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Powerful Presentation Skills and Reporting Facilitator: Reynaldo O. Joson, MD, MHA, MHPEd, MScSurg Date: May 9, 2012 (9-12 am) Place: MBFI Hall

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Powerful Presentation Skills and Reporting. Facilitator: Reynaldo O. Joson, MD, MHA, MHPEd, MScSurg Date: May 9, 2012 (9-12 am) Place: MBFI Hall. Powerful Presentation Skills and Reporting. Presentation? Reporting? Skills? Powerful Presentation?. - PowerPoint PPT Presentation

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Page 1: Powerful Presentation Skills and Reporting

Powerful Presentation Skills and Reporting

Facilitator: Reynaldo O. Joson, MD, MHA, MHPEd, MScSurg

Date: May 9, 2012 (9-12 am)Place: MBFI Hall

 

Page 2: Powerful Presentation Skills and Reporting

Powerful Presentation Skills and Reporting

Presentation?

Reporting?

Skills?

Powerful Presentation?

 

Page 3: Powerful Presentation Skills and Reporting

Powerful Presentation Skills and Reporting

Presentation?

Reporting?

Skills?

Powerful Presentation?

 

Page 4: Powerful Presentation Skills and Reporting

Powerful Presentation Skills and Reporting

Objectives: 

At the end of the 2 to 3 hours of teaching-learning session, the managers - learners should be able to:

 

Page 5: Powerful Presentation Skills and Reporting

Powerful Presentation Skills and Reporting

Terminal Learning Objectives:

 •Demonstrate a step-by-step accomplishment of essential tasks needed in preparing for a presentation.

•Demonstrate ability to create proper digital slides to be used for presentation.

Page 6: Powerful Presentation Skills and Reporting

Powerful Presentation Skills and Reporting

Terminal Learning Objectives:

 •Demonstrate ability to deliver a powerful presentation using the following criteria:

verbal delivery - clarity and understandability of contents

use of digital slides - clear and clean achievement of objectives of presentation

 

Page 7: Powerful Presentation Skills and Reporting

Powerful Presentation Skills and Reporting

Enabling Learning Objectives:

 •Explain what are “presentations” and “reportings” being done in a hospital setting; being done by hospital managers.

•Explain the difference between “presentation” and “reporting.”

Page 8: Powerful Presentation Skills and Reporting

Powerful Presentation Skills and Reporting

Enabling Learning Objectives:

 •Enumerate the six common types of presentations that hospital managers should master.

•Enumerate the usual objectives and parts of the six common types of presentations.

Page 9: Powerful Presentation Skills and Reporting

Powerful Presentation Skills and Reporting

Enabling Learning Objectives:

•Enumerate the essential quality parameters and criteria of powerful presentations.

•Enumerate the two requirements needed to produce a powerful presentation.

•Enumerate the two general quality targets in creating digital slides for presentation.

Page 10: Powerful Presentation Skills and Reporting

Powerful Presentation Skills and Reporting

Enabling Learning Objectives:

•Use a checklist in preparing for a powerful presentation.

•Use a checklist in evaluating a presentation.

Page 11: Powerful Presentation Skills and Reporting

Powerful Presentation Skills and Reporting

Teaching-learning activities:•Independent Study of Facilitator’s Hand-outs•Lecture •Learnshop and Practicum

Preparing a text of a presentation Preparing digital slides for a presentation Delivering a presentation

•Feedback and Reflection

Page 12: Powerful Presentation Skills and Reporting

Powerful Presentation Skills and Reporting

Learnshop and Practicum:

 

Each participant will give an 8-minute reporting using a Powerpoint presentation.

Scenario:

He/she is being asked to give an 8-minute reporting to the Senior Management Team and Management Committee on

“Meeting the Challenges in my Unit or Position - my Plans in 2012.”

Page 13: Powerful Presentation Skills and Reporting

Powerful Presentation Skills and Reporting

Facilitator: Reynaldo O. Joson, MD, MHA, MHPEd, MScSurg

Date: May 9, 2012 (9-12 am)Place: MBFI Hall

 

Page 14: Powerful Presentation Skills and Reporting

Powerful Presentation Skills and Reporting

Enabling Learning Objectives:

 •Explain what are “presentations” and “reportings” being done in a hospital setting; being done by hospital managers.

Page 15: Powerful Presentation Skills and Reporting

Concept of “presentation” in a hospital setting, for managers

 

“Presentation”

 Act of presenting or offering or giving something, the something can be a play, a show, a prize, a gift, a document, a talk, etc.

Concept to be used in session entitled: Powerful Presentation Skills and Reporting:

a formal talk or oral presentation

Page 16: Powerful Presentation Skills and Reporting

Powerful Presentation Skills and Reporting

Enabling Learning Objectives:

 •Enumerate the six common types of presentations that hospital managers should master.

Page 17: Powerful Presentation Skills and Reporting

Common formal talks or oral presentations in hospital setting done by and expected of managers

 

Welcome remarks

Opening remarks

Closing remarks

Speech

Lecture

Reporting

Page 18: Powerful Presentation Skills and Reporting

Common formal talks or oral presentations in the hospital setting done by and expected of managers

 Speech – a formal talk on a given subject to inform, instruct, persuade, entertain, etc.

Prepared or extemporaneous (or impromptu)

Informative, instructive, persuasive, entertaining, and ceremonial (toasts / eulogies)

Page 19: Powerful Presentation Skills and Reporting

Common formal talks or oral presentations in hospital setting done by and expected of managers

 

Lectures – oral presentations on a given subject for purpose of sharing information and for instruction.

Page 20: Powerful Presentation Skills and Reporting

Common formal talks or oral presentations in hospital setting done by and expected of managers

 Reportings – oral presentations on a given subject that the speaker has observed, heard, done, studied

or investigated.

Purposes:

to inform; share learning and insights; facilitate discussion, problem-solving and decision-making;

and persuade.

Page 21: Powerful Presentation Skills and Reporting

Why the need for powerful presentation skills and reporting among hospital managers

 “As managers, as middle managers, you are expected to know how to do all the abovementioned formal talks or oral presentations and how to make powerful presentation and reporting at that,

if you want to be effective leaders and managers, and of course,

if you want to stay in your position and to entice a promotion.”

Page 22: Powerful Presentation Skills and Reporting

Powerful Presentation Skills and Reporting

Enabling Learning Objectives:

 •Explain the difference between “presentation” and “reporting.”

Page 23: Powerful Presentation Skills and Reporting

“Presentation” vs “Reporting”

 

“Reporting” used in the context of “Powerful Presentation Skills and Reporting”

is an oral presentation.

Thus, it is a type of a speech

and

a kind of presentation.

Page 24: Powerful Presentation Skills and Reporting

“Presentation” vs “Reporting”

 Reportings – oral presentations on a given subject

that the speaker has observed, heard, done, studied or investigated.

Usual connotation:

reporting is presented to a group of superiors in a business meeting

Page 25: Powerful Presentation Skills and Reporting

“Presentation” vs “Reporting”

 Reporting – Speech – Lecture

Reporting may be transformed or integrated into

an informative speech or

an instructional lecture

depending on the situation.

Page 26: Powerful Presentation Skills and Reporting

Why the need for managers to know how to report

 Hospital managers are often asked and required to make reporting to a group of superiors in business

meetings.

Thus,

managers must know how to present a report and do a powerful reporting at that!

Page 27: Powerful Presentation Skills and Reporting

Powerful Presentation Skills and Reporting

Enabling Learning Objectives:

 •Enumerate the usual objectives and parts of the six common types of presentations.

Page 28: Powerful Presentation Skills and Reporting

Basic Parts of a Speech  

Whatever type of speeches,

•Greetings and salutations•Introduction•Body•Closing

Page 29: Powerful Presentation Skills and Reporting

Basic Parts of a Speech  

GREETINGS and SALUTATIONS - to initiate connection and rapport with the audience.  INTRODUCTION - objective should be expressed, preferably, explicitly, if not implied.  BODY - contents should be particularly guided by the objectives of the speech.  CLOSING - summary, conclusion and whatever ending remarks should be tied and relevant to objectives of speech.

Page 30: Powerful Presentation Skills and Reporting

Speech Framework 

Greetings and Salutations Introduction

Objectives of speechDelimitation

 Body

The speech proper

ClosingSummaryConclusion

 

Page 31: Powerful Presentation Skills and Reporting

Lecture Framework  

Greetings and Salutations Introduction

Objectives of lectureDelimitation

 Body

The lecture proper

ClosingSummaryConclusion

 

Page 32: Powerful Presentation Skills and Reporting

Reporting Framework 

Greetings and Salutations Introduction

Objectives of speechDelimitation

 Body

The report proper

ClosingSummaryConclusion

 

Page 33: Powerful Presentation Skills and Reporting

Welcome Remarks

 General Objective: To welcome all participants to the meet in behalf of the organization and organizers. Specific Objectives:•To recognize and appreciate the presence of special persons as well as the participants.•To give a brief introduction of the meet (organization, organizers, goals and importance of the meet) – to inform, to guide and to motivate.•To welcome participants with a wish for a fruitful and successful meet.

 

Page 34: Powerful Presentation Skills and Reporting

Opening Remarks

General Objective:

To give a brief introduction of the meet as a way of opening it.

 

Specific Objectives:•To give a brief introduction of the meet (organization, organizers, goals and importance of the meet) – to inform, to guide and to motivate.•To recognize organizers and participants.•To wish for a fruitful and successful meet.

Page 35: Powerful Presentation Skills and Reporting

Welcome and Opening Remarks (in program with just Opening Remarks without Welcome

Remarks)  

General Objectives:

•To welcome all participants to the meet in behalf of the organization and organizers.

•To give a brief introduction of the meet as a way of opening it.

 

Specific Objectives:

•To recognize and appreciate the presence of special persons as well as the participants.•To give a brief introduction of the meet (organization, organizers, goals and importance of the meet) – to inform, to guide and to motivate.•To recognize, appreciate and welcome the participants again.

Page 36: Powerful Presentation Skills and Reporting

Closing Remarks 

General Objectives:To close the meet formally with appreciation and continued interaction. Specific Objectives:•To indicate completion of the meet.•To give a brief summary of the meet and its highlights.•To thank the participants on behalf of the organizers and organization. •To thank the organizers and sponsors of the meet.•To wish for continued interaction.

Page 37: Powerful Presentation Skills and Reporting

Powerful Presentation Skills and Reporting

PresentationReporting

Skills?Powerful Presentation?

 

Page 38: Powerful Presentation Skills and Reporting

Powerful Presentation Skills and Reporting

Enabling Learning Objectives:

•Enumerate the essential quality parameters and criteria of powerful presentations.

Page 39: Powerful Presentation Skills and Reporting

Quality Parameters and Criteria of Powerful Presentation

 

Foremost parameter:

whether the objectives of the presentation and reporting were

achieved or not!

 

Page 40: Powerful Presentation Skills and Reporting

Quality Parameters and Criteria of Powerful Presentation

  Criteria:

 

Inform –

audience were informed – they understood the information given; ideally, all the information given, if not the take-home information.

 

Page 41: Powerful Presentation Skills and Reporting

Quality Parameters and Criteria of Powerful Presentation

  Criteria:

 Instruct –

audience learned – they understood what are being taught; ideally, all, if not, the take-home learning points.

 

Page 42: Powerful Presentation Skills and Reporting

Quality Parameters and Criteria of Powerful Presentation

  Criteria:

  

Persuade –

audience was persuaded, if not all, at least the majority.

Page 43: Powerful Presentation Skills and Reporting

Essential Quality Parameters and Criteria of Powerful Presentation (During Delivery)

 

Essential Quality Parameters and Criteria for a Powerful

Presentation

Greetings and Salutations- with concise greetings and salutations Introduction- with clearly expressed objectives of presentation- with objectives of presentation suitable to type of audience

- with delimitation of objectives because of time allotment

Page 44: Powerful Presentation Skills and Reporting

Essential Quality Parameters and Criteria of Powerful Presentation (During Delivery)

 

Essential Quality Parameters and Criteria for a Powerful

PresentationBody- contents congruent with expressed objectives- contents adequate within the time allotment- contents adequate based on type of audience- contents systematically presented / organized- contents clearly explained and presented- contents easy to understand

Page 45: Powerful Presentation Skills and Reporting

Essential Quality Parameters and Criteria of Powerful Presentation (During Delivery)

 

Essential Quality Parameters and Criteria for a Powerful

PresentationClosing- with clear summary and conclusion- summary and conclusion tied to expressed objectivesVisual aids (digital slides and other types)- clear / promote understanding- clean / not jampacked

Page 46: Powerful Presentation Skills and Reporting

Essential Quality Parameters and Criteria of Powerful Presentation (During Delivery)

 

Essential Quality Parameters and Criteria for a Powerful

PresentationAnswering questions- direct to the point- clear answers

Page 47: Powerful Presentation Skills and Reporting

Essential Quality Parameters and Criteria of Powerful Presentation (During Delivery)

 

Essential Quality Parameters and Criteria for a Powerful

PresentationDelivery - with confidence- with eye contact - with voice loud enough - with clear pronunciation / intonation- completed within time allotmentAchievement of Objectives of Presentation (Overall)

Page 48: Powerful Presentation Skills and Reporting

Powerful Presentation Skills and Reporting

Enabling Learning Objectives:

•Use a checklist in preparing for a powerful presentation.

See Presentation Evaluation Checklist Rating Scale

Parameter for Assessment A I NA RemarksGreetings and Salutations- with concise greetings and salutations Introduction- with clearly expressed objectives of presentation

Page 49: Powerful Presentation Skills and Reporting

Powerful Presentation Skills and Reporting

Enabling Learning Objectives:

•Enumerate the two requirements needed to produce a powerful presentation.

Page 50: Powerful Presentation Skills and Reporting

Two requirements needed to produce a powerful

presentation 

adequate preparation for the presentation

and

proper delivery of the prepared presentation!

Page 51: Powerful Presentation Skills and Reporting

Powerful Presentation Skills and Reporting

Enabling Learning Objectives:

•Use a checklist in preparing for a powerful presentation.

Page 52: Powerful Presentation Skills and Reporting

Ten Tips in Preparing for a Presentation 

Tip 1. Make sure to get at least the following essential information and use them to guide you in the preparation of your lecture, reporting, and presentation.

Title: Objective/s:

Contents-topics: Audience: Time allotment: Date of presentation and reporting: Place of presentation and reporting: Time of presentation and reporting:

Page 53: Powerful Presentation Skills and Reporting

Ten Tips in Preparing for a Presentation 

Tip 1. Make sure to get at least the following essential information and use them to guide you in the preparation of your lecture, reporting, and presentation.

Title: “Meeting the Challenges in my Unit or Position - my Plans in 2012.”

Objective/s: To report a personal managerial plan Contents-topics: Authorized functions, challenges, plans for 2012Audience: SMT / MancomTime allotment: 8 - minutes Date of presentation and reporting: May 9, 2012Place of presentation and reporting: MBFI HallTime of presentation and reporting: 930 – 12 am

Page 54: Powerful Presentation Skills and Reporting

Ten Tips in Preparing for a Presentation Tip 2. Prepare your lecture and presentation way in

advance. Never one day before the date of presentation.

At least two days before. Preferably, longer, one week, two weeks, etc., even months in advance, depending on the degree of your familiarity with the topics or information you will lecture or report on.

Page 55: Powerful Presentation Skills and Reporting

Ten Tips in Preparing for a Presentation 

Tip 3. Formulate an initial framework or outline for your lecture or presentation.

It will serve as your guidepost in developing the contents of your presentation.

It may be very crude initially but you can and you must refine it as you go deeper into the preparation of your presentation.

Page 56: Powerful Presentation Skills and Reporting

Ten Tips in Preparing for a Presentation 

Tip 4. Add substances in the Greetings and Salutations; Introduction; Body; and Closing to facilitate full writing of the text of your lecture or presentation.

In doing these, always have in mind and be guided by the title, objectives; contents-topics; audience, and time-allotment (your guideposts).

Page 57: Powerful Presentation Skills and Reporting

Ten Tips in Preparing for a Presentation 

Tip 5. Write the full text of your lecture or presentation.

Revise and refine as many times as you wish and as needed based on the objectives of your lecture or presentation and also aiming for a quality and powerful presentation

Page 58: Powerful Presentation Skills and Reporting

Ten Tips in Preparing for a Presentation 

Tip 6. Prepare for audiovisual aids, particularly digital slides. Do them properly to contribute to a powerful presentation.

 

Tip 7. Practice presenting using the digital slides (and other audiovisual aids) until you are confident you can and are delivering a powerful presentation with strict attention to the time limit.

Page 59: Powerful Presentation Skills and Reporting

Ten Tips in Preparing for a Presentation 

Tip 8. Be at the venue of presentation 30 minutes to one hour in advance with all gadgets that you need such as a laser pointer, your laptop, your USB, etc.

Get a feel of the venue.

Make the necessary preparations and adjustments, such as where to stand, testing of the microphones, testing of the computers, test projection of your digital slides, etc.

Page 60: Powerful Presentation Skills and Reporting

Ten Tips in Preparing for a Presentation 

Tip 9. Deliver your presentation as you have prepared with readiness to adjust and respond to any unavoidable hitches and glitches like delay in starting time, brown-outs, computer malfunctions, etc.

Being prepared as outlined in Tips 1 to 8 and with attention to attaining the quality parameters and criteria for a powerful presentation will lessen your stage-fright.

Page 61: Powerful Presentation Skills and Reporting

Ten Tips in Preparing for a Presentation 

Tip 10. After delivering your presentation, answer questions direct to the point; clear; and as best as you can.

Always be ready to say you don’t know if you don’t know the answer. Respect the viewpoints and opinions of the participants.

Thank the audience and participants for their presence and participation.

Page 62: Powerful Presentation Skills and Reporting

Art of Preparing Digital Slides for Presentation 

 

Page 63: Powerful Presentation Skills and Reporting

Powerful Presentation Skills and Reporting

Enabling Learning Objectives:

•Enumerate the two general quality targets in creating digital slides for presentation.

CLEAR and CLEAN

Clear contents, letters, numbers

Simple design, not jampacked

Page 64: Powerful Presentation Skills and Reporting

Learnshop and Practicum 

 

Page 65: Powerful Presentation Skills and Reporting

Powerful Presentation Skills and Reporting

Terminal Learning Objectives:

 •Demonstrate a step-by-step accomplishment of essential tasks needed in preparing for a presentation.

•Demonstrate ability to create proper digital slides to be used for presentation.

Page 66: Powerful Presentation Skills and Reporting

Powerful Presentation Skills and Reporting

Terminal Learning Objectives:

 •Demonstrate ability to deliver a powerful presentation using the following criteria:

verbal delivery - clarity and understandability of contents

use of digital slides - clear and clean achievement of objectives of presentation

 

Page 67: Powerful Presentation Skills and Reporting

For Queries, Comments, and Feedback

 

Reynaldo O. Joson, MD, MHA, MHPEd, MSc Surg

Email: [email protected]

Cellphone No.: 09188040304

Facebook: Reynaldo O. Joson

Websites: https://sites.google.com/site/rojosonwebsites

Page 68: Powerful Presentation Skills and Reporting

Powerful Presentation Skills and Reporting

Presentation

Reporting

Skills

Powerful Presentation