PowerPoint 2007/2010 Centre... · PowerPoint 2007/2010 - The Basics 11 Text Boxes You are not limited to the pre-existing Slide Placeholders on a PowerPoint Slide; you can create

PowerPoint 2007/2010

Core Level 1

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Table of Contents

The Basics 6

Starting and Exiting PowerPoint 6

The PowerPoint Screen 7

Adding Text to Slides 10

Text Boxes 11

Working with Placeholders 11

Creating New Slides 13

Moving Around your Presentation 13

Different PowerPoint Views 14

Outline View 16

Speaker’s Notes 17

Modifying the design 20

Slide Sorter View 20

Themes 21

Colour Schemes 22

Background Colour and Fill-Effects 23

Omitting Background Graphics 25

Master Slides 25

The Slide Master 26

The Handout Master 27

The Notes Master 28

Formatting 29

Bullets & Numbering 31

Logos 32

Headers and Footers 33

Page Setup 35

Printing Your Presentation 36

Graphics and Drawing 39

Inserting Clip Art 39

Moving, Re-sizing and Deleting 40

Adjusting Clip Art and Pictures 41

SmartArt 43

Drawing Toolbar 44

Selecting Shapes 45

Editing Shapes 45

Adding Text to Shapes 46

Formatting Shapes and Lines 47

3-D and Shadow 48

AutoShapes 49

WordArt 52

Images / Photographs from the Internet 53

Advanced Graphics 55

Aligning Objects on the slide 55

Distributing Objects Evenly 56

Grouping and Ungrouping 57

Changing the Stacking Order 59

Extra Drawing Features 59

On-Screen Shows 61

Slide Show View 61

Pointer Options in Slide Show View 61

Slide Transitions 62

Animation Effects 63

Custom Animation - 2007 63

Animation Pane - 2010 66

Sound & movie options 68

Hyperlinks 70

Setting up the Show 71

Appendix 73

Presentation Design Tips 73

Index 75

PowerPoint 2007/2010 - The Basics

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The Basics

What is it for? PowerPoint is used for producing presentations on:-

Acetates (Overheads)

35mm slides

Paper

On-screen

The Internet

All of these are created in exactly the same way The only difference comes at the end when you wish to give the presentation. You would print onto acetate or paper, run the slide show on the screen, upload your presentation to the Internet or send your presentation to a specialist shop to create 35mm slides.

It can also be used to produce extra documents related to your presentation such as:-

Speaker’s notes

Audience handouts

PowerPoint jargon Every presentation you produce is made up of slides. Slides is a generic term that can mean any of the types of presentation listed above.

A presentation

Starting and Exiting PowerPoint

Starting PowerPoint 1. Click on the Start button 2. Click on Programs 3. Click on Microsoft PowerPoint Or

Double-click the icon on the desktop 2007 or 2010 A new PowerPoint window will appear in Normal view allowing you to create a new presentation.

Exiting PowerPoint Click the “x” at the top right hand corner of the screen

Slide One Slide Two Slide Three

Click here to exit PowerPoint


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The PowerPoint Screen

The PowerPoint screen opens in Normal view which allows you to directly work on the slides as they will appear in your final presentation.

2007

2010 –The only difference in 2010 is the Office button has been replaced with the File tab.

The Ribbon

Normal View You can change views here

Notes Pane

Outline Tab and Slides Tab

Slides Pane

Help


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Functions found on different tabs of the Ribbon In PowerPoint 2007/2010 all functions are accessed by the tabs on the Ribbon.

Tab on the Ribbon

Functions found on the Tab

Home covers all the functions you use regularly such as “copy”, “paste” and “bold”. As well as slide layout, drawing and editing.

As the name suggest this tab will allow do place different elements into your presentations. These include; pictures, photos, sound, animation, chart and shapes.

If you want to change the overall look of your presentation, switch between landscape or portrait and change colours or effects. This is the tab to be on!

This is where you need to be to change how points appear on your slides and how slides transition from one to another.

Decide where you are going to start your presentation from or rehearse your timings.

Check your spelling and add comments for review.

Change between “Normal”, “Slide Sorter” or “Slide-show” views, or change master slides for consistent elements throughout your documents.

Add Macros to speed up regularly used key strokes.

Text can be added quickly to slides by typing it in this view.

The Slides tab displays the Slides Pane which provides a mini preview of your slides which you can re-order or copy.


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Creating a new presentation When you first start PowerPoint a new PowerPoint window appears in Normal view. It contains a blank presentation ready for you to use.

Creating a blank presentation Once you have finished creating one presentation, you may decide to create another. There is no need to close down PowerPoint.

1. Click on the Office Button 2007 or the File tab 2010 2. Click on New 3. Create a Blank Presentation (2007)

Or Click on Blank document (2010) Click on Create

Choosing Slides Layouts Slide layouts are built in templates for each slide to help you lay it out neatly. Using layouts is the fastest and best way to create your presentation. The first layout you will see will be the title slide. PowerPoint automatically starts any new presentation with a title slide.

You can alter the layout of a slide even after you have added the content

Normal View


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On the Home tab click on the Layout drop-down

Choose the slide layout of your choice

Adding Text to Slides

What are placeholders? Every layout has placeholders for each item that you will put on your slide. These will show once you have created your slide, and will give you instructions on adding your chosen item.

Adding text to placeholders 1. Click inside the placeholder to add text to 2. Start typing

Moving to the next placeholder with the keyboard

Press the key on the keyboard, then press Tab

Editing the text in placeholders 1. Click back into the placeholder whose text you want to change 2. Use the Delete and Backspace keys to get rid of text 3. Start typing

Can I change the text formatting globally? Yes you can; by changing the Slide Masters, which are available via the “View Tab”

on the Ribbon See page 25

Placeholders


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Text Boxes

You are not limited to the pre-existing Slide Placeholders on a PowerPoint Slide; you can create your own text boxes.

Text boxes wont automatically be neatly lined up with other items Always use a placeholder if you can and only add a text box where you really need it

Creating new areas for text

1. Click on the ”Insert Tab” 2. Select the select the “Text Box” found in the “Text” group

3. Move your mouse onto the slide and you will notice it has changed shape

4. This will now allow you to draw a new text box at the position required

Working with Placeholders

Working with the text inside a placeholder 1. Click inside the placeholder which will change as shown on the right

2. Make your changes to the text


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Selecting the whole of a placeholder 1. Click into the placeholder

2. Click on the border of the placeholder

The border should become a solid line

Moving a placeholder 1. Select the placeholder

2. Position the mouse over the border

3. Click and drag to the new location

Re-sizing a placeholder 1. Select the placeholder

Dots will appear around the edge

2. Position the mouse over a re-sizing handle

3. It will change to a double-headed arrow

Hold down shift and drag from the corner to keep the proportions the

same

Stretch or squash from here


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Creating New Slides

Keyboard shortcut

Press + to get a new slide

1. Click on the Home tab 2. Click on the New Slide icon

3. Click on the required Slide Layout

We are creating a new slide NOT a new presentation If you accidentally create a new presentation, don’t worry when you close it you will find your presentation underneath

Moving Around your Presentation

Where am I?

Check the Status Bar at the bottom left of the screen

Using the scroll bar

To move to the next slide click the double-headed down arrows on you scrollbar

To move to the previous slide, click the double-headed up arrows on you scrollbar

Using the keyboard

Action Key

Next slide Page Down

Previous slide Page Up

First slide Home

Last slide End


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Moving to individual slides On the left-side pane click on the Slides Tab

Click on the slide you require

Different PowerPoint Views

PowerPoint provides several different ways of viewing your presentation depending on the task at hand. The View of a presentation can be changed using either the appropriate tab or by clicking on one of the View icons located at the bottom right of the PowerPoint screen.

Changing the view Click on the relevant View icon on the bottom right of your screen

Controlling the size you see your slides

Slide Show view

Normal view

Slide Sorter View

To make it smaller

Drag to the size you’d like

To make it larger

To make it fit the screen

Thumbnail view area


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Normal View Normal view is the one that you will work in most of the time. It offers you four different areas.

Slide view area - where you can see your slide

Thumbnail view area - where you can select slides

Outline view area - where you can see all the text in your presentation

Speaker’s notes area - where you can write your own notes on the slides

In Normal view, you can…

Add text and pictures

Create Speaker’s notes

Promote and demote text to create main points and sub-points

Move text around

Expand or collapse the detail of your presentation

Add Animation Schemes and Custom Animation

Slide Sorter View Slide Sorter view shows you all of your slides as if they were laid out on a table.

You cannot add text or pictures in Slide Sorter view, but you can…

Change the order of slides

Add and delete slides

Add Transition and Animation Scheme effects

Slide Show view Slide Show view is used for giving an on-screen presentation.

Outline view area

Slide view area

Thumbnail view area

Speaker’s notes area


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Outline View

Outline view is the best view for typing in the contents of your presentation. In Outline view, you can…

Display the text in a presentation without graphics

Organise your thoughts and verify the flow of the information and ideas

Add and edit text

Move text around

Add and delete slides

Switching to Outline View

Right-click on the slide in outline view for more options

Promoting and Demoting Promote and Demote change the importance of the lines of text that you are in. For instance if you have a Main point which you would like to become a Sub-point, you demote it! If you have a Sub-point, that you would like to become a New Slide, you promote it!

1. Click into the line of text that you want to change 2. Right-click

3. Click on Promote (to increase its importance) Or

Click on Demote (to decrease its importance)

Use the keyboard to Promote and Demote Press Tab to Demote text

Press Shift + Tab to Promote text

Moving text a short distance 1. Click into the line of text that you want to move

Or Select several lines of text

2. Right-click 3. Click on Move Up

Or Move down

Click here for Outline View


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Moving text a long distance 1. Select the line or lines to move 2. Click and drag, from the left of the selection, to the new position

Collapse and Expand This is useful if you do not want to see the detail on your slides, but just the structure. Or if you want to move slides around, without having to see the detail underneath. Once you have collapsed all of the slides then you can use the move and move down icons.

1. Right click on a slide 2. Select Collapse or Expand 3. Select either to work with just this item or all slides

Editing the text 1. Click into the text that you want to change 2. Use the Delete and Backspace keys to get rid of text 3. Start typing

Selecting a slide

Click over the white box next to the slide you require

The mouse will change to a four-headed arrow

Selecting a line Click to the left of the line you require The mouse will change to a four-headed arrow

Selecting several lines or slides 1. Select the first slide/line you require 2. Select the first slide/line you require 3. Hold down the Shift key 4. Click on the last slide/line you require

Selecting everything Press CTRL + A

Speaker’s Notes

What are Speakers notes You can add notes on each slide to help you store information about what you plan to say during the presentation. These can be printed out to help you prepare. In PowerPoint 2010 there is a presenter view which will allow you to see your notes while you are giving the presentation but not your audience. Presenter View is not available in 2007.


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Using Normal view Click on the border between your slide area and your notes area Click and Drag it to allow more space for notes

Click into the area and type your notes

Using Notes Page view There is a special view you can use if you plan on adding a lot of notes

1. Click on the View tab on the Ribbon 2. Click on Notes Page

3. Find the slide and click in the placeholder and start typing your text

Printing speakers notes (2007) 1. Click on the Office button 2. Click on Print 3. Click on the down arrow next to print what


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4. Click on Notes Pages 5. Click OK

Printing Speaker’s Notes (2010) 1. Click on the File tab 2. Click on Print 3. Click on Full Page Slides icon

4. Choose Notes Pages 5. Click on Print

PowerPoint 2007/2010 - Modifying the design

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Modifying the design

Slide Sorter View

When you have finished creating and editing your presentation, Slide Sorter View gives you an overall picture of what it looks like. This view also makes it easier to re-order, add or delete slides and preview transition and animation effects.

Getting to Slide Sorter View Click on Slide Sorter View icon on the bottom right of your screen

Or

1. Click on the View tab of the Ribbon 2. Click on Slide Sorter

Selecting One Slide Click on the slide it will have an orange border around it

Selecting Several Slides next to each other 1. Click on the first slide you require 2. Hold down the Shift key 3. Click on the last slide you require

Selecting Several Slides NOT next to each other 1. Click on the first slide you require 2. Hold down the Ctrl key 3. Click on the next slide(s) you require

Selecting all slides Press CTRL + A

Moving slides 1. Select the slide(s) you require 2. Click and drag to the new location


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Deleting 1. Select the slide(s) to delete 2. Press Delete on the keyboard

Hiding slides You can hide slides so that they do not appear when you run a slide show.

1. Select the slide you wish to hide 2. Right-click on the slide 3. Select Hide Slide from the menu

The slide will then be hidden when you run the slide show

Themes

What are Themes? Themes are pre-set formats that add graphics, colours and fonts consistently onto all the slides in your presentation.

Applying a theme 1. Click on the Design tab on the Ribbon

2. Hover over a theme to get a preview 3. Click on the Theme you would like to apply

To see further Themes click on the down arrow

And for even more choice click on

There is a line through the slide

number


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Colour Schemes

A Colour Scheme consists of the colours used in the design of a slide.

Choosing a Colour Scheme

If you are in Slide Sorter view, you must have at least one slide selected.

1. Click on the Design tab on the Ribbon

2. Click on the Colours dropdown; a list of Colour Schemes appears…

3. Scroll down the list of schemes 4. Click on the Scheme you require

You can create your own colour scheme From the dropdown above click on Create New Theme Colours

From here you can choose theme colours or click on more colours if there is a specific colour you need

After making your colour choices the new colour scheme will appear in the Custom list appear above the Built-in colours on the drop-down list


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Background Colour and Fill-Effects

Changing the colour of the background on all slides 1. Click on the Design tab on the Ribbon

2. Click on Background Styles

3. Hover over an option to get a preview 4. Click on the option you like to confirm the change

Changing the Background Format on one or all slides Click on the Design tab on the Ribbon Click on Background Styles Select Format Background from the bottom of the Background Style menu

Select the options you require

Select from a list of pre-set colours

Decide on the effect

Change the settings this will depend on the type you choose

Decide how transparent the effect should be

Clear your background selections


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Click Close to apply this to the current slide only or Click Apply to All to apply to change the whole presentation

Changing the Texture Fill-Effect 1. From background styles select Picture or texture fill

2. Click on the texture box drop-down

3. Click on the Texture you require

4. Click Close to apply this to the current slide only

or Click Apply to All to apply to change the whole presentation

Changing the Picture Fill-Effect If you wish to add a picture or photograph to the background of your slides…

1. From format background styles select picture or texture fill

2. Choose a picture and it will appear as the background to your slide

3. Click Close to apply this to the current slide only

or Click Apply to All to apply to change the whole presentation


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You must have at least one slide selected!

Omitting Background Graphics

If you have chosen a theme for your slides, it may have graphics in the background that sometimes get in the way. To prevent them showing:

1. Click on the Design tab on the Ribbon

2. Select the slide(s) from which you would like to have the background removed 3. Tick the “Hide Background Graphics” box.

Master Slides

What are Master Slides? Master Slides store information from the Themes about the fonts used, placeholder sizes and positions, background design and colour schemes within a presentation. The Master Slides are there to save you time and provide consistency by allowing you to make global changes to…

Fonts

Bullet styles

Positioning of Placeholders

Background graphics

Logos

Positioning of slide numbering, date and footer information

What Slide Masters are there? If you change the Slide Master…

Styles like font size and type on all slides will change, including the title slide

If you change the Handout Master…

All your handouts will change

If you change the Notes Master…

All your speaker’s notes will change

Can I have more than one Master per presentation? Yes - In PowerPoint 2007/2010 you can have a Master for each slide layout or one Master for all.

NB The Title Master is not available in PowerPoint 2007/2010, instead use layouts to define content formatting and positioning for slides in your presentation.


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The Slide Master

If you have to add a logo or change the font or bullets in a presentation that has many slides, the thought of changing each slide individually might be overwhelming. This is where the Slide Master comes in. You just make your changes in one location, and voila – your entire presentation is done.

Getting to the Slide Master Click on the View tab of the Ribbon Select the “Slide Master” from the “Presentation Views” category

Click on Slide Master

Keyboard shortcut You can also hold down shift and click on the Normal icon in the bottom rightto get to the Slide master

The Slide Master In the Slide master area you will see a master slide for each of the layouts available in the Theme you have chosen. The one at the top is the overall master.

Closing the Slide Master Click on the Close Master View Button to leave Slide Master View. This will return you to Normal view.

Main point bullet style

Main Title style

These are all the different layouts

The overall master, select this before making changes if you want them to apply to all layouts


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Making Changes on the Slide Master Select either the overall master or the layout master that you wish to change before applying any of the changes. To change the formatting See page 29 To change the bullets See page 31 To add a logo See page 32 To move the date, footer or slide number See page 35 To move or re-size placeholders See page 11

The Handout Master

What does this affect? Anything you do on the Handout Master will affect your Audience handouts.

Getting to the Handout Master 1. Click on the View tab of the Ribbon 2. Select the “Handout Master” from the “Presentation Views” category

The Handout Master Tab 1. Use this to define how your slides will appear on the handout.

Eg number of slides per page.

2. Click on the Close Master View Button to leave Handout Master View.

This will return you to Normal view.

Making changes on the Handout Master To change the formatting See page 29 To add a logo See page 32 To move the date, header, footer, or slide number See page 35


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The Notes Master

What does this affect? Anything you do on the Notes master will affect your Speaker’s Notes (see page 17).

Getting to the Notes Master 1. Click on the View tab of the Ribbon 2. Select the “Notes Master” from the “Presentation Views” category

The Notes Master

Closing the Notes Master Click on the Close Master View Button to leave Notes Master View. This will return you to Normal view.

Slide miniature, can be moved or re-sized miniature, can be moved or re-sized

Notes area can be moved or re-sized

How your main and sub-points will look in your notes


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Formatting

How do I change the formatting all at once? If you wish to format all the slides in your presentation together, go to a Master slide

(see pages 25 - 28)

Changing the Fonts

To change all of the Fonts in this presentation for all slides Go to the Slide Master Click on Fonts

To change the font of one item

1. Select the text you wish to change 2. Select options from the font group on the Home tab

3. Change fonts from the font drop-down box

4. For more detailed font changes select the drop-down option from the bottom right corner of the font

group box

5. Make any changes you require and click ok

Replacing Fonts If you use several fonts and you want to replace all instances of it to something else then:

1. Select on the Replace arrow from the Editing group on the Home tab

2. Select the Replace Fonts option

3. Click on the dropdown arrow underneath With, and choose the font you wish to replace with


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4. Click on the Replace button 5. Click on Close

Changing the Size of Text 1. Select the text you wish to change 2. In the Font group on the Home tab select the font size drop-down box

3. Click on the size you require

Making Text Bold, Italic, Underlined or Shadowed 1. Select the text you wish to change 2. In the Font group on the Home tab, click on the appropriate icon

Changing the Alignment 1. Select the text you wish to change 2. In the Paragraph group on the Home tab, click on the appropriate icon

Changing the Line Spacing 1. Select the text you wish to change 2. In the Paragraph group on the Home tab, click on the line spacing drop-down box

3. Click on the line spacing you require

Align Left

Align Centre

Align Right

Justify


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Bullets & Numbering

How do I change the bullets all at once? If you wish to change the bullets on all of your slides together, go to the Slide Master

(see page 25)

Changing the Style of Bullet Points 1. Select the text you wish to change 2. In the Paragraph group on the Home tab, click on the line bullet drop-down box

3. Click on the Bullet style you require

4. To change size or colour of bullets select Bullets and Numbering from the bottom of the bullet drop-

down box

5. Click OK

To get even more bullet styles… From bullets and numbering click on either:

to choose a bullet from your fonts Or

to choose an image from a gallery or import your own


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Changing the indentation

Display the ruler if it is not already showing 1. Click on the View tab of the Ribbon 2. Tick the Ruler box in the Show/Hide group

1. Click into the paragraph you wish to change 2. Drag the required Indent marker on the Ruler (see below)

Changing to a numbered list 1. Select the paragraphs you wish to change 2. In the Paragraph group on the Home tab, click on the line number drop-down box

Removing bullets or numbers 1. Select the paragraphs to remove bullets or numbers from 2. Click on the Numbering icon to remove numbers

Or

3. Click on the Bullets icon to remove bullets

Logos

Use the Master Slides to add a logo to all of the slides in your

presentation If you wish the logo to appear on all the slides, or all the Handouts, or all of your Speaker’s notes, use the appropriate Master (see pages 25 - 28)

Drag the top triangles to move the bullets

Drag the squares to move the bullet and text together


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Adding a logo 1. Go to the Slide or Master Slide where you would like to insert the logo 2. Click on the Insert tab of the Ribbon 3. Click on the Picture icon

4. Select the name and location of the logo you wish to insert

5. Click on the Insert button

Moving the logo 1. Click in the middle of the logo 2. Drag it to a new location

Resizing the logo 1. Click on the logo, white circles and squares will appear around the edge

2. Hover the mouse over a white circle at the corner which will make the double headed resize arrow

appear

3. Click and drag the arrow to the appropriate size

Headers and Footers

Adding the date, slide number, or a footer onto your slides 1. Click on the Insert tab of the Ribbon 2. Click on Header and Footer found in the Text group


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3. Click on the ‘Apply to All’ button to change all of the slides Or Click on ‘Apply’ to change the selected slides

I want to format the Headers and Footers! If you wish to make changes to the headers and footers formatting, go to the Slide

Master or Title Master (see pages 25 )

Tick the ‘Date and time’ box (if required) and chose the setting underneath

Tick the ‘Slide number’ box (if required)

Type in your Footer information (if required)

Decide whether to show the footer on your title slide


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Adding the date, slide number, header or footer onto your notes and handouts 1. Click on the Insert tab 2. Click on Header and Footer found in the Text group

3. Click on the Notes and Handouts tab

4. Choose your options as above 5. Click on Apply to All

Moving the header, footer, date, or slide number 1. Go to the Master Slide containing the information you wish to move 2. Click on the dashed line around the placeholder you wish to move

Dots will appear around the edge 3. Position the mouse

It will change to a four-headed arrow 4. Click and drag to a new location

Page Setup

Changing the size of slides for different presentations 1. Click on Design tab (2007)

Or Click on the Slide Master tab (2010)

2. Click on Page Setup, which is found in the Page Setup group. 3. Click on the down arrow underneath “Slides sized for” box

4. Click on the type of presentation you are creating 5. Click OK

Changing the orientation of your slides, outlines or notes pages 1. Click on Design tab (2007)

Or Click on the Slide Master tab (2010)

2. Click on Page Setup, which is found in the Page Setup group. 3. Click in the white circle next to the orientation you require

4. Click OK

Can I have some slides portrait and some slides landscape? Not in the same presentation. All the slides must be portrait or landscape.


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Printing Your Presentation

Previewing in black and white (2007) 1. Click on the Office Button

2. Click on the Print option 3. Select Print Preview

4. Click on the Options button from the Print Group

5. Select the Colour/Greyscale option

6. Click on the option that you want

Printing all the slides 1. Click on the Office Button (2007)

Or Click on the File tab (2010)

2. Click on the Print option (2007)

Or Click on Print (2010)

3. Select from the following print options (2007)

Or Click on the Print icon

Print options (2007)


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1. Click on the Office Button

2. Click on the Print option

3. Select the following print option

4. Change the ‘Print range’ options as required (see above) 5. Change the ‘Copies’ options as required (see above) 6. Change the ‘Print what’ box as required (see above) 7. Click OK

Print options (2010) 1. Click on the File tab 2. Click on Print

Click in the circle and then type in the numbers of the slides you wish to print

Click here to print selected slides

Click here to print the slide you are on

Change the Print what box to the part of the presentation you wish to print, e.g. handouts

Click Scale to fit paper to reduce or enlarge the image to fit on the paper


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3. Change the settings as required

4. Click on Print

Handout Printing Options If you choose handouts you can then slecet how many slides to show per handout

Click here to change the printer

Change here if you want to print all the slides, the current slides or a range of slides

Enter the slide number you want to print

Click here if you want to print handouts or notes

Click here if you want to print double-sided

Click here if you want to collate the slides when you print them

Decide if you want colour, black & white or greyscale

PowerPoint 2007/2010 - Graphics and Drawing

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Graphics and Drawing

Inserting Clip Art

Inserting Pictures using a Clip Art Slide Layout 1. Click on the Layout button on the Home tab

2. Choose any layout that has a clip art placeholder built into it

3. Double-click on the clip art placeholder

4. This will bring up the clip art side bar on the right hand side of your screen

2007 2010

5. Search for the clip art of your choice and double-click to place the image on your slide

Inserting Clip Art without a Clip Art placeholder 1. Select a slide 2. Click on the Insert tab 3. Click on Clip Art which is found in the Illustrations group


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4. This will bring up the clip art side bar on the right hand side of your screen

5. Search for the clip art of your choice and double-click to place the image on your slide

Inserting your own pictures If you wish to insert a picture file that is not part of the Clip Art gallery that comes with PowerPoint, such as a logo, or a scanned image

1. Select a slide 2. Click on the Insert tab of the Ribbon 3. Click on Picture option which is found in the Illustrations group

4. Search for your image in the insert picture box 5. Click on the Insert Button

Moving, Re-sizing and Deleting

Selecting Clip Art 1. Click on the picture 2. White “handles” will appear around the edge

3. Click away to de-select the picture

Handles


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Moving Clip Art 1. Click into the middle of the Clip Art

2. Drag to a new location

The mouse should look like a four headed arrow

Resizing Clip Art

Keeping the picture in proportion If you drag from a corner handle then the picture will stay in proportion. If you drag

from a middle handle you will “stretch” or “squash” the picture.

Deleting Clip Art 1. Select the Clip Art 2. Press Delete

If you inserted the Clip Art using the placeholder…. You will still see the placeholder when your Clip Art is deleted. This will not print, and it will not show during an on-screen show. To get rid of it, change the layout, or add a

different piece of Clip Art.

Adjusting Clip Art and Pictures

PowerPoint Office 2007/2010 makes it easy to customise clip art:

1. Click on the clip art in question 2. The Ribbon changes to allow you to make changes to the clip art, by bringing up the Format tab.

3. Changes can be made using the Adjust group (2007)

or Changes can be made using the Adjust group (2010)

4. See over the page for guide


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2007 Feature 2010 Feature What it does

Change the image colour for example make it black and white

Adjust the brightness or contrast

Reduces the resolution of an image or gets rid of cropped out areas to make the file size smaller. Usually you will not be able to see the difference but it makes your presentation much easier to work with

Gets rid of all the changes you have made and shows you the original image

Cropping This allows you to cut the edges off of a picture fr example leaving yu with just a head and shoulders rather than the whole body: Select the picture

1. Click on the Crop icon found in the Size group on this tab

2. A crop handles appear around the image

3. Click and drag inwards to cut off an edge

4. Click away when you have finished

Cropping does not permanently delete that part of the image… You can uncrop at any time by dragging the handles the other way. Unless you have compressed the image in which case the extra detail has gone!


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Borders 1. Double-click on the picture 2. Click on the Picture Border drop-down

3. Select the weight of line and colour for your border

SmartArt

In Office 2007/2010 SmartArt can make you bulleted text look more exciting.

1. Select a list of bulleted text

2. Right-click on the selected text 3. Select convert to SmartArt

4. Choose a design you like

You bulleted list has now changed into something more dynamic

5. From the SmartArt Tools Design tab choose a SmartArt style


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6. Click on the Change Colours drop-down and choose a colour scheme(if required)

The Final Result!

I can’t change my bulleted list to a SmartArt list. This may happen if you have spelling mistakes in your list. What PowerPoint will try to do is correct the spelling mistakes first, and then convert the list.

You can also create a Smart Art diagram from scratch Click on the Insert tab and choose Smart Art or use the option on the content placeholder.

Drawing Toolbar

Drawing shapes and lines 1. Click on the Insert tab

2. Click on the Shapes drop-down box

3. Click on the shape you wish to draw 4. Click and drag over the slide to create the shape

Creating a perfect shape or a straight line 1. Click on the shape you wish to draw 2. Hold down the Shift key 3. Click and drag over the slide to create the shape

Drawing a text box If you wish to add extra text onto your slide, you can draw a text box

1. Click on the Insert Tab on the “Ribbon” and select the select the “Text Box” found in the “Text” group

2. Move your mouse onto the slide and you will notice it has changed shape (as shown)


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3. This will now allow you to draw a new text box at the position required

Selecting Shapes

Selecting one shape 1. Click on the shape 2. White “handles” will appear around the edge

3. Click away from the shape to de-select it

Selecting more than one shape 1. Click on the first shape you require 2. Hold down the Shift key 3. Click on any other shapes you require

Or Click and drag over the shapes with your mouse

Handles will appear around selected shapes

Editing Shapes

Moving shapes 1. Select the shape(s) you wish to move 2. Position your mouse in the middle of the shapes

3. Click and drag to a new position

Handles


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Re-sizing shapes 1. Select the shape(s) to re-size 2. Hover the mouse over a handle

3. Click and drag outwards to make the shape bigger

Or Click and drag inwards to make the shape smaller

Deleting shapes 1. Select the shape(s) to delete 2. Press Delete on the keyboard

Creating copies 1. Select the shape(s) you wish to copy 2. Hold down the Ctrl key 3. Click and drag from the middle of a shape

Or Press Ctrl + D

Adding Text to Shapes

Adding text to shapes 1. Select the shape to add text to 2. Start typing

3. Select the text that you want to change 4. Right-click and select

5. Click on the Text Box option

6. Change the options as required (see below) 7. Click OK


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Formatting Shapes and Lines

Changing the colour of shapes 1. Select the shape(s) to change 2. Click on the Shape Fill drop-down

3. Choose a colour

Changing the fill-effect 1. Select the shape(s) to change 2. Click on the Shape Fill drop-down

3. Choose a Gradient

4. Choose a Texture


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Changing the line colour 1. Double click on the line(s) to change 2. Click on the Shape Outline drop-down

3. Click on the colour you require

Changing the line style 1. Double click on the line(s) to change 2. Click on the Shape Outline drop-down

3. Click on the Line Style you require

3-D and Shadow

Adding shadow 1. Double click on the shape to change 2. Click on the Shape Effects drop-down

3. Select the Shadow option

4. Click on the Shadow Style you require

Adding 3-D 1. Double click on the shape to change 2. Click on the Shape Effects drop-down

3. Select the Bevel option

4. Click on the 3D style you require

Rotating 3-D 1. Double click on the shape to change 2. Click on the Shape Effects drop-down

3. Select the 3-D Rotation option


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4. Click on the rotation you require

Other Effects 1. Double click on the shape to change 2. Click on the Shape Effects drop-down

For example:

Formatting shapes quickly using Quick Styles 1. Create your line or shape 2. Select it 3. On the Format tab, click on the Quick Styles button 4. Select a style

AutoShapes

Drawing AutoShapes In PowerPoint 2007/2010 it is very easy to select from a variety of shapes.

1. Click on the Insert tab 2. Click on the Shapes drop-down box

3. Select a shape from the category you require 4. Click and drag over the slide to create the shape.

Why do AutoShapes have yellow diamonds? Some AutoShapes have a small yellow diamond when they are selected. Click and

drag over the diamond to change the shape.


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Drawing curved lines 1. Click on the Insert tab 2. Click on the Shapes drop-down box

3. Click on the Curve or Scribble or Freeform icon

4. Click on the slide where you wish to start the first line 5. Move the mouse to the position where you require the line to start curving 6. Click on the mouse 7. Move the mouse to the next position where you require the line to start curving 8. Click on the mouse 9. Repeat steps 7-8 until the line is finished 10. Double-click when you have finished drawing

Drawing freehand 1. Click on the Insert tab on the Ribbon


3. Click on the Scribble icon

4. Click and drag over the slide (to draw freehand)

Drawing Connectors Connectors are special lines that you can use to connect two shapes together in a diagram. When the shapes move – the lines do too.

1. Click on the Insert tab on the Ribbon


3. Draw a shape of your choice

Line drawn with the curve icon Line drawn with the freeform icon


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4. Click on the Format tab for Drawing Tools

5. Choose a connector line from the Insert Shapes box.

. The connector will move with the shape

Drawing Callouts Callouts are used when you wish to label something on your slide.

1. Click on the Insert tab on the Ribbon 2. Click on the Shapes drop-down box

3. Select from the Callout category shape from the category you require

4. Click and drag over the slide to create the Callout.

Callouts work the same as text boxes As soon as you draw a callout, a cursor will appear, ready for you to start typing.


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Moving Callouts

WordArt

Creating WordArt WordArt allows you to jazz up the text on your slides.

1. Click on the Insert tab on the Ribbon 2. Click on the WordArt drop-down from the Text group

3. Click on the style of WordArt you require

4. Enter the text you require for your WordArt

You can edit your Word Art using the icons on the ribbon

or

Transform WordArt Transform allows you to stretch or distort WordArt to create interesting effects to enhance your presentation.

1. Double-click on your word WordArt 2. Select the Text Effect drop-down

3. Choose the Transform option

Click and drag this yellow diamond to move the line to point elsewhere

Click and drag the line to move both the box and the line


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4. Choices on how to transform your WordArt appears.

5. Pick from one of the choices to change the look of your WordArt

Images / Photographs from the Internet

As well as drawing or scanning images in, it is as easy to search and insert an image/photograph from the Internet. The most popular search engine you can use is Google.

Be Aware of Copyright

Google will display any images it finds on the web, whether or not they are available to be

copied. Please be aware that the same copyright laws apply to images on the web and their

re-use as printed images and in publications. To be certain of the right to legally use an

image you will need to secure permission from the owner of the copyright for that image.

Free image websites www.geekphilosopher.com/mainpage/photos.htm www.freeimages.co.uk www.flickr.com www.pics4learning.com

Using Google to Search for an image / photograph 1. Open Internet Explorer 2. In the address bar, type www.google.co.uk 3. Search for a relevant subject 4. Press Enter 5. Click on the Images link

6. Images will appear associated with what you have searched for

Copying an image / photograph from Google to a slide 1. Right-click on an image 2. Choose Copy 3. Press Alt+Tab to switch to PowerPoint 4. Move to the slide you want to add the image to 5. Right-click where you want the image to be 6. Choose Paste

http://www.geekphilosopher.com/mainpage/photos.htm

http://www.freeimages.co.uk/

http://www.flickr.com/

http://www.pics4learning.com/

http://www.google.co.uk/


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Using Print Screen to capture images 1. Find the webpage you want to copy 2. Press the Print Screen button

(This button is often at the top of the keyboard on the right) 3. Press Alt+Tab to switch to PowerPoint 4. Create a new blank slide 5. Press Ctrl+V to paste the image

PowerPoint 2007/2010 - Advanced Graphics

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Advanced Graphics

Aligning Objects on the slide

Aligning Objects Horizontally or vertically (2010) 1. Click and drag each shape next to each other 2. Stop dragging when you see the dashed line

Aligning Shapes to Each Other (2007) If you wish to line shapes up on the slide you can only align them to each other.

1. Select the shapes you wish to align

2. Double-click on the selection, which will switch the Ribbon to the Format tab of Drawing Tools

3. Click on the Align button in the Arrange group (2007)

4. Decide which part of the shape you are going to align to e.g. line everything up to the bottom of the

shape (2007)

This will align the shape in this case to the bottom of the lowest shape on the slide.

Below are some examples of three shapes aligned to each other in different ways: Horizontal Alignment for shapes that are side by side…

Align Top - Horizontally aligns the top edges of selected objects Align Middle - Horizontally aligns the middles of selected objects Align Bottom - Horizontally aligns the bottom edges of selected objects

Vertical Alignment for shapes that are above each other…


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Align Left - Vertically aligns the left edges of the selected objects Align Centre - Centres selected objects vertically Align Right - Vertically aligns the right edges of the selected objects

When I align several shapes on the slide they all go on top of each

other! If you select several shapes and Align them relative to the slide, PowerPoint just aligns them all into the same place! If you want shapes to maintain the distance and alignment they have with each other, then you must group them before aligning them on the slide.

Distributing Objects Evenly

The distribute feature in PowerPoint allows you to evenly space 3 or more selected objects, (horizontally or vertically) relative to a slide or to each other. Note: it does not line things up; only the spacing between the objects will change.

Distributing Objects compared to each other 1. Select the shapes to distribute

The objects are distributed horizontally - which means that there is an equal amount of horizontal distance between the edges of all the objects.

The objects are distributed relative to the slide.


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3. Click on the Align drop-down box in the Arrange group

4. Check that Align Selected Objects is ticked (if not click on it)

5. Select Distribute Horizontally or vertically as appropriate

The shapes have now changed

Distribute items on the slide 1. Select the shapes to distribute


3. Click on the Align drop-down box in the Arrange group

4. Click on Align to slide (if not already ticked)

5. Select Distribute Horizontally or vertically as appropriate

Grouping and Ungrouping

Grouping Objects If you have drawn a diagram, spaced it evenly and aligned it neatly, it will be a bit of a bother if you then have to move or re-size the whole thing. Once you have completed your diagrams it is a good idea to group all the shapes it contains together. The computer then sees the diagram as one shape, which can be moved and re-sized as one. However, you will no longer be able to select the shapes separately.


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1. Select the shapes to group

2. Right-click inside any of the selected shapes 3. Select the Group option

4. Choose Group option

5. Selected shapes become ONE shape and can now be treated as such

Ungrouping Objects If you need to select an individual shape in your diagram again you can ungroup.

1. Select the shape to ungroup

2. Right-click inside any of the selected shapes 3. Select the Ungroup option

4. Selected shapes have returned to individual shapes

Regrouping Objects Use the regroup command to group together objects that have been grouped together at an earlier stage.

1. Select any shape that was part of the original group 2. Right-click inside any of the selected shapes 3. Click on Regroup option


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Changing the Stacking Order

Send to Back/Bring to Front If you have two objects on a slide that are on top of each other, you can choose which one is on top and which one is behind, e.g. if you have a picture and some text, and you wish the text to go behind the picture.

1. Select the object you wish to be at the front or back of your presentation

2. Right-click inside the selected shape 3. Choose the Bring to Front or Bring Forward option (if you only want to bring the shape forward by one

step.

4. The chosen shape will now appear on top of the other shapes.

I can’t select the object that’s behind anymore! If you send an object behind something, it becomes difficult to select it, because you can’t click on it! If you press the Tab key repeatedly it will cycle through all the objects on the slide, selecting each one in turn.

Extra Drawing Features

Rotating shapes 1. Select the shape by clicking on it

2. Click on the green handle and rotate

3. Use your mouse on the green handle to rotate the image


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Or Click on the Rotate drop-down from the Arrange group on the Ribbon

4. This give you some preset options for rotation eg through 90 to the right

Flipping 1. Select the shape(s) to flip

2. Or click on the Rotate drop-down from the Arrange group on the Ribbon

3. Select flip vertical or horizontal

Nudging Nudging is moving your shape a very small distance around the slide.

1. Select the shape(s) to nudge 2. Use the cursor keys on the keyboard to nudge the shape(s)

PowerPoint 2007/2010 - On-Screen Shows

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On-Screen Shows

Slide Show View

Running your slide show 1. Switch to slide sorter view

2. Select the slide you wish to start from 3. Click on the Slide Show view icon

2007

2010

Going to the next slide Click the mouse anywhere on the slide Or Press the right cursor key

Going to the previous slide Press the left cursor key Or

1. Right-click on the slide 2. Click on Previous

Going to any slide 1. Right-click on the slide 2. Choose By Title and click on a slide

Closing Slide Show View before the show is over Press ESC on the keyboard Or

1. Right-click on the slide 2. Click on End Show

Pointer Options in Slide Show View

Drawing on your slides If you wish to underline points, or circle parts of your slide you can draw on them during a slide show.

1. Right-click on the slide 2. Click on Pointer Options 3. Click on a Pen The mouse will change to a pen 4. Click and drag over your slide

How do I delete what I’ve drawn What you draw with the pen is not permanent. You may be asked whether or not you would like to keep your ink annotations. If so click on Discard.

Turning the pen off 1. Right-click on the slide 2. Click on Pointer Options 3. Click on Pointer Mouse will return to normal

Hiding the Mouse If you don’t wish your audience to see the mouse moving across the screen it can be hidden. You will still be able to click it to move around the slides.

1. Right-click on the slide 2. Click on Arrow Options


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3. Click on Pointer Options 4. Click on Hidden

Slide Transitions

What are Slide Transitions? This refers to the way that the slide comes onto the screen in an on-screen show.

Creating Slide Transitions in Slide Sorter View 1. Switch to Slide Sorter view

2. Select a slide 3. Click on the Animations tab (2007)

Or Click on the Transitions tab (2010)

4. Click on the Transition Scheme button

(The Slide Transition Pane appears, see overleaf)

5. Click on the Transition effect you require


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Modifying the transition From the Transition to this Slide group

Animation Effects

What are animation effects? Animation effects can be applied to any “object” on your slide, such as text, or a picture. Once it is animated, it will “fly” onto the screen. This can be useful for long bulleted lists. Each point can fly in separately, so that your audience does not have to concentrate on the whole list at once.

Applying an Animation Scheme There are pre-set Animation Schemes that you can apply to your presentation and these can be modified. These schemes affect objects that are in placeholders. The schemes are categorised into Fade, Wipe, Fly In and Custom.

1. Ensure you are in Normal view 2. Select the placeholder containing the text you want to animate 3. Click on the Animations tab on the Ribbon 4. Click on the down arrow next to Animation

5. Select an Animation scheme from the list

Custom Animation - 2007

Getting to the Custom Animation Task Pane With custom animation you can animate things which are not in placeholders, create more whizzy animations from scratch or edit the pre-set animations you may have already applied.

1. Ensure you are in Normal view 2. Select the placeholder containing the text you want to animate 3. Click on the Animations tab

4. Click on Custom Animation

2007 2010

Choose the Transition ‘Speed’ here

Choose a ‘Sound’ to go with your Transition here


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Adding Custom Animation With Custom Animation you can control how things arrive on screen, make it do something when it gets there, control how it leaves and make it move according to any route you want. In Normal view:

1. Click on Animations tab 2. Click on Custom Animation (see page 63) 3. Select the Slide you want to animate 4. Select an object on the slide that you wish to animate

5. Click on the Add Effect icon 6. Click on the effects shown below and choose from the list of options

Why is there so much animation going on? PowerPoint will add animation effects on top of each other so you may need to delete effects you may have previously added

7. Click on the Play button to replay how the effects look

8. Click on the Start dropdown arrow and modify how each effect starts

(if required )

Controls how things exit the screen

Controls how things move about on the screen

Controls how things arrive on screen

Controls what happens when things have arrived


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Modify the speed of the effect (if required)

9. Make any other modifications (if required) 10. Add any other effects (if required)

Editing Animation Effects In Normal view:

1. Open the Custom Animation Task Pane (see page 63) 2. Select the number(s) relating to the item(s) you want to change

3. Click on Change Effect 4. Make your changes (see the previous page)

I want to add another effect Select the place holder and click on the Add Effect icon.

An animation event begins on click of the mouse on the slide.

An animation sequence begins at the same time as the previous item in the list (that is, one click executes 2 animation effects).

An animation sequence begins immediately after the previous item in the list has finished playing (that is, no additional click is required to make the next sequence start).

Click on effect number


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Animate Text options The text options change the way that text comes onto the screen. In Normal view:

1. Open the Custom Animation Task Pane (see page 63) 2. Click on the dropdown arrow relating to text in the Task Pane list

3. Select Effect Options (the dialog box that appears will look different depending on what effects have

been applied)

4. Click on the Animate text dropdown arrow and choose an option from the list:

All at once

By word

By letter

5. Click OK

Changing the animation order In Normal view:

1. Open the Custom Animation Task Pane (see page 63) 2. Select Placeholder

Or Select the effect number in the slide

3. Click on the up or down arrow to change the order

Animation Pane - 2010

In PowerPoint 2010 the Custom Animation task pane has been renamed the Animation Pane. Ensure you are in Normal view

1. Select the placeholder containing the text you want to animate 2. Click on the Animation Pane button on the Advanced Animation tab


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Adding Animation

1. Click on the Animation button 2. Choose an animation of your choice 3. Select the next placeholder in the slide 4. Choose another animation

5. Click on the first placeholder in the Animation Pane 6. Click on the Play button to replay how the effects look

7. Click on the dropdown arrow and modify how each effect starts

(if required )

What do the option mean? Start On Click – An animation event begins on click of the mouse on the slide. Start With Previous - An animation sequence begins at the same time as the previous item in the list (that is, one click executes 2 animation effects). Start After Previous - An animation sequence begins immediately after the previous item in the list has finished playing (that is, no additional click is required to make the next sequence start). Effect options – This is dependant on the effect that has been chosen. Timings – This is when you want the animation to start and how long you want it to last. Hide Advanced Timeline – You can change the timings by clicking and dragging this

Editing Animation Effects 1. Ensure you are in Normal view 2. Select the number(s) relating to the item(s) you want to change

3. Make the changes in the Animation Pane 4. Click on the play button to see the changes

Click here


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Animate Text options The text options change the way that text comes onto the screen.

1. Ensure you are in Normal view 2. Click on the dropdown arrow relating to the Placeholder in the Animation Pane

3. Select Effect options

4. Select the option you want 5. Click OK

Changing the animation order 1. Ensure you are in Normal view 2. Select a slide in the Animation Pane 3. Use the Reorder buttons to move the order

Sound & movie options

Inserting Sound In Normal view:

Open the Custom Animation Task Pane (2007) (see page 63) Or Open the Animation Pane (2010) (see page 66)

Click on the dropdown arrow relating to text in the Task Pane/Animation Pane

Select Effect Options (the dialog box that appears will look different depending on what effects have

been applied)


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Click on the Sound dropdown arrow and choose an option from the list Click OK

Inserting a Movie In Normal view:

1. Click on the Insert tab 2. Click on Movie (2007) or Video (2010) 3. Choose Movie/Video on File 4. Find the file 5. Click on OK (2007) or Insert (2010)

Rehearsing the timings In Normal or Slide Sorter view:

1. Click on the Slide Show tab 2. Click on Rehearse Timings 3. Work your way through the presentation keeping an eye on the timing

Once the Slide Show has finished you will see the following message…

4. Click on ‘Yes’ (if you are happy with the timings) – the timings will appear underneath each

slide

5. To use the timings: Run the Slide Show as normal

Click on the drop down arrow and choose a sound


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Switching off the timings 1. Click on the Slide Show tab 2. Click on Set Up Show icon

3. Click next to “Manually”

4. Click OK

Hyperlinks

Hyperlinks are links that allow the user to move to a different place. This could be a different slide in the same presentation, a different presentation, a website or even an email address. Hyperlinks are activated by clicking on them and can be presented as text or as a button.

Inserting a Hyperlink that links to a slide in a different presentation 1. Click where you want the hyperlink to appear 2. Click on the Insert tab 3. Click on Hyperlink

4. The Insert Hyperlink dialog box appears:

5. Type the text you would like to display as the Hyperlink

6. Select the location of the file from the Look in: box

7. Click on the presentation that you could like to link to and click on the Bookmark button

8. Select the Slide that you would like to link to 9. Click OK 10. Click OK

The Hyperlink will appear on your slide.

11. Run the presentation and test that the hyperlink works


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Inserting an Action button Action Buttons are used for creating hyperlinks. They can be used during an on-screen show to link to web pages, other PowerPoint presentations, or other documents.

1. Click on Insert tab 2. Click on Shapes 3. Click on the Action Button you require

4. Click and drag over your slide to create the button 5. Change the “Hyperlink to” box to the place you wish the link to take you e.g. First Slide

6. Click OK

The Hyperlink can only be used in Slide Show view Click on the hyperlink whilst you are giving your slide show on-screen.

Setting up the Show

Projecting your slideshow from a laptop To do this you may need to press the Fn key together with one of the F keys (usually F5, F7,

or F8). Most laptops will have an image above the correct F key indicating it's used for projecting.

Setting Up the Show to Loop continuously with timings In Normal or Slide Sorter view:

1. Set up the timings for the Slide Show 2. Click on the Slide Show tab 3. Click on Set Up Show icon

4. Make sure that ‘Use timings, if present’ is selected 5. Tick in the box next to Loop continuously until ‘Esc’


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6. Click OK 7. Run the Slide Show

PowerPoint 2007/2010 - Appendix

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Appendix

Presentation Design Tips

Microsoft provides some good hints and tips for your presentation.

Use a single font When too many lettering styles are mixed together, slide readability goes down. Stick to a single font and develop variety with tasteful use of different sizes.

Six lines or less Avoid making slides with too many lines of text. Too many items in a list force your viewers to work overtime to comprehend them all. Six lines is a good rule of thumb.

Use key phrases Use short key phrases, eliminating verbs, articles and other words that are not essential to your message.

Use build sequences Keep your audience in touch with more complex topics by using animation effects to bring the points on one at a time.

Use initial capitals Use leading capitals instead of capital letters. All caps are hard to read and tend to lose the emphasis that you want.

Break up complex slides If a slide is too complex, break it into two or more slides.

Focus on One Point Keep visual elements to a minimum. Incidental art can have great eye appeal, but when you add too many fancy frills your message gets lost in the clutter. One graphics element per slide is a good rule of thumb.

Minimise special effects Unless you are trying to achieve a one-time dramatic effect, avoid using too many colours, too bright colours, overly ornate typefaces and other distracting elements.

Be mindful of contrast The greater the contrast between foreground and background, the more legible the image. Avoid slides with blaring white or light backgrounds.

Use traditional orientation Your audience is used to reading text from left to right, top to bottom. Techniques that alter this tradition usually distract from a presentation.

Keep text format consistent Unexpected shifts in text type style disturb the audience’s attention.

Avoid non-essential values and grids on graphs Such extraneous detail can obscure your message.

Keep graphs simple Don’t overlay too many lines or graphic elements. If people don’t have enough time to sketch your graph, it’s probably too complex.

Round numbers on graphs Round off numbers and use axis titles that indicate the rounding.

Start graph axis values with zero Axes that start in mid-scale can confuse and mislead.

PowerPoint 2007/2010 - Appendix

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Animations and transitions Transitions are special effects that introduce a slide in a slide show. You can choose from a variety of transitions and vary their speed. You can change the transition effect to indicate a new section of a presentation or to emphasise a certain slide. Animations are special sound or visual effects that you can add to text or other objects, such as a chart or picture. Design your animated slides so that your points appear from the left. Then, to emphasise a particular point, bring it in from the right. The change will grab the audience's attention and reinforce your point.

Music, sound and videos An occasional burst of music or sound during a transition or animation can focus the audience on the slide show. You can also play videos that might include part of a company's commercial or training film. But remember not to overdo it — frequent use of special effects can draw attention away from the content of your presentation.

PowerPoint 2007/2010 - Index

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Index Action Buttons

Inserting, 71 Adding Text, 10 Animation Effects, 63

Customising, 63 Animation Order, 66, 69 Arrows, 48 AutoShapes, 49 Background, 23

Adding a Picture Fill-Effect, 24 Fill-Effects, 23 Omitting Graphics, 25

Blank Presentation, 9 Bold, 30 Bullets, 31 Callouts, 51 Clipart

Deleting, 41 Inserting, 39 Moving, 40 Re-sizing, 41 Toolbar, 41

Closing PowerPoint, 6

Colour Schemes, 22 Connectors, 50 Copying Shapes, 46 Cropping, 42 Custom Animation, 63 Dashes, 48 Date, 33 Deleting

Pictures, 41 Demote, 16 Design Tips, 73 Drawing, 44

AutoShapes, 49 During an On-Screen Show, 61 Freehand, 50

Effects, 63 Customising, 63

Exiting PowerPoint, 6

Expand, 17 Fill-Effects, 23

Picture, 24 Fonts

Replacing, 29 Footer, 33 Formatting, 29 Graphics

Getting rid of from the background, 25 Grouping, 57 Handout Master, 27 Headers and Footers, 33 Hyperlinks, 70

Action Buttons, 71 Inserting, 70

Images/photographs from the Internet Copying, 53 Copying an entire webpage, 54 Searching, 53

Indentation, 32 Italic, 30 Keyboard

Moving around, 13 Labels, 51 Lines

Connectors, 50 Style, 48

Logos, 32 Master Slides

Definition, 25 Moving

Headers & Footers, 35 In an On-Screen Show, 61 Keyboard, 13 Pictures, 40 Scroll-Bars, 13 Slide in Slide Sorter View, 20 Text in Outline View, 16

New Slides, 13

Normal View Definition, 15

Notes, 17 Notes Master, 28 Notes Page View

Definition, 18 Notes Pane, 8 Nudging, 60 Numbering, 31 On-Screen Show, 61

Rehearsing Timings, 69 Orientation, 35 Outline Pane, 8 Outline View

Collapse and Expand, 17 Moving Text, 16 Promote and Demote, 16

Page Setup, 35 Pictures

Deleting, 41 Fill-Effect, 24 Inserting Clipart, 39 Inserting From File, 40 Moving, 40 Re-sizing, 41 Toolbar, 41

Placeholders Definition, 10 Working with text, 11

Pointer Options, 61 PowerPoint

Exiting, 6 Starting, 6

PowerPoint 2007/2010 - Index

76 www.happy.co.uk

Print Screen, 54 Printing

Slides, 36 Promote, 16 Rehearsing Timings, 69 Re-sizing

Pictures, 41 Running Slide Show, 61 Screen

Elements, 8 Scroll-Bars, 13 Selecting

In Outline View, 17 In Slide Sorter View, 20 Pictures, 40 Shapes, 45

Shapes, 44 3-D, 48 Adding Text to, 46 AutoShapes, 49 Colour, 47 Copying, 46 Nudging, 60 Shadow, 48

Size, 30 Pictures, 41 Slides, 35

Slide Number, 33 Slide Show view

Definition, 15 Slide Show View, 61

Slide Sorter View Creating Animation Effects, 63 Creating Transitions, 62 Definition, 15

Slide Window, 8 Slides

Creating New, 13 In Outline View, 17 Moving in Slide Sorter View, 20

Slides Pane, 8 Sound, 63 Speaker’s Notes, 17 Special Effects, 62, 63 Stacking, 59 Starting

PowerPoint, 6 Text

Adding to placeholders, 10 Adding to Shapes, 46 Moving in Outline View, 16

Text Box, 44 Timings, 69 Tips, 73 Toolbars

Drawing, 44 Picture, 41

Transitions, 62 Underlined, 30 Ungrouping, 57 Views, 14 WordArt, 52

Documents

PowerPoint 2007/2010 Centre... · PowerPoint 2007/2010 - The Basics 11 Text Boxes You are not limited to the pre-existing Slide Placeholders on a PowerPoint Slide; you can create