Portage County Board of Developmental Disabilities 2606 Brady Lake Road Ravenna, Ohio 44266

SEPTEMBER 16, 2015 5:00PM

Regular Meeting Dennis M. Coble Administration Building

MINUTES

President Timothy Moran called the regular meeting to order at 5:08pm. Board Members present by Roll Call:

Kelly Butler, Thomas Cochran, John Gargan, Ralph Kletzien, Cheri Michael, Timothy Moran, Jeanne Schmidlin

A quorum is present Administrative Staff Present (absences noted by Superintendent)

O. Nagi, Supt., M. Condos, D, Cotton, L. Leslie, G. Paroz, B. Puleo, J. Vennetti, J. Weaver Excused: G. Brown, K. Smith, K. Sumwalt, J. Tetlow,

Guests present: Dr. Paul Lynn, Buckeye Residential Services, Nancy Schauer, grandparent of

beneficiary, Christina Mathews, parent of beneficiary,, Sara Cook, parent of beneficiary,, Karen, Anderson, grandmother of beneficiary,, Marla Sisley parent of beneficiary,-ARC employee (People Together Program), Matt Sisley, beneficiary, Robin Howard, Help Me Grow; Staff: L. Cope., D. Gordon, D. Clark

Adopted a motion to approve minutes from Regular Meeting on August 19, 2015, as sent electronically with no corrections/additions/deletions Motion by J. Gargan Second by R. Kletzien Motion carried by voice vote. Adopted a motion to approve the September 16, 2015 Agenda as presented at the table. Motion by J. Schmidlin Second by C. Michael Motion carried by voice vote. Motioned to ratify the August 2015 Invoice Payments as authorized by the Superintendent as attached and herein as part of the minutes.

BOARD MINUTES September 16, 2015 Page 2 of 14 Motion by R. Kletzien Second by K. Butler Motion carried by voice vote. Motioned to accept the August 31, 2015 Financial Report as sent electronically. Motion by C. Michael Second by R. Kletzien Motion carried by voice vote. Motioned to approve Resolution 15-09-01: Approval of Direct Services Contracts with the following Individuals as recommended by the Ethics Council per approved Ethics Council Resolution EC15-09-01 with no conflict of interest for: Robert and Marti Loughney for consumer #203627; James and Cynthia Taylor for consumer #203999; Kaye Huth for consumer #201346; Sharon Quino for consumer #204299; Amy Fear f for consumer #201789; Kassandra Folger for consumer #203645

RESOLUTION 15-09-01

APPROVAL OF DIRECT SERVICES CONTRACTS WITH THE FOLLOWING INDIVIDUALS AS RECOMMENDED BY THE ETHICS COUNCIL PER APPROVED ETHICS COUNCIL RESOLUTION EC15-09-01 WITH NO CONFLICT OF INTEREST

FOR:

Emily Boardman for Individual #204200 Beth Stang for Individual #204037 Rory Locke for Individual #204324

Sherice Jackson for Individual #201200 John and Catherine McClain for Individual #204158

Karlie Goldheimer for Individual #203175 Kathryn Dillard for Individual #204345 Samantha Vaugn for Individual #203621

Tracey and Tracie Studer for Individual #203628 Heather Bogle for Individual #204049

WHEREAS, the Ethics Council has determined that direct services contracts with the

aforementioned named individuals as a parent, guardian or family member meet the requirements of Ohio Revised Code section 5126.033; and

WHEREAS, the Ethics Council recommends to the Portage County Board of Developmental

Disabilities direct services contract with the aforementioned name individuals; and

WHEREAS, Ohio Revised Code Section 5126.032 requires that the Portage County Board of

Developmental Disabilities shall not enter into any direct services contract that is not recommended by the Ethics Council; now, therefore be it

BOARD MINUTES September 16, 2015 Page 3 of 14 RESOLVED, that the Portage County Board of Developmental Disabilities accepts the

recommendation of the Ethics Council and approves direct services contacts with the aforementioned named individuals; and be it further

RESOLVED, that the Superintendent or his designee is hereby authorized to take any and all

action to carry out these direct services contracts. Submitted by: Omar A. Nagi, Superintendent The aforesaid resolution was moved by Jeanne Schmidlin It is found and determined that all formal actions of the Portage County Board of Developmental Disabilities concerning and relative to the adoption of this resolution were in meetings open to the public, in compliance with all legal requirements including Section 121.22 of the Ohio Revised Code. The aforesaid resolution having been put to a roll call vote, the result of which is as follows: Kelly Butler, aye Thomas Cochran, aye John Gargan, aye Ralph Kletzien, aye Cheri Michael, aye Jeanne Schmidlin, aye

Timothy Moran, aye

CERTIFICATION I, Beverly Puleo, Assistant to the Superintendent, Portage County Board of Developmental Disabilities do hereby certify that the aforesaid motion was duly adopted at a regular meeting held September 16, 2015, and an accurate copy of said resolution will be located in the official minutes of the Board.

Beverly Puleo, Assistant to the Superintendent Motioned to approve Resolution 15-09-02 Approval of Current Board Employee to Perform Services Provided Under Section 5126.11 (Family Support Services Program) or Sections 5126.40 through 5126.46 (Supported Living) through Outside Employment with an Individual, Agency, or Other Entity that has a Direct Services Contract with the Board or as an Individual Providing Services as Recommended By The Ethics Council Per Ethics Council Resolution EC15-09-02 for Heather White, Registered Service Assistant, Adult Services, as an Independent Provider, with no conflict of interest

RESOLUTION 15-09-02

APPROVAL OF CURRENT BOARD EMPLOYEE TO PERFORM SERVICES PROVIDED UNDER SECTION 5126.11 (FAMILY SUPPORT SERVICES PROGRAM)

OR SECTIONS 5126.40 THROUGH 5126.46 (SUPPORTED LIVING) THROUGH OUTSIDE EMPLOYMENT WITH AN INDIVIDUAL, AGENCY, OR OTHER ENTITY

BOARD MINUTES September 16, 2015 Page 4 of 14

THAT HAS A DIRECT SERVICES CONTRACT WITH THE BOARD OR AS AN INDIVIDUAL PROVIDING SERVICES AS RECOMMENDED BY THE ETHICS

COUNCIL PER ETHICS COUNCIL RESOLUTION EC15-09-02

WHEREAS, employees of the Board are required to inform the Superintendent of the Board of any outside employment the employee has with any individual, agency, or other entity that has a contract with the Board.; and

WHEREAS, employee Heather White, Registered Service Assistant, Adult Services, has

informed the Superintendent that s/he is an Independent Provider; and WHEREAS, said employee has completed an affidavit declaring that all of the conditions

specified in section 5126.033 of the Ohio Revised Code have been met; and WHEREAS, the Board’s Ethics Council has reviewed and approved through Resolution EC15-

09-02 that this employee’s outside employment meets all of the conditions specified in Ohio Revised Code section 5126.033; and

WHEREAS, by Resolution EC15-09-02 the Board’s Ethics Council recommends to the Portage

County Board of Developmental Disabilities approval of this employment; now therefore be it

RESOLVED, that the Portage County Board of Developmental Disabilities accepts the

recommendation of the Ethics Council and the dual employment with the aforementioned named individual; and be it further

RESOLVED, that the Superintendent or his designee is hereby authorized to take any and all

action to carry out this resolution. Submitted by: Omar A. Nagi, Superintendent The resolution was moved by Cheri Michael It is found and determined that all formal actions of the Portage County Board of Developmental Disabilities concerning and relative to the adoption of this resolution were in meetings open to the public, in compliance with all legal requirements including Section 121.22 of the Ohio Revised Code. The aforesaid resolution having been put to a roll call vote, the result of which is as follows: Kelly Butler aye Thomas Cochran, aye John Gargan, aye Ralph Kletzien, aye Cheri Michael, aye Jeanne Schmidlin, aye

Timothy Moran, aye

CERTIFICATION I, Beverly Puleo, Assistant to the Superintendent, Portage County Board of Developmental

BOARD MINUTES September 16, 2015 Page 5 of 14 Disabilities do hereby certify that the aforesaid motion was duly adopted at a regular meeting held September 16, 2015, and an accurate copy of said resolution will be located in the official minutes of the Board.

Beverly Puleo, Assistant to the Superintendent Motioned to approve Resolution 15-09-03 Acceptance of Gifts, Memorials, Grants, and Donations for the Month of August 2015 in the amount of $703.93

RESOLUTION 15-09-03

ACCEPTANCE OF GIFTS, MEMORIALS, GRANTS, AND DONATIONS FOR THE MONTH OF AUGUST 2015

WHEREAS, the Portage County Board of Developmental Disabilities has received, gifts,

memorials, grants and donations during the month of August 2015 as specified below: and

To: From: Happy Day School In memory of Richard Soltis Marion Johnson 40.00

James & Claudia Neubert 50.00

Joe & Gloria Soltis 100.00

In memory of Carolyn Payne Armando & Dianne Ponce De Leon

90.00

Knights of Columbus /OLPH Aurora Council #14186 2014 Measure Up Campaign 423.93

Total $703.93 WHEREAS, Board Policy 1.17 requires that all gifts, memorials and donations valued at more

than twenty-five dollars ($25.00) be reported to the Board at each regular meeting; and

WHEREAS, Policy 1.17 further requires the Board to accept or reject such gifts, memorials,

donations, and grants by resolution with a roll call; now; therefore be it RESOLVED, the Portage County Board of Developmental Disabilities accepts with

appreciation the aforementioned named gifts, memorials, grants and donations Submitted by: Omar Nagi, Superintendent, & Diane Cotton, Director Business Management The resolution was moved by Ralph Kletzien and seconded by Jeanne Schmidlin

BOARD MINUTES September 16, 2015 Page 6 of 14 It is found and determined that all formal actions of the Portage County Board of Developmental Disabilities concerning and relative to the adoption of this resolution were in meetings open to the public, in compliance with all legal requirements including Section 121.22 of the Ohio Revised Code. The aforesaid resolution having been put to a roll call vote, the result of which is as follows: Kelly Butler, aye Thomas Cochran, aye John Gargan, aye Ralph Kletzien, aye Cheri Michael, aye Jeanne Schmidlin, aye

Timothy Moran, aye

CERTIFICATION I, Beverly Puleo, Assistant to the Superintendent, for the Portage County Board of Developmental Disabilities, do hereby certify that the aforesaid motion was duly adopted at a regular meeting held on September 16, 2015, and an accurate copy of said resolution may be located in the official minutes of the Board.

Beverly Puleo, Assistant to the Superintendent Motioned to approve Resolution 15-09-04 Revision of Services Provided in the Ohio Department Of Education’s (ODE) Special Education, Part B—Individuals With Disabilities Education Act (Idea) Grant Program for the 2015-2016 School Year that these funds will be used to offset a Special Education Services Developer Position Salary and Benefits

RESOLUTION 15-09-04

REVISION OF SERVICES PROVIDED IN THE OHIO DEPARTMENT OF EDUCATION’S (ODE) SPECIAL EDUCATION, PART B—INDIVIDUALS WITH

DISABILITIES EDUCATION ACT (IDEA) GRANT PROGRAM FOR THE 2015-2016 SCHOOL YEAR

WHEREAS, the Portage County Board of Developmental Disabilities (Board) is eligible to

receive federal flow-through dollars in the amount of forty-one thousand, two hundred sixty dollars and seventy-seven cents ($41,260.77) by participation in ODE’s Special Education, Part B—IDEA grant program for the 2015-2016 School Year, with additional 2014-15 carryover funds in the amount of seven thousand three hundred fourteen dollars and thirty-eight cents ($7,314.38); and

WHEREAS, these funds will be used to offset a Special Education Services Developer position

salary and benefits; now therefore be it RESOLVED, that the Board authorizes participation in ODE’s Special Education, Part B—

IDEA grant program for the 2015-2016 school year for this purpose; and be it further

BOARD MINUTES September 16, 2015 Page 7 of 14 RESOLVED, that the Superintendent or his/her designee is hereby authorized to take any and

all actions to carry out this resolution. Submitted by: Omar Nagi, Superintendent, Diane Cotton, Director Business Management The resolution was moved by: John Gargan and seconded by Thomas Cochran It is found and determined that all formal actions of the Portage County Board of Developmental Disabilities concerning and relative to the adoption of this resolution were in meetings open to the public, in compliance with all legal requirements including Section 121.22 of the Ohio Revised Code. The aforesaid resolution having been put to a roll call vote, the result of which is as follows: Kelly Butler, aye Thomas Cochran, aye John Gargan, aye Ralph Kletzien, aye Cheri Michael, aye Jeanne Schmidlin, aye

Timothy Moran, aye

CERTIFICATION I, Beverly Puleo, Assistant to the Superintendent, Portage County Board of Developmental Disabilities, do hereby certify that the aforesaid motion was duly adopted at a regular meeting held September 16, 2015 and an accurate copy of said resolution will be located in the official minutes of the Board.

Beverly Puleo, Assistant to the Superintendent Motioned to approve Resolution 15-09-0 Approve a Contract with Ronald J. Habowski, Esq. for Labor Consultation and Collective Bargaining Services for the Term January 1, 2016 through December 31, 2016 in the Amount of Twenty Thousand Dollars ($20,000.00) with no increase from the 2015 contract

RESOLUTION 15-09-05

APPROVE A CONTRACT WITH RONALD J. HABOWSKI, ESQ. FOR LABOR CONSULTATION AND COLLECTIVE BARGAINING SERVICES FOR THE TERM

JANUARY 1, 2016 THROUGH DECEMBER 31, 2016 IN THE AMOUNT OF TWENTY THOUSAND DOLLARS ($20,000.00)

WHEREAS, Ronald J. Habowski, Esq. has been providing labor consultation and collective

bargaining services for the Portage County Board of Developmental Disabilities (hereinafter referred to as “Board”), through a contract which expires on December 31, 2015; and

BOARD MINUTES September 16, 2015 Page 8 of 14 WHEREAS, the Portage County Prosecuting Attorney has given consent for the Board to enter

directly into a contract with Mr. Habowski for labor consultation and collective bargaining services; and

WHEREAS the Superintendent herein recommends entry into a one-year contract with Ronald

J. Habowski, Esq. for labor consultation and collective bargaining services for the period of January 1, 2016 through December 31, 2016; now therefore be it

RESOLVED that the Board herein approves entry into a contract with Ronald J. Habowski,

Esq. for the term January 1, 2016 through December 31, 2016 in the amount of twenty-thousand dollars ($20,000.00), the same amount as the prior year contract; and be it further

RESOLVED, that the Superintendent or his/her designee is hereby authorized to take any all

actions to carry out this resolution. Submitted by: Omar A. Nagi; Superintendent, Lynn Leslie, Director of Human Resources; and

Diane Cotton, Director of Business Management The resolution was moved by Ralph Kletzien and seconded by Cheri Michael It is found and determined that all formal actions of the Portage County Board of Developmental Disabilities concerning and relative to the adoption of this resolution were in meetings open to the public, in compliance with all legal requirements including Section 121.22 of the Ohio Revised Code. The aforesaid resolution having been put to a roll call vote, the result of which is as follows: Kelly Butler, aye Thomas Cochran, aye John Gargan, aye Ralph Kletzien, aye Cheri Michael, aye Jeanne Schmidlin, aye

Timothy Moran, abstain

CERTIFICATION I, Beverly Puleo, Assistant to the Superintendent, Portage County Board of Developmental Disabilities do hereby certify that the aforesaid motion was duly adopted at a special meeting held September 16, 2015 and an accurate copy of said resolution will be located in the official minutes of the Board.

Beverly Puleo, Assistant to the Superintendent Reviewed August 2015 Management Reports—Technology and Transportation reports at table. Mr. Kletzien congratulated Jennifer Weaver, Supervisor Transportation Services, and her staff on the 185 accident free days. Mr. Kletzien asked how the job opportunities were coming along. George Paroz, Director of Adult Services responded the department is working toward making

BOARD MINUTES September 16, 2015 Page 9 of 14 contracts through the chambers of commerce in the local communities, contact school districts, and have training site to prepare for employment in the community. Reviewed August 2015 Personnel Report as sent electronically. Lynn Leslie, Director of Human Resources, noted the add and abolished positions Recap of Personnel Actions for August 2015: As of August 31, there were 209 employees including 33 intermittent positions; with six

(6) vacancies. There are five (5) permanent Part-Time employees assigned in Adults Services—two (2)

employees are also permanent Part-Time in Transportation and counted there

Positions Added/Abolished: Added: Account Clerk II, 184 days, 8 hrs/day (Children's Services) Abolished: Account Clerk I, 240 days, 8 hrs/day (Children's Services) Vehicle Attendant, 240 days, 4 hrs/day (Transportation)

Vehicle Operator w/CDL, 184 days, 4 hrs/day (Transportation) Vehicle Operator w/CDL, 184 days, 4 hrs/day (Transportation) Vehicle Operator w/CDL, 184 days, 4 hrs/day (Transportation) Vehicle Operator w/o CDL, 184 days, 4 hrs/day (Transportation)

Job Postings/Vacancies Registered Service Assistant, 240-days, 6.5 hrs/day (Adult Services), vacant April 22, 2015,

posted May 4-15, 2015, filled, effective August 17, 2015 Adult Services Instructor Specialist, 240-days, 7 hrs/day (Adult Services), vacant April 27, 2015, posted May 4-15, 2015, Vacant

Early Intervention Specialist, 240 days, 7 hrs/day (Children's Services), vacant June 12, 2015, posted June 18-July 10, 2015, Vacant Account Clerk II, 184 days, 8 hrs/day (Children's Services), vacant August 1, 2015, posted August 7-August 19, 2015, Vacant

Supplemental Positions: Recreation Program Coordinator (September-May), vacant September 1, 2015, deadline extended, May 28-July 17, 2015, Filled, effective September 1, 2015 Recreation Program Assistant (September-May), vacant September 1, 2015, deadline extended, May 28-July 17, 2015, Filled, effective September 1, 2015 Special Olympics Coordinator (September-June), vacant September 1, 2015, deadline extended, May 28-July 17, 2015, Filled, effective September 1, 2015 Track & Field Coach (April-June), vacant September 1, 2015, deadline extended, May 28-July 17, 2015, Filled, effective September 1, 2015 Assistant Track & Field Coach (April-June), vacant September 1, 2015, deadline extended, May 28-July 17, 2015, Vacant Soccer Coach (April-June), deadline extended, September 1, 2015, deadline extended, May 28-July 17, 2015, Filled, effective September 1, 2015 Basketball Coach [3] (November-March), vacant September 1, 2015, deadline extended, May 28-July 17, 2015, Filled, effective September 1, 2015

BOARD MINUTES September 16, 2015 Page 10 of 14

Softball Coach [2] (April-June), vacant September 1, 2015, deadline extended, May 28-July 17, 2015, 2015, Filled, effective September 1, 2015 Swimming Coach (September-December), vacant September 1, 2015, deadline extended, May 28-July 17, 2015, Filled, effective September 1, 2015 Assistant Swimming Coach (September-December), vacant September 1, 2015, deadline extended, May 28-July 17, 2015, Filled, effective September 1, 2015 Cross-Country Nordic Skiing Coach (January-March), vacant September 1, 2015, deadline extended, May 28-July 17, 2015, Filled, effective September 1, 2015 Volleyball Coach (March-June), vacant September 1, 2015, deadline extended, May 28-July 17, 20155, Filled, effective September 1, 2015 Bowling Coach (March-June), vacant September 1, 2015, deadline extended, May 28-July 17, 2015, Filled, effective September 1, 2015 Bocce Coach (April-June), vacant September 1, 2015, deadline extended, May 28-July 17, 2015, Filled, effective September 1, 2015 Powerlifting/Weightlifting Coach (September-May), vacant September 1, 2015, deadline extended, May 28-July 17, 2015, Filled, effective September 1, 2015

New Hires: Promotions/Transfers

Lisa Hague Vehicle Operator w/CDL, 184-days, 4 hrs/day to Vehicle Operator w/CDL, 240-days, 4 hrs/day (Transportation), effective August 31, 2015

Denise Lee Vehicle Operator w/o CDL, 240-days, 4 hrs/day to Vehicle Attendant, 240-days, 4 hrs/day (Transportation), effective August 31, 2015

Denise Lee Vehicle Attendant, 240-days, 4 hrs/day to Vehicle Operator w/o CDL 240-days, 4 hrs/day (Transportation), effective August 31, 2015

Joan Monroe Vehicle Operator w/CDL, 184-days, 4 hrs/day to Vehicle Operator w/CDL, 240-days, 4 hrs/day (Transportation), effective August 31, 2015

Nancy Myers Vehicle Operator w/CDL, 240-days, 4 hrs/day to Vehicle Attendant, 240-days, 4 hrs/day (Transportation), effective August 31, 2015

Melissa Peppeard Personal Service Assistant, 240-days, 6.5 hrs/day to Registered Service Assistant, 240-days, 6.5 hrs/day (Adult Services), effective August 17, 2015

Karen Poole Vehicle Operator w/o CDL, 240-days, 4 hrs/day to Vehicle Attendant, 240-days, 4 hrs/day (Transportation), effective August 31, 2015

James Smith Vehicle Operator w/o CDL, 240-days, 4 hrs/day to Vehicle Attendant, 240-days, 4 hrs/day (Transportation), effective August 31, 2015

James Smith Vehicle Attendant, 240-days, 4 hrs/day to Vehicle Operator w/o CDL 240-days, 4 hrs/day (Transportation), effective August 31, 2015

Susan Vaughn Vehicle Attendant, 240-days, 4 hrs/day to Vehicle Attendant, 184 days, 4 hrs/day (Transportation), effective August 31, 2015

Reclassifications Additional Assignments:

BOARD MINUTES September 16, 2015 Page 11 of 14

Catherine Smith (Layoff) PT Instructor Assistant (Children's Services)—will remain Vehicle Attendant, 184-day, 4 hrs/day (Transportation) effective August 21, 2015

Supplemental Agreements:

Separations: Pamela James Vehicle Attendant, 240 days, 4 hrs/day (Transportation), effective

August 14, 2015 Linda Thorsteinson Substitute Registered Service Assistant (Adult Services), effective

August 17, 2015

Retirements: Donna Smith Vehicle Operator w/CDL, 184 days, 4 hrs/day (Transportation), effective August 31, 2015

Reviewed August 2015 Enrollment Report with enrollment of 963 consumers for the month of August representing an increase of forty-three (43) and a decrease of forty-two (42) consumers from July 2015. Mr. Cochran noted the numbers on the Waiting List. The Superintendent and John Vennetti, Service and Support Administration Supervisor explain the procedures and that an individual can be on more than one list. Public Comment: Mrs. Schauer spoke to the correspondence from the Superintendent

regarding the departure of the Director of Children’s Services and financial issues of the Board and stress improve communication.

The Superintendent reported on the following: • To Board members—invitation from Residential Resources for the Developmentally

Challenged to attend the Ribbon Cutting and Open House at their newly purchased and renovation home at 2325 Brady Lake Rd from 4-7:00 pm with ribbon cutting at 5:00pm; the September 16, 2015 edition of the Pipeline

• In regards to Conflict Free Case Management issue—the Board must demonstrate movement of those on Waivers-a reduction from 48% to 30% to community employment—Close the Front Door’ is not a negotiable with CMS; boards must remove themselves a provider by 3/30/2024; documentation must have been place by July 1, 2014 ; the Board cannot be a provider and also provide Service and Support Administration; the Board cannot contract for SSA services as a local Medicaid authority; a contract does not satisfy the ‘conflict’ issue; the Board can contract but cannot be a provider; 90% on are Waivers in Adult Services; no ‘grandfathering’

• Provider Capacity Benchmarks—a report will be due twice in 2016 with initial benchmark plan due October 1, 2015; goal is to determine if county has enough providers, capacity and if they can do services required; must show movement from Board to Provider services

• DODD added 17 additional waivers over two years to the county; nine self and eight IOs; State is paying the residential match but not transportation or day services; waivers are to be used to address the Waiting List; if a board has a fiscal situation —needs to request State to repurpose waiver(s)

• In process-service definitions/final rate to be determined—payment is final and accepted by

BOARD MINUTES September 16, 2015 Page 12 of 14

Providers as’ paid in full’

The President announced the next regular Board meeting is Wednesday, October 21, 2015, 5:00pm., Dennis M. Coble Administration Building At 5:51pm, the Board entered Executive Session with no action to be taken following Executive Session. Motion by R. Kletzien Second by T. Cochran For the following identified reason: ( x ) To consider the appointment, employment, dismissal, promotion, demotion, or

compensation of a public employee or official, or the investigation of charges or complaints against a public employee, official, licensee, or regulated individual;

indicate reason: Employment of a Public Employee ( ) To consider the purchase of public property or the sale of property at competitive

bidding, if premature disclosure of information would give an unfair competitive or bargaining advantage to a person whose personal, private interest is adverse to the general public interest;

( ) Conferences with an attorney for the public body concerning disputes involving the public body that are the subject of pending or intimate court action;.

( ) Preparing for, conducting, or reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of their employment;

( ) Matters required to be kept confidential by federal law or rules or state statues. ( ) Details relative to the security arrangements and emergency response protocols for a

public body or a public office, if disclosure of the matters discussed could reasonably be expected to jeopardize the security of the public boy of public office.

The aforesaid motion having been put to a roll call vote, the results of which were as follows:

NOT VOTING PRESENT BOARD MEMBERS YES NO

( ) ( x ) ( ) KELLY BUTLER

( ) ( x ) ( ) THOMAS COCHRAN

( ) ( x ) ( ) JOHN GARGAN JR

( ) ( x ) ( ) RALPH KLETZIEN

( ) ( x ) ( ) CHERI MICHAEL

( ) ( x ) ( ) TIMOTHY MORAN

BOARD MINUTES September 16, 2015 Page 13 of 14

( ) ( x ) ( ) JEANNE SCHMIDLIN

Motion to adjourn executive session at 6:14pm Motion by R. Kletzien Second by T. Cochran Motion carried by roll call vote as follows: Kelly Butler, aye, Thomas Cochran, aye, John Gargan, Jr., aye, Ralph Kletzien, aye, Cheri Michael, aye, Timothy Moran, aye, Jeanne Schmidlin, aye. Motion to return to open session 7:03pm Motion by J. Schmidlin Second by J. Gargan Motion carried. Action taken from Executive Session: No action taken The President asked if any other business needed to come before the Board. There being none, he called for a motion for adjournment at 7:04pm. Motion by R. Kletzien Second by C. Michael Motion carried by voice vote.

I N F O R M A T I O N

Monday, September 14, 2015 Parent Council Meeting, 6:00pm, Portage Industries Tuesday, September 15, 2015 Board Eligible Family Swim Begins, 6:00-7:30pm, Happy Day

School (every Tuesday evening) Friday, September 18, 2015 Portage Industries, Inc., Annual Company Picnic, 10:45, a.m.,

Portage Industries Saturday, September 19, 2015 Ravenna Balloon A-fair, Main Street Ravenna, 8-5:30pm Monday, October 12, 2015 Parent Council Meeting, 6:00 p.m., Portage Industries Saturday, October 17, 2015 Silent Auction & Craft Show, 9:00 a.m.-3:00 p.m., Happy Day

School Thursday, October 29, 2015 Fall Festival, Happy Day School Respectfully Submitted,

BOARD MINUTES September 16, 2015 Page 14 of 14 Beverly Puleo, Assistant to the Superintendent Timothy Moran, President Ralph Kletzien, Secretary