Power to the People:

The IUB Libraries' Website Digital Asset

Management System

Doug Ryner, Tadas Paegle, & Julie Hardesty

IUB Libraries Website

http://www.libraries.iub.edu

IUB Libraries 16 campus libraries IUCAT Library Catalog (SIRSI Unicorn) 6.5 million items More than 350 subscription databases Over 40,000 electronic journals

IUB Libraries Website

In 2001… Large website consisting of over 8,000 pages

(some internal documents) Decentralized management system Hundreds of separate university server accounts Hundreds of web developers (constantly changing) HTML templates

IUB Libraries Web SystemPrevious Structure

~libFind Workflow User interface & site integration Reporting Strengths/weaknesses

Needs for Digital Asset Management

Flexibility Work with many sources of data Unique workflow Collaborative – distributed management Secure More powerful searching/browsing Usable

Needs could not be met by purchased or Third-party solution.

Development Timeline May 2001 – hired Web Administrator,

assembled team Summer 2001 – reviewed literature, assessed

project goals Fall 2001 - defined content, met with

stakeholders Spring 2002 - developed sitemap, hired

designer, user testing Summer 2002 – developed architecture,

developed interface, developed content Fall 2002 – Launched public site

IUB Libraries Web SystemNew Structure

IUB Libraries Web SystemWorkflow Structure

User Interface PHP, html / JavaScript User informed Find information:

Custom Search Engine Databases A-Z Databases by Subject Databases by Type Online Full-Text Journals

Library, collection or department websites About files & user guides System integration

Find Information

Metadata for Resources Resource Name Keywords Description Collection Name Alternative Title Vendor Name Coverage Dates Help Info LOC Subject Headings

Administrative Interface IUB Libraries Content Manager (CM) “Super Users” can add & delete “Advocates are assigned assets” Advocate/SU login – choose to manage

“resources” select asset they are assigned Subject Advocates – assign “resources” to

subjects Reporting (resource count, search report, log

activity) Library, collection & department “mini-sites”

also managed within the cm – most used resources

Real-time

Find Information

Workflow Super users add resource & either “Request

Proxy” or “Make Live” If proxy – email request & update form with

proxy url; then “make live” Email advocate and others Available via website Advocate/bibliographer metadata Resource is then properly treated within site

and available for “recommended resources,” subject categorization, and Google Search Appliance indexing

Find Information

Find Information

Find Information

Advantages Organization Simplicity Consistency Quality control Flexibility Responsiveness Separate content from presentation

Disadvantages Perceived loss of creativity Development time and effort

Major Obstacles Expertise and resources Communication and education Transition from old to new – staff and end

users Training Responding to user feedback while

continuing to develop and implement…

Current Projects Course Management

Twin Peaks Federated Searching

Administration in Content Manager SIRSI SingleSearch

What is next? ERM – Electronic Resource Management

Purchasing databases, licenses Usability

Find Information – Subject Access

Questions, Comments?

comments@indiana.edu