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Power of Collaboration in Health CareJune 6, 2007
- About the Workgroup - Initial Study and Report - Software Feature Overview - Screen Shots of the System The Home Page, Login and Welcome Page Secured Member Area Communication Portal Document Library
Presentation to the Health Care Learning InstitutePresented by the East Central Michigan RSA for Health Care
Power of Collaboration in Health Care - June 6, 2007
Presentors:
Leslie RothEast Central Michigan RSA for Health Care
Mark NicholsSpicer Group, Inc.
Gay ShowalterBay Regional Medical Center
Cindy LehrMidMichigan Community College
Leslie J. Roth, [email protected](989) 860-8991
Dennis J. Brieske, [email protected] (989) 245-2173
Mark A. [email protected](800) 833-0062
For more information contact:
About the Workgroup
The East Central Michigan RSA for Health Care was formed by the Saginaw, Midland, Bay Michigan Works and consists of:
• Health care employers – including hospitals and long-term care facilities• Colleges, universities and training providers• Organizations spanning 19 counties within Michigan that have involvement within the database. See the map on the next page.
The workgroup was formed to tackle the demanding problems within the health care industry. Clinical scheduling in Nursing was just one item that was identified as being an important area for improvement.
Presentation to the Health Care Learning InstituteEast Central Michigan RSA for Health CarePower of Collaboration in Health Care - June 6, 2007
Initial Study and Report
A national study of the clinical placement bottleneck was completed as a first step in this project. Many systems, workgroups, consortiums and processes were studied.
The results identified that the automation of Clinical Scheduling produces a 10-20% increase in clinical opportunities.
As a result of this study and many workgroup member comments, a request for proposal for a clinical scheduling and calendaring database was developed. Spicer Group responded to the RFP and joined the workgroup as a development partner in November 2005.
Presentation to the Health Care Learning InstituteEast Central Michigan RSA for Health CarePower of Collaboration in Health Care - June 6, 2007
Automating clinical scheduling increases clinical opportunities.Why?
New clinical opportunities and requests get posted within the system by the scheduler. Quickly gets the word out to everyone. Identifies areas that are underutilized.
Saves our schedulers an enormous amount of time. More time allows increase in research, planning and communication. More time allows for innovative ideas. More time increases the possibilities of new clinical opportunities.
Software Features
The project development partners spent considerable time and effort in planning a system that met the needs of all of the workgroup members.
The most important features identified within the system include:
• 100% Internet-based
• Communications Portal
• Guest Area – Sharing of Data
• Printable as Calendars or Spreadsheets
• Calculation of Clinical Contact Hours
• Real-Time Editing and Sharing of Data
• Identifying Open Clinicals
• Identifying Clinical Requests
• Export of all data for independent use
Presentation to the Health Care Learning InstituteEast Central Michigan RSA for Health CarePower of Collaboration in Health Care - June 6, 2007
100% Internet Based
The clinical calendaring software is located at http://www.clinicalplacement.org
Recent program expansion allows for other workgroups / consortiums within the state or nation to be added
System utilizes web based technology
Secured properly and can be accessed anywhere with an Internet connection
Communications Portal
Contact Information (email, phone and fax) for:
Health Care Partners Workgroup Members Department / Unit Managers
Educational Partners
Workgroup Members Instructors
Project Development Partners
Technical Support Information
Presentation to the Health Care Learning InstituteEast Central Michigan RSA for Health CarePower of Collaboration in Health Care - June 6, 2007
Document Library
Printable PDF Reports of:
Clinical Calendar PDFClinical Spreadsheet (Daily List View)
Calendar FilteringFive step process for advanced calendar filtering.
Guest Area for Data Sharing
Presentation to the Health Care Learning InstituteEast Central Michigan RSA for Health CarePower of Collaboration in Health Care - June 6, 2007
Calendaring System
Calendar of data includes several different graphic layouts, including:
Monthly Weekly Daily Table / Spreadsheet
Calendar is real-time / instant:
Changes and updates of data are instant. Workgroup members are in complete control of their own data and updates. Health Care Partner enters the clinical events (meeting dates, number of students,
etc.). Educational Partner fills in half the data (instructor, course, etc.).
Screen Shots of the System
The Home Page, LoginAnd Welcome Page
Presentation to the Health Care Learning InstituteEast Central Michigan RSA for Health CarePower of Collaboration in Health Care - June 6, 2007
The Home Page,Login and WelcomePages
http://www.clinicalplacement.org
System allows for multipleworkgroups / consortiums.
The HomePage, LoginAnd WelcomePages
The welcome page is the gateway to your workgroup or consortium.
If your organization is in two workgroups or consortiums, both will be available on this page.
Displays announcements
Displays available clinicals
Displays requested clinicals
The Home Page,Login and WelcomePages
Guest Area: - Calendar Filtering - Communications Portal - Document Library
Workgroup/Consortium News
Secured Member Area
Secured Member Area
Presentation to the Health Care Learning InstituteEast Central Michigan RSA for Health CarePower of Collaboration in Health Care - June 6, 2007
Secured Member Area
Workgroup Home Page
Semester Calendars: - By Year and Semester - By Department
Clinical Openings Calendar
Clinical Request Calendar
Maintenance - Add or Edit Floors - Add or Edit Contacts
Downloads - Access Database - Download of ASCII formatted data
Secured Member Area
Table View ofCalendar Data
How contact hoursare calculated withinthe system:
A. Time of Clinical:1400-2130 = 7.5 Hours
B. Number of DaysClinical Event Meets = 14
C. Number of Students = 10
A + B + C = Contact Hours7.5 x 14 x 10 = 1050 Contact Hours
Secured Member Area
Editing Calendar Data
Clinical Events can Occur: - Weekly - Bi-Weekly - Tri-Weekly
Event dates can be: - Added - Removed - Time Changed
Communication Portal
Presentation to the Health Care Learning InstituteEast Central Michigan RSA for Health CarePower of Collaboration in Health Care - June 6, 2007
CommunicationPortal
Workgroup MemberHome Page
CommunicationPortal
List ofWorkgroupMembers
CommunicationPortal
WorkgroupMember ContactInformation
Document Library
Presentation to the Health Care Learning InstituteEast Central Michigan RSA for Health CarePower of Collaboration in Health Care - June 6, 2007
Document Library
WorkgroupMember HomePage
DocumentLibrary
PDF calendarsandspreadsheetsfor workgroupmembers
DocumentLibrary
PDFSpreadsheet
DocumentLibrary
PDFCalendar
