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OverviewPortalsUse CasesSite Navigation
◦http://pm440.pbwiki.com/PM440+Intranet+Group
Management Guide
Team DynamicsRoles
◦Assigned weeklyMeetings
◦Skype for audio, chat◦Google – backup chat◦Google Docs, Acrobat Connect for
Document sharingRepository
◦PB Wiki
Lessons LearnedRemote team is realistic, but
beneficial to meet in person – loss of physical queues
No PM assignment – positives/negatives
Would have assigned clear deliverables, decide on scoring earlier for deeper review of best of class applications
More advanced work done by all team before meetings
Use Cases SimilaritiesDocument Management Access Control (security, audit trail)Document Workflow/Staffing (document check in/out, approval)
Integration
Calendar, Address Book, Mail, Tasks
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Similarities in the Market
Case 1Development Manager for Payroll
firm◦Seasonal impact on staff◦Manages internal (employees) and
external (contractors) team◦Team resides on and off site◦Needs:
Document Management Access Control Tool Integration Customized solution/interface
Case 2Manager in Hong KongLow company information streamLow collaboration tools in place
to communicate with world wide team
No central place to get document
Case 2 - Solutions
Central Desktop
Claromentis Groove
Huddle IntelliEnterprise
Instant Intranet Builder
Sharepoint
Weboffice Zoho
Case 3System Administrator in Project
Management officeNeeds a way to manage
access/changes in documents for individual groups
No central place for everyone to go to get project updates
Real Time Collaboration for document changes
Case 4VP of HRBig corporate experience in
smaller shopUsed to paper distribution, but is
not feasible in new roleNeeds a central spot to manage,
distribute, and collect forms for mostly travelling staff
Case 4 - SolutionsCentral Desktop
Claromentis Google Grou.ps
Groove/SharePoint Huddle Lotus/
DominoIntranet
Connections
Intranet Dashboard
OfficeZilla
Small World Labs
Teamsite
WebOffice Zoho
Case 5VP of MarketingNational teamHands on Manager who needs
immediate conversation toolsDocuments are massive – and
emailed constantly. Versions are usually out of sequence
Best of Class applicationsLotus Domino Suite –
◦Sametime Chat and Meeting◦Quickr team room
Sharepoint/Groove (Microsoft)◦Intregrates with Microsoft
LiveMeeting, Exchange, OfficeGoogleHuddle and Zoho also scored
well.
Which to use?If already a Domino or Exchange
shop, stay with Domino or SharePoint – best collaboration across existing tools
If looking for cost effective solutions, Google and Zoho offers the best overall set of tools for the value.