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Powered by the Aidmatrix Network®Jody DickhautPresident – Iowa Disaster Human Resource CouncilChairman - Volunteer & Donations Management SubcommitteeIowa State Director – Adventist Community Services Disaster Response
National Donations Management Network
Agenda
• Background on the National Donations Management Network
• State Application– Focus on In-Kind donations– Multi-Agency Warehouse– IA VDMT Liaisons
• Q & A
Automated Data ManagementNational Donations Management System (NDMN)
At a State’s request, FEMA assists to support the success of the State and the VDMT in a better execution of the State’s volunteer and donations management plan.
The NRF States, “At the request of the State or tribal government, a national donations and volunteer management Web-based application that enables the general public to register their offers of donated goods and services, thus providing the State/tribal Volunteer/Donations Management Team a real-time view of offers and the ability to match offers to needs. “
Automated Data ManagementNational Donations Management System (NDMN)
In 2007, FEMA gave a grant to the AIDMATRIX Foundation to develop a web-based donations management tool. This tool, the National Donations Management Network (NDMN), is provided free to the states and their non-profit partners.
The administration of the State “portal” is the responsibility of the State Volunteers and Donations Management Team (VDMT) composed of State Emergency Management personnel and State VOAD members.
U.S. States Actively Using the National Donations Management Network As of Feb 2011
FEMA Territories I-X
= Signed MOU
= MOU in Process
More than 87% of the U.S. Population Is Covered
State Portal
Products Services/
Volunteer TimeFinancial Support
Donors make Offers / Agencies make Requests
The program serves as the formal USA National Donations Management Network link among the private, public and voluntary sectors
Recipient Organizations Can Request Specific Needs
Transportation
Disaster Donations: National Donations Management Network
Public: Donors Aidmatrix Network: DMT Matching
NGO Member Organizations
Iowa
Portal
Step 1: Offer Product Step 2:Assign to Agency Step3:Accept/Decline/Receive
Push Model Workflow: In-Kind Product Donations Offered to Non-profit Community
Admin Log In Non-Profit Log In
Makes An Offer
Reviews the Offer. Takes
Action. Matches to needs.
Decides: Do We want it? Calls the Donor To Arrange Ship.
Public: Donors Aidmatrix Network: DMT Matching
NGO Member Organizations
Iowa
Portal
Opt-inOpt-in
Step 1: Enter NeedStep 2: Publish/Subscribe NeedsStep 3:Donate Direct to Need
Pull Model Workflow: Nonprofits Share Needs with State: Products and Transportation
Admin Log In Non-Profit Log In
Makes an Offer Directly to the Need – Auto
Matching
Donations Team Reviews
Needs and Takes Action
VOAD MemberGathers and
Identifies needs for products and transportation
Auto Allocated Offer to VOAD
Aidmatrix Network 101 –Recipient
Enter a Product Need
Let donors know exactly what your organization needs, by entering a Product Need.
Hint: Donors are more likely to give if they know how the goods will be used. Make sure and enter as much
information about your need as possible.
Aidmatrix Network 101 –Donor
Look for a Product Need / Make a Donation Offer
Let recipient know exactly what your organization can offer,
by entering a Product Donation.
Aidmatrix Network 101 –Recipient
Enter a Transportation Need
Aidmatrix has partnerships with transportation providers across
the country. Request transportation by clicking on the truck icon on the donation’s line
item.
Hint: The more complete your transportation request is, the more likely that a transportation provider will respond. Give as
much detail as possible.
Donating “What’s” Needed, “When” It’s Needed!Donating “What’s” Needed, “When” It’s Needed!
What do you thinks was among the 1st Donations to arrive in Joplin with in the
first 36 Hours?
Winter Coats(no joke)
Warehouse Management Multi- Agency
• Tool designed maintain inventory– Disaster relief
• Simple
– Track inbound and outbound• Reports• Donors• Recipients
– Share real time inventory levels partners
What Is a Multi-Agency Warehouse?
1) A facility that accepts truckloads of donated goods 2) Managed by a Non-Profit Organization under agreements with federal, state and/or local governments3)Not intended to directly serve survivors4)Distributes to all vetted organizations5) Volunteers
1) Receive and sort donations2) Enter donation information into a
computerized database3) Prepare goods for shipment to
distribution sites
CollectionCenter
CollectionCenter Collection
Center
Mobile Distribution
DistributionCenter
DistributionCenter
DistributionCenter
DistributionCenter
Individuals
IndividualsIndividuals
Corporations
Companies
Survivors
Survivors
Survivors
Survivors
Survivors
Multi-Agency Warehouse
A Consistent Problem IdentifiedA Consistent Problem Identified
Disaster Time LineDisaster Time Line
Event
DonationsStart to Arrive
StateMAW
Opened
Second Disaster Happens (Spontaneous Donations)
Which Would You Prefer?Which Would You Prefer?
Here’s Why “Cash is Best”Here’s Why “Cash is Best”
• Deployed from 1000 up to 1800 Volunteers Daily. •Worked 10 Hour Days
•Let’s Do The Math:•1000 Vol. x 10 Hrs/Day x 10 Days =
• 100,000 Man Hours
100,000 Man Hours x $15.00 = 1,500,000.00
Large % of these used clothes were shipped out of Joplin
100,000 Man Hours x $15.00 = 1,500,000.00100,000 Man Hours x $15.00 = 1,500,000.00
$ 1,500,000.00 Donation – Some Questions?$ 1,500,000.00 Donation – Some Questions?
• How Volunteer Man Hours Does It Require to Process?
• How Much Warehouse Space Does It Require to Sort/Store?
• How Much Buying Power Does 1.5 M Have In The Hands of a VOAD Partner?
Possibly up to 7 X’s or $10,500,000.00
Leverage
A Solution that is being worked on:Iowa VDMT Liaison for Vol/Don Management
COMMUNITY COLLECTION CENTER
Guidelines & Procedures
COMMUNITY COLLECTION CENTER
Guidelines & Procedures
A Solution that is being worked on:Iowa VDMT Liaison for Vol/Don Management
MagnitudeMagnitude
Capacity to CoordinationCapacity to Coordination
CommunicationCommunication
CooperationCooperation
CollaborationCollaboration
LowLow
HighHigh
HighHigh
A Consistent Problem IdentifiedA Consistent Problem Identified
Disaster Time LineDisaster Time Line
Event
DonationsStart to Arrive
StateMAW
Opened
Second Disaster Happens (Spontaneous Donations)
Teach/TrainACS Sorting
Process
Warehouse Management Multi- Agency
• Tool designed maintain inventory– Disaster relief
• Simple
– Track inbound and outbound• Reports• Donors• Recipients
– Share real time inventory levels partners
Semi Trailer of “Black Plastic Bags”Semi Trailer of “Black Plastic Bags”
Streamlined Sorting Process – Joplin Mo MAWStreamlined Sorting Process – Joplin Mo MAW
Educate the Public How to Have A Successful Educate the Public How to Have A Successful Collection Drive – Clearly marked, boxed by “like Collection Drive – Clearly marked, boxed by “like
kinds” – Palletized & Shrink-wrapped for shipping to kinds” – Palletized & Shrink-wrapped for shipping to Disaster Site : Hurricane IKEDisaster Site : Hurricane IKE
Semi of Palletized Items
Arrival at Multi-Agency Warehouse
Semi Trailer of “Black Plastic Semi Trailer of “Black Plastic Bags”Bags”
Arrival at Multi-Agency Warehouse
Thank You !• Jody Dickhaut [email protected] 515-943-8698
President – Iowa Disaster Human Resource Council
Chairman – Volunteer & Donations Management Subcommittee
IA State Director – Adventist Community Services Disaster Response
• Blake DeRouchey [email protected] 515-323-4232Volunteer & Donations Coordinator – Iowa HSEMD
Questions and Answers