POST GRADUATE

NURSING

Guide for New Students

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Contents

1. TO DO CHECKLIST AND FLOWCHART ....................................................................................................... 3

2. ACCEPTING YOUR OFFER USING EAPPLICATION ...................................................................................... 5

3. SUBMITTING A COMMONWEALTH ASSISTANCE FORM (E-CAF) ............................................................. 7

4. ESTUDENT ENROLMENT GUIDE ........................................................................................................... 8

5. NEXT STEPS TO TAKE ............................................................................................................................. 10

Applying for Credit ............................................................................................................ 10

Distance Students ............................................................................................................. 10

MyLO – (My Learning Online) ........................................................................................... 11

Current Students Site ........................................................................................................ 11

ID card ............................................................................................................................... 11

Course and Unit Handbook ............................................................................................... 11

6. POST GRADUATE NURSING FAQ’S ......................................................................................................... 12

SECTION 1 - FEES .................................................................................................................................................. 12

What are the fees for the course? .................................................................................... 12

Will I be charged fees if I withdraw from my course after census date? ......................... 12

SECTION 2 – FEE WAIVERS...................................................................................................................................... 12

I have applied for H5F or H6F and have been offered H4F? ............................................. 12

If I am admitted to H4F what award can I graduate with? .............................................. 12

I’m eligible for a fee waiver-what do I do now? ............................................................... 13

I have been notified that I have received a fee waiver-why isn’t this reflected on my

invoice? ............................................................................................................................. 13

SSAF – Student Services and Amenities Fee ...................................................................... 13

SECTION 3 - ENROLMENT ........................................................................................................................................ 13

What is eStudent? ............................................................................................................. 13

How many units do I study?.............................................................................................. 13

Professional or Research pathway? .................................................................................. 13

When do I need to enrol by? ............................................................................................. 14

Can I change my enrolment? ............................................................................................ 14

Why can I not enrol in units after the second week of semester? .................................... 14

What is Census Date? ....................................................................................................... 14

Something unexpected has happened and I can’t continue studying at the moment-

what are my options? ....................................................................................................... 14

Leave of Absence .............................................................................................................. 14

I have changed jobs and am now working in a different department what are my

options? ............................................................................................................................ 15

Changing specialisations .................................................................................................. 15

SECTION 4 – STUDENT SYSTEMS............................................................................................................................... 15

How do I access my webmail, MyLO and eStudent? ........................................................ 15

Do I have to check my UTAS email? .................................................................................. 15

SECTION 5 – WHO TO CONTACT .............................................................................................................................. 15

I have studied previously but don’t know my log in details, how do I find them? ........... 15

I have a question about my course who do I contact? ..................................................... 16

If I need some extra support, who can I contact?............................................................. 16

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1. To Do Checklist and Flowchart

□ Wait for Letter of Offer from Admissions department, via personal email

□ Log back on to the e-application site to accept or reject the offer

□ Ensure you have fulfilled any conditions on the Offer Letter – submit further documents etc.

□ Fill out the Commonwealth Assistance Form through eStudent - ensure this form is approved

by the system or you will not be able to enrol

□ Check your course guide and Enrol in the correct (maximum of 2) units for the upcoming

semester

□ Log into webmail and set up your university email account

□ Log onto MyLO and become familiar with the system

□ Consider undertaking an introductory program to prepare for the commencement of your

course e.g. Unistart (further information found in Accepting your Offer)

□ Ensure that if you have applied for Credit through your application, your certificate and

transcripts have been uploaded to the eApplication system. Otherwise you can send these

documents to U.Connect@utas.edu.au for processing along with the credit application form

as soon as possible to ensure your enrolment is accurate.

□ Visit the Co-op Bookshop website for information on textbooks which may be required for

your studies

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Have you received an Email

notification from the

Admissions Team?

Offers can take around 4 weeks to be

released. If it has been longer than

this, please log into eApplication and

check your offers then contact

u.connect@utas.edu.au if no offer is

showing

Have you logged

into eApplication

to accept your

offer?

Log into Application Portal to

acknowledge that you have read

your offer letter and accept. See

notes under Section 2 for more

information. Please make sure you

read all conditions on the offer and

action anything required.

Vvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvvv

vvvvvvvvvvvvvvvvvvvvvvvvvvvvvvggg

ggggggggggggggggggggggggggggggg

Have you filled in

your Commonwealth

Assistance Form?

Have you enrolled in your

units?

Have you logged into

MyLO?

Log into eStudent, and under

study plans enrol in a maximum

of 2 units for each semester. See

notes under section 4 for more

information

You can log into MyLO

through this link, to

become familiar before

the start of semester

You are prepared for

the start of Semester-

Good Luck!

All students must fill out a CAF,

found on eStudent under the

Commonwealth Assistance tab. See

notes under Section 3 for more

information

NO YES

YES NO

YES NO

NO

NO YES

YES

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2. Accepting your offer using eApplication

The University of Tasmania will notify you by email when you have received an offer of a place in a

course. You will need to acknowledge that you have read your offer letter before being able to

accept the offer.

When you receive that email please sign in to your Applicant Portal

Applicant Portal

Enter in the email address and password you selected when initially submitting your application and

select Sign In

If you have forgotten your password, you can reset it by clicking on the Forgot Password link under

the sign in box. Please note that a temporary password will be emailed to your email address, so be

sure to include Apply.Now@utas.edu.au on your safe senders list.

If you need assistance, please call our UConnect team on 1300 363 864.

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View and Action Offers

The 'Your Application' summary screen provides you with an overview of the status of your

application and your course preference or preferences. Each of your course preferences will be

listed, and if any offer has been made you are required to view the offer to acknowledge the offer

letter has been read.

Here, you can view your offer letter. You should read the offer letter carefully for any conditions that apply to the offer, and other important information provided in relation to your offer in the course. Once the offer letter has been acknowledged, the remaining buttons are accessible and is ready for your selection. For further information on what happens when you respond to your offer please visit the Offer Responses from the left-hand menu. PLEASE NOTE: There are no deferrals in Post Graduate Nursing If you have not received an offer in your highest preference, and you action the offer, you will continue to be considered for higher course preferences until either a higher offer has been responded or you change your preferences and move your preference to the highest position. If you have received an offer in your highest preference but you now wish to change your preferences, you need to action the offer first. We recommend that you accept your Preference 1 offer by clicking on the Accept button. Once you have accepted your offer, you may select Change Course Preference and change preferences. Note that once you have responded to an offer on your highest preference, you will not be considered for any other preferences unless you change your preferences and move your highest preference to a lower position. When you accept your offer your University of Tasmania Student ID number, email address, login and password will be presented to you. Please note these down as you will need them to access eStudent, MyLO and webmail.

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If you are accepting your offer well in advance of the course commencement, your email address

and login details may not have been activated. If this is the case, eApplication will advise you that

these details will be emailed to you as soon as your account has been activated.

Preparatory Programs

When you accept your offer for study, there will be a screen that populates asking if you wish to be

enrolled in a preparatory program for that intake.

Unistart is the program that would be of benefit to post graduate nursing students. It aims to help

you develop the essential skills required for independent learning and success at University, such as

critical thinking, critical reading and academic writing. It is particularly useful for students who may

not have studied for a reasonable amount of time.

There is no cost for this course, no set assignments to complete and is not compulsory, however the

resources will be available for the duration of your first year of study.

Visit the Unistart website at http://www.utas.edu.au/unistart for more information.

If you are feeling overwhelmed navigating the system or feel that you need help with improving your

essay writing skills, we strongly recommend that you access the Post Graduate Nursing Orientation

unit in MyLO, and further information on how to access this resource can be found at the end of this

guide. Appendix 1

3. Submitting a Commonwealth Assistance Form

(E-CAF) Under Australian Government legislation, you are required to complete and submit a Request for

Commonwealth Assistance form (eCAF) for the course in which you are currently admitted. This

must be completed before you can enrol in any units.

Even if you will be studying with a fee-waiver you are still required to fill out an E-

CAF as submission of this form is a government requirement

HOW DO I SUBMIT THIS FORM?

Please complete and submit the eCAF online as follows:

1. Log into your eStudent

2. Click on Fees at the top of the screen, then Commonwealth Assistance on the left

3. Select ‘add new’ next to the course that shows as “Admitted”

4. Select ‘complete form’ next to Request for Commonwealth Support and HECS-HELP

5. You will only need to supply your TFN if you wish to have your fees deferred to HECS (only an

option for Australian Citizens and Humanitarian Visa Holders)

6. Refer to the eCAF completion guide if you are unsure how to complete the form

7. Submit the form.

TROUBLESHOOTING

If your form comes back as “unapproved” the following are some common reasons why;

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• If you are a Permanent Resident, ensure you tick ‘Permanent non-humanitarian visa’ for

question 10, do not tick anything next to question 11, do not enter anything under question

12 and only select the declarations labelled ‘All Students’ in Section E

• On your eStudent account, check that your date of birth appears correctly under My Details

> Personal

• Under the name section (question 1) do not add in any extra names, leave it at the pre-

populated ones only or your student records will not match.

If you have already filled out a CAF differently to the steps above but it has been approved- please

don’t worry, that is fine. You are able to either submit a new CAF, or just keep checking your

invoice and Commonwealth Assistance Notice sent to you by the Fees Team to ensure everything

in regard to your fees is correct.

Information about Commonwealth Supported Places (CSP) and the HECS-HELP scheme, and various

publications, are also available from the Australian Government Study Assist website

If you require further assistance or are unable to submit your eCAF online, please contact the

UConnect team by email, by submitting an enquiry or by phone on 1300 361 928. Please remember

to include your student identification number in any communication.

4. eStudent Enrolment Guide

You will be unable to enrol in your units if you have not completed the tasks listed in the

YELLOW or RED box at the top of your study plan screen (example below)

The units that you will study are pre-determined by the course and specialisation that you

have accepted to study.

Your Study Plan will identify units as follows:

Planned The unit is required but you have not yet enrolled Enrolled You are enrolled in this unit Passed You have passed the unit Credit/Exempt You have received credit for this unit based on previous study Advanced Standing You have received credit for an elective (or choice) based on previous study

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How to Enrol

1. Log into eStudent (http://estudent.utas.edu.au) with your username and password,

and navigate to the ‘Study’ tab on the horizontal menu at the top of the page then

click ‘Manage Study Plan’:

2. Press ‘select’ next to the course you wish to enrol in. (It will say Admitted next to it)

3. Press ‘expand all’ and you will see ‘Planned Units’, and in some cases a choose

button to choose any elective unit choices

4. Click on the Enrol button on the right-hand side of the screen for core units, for

your elective units click Choose and select them from the list that appears by

clicking Add to Study Plan and saving your changes. Then click Next at the bottom

of the page.

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5. Make sure you confirm Enrolment on the next page.

Your unit choices will now show on your study plan as “Enrolled”

If you need a more in-depth guide to assist with your enrolment, please see the following resources:

• eStudent enrolment written guide

• eStudent enrolment video

5. Next Steps to Take

Applying for Credit

If you have completed previous post-graduate study in the last 10 years you may be eligible for

credit against your new course. It is very unlikely you will receive credit for any program completed

more than 10 years ago.

In all instances this will need to be assessed by the course coordinator.

If you have completed previous study with the University of Tasmania, this will not be automatically

applied and you will need to advise us accordingly by emailing U.Connect@utas.edu.au once

admitted to your course.

The credit application form and details on where to send it can be found via the following link.

NOTE: If you ticked the Advanced Standing box on your application, your credit application has been

registered and you will not be required to contact us separately.

You will be advised of the outcome of your application prior to the start of the Semester of your commencement. When credit is applied, it will appear as “exempt” or “credited” on your study plan, meaning you will

not be able to or need to enrol in that specific unit.

Distance Students Help is always available if you are ever feeling overwhelmed. Please remember - our virtual door is always open should you need support or advice. There is no such thing as a silly question….so please make contact before any concerns you have become stressful. The link below provides comprehensive information and is a good starting point for getting underway in your study and navigating the services and support for distance students. http://www.utas.edu.au/students/distance

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MyLO – (My Learning Online)

All of your unit information and assessments are found through the MyLO site.

NOTE: Your unit specific study materials will not be visible on MyLO if you are not enrolled in the

unit and the unit information only becomes available on the first day of Semester.

This is also where all assignments, assessments, quizzes and group discussions will be completed and

uploaded.

There are resources and help available on MyLO throughout the year and it is recommended that

you log on and become familiar with the site before your unit information is available, so that you

are able to start your studies straight away.

As the Post Graduate Nursing courses are online- there is no Timetable, all information and tasks are

uploaded to MyLO for students to work through at their own pace.

For help getting started using MyLO, please see the MyLO Student Support page

Current Students Site

The Current Student portal on the UTAS website (URL below) is an extremely valuable site providing

information a full range of resources available to assist, encourage and inform students, both new

and existing, as they navigate their way through their studies.

From learning support, booking appointments right through to social activities, a scroll through this

site will prove valuable.

http://www.utas.edu.au/students

The new Student Portal is the main location for student systems, resources and assistance.

ID card

Students require a current University of Tasmania ID card to verify their identity for enrolment

examination and security purposes and to utilise Library and printing services. An ID card will be

provided to each student free of charge for the recommended duration of their degree. If this card

expires and needs extending, or if there is a problem, we will replace it free of charge.

There is a $10 charge for lost or damaged cards

More information, including ID cards for distance students, can be found at the link below:

http://www.utas.edu.au/enrolments/student-identity-card

Course and Unit Handbook

The Course and Unit handbook is the source of truth for all matters relating to the units you will

complete in your studies.

To view the details of a unit, access the course and unit page on our website and enter the course code in the box provided. Once at the required Course information page go to the Course Structure tab.

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This page will give a list of units available and by hovering your cursor over these units, they will 'drop-down' to display a small description of the unit. At the base of this description is red text inviting you to view all the details for that unit (as per the example below)

View all details for CNA532 Anaesthetic & Recovery Nursing 1

6. Post Graduate Nursing FAQ’s

Section 1 - Fees

What are the fees for the course? The course is Commonwealth supported, and students pay a “student contribution” amount. When

filling out the Commonwealth Assistance form you can choose whether to pay your fees up front, or

if you are and Australian Citizen or Permanent Humanitarian Visa holder you can apply for HECS-

HELP.

Will I be charged fees if I withdraw from my course after census date? Yes - it is vital that you finalise your enrolment by the census date for a semester (see Key Dates) as

after this point you are financially liable for the units you are enrolled in.

You will have to pay your SSAF and remaining student contribution (depending on your sponsorship

amount if eligible) or will incur a HECS-HELP debt for the units, even if you don't take part in the unit

or withdraw after census.

Make sure you withdraw from any units (or your course, if necessary) you wish to before the census

date. Census dates are also listed for each unit in the Course and Unit Handbook.

Remember, if you intend to withdraw from a unit, it is not sufficient to advise the lecturer that you

will no longer be attending classes.

You must withdraw through the eStudent Study Plans before midnight (11:59pm) on the census

date.

Section 2 – Fee Waivers

I have applied for H5F or H6F and have been offered H4F? You have identified that you are working for one of our industry partners and are eligible for a Fee

Waiver. H4F (Bachelor of Nursing with Professional Honours) is the course code under which we can

apply the fee waivers. You will complete the same units as you would in the course that you

originally applied for and can choose to exit with that award.

NOTE: H4F is a post graduate degree taught at AQF level 8.

If I am admitted to H4F what award can I graduate with? You can graduate with either a Graduate Certificate, a Graduate Diploma or a Bachelor of Nursing

Professional Honours if you have successfully completed those course (unit) requirements.

NOTE: To receive H4F Bachelor of Nursing with Professional Honours, you MUST complete CNA688 –

Research for Clinical Practice B in the 2nd year of your degree

An email will be sent to your UTAS email address in around May and October enquiring about your

intentions for the upcoming graduation round (August and December).

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I’m eligible for a fee waiver-what do I do now? 1. Does it state on your offer letter that you are eligible for a fee waiver?

2. Have you provided additional information if requested in your offer letter?

3. Have you provided all the necessary documentation if requested via email?

Once all documentation is received and you have been notified that you will receive a Fee Waiver,

you are not required to do anything further ☺ The Health Central team will notify the fees office on

your behalf.

I have been notified that I have received a fee waiver-why isn’t this reflected on my invoice? As soon as you enrol in units the system automatically generates an invoice, however fee waivers

cannot be added to your course until you are admitted- this means that there is often a period of

time where your invoice will show fees outstanding.

As long as you have provided all information you have been asked for this will be updated.

The Fees team are generally very busy in the lead up to the start of semester, and endeavour to

have all fee waivers processed by census date. Once processed, your invoice (viewable on your

eStudent) will show ‘sponsorship’ next to the unit fees.

If your invoice is still showing outstanding unit fees in the week leading up to census date, please

contact U.Connect@utas.edu.au and we will investigate on your behalf.

SSAF – Student Services and Amenities Fee All students, including those with a fee waiver, are liable for the Student Services and Amenities

Fees- information including amounts can be found via the following link;

http://www.utas.edu.au/students/student-services-and-amenities-fee-ssaf.

Section 3 - Enrolment

What is eStudent? eStudent is where you will manage all administrative aspects of your study. You will use eStudent to

update personal details, enrol in or withdraw from selected units, view your invoice, check results

and view graduation information.

How many units do I study? Post-Graduate Nursing courses are designed to be studied part-time as it is a requirement that you

are working within your specialisation. This means undertaking no more than 2 units per semester.

You can also choose to complete 1 unit per semester if you wish to.

For a list of units you need to study for your specialisation, please access the Course and Unit

Handbook and enter your course code in the box provided.

NOTE: A fee waiver covers the duration of your course regardless of whether you are studying 1 or 2

units per Semester.

Professional or Research pathway? If undertaking H4F – Bachelor of Nursing with Professional Honours, in the 2nd year of your studies

you will be asked to choose between the Professional or Research Pathway.

The professional pathway is designed for in-practice nurses and is advised for those who would like

to receive a Graduate Diploma and have little intention to undertake further study in the area of

research.

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The research pathway directs students in the completion of a Masters by minor thesis project and is

advised for those who have future aspirations of a research Masters or research and higher degree

qualifications (Professional Doctorate or PhD).

The advantage of the BN Professional Honours (research pathway) is that you get to start working on

developing a research project earlier than you normally would.

Furthermore, the research project you develop will relate directly to your clinical practice in a health

care setting which includes developing research skills that are not often taught until the research

Masters. This gives you an advantage with relation to research development and output, should the

student have aspirations of continuing through to a research Masters and/or a PhD or Professional

Doctorate.

NOTE: If you intend to undertake the Research Pathway, you MUST contact the Director of

Post Graduate Nursing prior to your making selection, to obtain approval.

Contact details can be obtained by emailing our office through U.Connect@utas.edu.au

When do I need to enrol by? We recommend enrolling in units as soon as you are able, as this helps us with student numbers as

some units have quotas. You should ensure you are enrolled at the latest, by around a week before

the start of semester as it takes 1-2 days for unit information to filter through to MyLO. It is also

recommended that you enrol in units for the entire year.

Can I change my enrolment? You are able to self-enrol until the end of week 2 of each semester and can withdraw from any units

until census date with no academic or financial penalty. After the census date any withdrawal will

mean that you are liable for the costs of the unit. If there are special circumstances which mean you

need to withdraw after the census date you will need to complete the Remission of Debt Application

Why can I not enrol in units after the second week of semester? Many of the units have assessment tasks due or allocate students to groups for assessment very

early in the semester. In special circumstances with the approval of the Course Coordinator a late

enrolment may be granted, but it is not recommended.

What is Census Date? This is one of the most important dates in the academic calendar, as it is the last date you are able to

withdraw from units with no academic or financial penalty. As a general rule it falls 4 weeks after the

start of semester. You are responsible for ensuring your enrolment is correct and accurate. If you are

enrolled in a unit after census date you are liable for all fees and charges even if you intended to

withdraw. It is not sufficient to advise the lecturer that you will no longer be participating.

Something unexpected has happened and I can’t continue studying at the moment- what

are my options? If you are intending to commence study in the same calendar year, you just need to enrol in your unit choices for those Semesters. If you have withdrawn from units after the census date, or you have already completed at least one

semester of study under your current course, you will be able to submit a Leave of Absence through

your eStudent under the Study Plans tab. This is only needed to be submitted when you are

intending to take at least 1 entire semester off. If you withdraw after the census date but wish to

continue in the next semester it is not needed.

Leave of Absence If you are in your first year of study, you cannot apply for a Leave of Absence.

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If you are not wishing to continue with your studies at all, you can withdraw from your course

through your eStudent (under the study plans tab, course withdrawal). Please ensure you read all of

the important information in relation to this before confirming.

If you want to discuss university processes or access further support, you can also speak with a

Student Adviser. Appointment times can be accessed via AppointmentHub.

• Postgraduate nursing students can access Student Advisers for COHM based at all campuses.

General email contact details are:

o COHM.AdviserHbt@utas.edu.au

o COHM.AdviserLtn@utas.edu.au

o Sydney.Adviser@utas.edu.au

I have changed jobs and am now working in a different department what are my options? If you are no longer working in the specialisation you are studying, you will find it almost impossible

to complete the required assessments as you need access to certain types of patients and

procedures. If it is your intention to return to work in your chosen specialisation it would be worth

considering putting in a Leave of Absence request through your eStudent and returning to study

when you have more exposure to the relevant patients.

Changing specialisations If you would like to change to a different specialisation you need to reapply for a new course. Please

contact our office and a team member will talk through your options regarding a new specialisation

to study and whether you would receive any advanced standing for the units you have previously

completed.

Section 4 – Student Systems

How do I access my webmail, MyLO and eStudent? You will find links to all of these systems through the Current Students homepage. You will always

need your UTAS username and password to log in. If you have trouble viewing any of these sites,

please contact the IT Service Desk for help on 03 6226 1818 or service.desk@utas.edu.au

Do I have to check my UTAS email? Yes - it is extremely important that you check your UTAS webmail around 1-2 times a week during

the semester and also during semester break. All correspondence from the Health Central team and

your lecturers as well as all information in regard to invoices and graduation will be sent only to your

UTAS email address. Please ensure you read and reply to all emails from Health Central, and if

emailing University staff please include your student ID number. Finally, although it is possible to set

up a forward to your personal email address it is not recommended, as it has been known for

external email providers to block UTAS emails.

Section 5 – Who to Contact

I have studied previously but don’t know my log in details, how do I find them? You can contact the UConnect team on 1300 361 928 who are available 8.45-5.00 Monday-Friday, or

our IT Service Desk on (03) 6226 1818 who are available Monday-Friday 8.00-18.00 and 10.00-13.00

Weekends/Public Holidays.

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I have a question about my course who do I contact? If the question is in regard to academic content of the unit, assessments or extensions please

contact your unit coordinator- their contact details will be on the respective unit outlines.

Please note if no phone number is listed it is almost guaranteed that they do not have an extension

number and so can only be contacted via email.

For all other enquiries please contact U.Connect@utas.edu.au

If I need some extra support, who can I contact? There are a number of accessible supports available for students to assist with academic and

personal skills, including:

• Careers Advisers

• Disability Advisers

• Student Advisers

• Student Learning Advisers

• Student Learning Librarians

• Personal Counsellors.

Appointment availability and bookings are available through AppointmentHub and include options

for accessing by distance, such as phone appointments.

You can find further information and contact information for these services at:

http://www.utas.edu.au/__data/assets/pdf_file/0009/959697/Student-Key-Resources-and-Referral-

Points-2019.pdf

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APPENDIX 1

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Support/Refresher Unit on your MyLO site.

Listed under the above tab Content you will find 7 Modules, each providing

information and resources to support your study in your postgraduate unit(s).

Module 1- Getting Started Module 2- Communicating Online Module 3 –Finding and Utilising Information (includes: research tips, evaluating Information, using research in your writing, sample paragraph, paraphrasing skills, formal writing style). Module 4 – Asking Clinical Questions Module 5 – Presenting and Submitting Work Module 6 – Turnitin and Academic Honesty Module 7 - Self Care Student Learning Advisers are available to assist students with learning

academic skills, such as understanding assessment questions, assignment

planning, academic writing and referencing. Appointments, including via phone

and Skype, are available at AppointmentHub at:

https://careerhub.utas.edu.au/students/appointments/app/.

Resources can be found at www.utas.edu.au/students/learning and if you are

having any issues accessing an appointment, you can also contact UConnect via

phone 1300 36 928 or email u.connect@utas.edu.au.