Power Point Basics

Tutors 4 Computers

Overview Slides can be created in three ways

Using Auto-Content Wizard Layout/design templates From Scratch

Selecting the layout Selecting design template Selecting the color scheme Selecting the background

Creating Slides with Auto Content Wizard

• Open Power Point• Select Auto Content Wizard from Opening menu• Choose pre-made that applies to your

presentation topic• Edit auto content information to fit into your

presentation• Save your presentation

Creating Slides From Scratch

Selecting LayoutSelecting Design Template

Selecting Color SchemeSelecting Background

Hints For Selecting Layout Choose Title Only for the First, Last or Transition

slides (introducing a new topic) Choose the bulleted format if you want to create an

outline Choose a two column format if want to include a

picture or chart next to plain text Choose a table format to include numerical data Choose a blank slide if you are not sure what you will

be including on a slide

Selecting Layout Open the Format Menu Choose Slide Layout Select the Layout you want

Hints for Choosing A Design Template Choose one that fits the topic of the presentation Choose one that is not distracting

Selecting Design Templates Choose Format Menu Select Apply Design Template Choose a design template from available list of

templates Choose Apply The design will appear on all slides

Selecting Color Scheme Open the Slide Design menu Choose color schemes Apply an existing color scheme OR Edit the color scheme

Click apply when you are finished editing the color palette

Select a Background Open the Format Menu Select the Slide Background option Select the new background color from

the color palette Select Apply (single slide) or Apply All to

change all the slides in the presentation

*Note: This option allows you to change the slide background color only. You must edit the color scheme in order to change the entire slide color pattern

Creating the Presentation Adding Slides Editing Slides

Adding Slides By menu

• Select the Insert Menu• Choose New Slide• Insert New Slide• By Keyboard Command• Alt + I + N• CTRL + M

• Click the mouse to the appropriate place in Outline (text) view

• Then press CTRL + M

Practice: Creating Slides Start a new presentation using a Design

Template Choose one of the slide layouts from the menu

and create a slide Title Bullet list Side by Side

Editing Slides Change Font

• Individual Slides• Entire Presentation

Change Layout (Review)• One slide• All Slides

Add, Change, Remove Content (Review)

Changing The Font: For Individual Slides Individual Slides or Text (this is an

example of a slide with a different font) Select Format Menu Choose Font Scroll down to new font or type in font

name You may also type: ALT + F + F

Changing The Font: The Entire Presentation Select Format Choose Replace Fonts Scroll down or type in new font for entire

presentation Click on Replace

Practice: Editing Slides Change the font in your first slide Add another slide either using the

menu or by keyboard Change the font of both slides

Putting on the Finishing Touches

Enhancing Slides Adding Clip Art, Pictures, Shapes Adding Charts & Graphs Bells & Whistles

Transitions Animations Sounds

Clip Art, Pictures, Shapes Clip Art & Pictures, Shapes

• Select Insert• Choose Clip Art or From File• You may also click on the picture icon at the

bottom of the Power Point screen to insert clip art from Microsoft Office or from files on your computer

Charts, Graphs, Tables with Layout Method

• Create new slide• Open the Slide Layout menu• Choose a format from the choice of content

and text layouts for your chart, graph or table (depending on whether you want to include text next to it)

• Position chart, graph, or table in slide and edit content (drag and drop)

• You can also import information for chart, graph, or table from a file

Adding Charts, Graphs, Tables, Text Boxes with Menus

Select Insert Choose Chart, Diagram,

Table, or Text box Position in slide by drag and

dropAdd/edit content or import from

a file

Working with Graphs and Charts Changing the

shape/type of chart

Formatting charts and graphs

Changing the Shape/Chart Type Open the Insert menu Select Chart or Object The Chart menu will

appear at the top of the screen

Select Chart Type from this menu

Input data into the data sheet

Close the data sheet when finished

1st Qtr2nd Qtr3rd Qtr4th Qtr

Formatting Charts and Graphs Editing data Resizing charts

and graphs Deleting charts

and graphs

0

10

20

30

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90

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

EastWestNorth

Editing Data Select the chart/graph to edit Right click on the chart graph Select Chart Object - Open The data sheet will open in Excel Edit the data Close Excel when finished and your

changes will be saved

Resizing, Moving and Deleting Charts and Graphs Click on the chart/graph object that you want to

resize Move your mouse over one of the corner

anchors (circles along the edges) To enlarge a graph/chart object, move your mouse in

an upward directions to the left To make the chart smaller, move the mouse toward

the bottom right of the screen, while pointing to one of the anchors

To move your chart/graph, move your mouse to the middle of the object and drag it to its new location on the slide

To delete, select the object to remove and press delete or use the delete function in the edit menu

Practice: Adding Charts, Graphs, and Pictures

Add a new slide Choose one of the content layouts Select a picture from the clip art

gallery to add to the slide Repeat again, this time adding a

chart or graph to a New Slide

Adding Animations: Transitions Within Slides Preset Animation Custom Animation

Preset Animation Select Slide Show Choose Preset Animation Select from the list You can preview your selection by

choosing Animation Preview

Custom Animation Select Slide Show Choose Custom Animation

Decide what text or objects to animate Decide the order that they appear

Use the up/down arrows at the bottom half to change order

Choose the type of animation from drop down list

Choose to add sound to animation

Practice: Adding Animation Add at least 2 lines of text to one

of your slides Choose an animation scheme from

the Slide show menu Preview the change in Power Point Add custom animation to 1 line of

text

Sounds & Between - Slide Transitions

Background & Animation Sounds Background

Sounds From Sound Gallery

Insert Movies & Sounds Select Sound Choose a sound Click left to sample

sound or add clip Click right to insert

You can also add sounds from your computer

Animated Sounds Choose Custom

Animation Choose text or

object to animate Choose sound to

accompany animation

Transitions Between Slides Select Slide Show

Choose Slide Transition Select from transition list

Play the transition to preview how it will appear in the slide show

Click apply (single slide) or apply all (entire presentation

Practice: Sounds & Transitions

Animation Add a background sound to your first

slide Add a sound to your custom animation

Transitions Select a transition scheme from the slide

show menu

Show Time! Saving your presentation

For a Live Presentation For the Web For a CD

Live Presentations Select File Save As Give the file a name such as

“powerpoint.ppt” Select a folder to save the file to

such as “Power Point Presentation on your computer or storage device

Click Ok

Saving Your Presentation For the Web When saving a presentation for the

web, you need to create a Power Point Slide Show, abbreviated *.pps

Select File Save As Give the presentation a name

Such as “Power Point.pps” Click ok You are ready to distribute the

presentation on the Internet

Saving Your Presentation to a CD

Select File Save As Name your file (“name.ppt”) Select File Package for CD Insert a blank CD into the disc drive Click Add Files Add your Power Point Presentation

from the folder where you saved it

Practice: Saving the Presentation

Create a file name for your Power Point presentation

Save as a Power Point Presentation (PPT) or Power Point Slide Show (PPS)

Printing It Out!

Printing Options Slides Handouts Outline Notes

Printing Slides: Full Page Version

Select File Print Next to Print What, make sure that

Slides are selected Select your printer Click ok

Printing Handouts Repeat the same steps as listed for

printing slides, but choose one of two options: Six slides to a page Three slides

What’s the Difference? Six slides

Smaller version of each slide

Horizontal rows No lines for writing

notes during the presentation

Fewer pages to print

Three slides Larger

presentation of slides

Vertical columns Lines for writing

next to each slide on the right

More pages to print

Printing the Outline Repeat the same steps as listed for

printing Slides Select Outline View next to the “Print

What” menu Choose whether to print, color,

grayscale or black/white Select Ok

Printing the Notes Includes speaker’s notes Mainly for the presenter Follow the steps outlined to print

slides Select Notes View Click Ok

Final Word about Printing Printing the Entire Presentation

Select ALL SLIDES and Click OK Printing the Current Slide

Select “Current Slide” instead of ALL Printing only Certain Slides

Select “Slides”, list slide numbers or range (e.g. 1-5, 7-10)