-
7/29/2019 PowerPoint is a Complete Presentation Graphics
Package
1/3
PowerPoint is a complete presentation graphics package. It gives
you everything you need to produce a
professional-looking presentation. PowerPoint offers word
processing, outlining, drawing, graphing, and
presentation management tools- all designed to be easy to use
and learn.
The following gives you a quick overview of what you can do in
PowerPoint:
When you create a presentation using PowerPoint, the
presentation is made up of a series of slides. The
slides that you create using PowerPoint can also be presented as
overhead transparencies or 35mm
slides.
In addition to slides, you can print audience handouts,
outlines, and speaker's notes.
You can format all the slides in a presentation using the
powerful Slide Master which will be covered in
the tutorial.
You can keep your entire presentation in a single file- all your
slides, speaker's notes, and audience
handouts.
You can import what you have created in other Microsoft
products, such as Word and Excel into any of
your slides.
ActionPowerPoint
shortcut
Bold Ctrl-B
Close Ctrl-W
Close Ctrl-F4
Copy Ctrl-C
Find Ctrl-F
Italics Ctrl-I
Menu bar F10
New slide Ctrl-N
Next window Ctrl-F6
Open Ctrl-O
Paste Ctrl-V
Print Ctrl-P
Repeat Find Shift-F4
Repeat/Redo Ctrl-Y
Replace Ctrl-H
Save Ctrl-S
Slide Show: Begin F5
Slide Show: Black screen show/hide B
Slide Show: End Esc
Slide Show: Erase annotations E
Slide Show: Go to next hidden slide H
Slide Show: Hide pointer and button Ctrl-L
-
7/29/2019 PowerPoint is a Complete Presentation Graphics
Package
2/3
always
Slide Show: Hide pointer and buttontemporarily
Ctrl-H
Slide Show: Mouse pointer to arrow Ctrl-A
Slide Show: Mouse pointer to pen Ctrl-P
Slide Show: Next slide N
Slide Show: Previous slide P
Slide Show: Set new timings whilerehearsing
T
Slide Show: Stop/restart automaticslide show
S
Slide Show: Use mouse-click toadvance (rehearsing)
M
Slide Show: Use original timings O
Slide Show: White screen show/hide W
Spelling and Grammar check F7
Switch to the next presentation
windowCtrl-F6
Switch to the next tab in a dialog boxCtrl-Tab /
Ctrl-PageDown
Switch to the previous presentationwindow
Ctrl-Shift-F6
Switch to the previous tab in a dialogbox
Ctrl-Shift-Tab / Ctrl-Page Up
Turn character formatting on or of Num /
Underline Ctrl-U
Undo Ctrl-Z
Preparation
When preparing a Powerpoint presentation, the advantages include
flexibility, creativity andease. Powerpoint offers a variety of
premade templates and layouts for users. Thesetemplates lay the
foundation for the overall look of the presentation, such as how
the titles,text and graphics will be displayed on each slide.
However, users are able to use a blanktemplate if they wish to
create their own layout. While preparing a presentation, it is easy
tomodify the slides when necessary. Users can edit the information
on finished slides, deleteunnecessary slides, add forgotten slides
and rearrange the order of the slides in thepresentation.
The disadvantages that might be encountered when preparing a
Powerpoint presentationinclude the lack of necessary skills needed.
Although most people do not find thePowerpoint program difficult to
use, it still requires a certain set of skills to effectively
create
-
7/29/2019 PowerPoint is a Complete Presentation Graphics
Package
3/3
a successful presentation. Individuals with little or no
computer experience may find itdifficult to use.
Presentation
During the presentation, Powerpoint has a variety of advantages
for both the presenter andthe listeners. To progress through a
slide show, the presenter only needs to click a button;this allows
the presenter to maintain eye contact with his audience and use his
hands foremphasis. A Powerpoint presentation often features a
pleasing appearance and interestinggraphics, which keeps the
audience interested. Additionally, the Powerpoint presentationcan
be projected onto a large screen for use in a large auditorium or
lecture hall.
The disadvantage associated with Powerpoint presentations is the
system requirementsinvolved. A computer, projector, screen and
electricity will all be required. It also will benecessary to dim
the lights in the room to allow for proper viewing. The other
disadvantageis the risk of technical difficulties. The success of
the presentation depends entirely on theproper functioning of
technology.
Storage
After the presentation, the Powerpoint slides can be distributed
easily to the necessarypeople for future references. Unlike
paperwork, a Powerpoint presentation can be storedeasily on the
computer and cannot be easily lost or misplaced.
The disadvantage is that the electronic file may be lost as a
result of a computer virus oraccidental deletion.
