Power Point Project 4 Part2

Office 2003Advanced Concepts and

Techniques

M i c r o s o f t

PowerPoint Project 4

Modifying Visual Elements and Presentation Formats

2PowerPoint Project 4: Modifying Visual Elements and Presentation Formats

Adding a Sound Effect

• Click Insert on the menu bar and then point to Movies and Sounds

• Point to Sound from File on the Movies and Sounds submenu

• Click Sound from File• Locate and select the Marketing Music file

in the Insert Sound dialog box, and select it

• Click the OK button



• You added applause for this project

• You can enter continuous background music for your slides



• Select the slide you wish to insert the Background Music Loop.

• Select "Slide Transition" from the Slide Show menu option. A Slide Transition pop-up window should appear.

• Select the "Sound" pull down form in the lower right hand corner of the pop-up window.



• Scroll down to the very bottom of the form until you see "Other Sound ..."

• Select "Other Sound". The "Add Sound" pop-up window should now appear.

• Navigate to the My Music Loop on your hard drive and select the file.

• The Slide Transition pop-up window should appear again, with the name of the Background Music Loop .WAV file in the sound form.

• To loop the background Music Loop, select the tick box, "Loop until next sound".



• Choose "Apply" (NOT apply to all) and you should return to the original page.

• Select "View Show" from the Slide Show menu option to hear the looped sound.

• This loops the music until another sound is encountered.


Inserting a Chart and Replacing Sample Data• You used Microsoft Graph to insert a bar

graph

• Microsoft Graph launches a sample datasheet

• You can change the data

• You can change the chart options– Select a new type of chart


Inserting a Chart and Replacing Sample Data• Microsoft Graph then goes away

• You are left with only the chart on the slide

• To edit your data or change the format of your graph, you will need to reopen them in Microsoft Graph by double-clicking on the graph on your PowerPoint slide.


Inserting a Chart and Replacing Sample Data• In Microsoft Graph you can bring the data

sheet to the front by clicking on it or by selecting "Datasheet" under the View menu.


Inserting a Chart and Replacing Sample Data• Microsoft Graph is not an easy tool


Inserting a Chart and Replacing Sample Data• Microsoft Graph is not an easy tool

• You can spend a lot of time and mouse clicks converting it from one of the standard graph types to the graph type and formatting you really want.


Inserting a Chart and Replacing Sample Data• One way around this is to start with a copy

of an already-formatted graph rather than from scratch

• Did you know that you can create and store custom graph types or even make a custom graph type the default graph?


Creating a Custom Graph

• Start a new blank presentation in PowerPoint

• Choose Insert, Chart to create a new chart on the current slide

• Optional: Change the chart type or other formatting options

• Choose Chart, Chart Type from the main menu bar. This brings up the Chart Type dialog box.



• Click the Custom Types tab of the Chart Type dialog box.

• In the "Select from" area, click "User-Defined"

• Click Add

• Enter a name (31 characters or less) and description for the chart in the Add Custom Chart Type dialog box



• Click OK to return to the Chart Type dialog box

• Optional: Click "Set as default chart" if you want to automatically create a chart like this when you insert a new chart. Click "Yes" when MSGraph asks whether you're sure.

• Click OK to dismiss the Chart Type dialog box and finish


Inserting an Excel Chart

• Clicked Insert on the menu bar and then point to Object

• Clicked Object• When the Insert Object dialog box is

displayed, clicked Create from file• Clicked the Browse button• Then selected the College Expenses file on

your floppy disk from the Browse dialog box


Inserting an Excel Chart

• Click the OK button• When the Insert

Object dialog box is redisplayed, click the OK button


Inserting an Excel Chart Object

• This is easier than working with Microsoft Graph– More options– Easier to manipulate in

Excel– Unfortunately, requires

more manual work


Inserting other Objects

• Object consists of– Hidden data

• Functions• Instance variables, also called member data

– Public operations• Methods or member functions

• Object-Orientated Program– Sends messages to objects



• Go to the slide (in Slide View) where you want to insert the Flash animation.

• If the Control Toolbox is not already visible, go to the View menu, and select Toolbars > Control Toolbox.



• Click on the More Controls button (looks like a hammer and wrench) in the Control Toolbox. Select "Shockwave Flash Object" from the drop-down list, and then draw the control object on your slide. The Shockwave Flash Object ActiveX control now appears on your slide (may look like a white box with an X in it).


Inserting other Objects• To make the Shockwave Flash control play

your Flash Animation file, start by right-clicking on the Shockwave Flash control object, and then select "Properties" from the shortcut menu.

• In the Properties dialog box, select the "Movie" property. In its Value box, type the complete C:\I386\intro.swf



• Next, set the "Playing" property to True. Close the Properties dialog box.

• Save the PowerPoint file.



• Run the show and the Flash animation should now run. NOTE: If you want to run the slide show again and the flash animation doesn't run, close the file and reopen it. If the Flash animation still doesn't play, open the Properties window again and look at the "Playing" property. If it says False, select Playing, then click on the down arrow and change the Playing property to True.


Inserting a Word Table

• Clicked Insert on the menu bar and then click Object

• When the Insert Object dialog box is displayed, clicked Create from file. Clicked the Browse button

• Selected the Average Income file located on your floppy disk when the Browse dialog box is displayed

• When the Insert Object dialog box is displayed, clicked the OK button





• You moved and sized the table.• You can do principally all the options that are

available in Word for tables.


Change Row/Column Widths

• If you need to increase or decrease the height or width of a row or column, you can do so by clicking and dragging the borders of rows or columns. Drag the borders until you create the desired amount of space between rows or columns.


Table Properties

• At any time, you are free to change the properties of your table. Right-click inside of any table and select “Table Properties.”


Table Properties

• A new window with four tabs will appear. Within these tabs, you can adjust every minor detail about the table including alignment, spacing, text wrapping.


Inserting an Image in a Word Table

• Place your cursor into the cell where you wish to insert an image.

• Then, go to the menu bar, and select Insert >> Picture, and then choose from "Clip Art" or "From File."

• Locate a picture, and click on "Insert" to put the image into a cell.


Modifying the Footer on the Slide Master• Why would you want your Company’s name in

the footer?


Modifying the Footer on the Slide Master


Adding an Action Button and an Action Setting• Most people added

an action button that looked like this.


Adding an Action Button and an Action Setting • Any object can be turned into a hyperlink.

You can, however, create an object to be used specifically as an action button. PowerPoint provides a selection of built-in shapes that can be used for this purpose.

• Using action buttons is very similar to drawing objects


Adding an Action Button and an Action Setting • Click on the Auto Shapes menu from the

drawing toolbar:


Adding an Action Button and an Action Setting • Click one of the button faces and draw the

button on the slide using the mouse. The Action Settings dialog will then appear.


Adding an Action Button and an Action Setting • Make it a hyperlink

• Use the white box handles to resize the button and the yellow diamond to change the depth of the button:


Adding an Action Button and an Action Setting • Right-click on the button or select Format

menu < AutoShape to change the fill color, line, and other characteristics of the action button.

• To create a custom button, choose the blank button from the AutoShape menu. After you draw the button, right-click on it and choose 'add text' to add a label to it.


Changing to a different slide

• In the action Settings dialog box, select slide and the slide you want to go to like slide 38.


Rehearsing Timings

• Click Slide Show on the menu bar and then click Rehearse Timings

• Point to the Next button on the Rehearsal toolbar

• When the Elapsed Time box displays 0:40, click the Next button

• Repeat the previous step for the remaining slides, setting an acceptable time to spend for each slide


Rehearsing Timings

• When the black slide displays, point to the Yes button in the Microsoft PowerPoint dialog box

• Click the Yes button


Slide Show Navigation Shortcut Keys


Slide Show Toolbar Buttons

Office 2003Advanced Concepts and

Techniques

M i c r o s o f t

PowerPoint Project 4 Complete

Documents

Power Point Project 4 Part2