Starting Presentations Starting From Scratch One way to start
your presentation is to start from scratch. In this way you are
starting out with a blank presentation. You can then design your
own background choices. You would not be using a template
design.
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To start a presentation from scratch follow these steps: 1.Open
up PowerPoint. 2.A PowerPoint dialog box will open. 3.Click on the
radio button that says blank presentation. 4.Click OK. 5. Your new
presentation will open. Choose your slide layout and click OK.
6.You can now start working on your presentation or start designing
the background that you would like to use for this show.
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Open Existing Presentations 1.Open up PowerPoint. 2.Click on
the Office button 3.If your presentation is listed in the recent
documents box you can just double click on it to open it up 4.The
Open dialog box would then open. Choose your file and click on
Open. 5.You can then continue working on your file.
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Using A Template You can use the built in templates that
PowerPoint provides to begin your presentation. In this way you
will have a consistent design that goes together. The template will
include your background as well as font styles, colors and sizes
for your placeholders, as well as selected bullets that match the
template. There are many templates built in and you can choose the
one that best suits your needs.
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To begin your presentation using a template follow these steps:
1.Open up PowerPoint. 2.Click on Design. 3.You can click on the
different file thumbnails for the template designs and you will see
a preview window that displays what the template looks like.
4.Double click on the design that you like and your presentation
will open with that template choice.
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Adding New Slides While working on your presentation you will
often need to add new slides. To add a new slide to your
presentation Click on the New Slide Button:
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You can also click the down arrow below the New Slide button to
summon the Slide Layout gallery as shown in Figure 3. Then click
any of the layouts available to insert a new slide using the chosen
layout. You can also click the down arrow below the New Slide
button to summon the Slide Layout gallery as shown in this figure.
Then click any of the layouts available to insert a new slide using
the chosen layout. Repeat Steps 3 to insert as many slides as you
need. Thereafter, you can add titles, text, pictures, or any other
slide objects within the new slides.
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PowerPoint Views There are six different views found in
PowerPoint. 1. Normal View 2. Slide View 3. Slide Sorter View 4.
Outline View 5. Notes Page View 6. Slide Show
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Applying Design Templates If you are working on your
presentation and at any given time you decide that you would like
to apply a design template or change the one you are currently
using follow the steps outlined previously.
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Applying Design Templates 1.Right click on the slide you are
working on in either the slide view or normal view. 2.Click on
Apply Design Template. 3.Click on the design you would like to use
and click on the Apply button. 4.Your new design will be
applied.
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Formatting Text There are a couple of different ways to format
your text once you type it in. You can either use the menu bar or
the Formatting toolbar. To format your text to change things like
font, color, style, size etc. follow these steps: 1.Select your
text by either highlighting it or click on the diagonal lines that
surround the text so that it turns to little dots. When you do this
any formatting you add will effect everything in the box. 2.Using
the formatting toolbar choose the formatting that you want to add
from the standard toolbar. There are buttons and drop downs for
font, size, style, and alignment.
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Formatting Text 3. You can also go to Format on the menu bar
and choose font. The font dialog box will open. Make your changes
within the dialog box. 4. Click OK and your changes will
occur.
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Moving Slides You may find that as you or are working on your
presentation you may need to move the slide order around. To best
do this you should be in the slide sorter view. Once in that view
follow these steps: 1.Click on the slide that you want to move and
hold the mouse button down while you move the slide to the desired
location. 2.You will see a vertical bar as you move the slides.
3.When the bar is in front of the slide where you want to position
your slide release the mouse button and the slides will be moved to
the new position.
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Deleting Slides There are a few ways to delete slides. If you
want to delete one slide and you are in normal or slide view follow
these steps: 1.With the slide open go to Edit on the menu bar and
choose delete slide. 2.If you have a few slides to delete then you
may be better off to delete them in slide sorter view. Get in slide
sorter view and follow these steps: 3.Click on the slide you want
to delete and hold the shift key down while you click on the other
slides you want to delete. 4.Click on the delete or backspace key
and the slides will be deleted.
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Adding Animations You can take any of the images in your
presentation and animate them. That is what really brings your
presentation to life. There are many different types of animations
to choose from. To animate an image follow these steps:
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Adding Animations 1.Right click on your image and choose custom
animation or click on your image and go to Slide Show form the menu
bar and choose custom animation. 2.Click on the down arrow next to
entry animation and sound. Choose one of the animation types.
Another drop down may become active where you can further define
the action the image will take. 3.Click on the order and timing
tab. 4.Leave on mouse click if you want to click to have your
animation occur or click on the radio button for automatically and
put in the number of seconds you want to wait before the action
occurs. 5.Click on OK. 6.Get into the Slide Show mode and check out
your animation.
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Adding Sounds There are many different ways to add sound to
your PowerPoint presentation. You can add sound effects to images,
add sound icons you can click on or even just have your music play
throughout the whole show. Your sound clips should be in either the
wav or mid format. There are a few other less common file types you
can use. You can also use a CD and play that while you are giving
your presentation. To insert sound into your presentation follow
these steps:
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Adding Sounds 1.Go to Insert on the menu bar and choose Movies
and Sounds and then sound from gallery if you want to pick a sound
file from Microsoft's Gallery or choose from file if you have a
saved sound file you want to use. 2.Find the sound file that you
have access to and double click on it. 3.A dialog box will open up
and ask you if you want your sound to play throughout the whole
show. 4.Click Yes if you want it to play automatically and no if
you do not. 5.An icon will be inserted into your presentation.
6.Get into Slide Show mode and your sound should automatically
start if you choose that or click if you did not and your sound
should play.
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Adding Transitions You can add transitions that occur between
your slides. As your show moves from slide to slide you have an
animated transition between them. It is a nice effect to add to
your show. It is easiest if you add your transitions while in the
slide sorter view. You can add the same transition to each slide or
you can pick different transitions. To add transitions follow these
steps:
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Adding Transitions 1. Get in the slide sorter view. 2. Click on
the Slide Transition button from the slide sorter toolbar. 3. The
slide transition dialog box will open. 4. Click on the down arrow
and choose the type of transition you want to use. You will see a
little preview in the effect window. 5. Choose if you want the
transition to be slow, medium, or fast.
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Adding Transitions 6.If you want a sound attributed to the
transition then click on the down arrow next to sound and choose
the sound you want to use. 7.If you want your transition to run
when you click the mouse then put a check in "On mouse click". If
you want the animation to occur automatically put a check in that
box and put a number for the amount of seconds you want to wait
until the transition occurs. 8.Click on Apply to All if you want
that same transition to occur after each slide or Apply if you just
want to add it to the one slide.
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Spelling One very important step in working with PowerPoint is
to make sure you perform a spell check on your presentation. You
should also proofread it as well. It can be quite embarrassing to
find mistakes while you are presenting. To run a spell check follow
these steps:
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Spelling 1.With your presentation open click on the spelling
icon from the standard toolbar. 2.You can also go to Tools Spelling
or hit F7. A spell check will be run on your show. 3.When typing in
PowerPoint if you get a red squiggly line under your text that is
an indication that your word may be incorrectly spelled. You can
right click on the word and choose one of the words listed or
choose ignore if the word was spelled correctly.
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Running The Show To run your show, check it out, or when it is
for the real presentation follow these steps: If you want to start
at the beginning of your presentation then go to Slide Show from
the menu bar and choose View Show or hit F5. If you want to begin
looking at your show starting at the slide you currently have open
in normal or slide view then click on the slide show icon from the
views icon.
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Saving You should periodically save your presentation as you
are working--use the save icon every 5 or ten minutes. To save your
presentation follow these steps: 1. If it is the first time you are
saving your show go to File on the menu bar and choose Save
As.
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Choose the location for saving your file and give your file a
name. Click on Save. If you have saved your show before you can
click on the save icon from the standard toolbar of File Save.
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Printing You can print out your presentation in different
format. All of the variations of the printing types can be found in
the print dialog box. Listed in the table in the next slide are the
types of printing you can do.
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Printing Choices SlidesPrints out each slide on a full page
HandoutsHere you have choices for 2,3,4,6,or 9 slides per page. If
you choose 3 then your slides will also have lines to the write for
note taking purposes. You also have a choice to order then on the
page horizontally or vertically. Note Pages Prints out one small
version of each slide per page with your notes section on the
bottom of the page. Outline View Prints out the outline view of
your presentation.
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Printing To print your presentation follow these steps: Go to
File on the menu bar and choose Print. 1.The Print dialog box will
appear.. The dialog box varies depending on your particular type of
printer. You should have basically the same options however.
2.Choose what you want to print, all slides, particular slides, or
the current slide. 3.Enter the number of copies you want to print.
Check if you want them collated. 4.Choose what you want to print:
slides, handouts, notes pages, or outline view. 5.Click on OK.