PowerPointPowerPoint

Step #1Step #1

Open PowerPointOpen PowerPointSelect Select Blank PresentationBlank Presentation

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Getting started:

Step #2Step #2

In the new slide menu, select an In the new slide menu, select an AutoLayoutAutoLayout

►►Choose layout for first slide:

We will start our presentation with a title slide.

Step #3Step #3

Place cursor in the title box and type your Place cursor in the title box and type your namename

►►Insert title:

For your assignment, your first slide will contain your name only.

Step #4Step #4

Place pointer on the edge of the title Place pointer on the edge of the title box, and drag it to the middle of the pagebox, and drag it to the middle of the page

►►Move title box:

Step #5Step #5

Place cursor in the title box and highlight Place cursor in the title box and highlight your name. your name.

►►Format font:

Step #5 cont.Step #5 cont.

On the toolbar choose On the toolbar choose formatformat and select and select fontfont..►►Format font:

Step #5 cont.Step #5 cont.

A font box will open. Choose the font style, A font box will open. Choose the font style, size, color, etc. you want and click size, color, etc. you want and click OKOK..

►►Format font:

Step #6Step #6

Place your cursor anywhere on your slide, Place your cursor anywhere on your slide, right click your mouse and choose right click your mouse and choose backgroundbackground. .

►►Format background:

Step #6 cont.Step #6 cont.

A toolbox will open, and you can choose the A toolbox will open, and you can choose the color of your background. Click color of your background. Click apply to allapply to all when finished.when finished.

►►Format background:

Step #7Step #7

On toolbar, click on On toolbar, click on insertinsert. Choose . Choose new slidenew slide..►►Insert next slide:

Step #8Step #8

A new slide will appear. Click on the slide A new slide will appear. Click on the slide layoutlayout you want to use for this slide. you want to use for this slide.

►►Choose layout for new slide:

We will use the title and text layout.

Step #9Step #9

Place cursor in the title box, and type the Place cursor in the title box, and type the titletitle for your second slide. for your second slide.

►►Insert title:

For this assignment, this slide will serve as the preview for your main points.

Step #10Step #10

To format your title, click on To format your title, click on formatformat on the on the toolbar and choose toolbar and choose fontfont. You can also choose . You can also choose the the justificationjustification from the toolbar. from the toolbar.

►►Format title:

Step #11Step #11

Place your cursor in the text box. Hit Place your cursor in the text box. Hit backspacebackspace on your keyboard to delete the on your keyboard to delete the bullet point, and type your main points (hit bullet point, and type your main points (hit enter after each one).enter after each one).

►►Insert text:

We will create our own stationary bullet points

Step #12Step #12

Resize the textbox (to make room for your Resize the textbox (to make room for your bullet points) by holding your cursor over the bullet points) by holding your cursor over the edge of the textbox until it turns into a two-edge of the textbox until it turns into a two-sided arrow and then drag the text box to sided arrow and then drag the text box to right just a little.right just a little.

►►Move textbox over:

We will put our bullet points along the left edge of the page, under the title

Step #13Step #13

On the toolbar, choose On the toolbar, choose insertinsert and and text boxtext box. . ►►Create own bullet points:

Step #13 cont.Step #13 cont.

Draw a textbox out beside your first main Draw a textbox out beside your first main point. point.

►►Create own bullet points:

Step #13 cont.Step #13 cont.

On the toolbar, choose On the toolbar, choose insertinsert and select and select symbolsymbol. .

►►Create own bullet points:

Step #13 cont.Step #13 cont.

A symbol box will open. Choose the symbol A symbol box will open. Choose the symbol you want to use for your bullet points and you want to use for your bullet points and click click insertinsert. Click . Click closeclose. A symbol will then . A symbol will then appear in the textbox you drew.appear in the textbox you drew.

►►Create own bullet points:

Step #13 cont.Step #13 cont.

You can change the size and color of your You can change the size and color of your bullet point by highlighting it, clicking on bullet point by highlighting it, clicking on formatformat on the toolbar, selecting on the toolbar, selecting fontfont, and , and then making your selections in the toolbox then making your selections in the toolbox that opens.that opens.

►►Create own bullet points:

Step #13 cont.Step #13 cont.

Move your bullet point around (by clicking on Move your bullet point around (by clicking on it and then dragging) to line it up with your it and then dragging) to line it up with your first main point.first main point.

►►Create own bullet points:

Step #13 cont.Step #13 cont.

Click on your bullet point (you have to be on Click on your bullet point (you have to be on the text box portion of it). Right click and the text box portion of it). Right click and choose choose copycopy..

►►Create own bullet points:

Step #13 cont.Step #13 cont.

Place your cursor anywhere on your slide, Place your cursor anywhere on your slide, and right click. Choose and right click. Choose pastepaste. A bullet point . A bullet point will appear. Right click again and choose will appear. Right click again and choose pastepaste. You should have three bullet points . You should have three bullet points now.now.

►►Create own bullet points:

Step #13 cont.Step #13 cont.

Use the arrow keys on your key board to Use the arrow keys on your key board to move the bullet points around. Line them up move the bullet points around. Line them up with your text.with your text.

►►Create own bullet points:

Step #14Step #14

If you want your main points to come in one If you want your main points to come in one at a time, highlight your text. Right click and at a time, highlight your text. Right click and choose choose custom animationcustom animation..

►►Animate your main points:

Step #14 cont.Step #14 cont.

A custom animation box appears on the right A custom animation box appears on the right of your screen. Click on of your screen. Click on Add EffectAdd Effect and and choose how you want your text to come in.choose how you want your text to come in.

►►Animate your main points:

Custom Animation Box

Step #14 cont.Step #14 cont.

Make sure in the Make sure in the StartStart drop-down box you drop-down box you have chosen have chosen On ClickOn Click..

►►Animate your main points:

Note: We have set up your presentation so that your bullet points will stay stationary, but your text will come in one line at a time when you click your mouse.

Step #15Step #15

On the internet, go to On the internet, go to www.google.com. Click . Click on on imagesimages and type in the type of picture that and type in the type of picture that you want to use in your presentation (ex. you want to use in your presentation (ex. lions). Click on lions). Click on SearchSearch..

►►Find picture:

Step #15 cont.Step #15 cont.

When you find the picture you want to use, When you find the picture you want to use, right click and choose right click and choose save picture assave picture as. Save . Save the picture to your computer or a disk.the picture to your computer or a disk.

►►Find picture:

Step #16Step #16

Now you want to insert the picture you found Now you want to insert the picture you found into your slide. On the toolbar, choose into your slide. On the toolbar, choose insertinsert, , select select picturepicture, and from , and from filefile..

►►Insert picture:

Step #16 cont.Step #16 cont.

When you insert your picture, it will mess up When you insert your picture, it will mess up your layout, so you need to your layout, so you need to immediatelyimmediately go go to the toolbar, select to the toolbar, select editedit, and select , and select undo undo slide layoutslide layout. This will fix the problem.. This will fix the problem.

►►Insert picture:

Step #17Step #17

You can move your picture around by clicking You can move your picture around by clicking and dragging. You can resize your picture by and dragging. You can resize your picture by clicking on a corner and dragging the corner clicking on a corner and dragging the corner out.out.

►►Format picture:

It is a good idea to tell your audience where you got the picture from in small font under the picture.

Step #18Step #18

If you want to insert a line under your title, If you want to insert a line under your title, on the toolbar, choose on the toolbar, choose insertinsert, select , select picturepicture, , and then select and then select AutoShapeAutoShape. .

►►Insert line under title:

Step #18 cont.Step #18 cont.

An AutoShape box will appear. Choose the An AutoShape box will appear. Choose the line you want. Draw the line under the title.line you want. Draw the line under the title.

►►Insert line under title:

Step #18 cont.Step #18 cont.

To format the line, double click on the line. A To format the line, double click on the line. A toolbox will open and you can change the toolbox will open and you can change the color, style, weight, etc.color, style, weight, etc.

►►Insert line under title:

If you want a line at the bottom of the page also, you can right click on the line, choose copy, and then choose paste. Drag the new line to the bottom of the slide.

Step #19Step #19

You do not want to have to do all these You do not want to have to do all these formatting steps for every slide, so for your formatting steps for every slide, so for your next slide, go to the toolbar, choose next slide, go to the toolbar, choose insertinsert, , and choose and choose duplicate slideduplicate slide..

►►Insert next slide:

You now have two of the exact same slides.

Step #20Step #20

Click in the title box on your new slide (3Click in the title box on your new slide (3rdrd slide), highlight the old title, and type a new slide), highlight the old title, and type a new title over it. Do the same thing for the text.title over it. Do the same thing for the text.

►►Change title & text on new slide:

Step #21Step #21

Click on the picture, and hit delete on your Click on the picture, and hit delete on your key board. Insert a new picture (insert, key board. Insert a new picture (insert, picture, from file). Don’t forget to go to picture, from file). Don’t forget to go to insertinsert, , undo slide layoutundo slide layout to fix your slide. You to fix your slide. You can then move and resize the picture.can then move and resize the picture.

►►Change the picture:

Step #22Step #22

Insert as many duplicate slides as needed. Insert as many duplicate slides as needed. Follow above steps to change.Follow above steps to change.

►►Additional slides:

1 2 3

4 5 6

Step #23Step #23

You may want to insert a chart to help You may want to insert a chart to help explain the information in your presentation explain the information in your presentation (especially statistics). To add a chart: on your (especially statistics). To add a chart: on your toolbar, choose toolbar, choose insertinsert and select and select chartchart

►►Add a graph to any slide:

Step #23 cont.Step #23 cont.

When you insert a chart, a sample data sheet When you insert a chart, a sample data sheet and corresponding bar chart will appear on your and corresponding bar chart will appear on your slide. PowerPoint has included some sample slide. PowerPoint has included some sample data in the first four columns. The bars in the data in the first four columns. The bars in the chart are the graphical representation of the chart are the graphical representation of the numbers in the data sheet.numbers in the data sheet.

►►Add a graph to any slide:

Step #23 cont.Step #23 cont.

To create you own chart, you can replace the To create you own chart, you can replace the data in the sample data sheet with your own data in the sample data sheet with your own data. Click in the row on the data sheet you data. Click in the row on the data sheet you want to change, type your number, and hit want to change, type your number, and hit enter. PowerPoint will automatically change the enter. PowerPoint will automatically change the chart as well.chart as well.

►►Add a graph to any slide:

You can also change the chart titles by simply typing over what PowerPoint has used as sample titles.

Step #23 cont.Step #23 cont.

After you have changed all the data you want to After you have changed all the data you want to change, click anywhere on your slide, and the change, click anywhere on your slide, and the data sheet will disappear. If you need to make data sheet will disappear. If you need to make additional changes, double click on the chart, additional changes, double click on the chart, and the data sheet will reappear.and the data sheet will reappear.

►►Add a graph to any slide:

Step #23 cont.Step #23 cont.

If inserting the chart messed up your slide If inserting the chart messed up your slide format, on the toolbar, go to format, on the toolbar, go to editedit, and select , and select undo slide layoutundo slide layout. This will fix your slide.. This will fix your slide.

►►Add a graph to any slide:

Step #23 cont.Step #23 cont.

To delete rows on your chart, double click on the To delete rows on your chart, double click on the chart so the data sheet will appear. Right click chart so the data sheet will appear. Right click on the column (or row) in the data sheet you on the column (or row) in the data sheet you want to delete, and choose want to delete, and choose deletedelete..

►►Add a graph to any slide:

Step #23 cont.Step #23 cont.

If you want to add bars to your chart, double If you want to add bars to your chart, double click on the chart so the data sheet will appear. click on the chart so the data sheet will appear. In the first empty columns and rows in the data In the first empty columns and rows in the data sheet, type in the new data you want to appear sheet, type in the new data you want to appear on your chart.on your chart.

►►Add a graph to any slide:

Step #23 cont.Step #23 cont.

The bar chart is the default chart in PowerPoint. The bar chart is the default chart in PowerPoint. If you think your data would be better displayed If you think your data would be better displayed in a different type of chart, you can change it. in a different type of chart, you can change it. Double click on your chart so the data sheet Double click on your chart so the data sheet appears. Right click on your chart appears. Right click on your chart and choose and choose chart typechart type..

►►Add a graph to any slide:

Step #23 cont.Step #23 cont.

A chart box will open, find the type of chart A chart box will open, find the type of chart you want to display your data, and click you want to display your data, and click okok..

►►Add a graph to any slide:

Step #23 cont.Step #23 cont.

You can also resize and move your chart the You can also resize and move your chart the same as you did for text and pictures earlier same as you did for text and pictures earlier in this tutorial.in this tutorial.

►►Add a graph to any slide:

Step #24Step #24

Review slides for spelling, grammar, etc. Review slides for spelling, grammar, etc. errors. Practice using your PowerPoint as you errors. Practice using your PowerPoint as you practice your presentation.practice your presentation.

►►Review slides:

Step #25Step #25

To start your presentation. Go to your To start your presentation. Go to your toolbar, select toolbar, select slide showslide show and choose and choose view view showshow. .

►►Start PowerPoint presentation:

Design Tab- Themes

• Choose a pre-made background- go to the Design Tab, choose a Theme.

• Colors in the Theme can also be adjusted by clicking on the Colors tool.

• You can also adjust the background color by clicking on Background style.

• Affects all slides

Slide Transitions• Affects the way slides appear on

the screen- good finishing touch• Go to Animation Tab- Transition

to This Slide group- click on a slide icon to preview it.

• After choosing, click on “Apply to all slides”

• Timed slide advance option on the far right under “Advance Slide.”

Bullet Point Animations• The Animate command affects

text in a PPT show (if you do not select an animation, all text will appear with slide).

• Click on the text box- go to Animations Tab/ Animations group/Animate command (must be done for every slide).

• Choose the animation style. “1st order paragraph” means bullet pts.

Presenting

• To start show, press F5• To start from a certain slide, click on slide, go to Slide

Show Tab, and choose “From Current Slide.”

• To advance a slide, press Enter (keyboard) – or click mouse

• To go back a slide, press Backspace (keyboard)• To end the show press Escape (keyboard)• Keep presentations simple- remember that PPT is

just a tool, not the presentation.

Step #26Step #26

To switch from slide to slide, click your To switch from slide to slide, click your mouse; hit the space bar on your key board; mouse; hit the space bar on your key board; or use the down arrow key on your or use the down arrow key on your keyboard.keyboard.

►►Switch to next slide:

Selecting, Adding & Deleting slides

• To add a slide, click on the “New Slide” icon in Home tab.

• To work on a slide, go to the slide column (left side of screen)-click on it.

• To delete a slide- go to slide column- click on it- press “Backspace” button

Home Tab- slide layouts• To shrink/enlarge text box borders- click on a

“sizing handle” and drag.• You can click on the Layout tool (next to New

Slide) to change to another type of slide layout.• Different layouts give room for pics, charts,

tables.

Insert Tab- adding Clip Art

• First make room for pics!– Click on the Layout tool (Home Tab) to

change layout.– Or shrink/move the text box.

• Click on Insert Tab/Clip Art.• Type a search word- click on your choice

• Adjust image by dragging it or using the “sizing handles”

Insert Tab- add Pictures from file

• First make room!• If you want to add a pic saved on computer or

digital camera, go to Insert Tab/Picture.• In pop-up window, find the pic on your computer.• Double-click on it to add it.• Adjust size as needed

Shortcuts and Right-clicking

• Ctrl-Z to undo changes, Ctrl-Y to redo changes.

• To select text, highlight with mouse or press Ctrl-A to select all text in a text box

• To change font, color, & size, text and then right–click on it to get mini pop-up toolbar & menu

Home Tab- bullet Points

• Automatic…click on Bullets icon in Home tab to turn off.

• To start new bullet, press enter– To make a sub-point, press tab– To go back to a regular bullet pt, right-click and

then click on the “Decrease Indent” icon (in mini pop-up menu or in Home tab).

• Keep bullet pts. concise

Saving and Printing• Check your text for errors by

pressing F7.• To save, go to Office Button-

Save As.– Good ideas- save as a 2003

compatible document– In pop-up window, give PPT

show a simple file name• To print PPT, go to Office

Button- Print. Under “Print What” choose “handouts” and choose the # of slides per page.