

n 5


Improving the Readability of Slide Content

Using symbols and characters can help to explain the content in a presentation and make the text easier to read.

Adjusting the height of the font characters can improve readability.

You can number lists to indicate a sequence or a ranking of content.

8

Po

we

rPo

int

Les

so

n 5


Improving the Readability of Slide Content (continued)

Inserting Symbols and Adjusting Character Height

Inserting special characters and symbols can improve the readability of the slide content.

You can easily adjust the character height to make the text easier to read.– Equalize Character Height option

The selected characters are expanded to fill the height of the line of text

9

Po

we

rPo

int

Les

so

n 5



Inserting Symbols and Adjusting Character Height

10

Symbol dialog box

Po

we

rPo

int

Les

so

n 5



Formatting Bulleted and Numbered Lists You can customize the bullets of a bulleted

list using a symbol. You can replace the bullets with numbers. When applying the numbering format, the

items are automatically numbered.

11

Po

we

rPo

int

Les

so

n 5



Formatting Bulleted and Numbered Lists (continued)

12

Numbered tab in the Bullets and Numbering dialog box

Po

we

rPo

int

Les

so

n 5


Formatting Progressive Disclosure

Progressive disclosure is a technique that reveals slide content in increments.

To format slide content for progressive disclosure, apply customized animations.

PowerPoint provides numerous animations for entrance, emphasis, exit, and motion path effects.

13

Po

we

rPo

int

Les

so

n 5


Formatting Progressive Disclosure (continued)

Animation Pane

14

Po

we

rPo

int

Les

so

n 5


Adding Interactive Features to theSlide Content

Adding an interactive feature can help to make a slide show more interesting and a presentation more practical.

Adding ActiveX Controls to the Slide ActiveX controls enable you to create

interactive objects on a slide. ActiveX controls are found on the Developer

tab.

15

Po

we

rPo

int

Les

so

n 5


Adding Interactive Features to theSlide Content (continued)

Modifying SmartArt Graphics You can reorder and resize the shapes in a

SmartArt graphic. You can convert a SmartArt graphic to

shapes.

16

Po

we

rPo

int

Les

so

n 5



Modifying SmartArt Graphics (continued) An image map is a graphic that contains

multiple hyperlinks on various parts of the image without dividing the graphic into separate objects.

A hot spot is a hyperlink created for a part of the image map.

17

Po

we

rPo

int

Les

so

n 5



New shape positioned over the G-force SmartArt graphic object

18

Modifying SmartArt Graphics (continued)

Po

we

rPo

int

Les

so

n 5


Organizing the Presentation Content

The Outline tab enables you to organize slides and edit the slide text.– You can add new slides to a presentation– You can add new text to a slide– You cannot add or edit graphic

A summary slide reviews the topics in a presentation.– Can be used as an introduction to or a review of

the presentation19

Po

we

rPo

int

Les

so

n 5


Summary

In this lesson, you learned: To ensure that commonly used words are

spelled correctly, you can customize the AutoCorrect list and add words to a custom dictionary.

Special characters can help to make your text more accurate and easier to read.

20

Po

we

rPo

int

Les

so

n 5


Summary (continued)

You can automatically number paragraphs in a placeholder.

You can use symbols to customize bullets. Animation features enable you to format

progressive disclosure to control both when and how slide content appears.

21

Po

we

rPo

int

Les

so

n 5


Summary (continued)

To make a presentation more engaging, you can add ActiveX controls to the slide content to make the presentation interactive.

You can easily reorder and resize the shapes in a SmartArt graphic, and to work with the shapes individually, you can convert a SmartArt graphic to shapes.

22

Po

we

rPo

int

Les

so

n 5


Summary (continued)

You can divide an image into sections and create links for additional information using other types of resources, such as other slides in your presentation or other files on your computer or server.

The Outline tab enables you to reorganize slides and edit slide text.

You can create a summary slide from the titles of slides in a presentation.

23

Documents

PowerPoint Lesson 5 Editing and Formatting Slide Content Microsoft Office 2010 Advanced Cable / Morrison 1