PowerPoint Basics

Workflow - Develop Training Material Content

Develop training material content.

Objectives

Describe the elements of PowerPoint

Identify the style components used in creating effective training presentations using PowerPoint

Use Graphics

Practice presentation techniques using the Overview Template

Lessons

1. Creating Effective Training Presentations

2. Practical PowerPoint

3. Using caBIG Training Templates

Lesson 1: Creating Effective Training Presentations

Discuss effective strategies in creating slide presentations

Examine the use of font and font types in creating presentations

Explain the use of graphics and images in presentations

Demonstrate learning theories

Determine print considerations prior to delivering a PowerPoint training presentation

Creating Effective Training Presentations:

What Works…or Doesn’t

On Line Survey of Annoying Elements in PowerPoint Presentations

– Overly Complex Diagrams and Charts– Annoying Use of Sound– Moving/Flying Text and Graphics– Slides that are hard to see because of color choice– Full sentences instead of bullet points– Text so small the audience cannot read it

– The speaker read the slides to us

Creating Effective Training Presentations :

Font

No more than two fonts– Serif (with feet)

• T– Sans Serif (without feet)

• T– Use font characteristics such as Bold, Italics, all CAPS

Pick standard fonts– Select fonts universally available even if converting the

presentation into PDF– Not all computers have the same fonts installed, newer fonts

require an upgrade to the font list

Limit the amount of animation on font

Creating effective Training Presentations :

Graphics

Resize graphics appropriately– disproportionate resize of graphics results in:

Use graphics only if they add to the presentation

Creating effective Training Presentations :

Types of Graphics…

Gif– Graphic Interchange Format– developed in 1987 by CompuServe– Used for clip art type pictures or images that have few distinct colors. – Gif images use indexed color therefore they support the use of 256 colors.

Tiff– Tagged Image File Format– Developed by Microsoft and Aldus which later became Adobe– TIFF supports most color spaces, RGB, CMYK, YCbCr,– It is designed for high quality printing but does not work on the World Wide

Web

JPEG– Joint Photographic Experts Group – It was created out of the need to compress gray scale or full color

images. – It is able to handle more than 256 colors. Photos saved in this format

will appear close to their original state,. – You use JPEG most often for full color images or images that will use

more than 256 colors.

BMP– Bitmap images are resolution dependent – resolution refers to the

number of pixels in an image and is usually stated as dpi (dots per inch) or ppi (pixels per inch).

– Because bitmaps are resolution dependent, it's difficult to increase or decrease their size without sacrificing image quality

– Stored as large files – limited compression– Use BMP for very simple images with less then 256 colors

Creating effective Training Presentations :

Types of Graphics…

Creating effective Training Presentations:

Image Capture Software

Print Screen (on key board)– Edit and modify pictures in Microsoft Paint– Unable to capture mouse movement

SnagIT– Commercially available– Free trail download

• http://www.techsmith.com/products/snagit/default.asp – Captures mouse movement– Can save as numerous graphic formats

Paint Shop Pro– Commercially available– Free trial download

• http://www.corel.com/servlet/Satellite?pagename=Corel3/Trials/Login&pid=1047025487586&cid=1047025490241

– Captures mouse movement– Can save as numerous graphic formats

Creating effective Training Presentations:Concepts on Learning and Memory

Psychologist name George Miller studied memory and concluded:– short-term memory could only hold 5-9 chunks of information

(seven plus or minus two)

• A chunk could refer to digits, words, chess positions, or people's faces.

– The concept of chunking and the limited capacity of short term memory became a basic element of all subsequent theories of memory. Breakdown concepts down into smaller “chunks”

When enjoying the great outdoors is important to be aware of your surroundings. Being a prepared hiker is being a safe hiker. When hiking in the back country always carry pepper spray or bear repellent. Bells often work to alert wildlife of your presence. Talking is also a good way to ensure the wildlife know you are there. Watch for indications of wildlife such as tracks or scat. Use your five senses to keep you aware at all times. Wolves for example have a very strong and distinct odor when marking their territory.

Creating effective Training Presentations:

Chunking Demonstration…

Creating effective Training Presentations:

Chunking Demonstration

Be a safe hiker– Carry Bear Spray– Talk – Tie a bell to your back pack– Look for animal tracks or scat– Use your senses

Creating effective Training Presentations:

Readability

No more than nine bullet points on a slide

All text on slide should be decipherable – even in graphics

Creating effective Training Presentations:

Printing

Keep fonts standard

Stay away from dark backgrounds if you intend to print the materials– Printed materials look best when font is dark and background is

light

Animations do not print

Creating effective Training Presentations:

Review

Discuss effective strategies in creating slide presentations

Examine the use of font and font types in creating presentations

Explain the use of graphics and images in presentations

Demonstrate learning theories

Determine print considerations prior to delivering a PowerPoint training presentation

Lesson 2: Practical PowerPoint

Demonstrate the PowerPoint

Practice using design techniques to create a PowerPoint presentation

Practical PowerPoint What are we doing?

We will discuss a concept

I will demonstrate

We will do it together– You can follow along in your binder – the exercises are listed there

At the end of each group of tasks there will be an individual exercise to complete

We have been tasked with creating a training program to teach grandmothers and grandfathers how to access and surf the internet.

Practical PowerPoint The Scenario

Practical PowerPoint The Tasks

Open PowerPoint

Import a word outline

Modify a slide

Insert a slide

Change slide layout

Insert graphics

Format the presentation using the Master Slide

Re-arrange slides

Finalize presentation for training program

Practical PowerPoint Review

Demonstrate the PowerPoint

Practice using design techniques to create a PowerPoint presentation

Lesson 3: Using the caBIG Training Templates

Use the caBIG Overview Training Template to create Overview Training

Identify the design elements and learning theories in the templates

Discuss components of the caBIG Templates

Using the caBIG Training Templates:

Where are they?

– Training Workspace

• Templates and Documents

Available on the caBIG Website

Using the caBIG Training Templates:

Why Use the Templates?

Consistent look and feel

Assists in developing training– Notes– Comments

Part of the caBIG goal of Standardization

Using the caBIG Training Templates:

What are my options?

Currently have two templates:– Overview Template– Hands-on Template

Using the caBIG Training Templates:

Using the Overview Template

The Overview Template is designed to be a very high-level training presentation– No hands on activities– Assists users in establishing the basic knowledge of an application– Most Overview Training is brief and lasts 1-2 hours

Hands –on Training is designed to show users how to use the system to accomplish specified tasks

There should be emphasis on step by step instructions and hands on experience by the participants

It should also include examples, case scenarios and demonstrations followed by knowledge checks, exercises, etc.

Designed to incorporate both discussion, examples and practice activities

Audience tends to be users of the application

Using the caBIG Training Templates:

Using the Hands-on Template

Using the caBIG Training Templates:

Using the Overview Template – an Exercise

Using the Overview Template, Audience Analysis, Mini caTIES or TrAPPS documentation, your outline, PowerPoint skills and design concepts create a mini Overview Presentation. – There is a folder on your desk top that has screen shots for each

application – if the screen shots are applicable you can use them

Using the caBIG Training Templates:

Review

Use the caBIG Overview Training Template to create Overview Training

Identify the design elements and learning theories in the templates

Discuss components of the caBIG Templates

Session Review

Describe the elements of PowerPoint

Identify the style components used in creating effective training presentations using PowerPoint

Use Graphics in

Practice presentation techniques using the Overview Template

Questions