Port of Waterford Company Emergency Management Manual ...€¦ · Port of Waterford Company Emergency Management Manual Version Number Date of Issue Page Number 1 August 2008 10 Seveso

Port of Waterford Company

Emergency Management Manual

August 2008

Port of Waterford Company Emergency Management Manual

Version Number Date of Issue Page Number

1 August 2008 2

CONTENTS 0.0 PREFACE ............................................................................................................4

0.1 Plan Maintenance Procedure .............................................................................. 4

0.2 Document control procedure .............................................................................. 5

0.3 Glossary of Terms, Definitions and Abbreviations............................................ 7

0.3.1 Terms and Definitions ........................................................................................ 7

0.3.1 Abbreviations ....................................................................................................11

PART 1 EMERGENCY MANAGEMENT PROCESS

1. INTRODUCTION................................................................................................13

1.1 Scope ...................................................................................................................13

1.2 Objectives.............................................................................................................13

1.3 Strucure of the Manual..........................................................................................13

2. EMERGENCY MANAGEMENT PROCESS......................................................13

2.1 Elements...............................................................................................................13

2.2 Emergency Management Project Team ................................................................14

2.3 Risk Management Programme and Emergency Exemplars ..................................14

2.3.1 Area of Operation..............................................................................................14

2.3.2 Operations ........................................................................................................14

2.3.3 Emergency Exemplars ......................................................................................16

2.3.4 Emergency Classification ..................................................................................16

2.4 Emergency Response Plan...................................................................................17

2.5 Emergency Resources..........................................................................................18

2.6 Training and Exercise Programme........................................................................19

2.7 Maintenance, Review and Revision of Plan ..........................................................19

APPENDIX 1.1 PORT OF WATERFORD AREA OF OPERATION........................20

APPENDIX 1.2 EMERGENCY RESOURCES.........................................................21

PART 1 EMERGENCY RESPONSE PLAN

1. OVERVIEW........................................................................................................23

2. PORT EMERGENCY MANAGEMENT TEAM (PEMT)......................................24

2.1 Organisation Schematic ........................................................................................24

2.2 PEMT Responsibilities ..........................................................................................25

2.2.1 Port Emergency Coordinator.............................................................................25

2.2.2 Assistant Port Emergency Coordinator..............................................................26

2.2.3 Port Response Personnel .................................................................................26



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2.2.4 Dunmore Pilot Station / Port Gatehouse............................................................26

2.2.5 Tugs Companies...............................................................................................27

2.2.6 Port Management..............................................................................................27

2.2.7 Port Administrative Personnel ...........................................................................28

3. PRINCIPAL RESPONSE AGENCY RESPONSIBILITIES.................................29

3.1 Overview...............................................................................................................29

3.2 Local Authority ......................................................................................................29

3.3 An Garda Síochána ..............................................................................................30

3.4 Health Service Executive ......................................................................................30

3.5 Irish Coast Guard..................................................................................................30

4. CONTROL CENTRES........................................................................................32

4.1 Port Incident Control Centre..................................................................................32

4.2 On-Site Coordination Centre.................................................................................32

4.3 Site Control Point ..................................................................................................32

4.3 Local Coordination Centre ....................................................................................32

5. SPECIFIC SCENARIO ACTIONS......................................................................33

5.1 Summary ..............................................................................................................33

5.2 Sinking / Capsize ..................................................................................................34

5.3 Medical Emergency ..............................................................................................37

5.4 Air Pollution / Gas Release ...................................................................................39

5.5 Fire / Explosion on a Jetty.....................................................................................42

5.6 Fire / Exposion on a Vessel ..................................................................................45

5.7 Beaching of Vessels .............................................................................................48

5.8 Fire / Expolsion on a Vessel at Anchor or Underway.............................................49

5.9 Collision or Emergency Other than Fire or Explosion ............................................52

5.10 Vessel APPROACHING In Danger .......................................................................55

5.11 Hazardous Situation on a Jetty or Ship .................................................................57

5.12 Vessel Grounding or Aground in the Suir Estuary .................................................58

5.12 Pollution................................................................................................................60

APPENDIX 2.1 EMERGENCY CONTACT LISTS...................................................62

APPENDIX 2.2 EMT MEMBERSHIP ......................................................................69

APPENDIX 2.3 LEAD AGENCY .............................................................................70

APPENDIX 2.4 NOTICE TO MARINERS................................................................71

APPENDIX 2.4 DANGEROUS SUBSTANCES REGULATIONS ...........................73



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0.1 0.0 PREFACE PLAN MAINTENANCE PROCEDURE

Any changes to the situation within the Port affecting the Plan, or any other updates will be issued as amendments to all holders of the plan within 1 month of such change. Irrespective of the above, the plan will be reviewed on an annual basis. Such reviews will be made in the light of the experienced gained from exercises, changes in risk, Port operations, training or legislation. The plan and its effectiveness will be reviewed as a matter of procedure after all emergencies. A written record of these reviews will be kept by the Port of Waterford. Date Plan Issued Date Plan Reviewed Reason for Review Reviewed By

Amendment No. Reason for Amendment Amended By



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0.2 DOCUMENT CONTROL PROCEDURE

The POWC Emergency Response Plan is a controlled document. All document holders, detailed in the following distribution list, are assigned a specific copy number.

Any amendments to this plan will be issued to all registered plan holders. A record of the amendments and the date of issue will be kept, it will be the responsibility of plan holder to make the changes and record the change made in the amendment record.

Company / Organisation/ Individual. No of Copies Copy No. Harbour Master Master Copy + CD-ROM Chief Executive Officer 1 Harbour Master 1 Assistant Harbour Master 1

General / Finance Manager 1 IT Manager 1

Engineer/Safety Manager 1 Administrative Manager Facilities Manager

General Manager WCT 1 Controllers WCT

Pilot Station 1 Port Security Gate -- Container Terminal 1 Port Security Gate -- Bulk Terminal 1



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0.2.1 Distribution List Copy Number

Copy Holder

Role / Organisation

Signature

Ben Gavin Chairman Stan McIlvenny Chief Executive Officer Cllr. Tom Cunningham Director Michael Flynn Director Maurice Lonergan Director Patrick Murphy Director Padraig O’Griofa Director Derek Donnelly Director Fiona Ormond Director Lola O’Sullivan Director Dick Dowling Director Derek Madigan Director Marie Alyward General / Finance Manager Michael Clooney Engineer / Safety Manager Phillip Cowman Harbour Master Darren Doyle Assistant Harbour Master John Foley Marine Officer Noel Collins IT Manager Brian Moore Administrative Manager Bobby Claridge Facilities Manager Tony Kelly General Manager WCT Controllers WCT Port Security Gate Container Port Security Gate Bulk Frances Gloady Dunmore Pilot Station Joe Crockett S.E.Region Steering Group Insp. Tom Duggan An Garda Siochana

Sean Hogan Dept. of Environment, Heritage, & Local Govt.



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0.3 GLOSSARY OF TERMS, DEFINITIONS AND ABBREVIATIONS 0.3.1 Terms and Definitions Port of Waterford Company Minor Emergency A Minor Emergency is defined as any event which may be dealt with locally by the POWC in conjunction with operating tenant companies without assistance from the Principal Emergency Services. Serious Emergency A Serious Emergency is defined as any event which requires assistance from one or more of the Principal Emergency Services. POWC Note: The Principal Emergency Services refer to such events as “normal” emergencies. Major Emergency:

A Major Emergency is defined as any event which causes or threatens death or injury, serious disruption of essential services or damage to property, the environment or infrastructure beyond the normal capabilities of the principal emergency services in the area in which the event occurs, and requires the activation of specific additional procedures and the mobilisation of additional resources to ensure an effective, coordinated response.

POWC Note: This definition is extracted directly from “A Framework for Major Emergency Management” as issued in 2006. The Principal Response Agencies are authorised to declare a Major Emergency. Port Emergency Management Team (PEMT) The Port Emergency Management Team comprises staff from the POWC that respond to emergencies within the Port’s area of operation. Port Emergency Coordinator (PEC)

The PEC is the POWC person responsible for coordinating the response to emergencies. The responsibilities of the PEC will generally be carried out by the Harbour Master or the Deputy Harbour Master.

Port Assistant Emergency Coordinator (PAEC) The PAEC is the POWC person responsible for assisting the PEC. The responsibilities of the PAEC will generally be carried out by the Deputy Harbour Master.



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Port Incident Control Centre This is the Port centre for controlling the POWC’s response to emergencies. The Centre will normally be located at the POWC’s offices in Belview. Depending on the nature and severity of the emergency, representatives from the Principal Emergency Services may also attend this centre. It should be noted however that the Principal Emergency Services may use their own site management arrangements for managing emergencies.

Dunmore Pilot Station The Dunmore Pilot Station on receipt of advice of an emergency shall:

• Ensure the appropriate emergency services have been contacted.

• Alert the Duty Pilot and/or the Port Emergency Coordinator to act as the POWC’s Port Emergency Coordinator.

External Response Agencies Principal Emergency Services (PES) The three principal emergency services which respond to normal emergencies in Ireland are An Garda Síochána, the Ambulance Service and the Fire Service. A fourth principal emergency service, the Irish Coast Guard (IRCG), is responsible for the initiation, control and coordination of maritime emergencies (Search and Rescue, Pollution and Salvage, and Casualty) in Irish territorial waters, harbours and coastline. Irish Coast Guard (IRCG) The IRCG has responsibility for coordinating response to marine emergencies at sea. The IRCG may, in certain circumstances, request the other three principal emergency services to assist them offshore. When the IRCG request the declaration of a major emergency, where casualties are being brought ashore (or pollution is coming, or threatening to come, ashore), the onshore response will be coordinated by the Local Authority. Incident Commander This is the term that is used by the Fire Service (Principal Emergency Service) when responding to normal emergencies. The Incident Commander is generally the most Senior Officer present and assumes command of the incident. Principal Response Agencies (PRA) The agencies designated by Government to respond to Major Emergencies i.e. An Garda Síochána, the Health Service Executive and the Local Authorities.



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Lead Agency The PRA that is assigned the responsibility for and mandate for the coordination function for all PRAs. The pre-nominations of lead agencies apply to all emergencies from normal through the full range of major emergencies. The PRA that is assigned is dependent on the emergency incident type. As its principal emergency service, the Fire Service is assigned initial responsibility for each category of emergency where the Local Authority is designated as the lead agency, as it is likely to be the first attendance of that agency at the site. This may become a broader function at a later stage of a major emergency. Controller of Operations The person given authority by a PRA to control all elements of its activities at and about the site of a major emergency. On-Site Coordinator The person from the Lead Agency with the role of coordinating the activities of all agencies responding to an emergency. On-Site Coordination Group Group that includes the On-Site Coordinator and the Controllers of Operations of the other two agencies. On-Site Coordination Centre Specific area/facility at the Site Control Point where the On-Site Coordinator is located and the On-Site Coordination Group meet. Site Control Point The place at a major emergency site from which the Controllers of Operations control, direct and coordinate their organisation’s response to an emergency. Shoreline Response Centre This is a centre which is established by the Local Authority to manage the shoreline clean up following a maritime pollution incident. The centre is sited away from the Port Incident Control Centre. Local Coordination Group and Local Coordination Centre A Group of senior representatives from the three PRAs whose function is to facilitate strategic level coordination during a Major Emergency. This Group will meet at the Local Coordination Centre in County / City Buildings.

POWC Note: The POWC may be required to send a senior representative to the Local Coordination Centre to advise the Local Coordination Group.



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Seveso Sites Industrial sites that, because of the presence of dangerous substances in sufficient quantities, are regulated under Council Directives 96/82/EC and 1003/105/EC commonly referred to as the Seveso II Directive. The European Communities (Control of Major Accident Hazards involving Dangerous Substances) Regulations give effect to the aforementioned Council Directives. POWC Note: There are no known Seveso sites operating within the Port of Waterford. There is however a Target Fertilizer site operating adjacent to the Port.



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0.3.1 Abbreviations

AGS An Garda Síochána

CEO Chief Executive Officer

COPO County Oil Pollution Officer

EPA Environment Protection Agency

HSA Health and Safety Authority

HSE Health Service Executive

IRCG Irish Coast Guard

ISPS International Ship and Port Facility

Security

LA Local Authority

MRCC Maritime Rescue Co-ordination Centre

NCP National Contingency Plan

PEC Port Emergency Coordinator

PAEC Port Assistant Emergency Coordinator

PEMT Port Emergency Management Team

PES Principal Emergency Service

PICC Port Incident Control Centre

POLREP Pollution Report

POWC Port of Waterford Company

PRA Principal Emergency Agency

PR Public relations

SCP Site Control Point

SRC Shoreline Response Centre

WCT Waterford Container Terminal



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PART 1

INTRODUCTION AND

EMERGENCY MANAGEMENT PROCESS



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1. INTRODUCTION 1.1 SCOPE

This manual is designed to guide the Port of Waterford Company (POWC) in preparing for, and responding to, emergencies within the Port’s area of operations.

1.2 OBJECTIVES POWC’s primary objectives when responding to emergencies are to protect:

• The safety of all persons.

• The environment.

• Port assets.

• POWC reputation.

• POWC business objectives and those of the operating companies. 1.3 STRUCTURE OF THE MANUAL

The manual is structured as follows:

• Part 1 provides details relating to the POWC’s ongoing Emergency Management Process, which is designed to guide the POWC in preparing for emergencies.

• Part 2 provides details relating to the POWC Emergency Response Plan and the procedures to be followed when responding to an emergency.

2. EMERGENCY MANAGEMENT PROCESS

2.1 ELEMENTS The POWC has an ongoing Emergency Management Process, which is designed to guide the POWC in preparing for emergencies. The process is comprised of the following elements:

• Emergency Management Project Team with responsibility for preparing for emergencies on a continuous basis.

• Risk Management Programme.

• Emergency Response Plan to manage emergencies.

• Resources to facilitate an efficient and effective response to emergencies.

• Training Programme to train teams and individuals to respond in the event of an emergency.



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• Maintenance and Review of the Emergency Response Plan. Further details in respect of this process are provided in the following sections.

2.2 EMERGENCY MANAGEMENT PROJECT TEAM The POWC CEO has overall responsibility for the emergency management process within the Port of Waterford and has delegated responsibility for implementing elements of the process to the POWC Emergency Management Project Team. The POWC Emergency Management Project Team is responsible for implementing the elements of the process ongoing basis with a view to ensuring that the POWC is prepared to respond to emergencies.

The team is composed of the Harbour Master, Deputy Harbour Master, Port Engineer, Terminal Manager, Facilities Manager, Marine Officer and IT Manager.

2.3 RISK MANAGEMENT PROGRAMME AND EMERGENCY EXEMPLARS 2.3.1 Area of Operation The Port of Waterford Company area of operation covers the statutory waters and adjoining lands of the Port of Waterford Company. The limits defined in the Harbours Act 1996 are as follows:

• The outward limits consisting of the waters of the sea and River Suir within an imaginary arc with radius of 6.44kilometres drawn seaward from a point midway between Falskirt Rock and Hook Point.

• The inward limits are an imaginary straight line extending from a point 35metres westward from the centre line of Killoteran Pill and due northwest to a position in the town land of Licketstown on the Kilkenny side of the River Suir.

The limits of the Pilotage district are:

• The outward limits consisting of the waters of the sea and the River Suir within an imaginary arc with radius of 6.44 kilometres drawn seaward from a point midway between Falskirt Rock and Hook point.

• The inward limit is the downstream face of the Fiddown Bridge, immediately upstream of Morris Oil Berth.

The map at Appendix 1.1 indicates the legal boundaries of the Port. 2.3.2 Operations

Port Commercial Operations are operated from Belview. Operations within the Port of Waterford include:

• Anchorage for large vessels in good holding ground east of Dunmore East.



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• Handling of lo-lo, bulk liquid, bulk solid, break bulk, refrigerated cargoes and general cargoes.

• Currently Belview offers : � 450m of container berthage serviced by 2 high-output gantry cranes,

supplemented by a Gothwald 28E portal crane, and ancillary handling equipment.

� 393m of general cargo berths � Substantial warehousing, including cold storage facilities.

• The Inner City Berths include:

� North Quays – Jetties No 1-5 a total of 529m of berthage. Selected for future

hotel, residential, office retail buildings. � 277 m of quayside at Frank Cassin Wharf, with future Cruise berthage. � 300m of City Marina double-sided pontoon for leisure craft berths. � 98m Merchant’s Quay Landing double-sided pontoon.

Other operations within the Port of Waterford that are of significance particularly with respect to pollution risk from hydrocarbon spills include:

• The Morris Oil (private) Jetty located at Fiddown, 7.5 miles upstream of main city Rice Bridge.

• The ESB Great Island Power Station Terminal (Private ESB) at Kilmokea Point.

• Passage of domestic heating oil and gas oil, plus road DERV and petroleum spirit cargo vessels through Port to New Ross Port (EMO Terminal Town Quay and Marsh Meadows Terminal)

• Visiting Cruise Vessels berth at the Belview Terminal or anchor off Dunmore East.

• Dunmore East – A busy fishing port. For smaller vessels anchorage is available within the Port. Yacht moorings and leisure craft moorings restricted to the West Wharf. Cruise tenders land on inner the inner harbour position.



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2.3.3 Emergency Exemplars Arising from the POWC’s risk assessment process, the following land based and marine emergency scenarios have been selected as exemplars in order to provide focus when planning and preparing for emergencies:

No Type Brief Description

1 Sinking/Capsize Sinking or capsize of a vessel anywhere within the Port of Waterford Waters

2 Medical Emergency Any medical emergency on Waterford Port property

3 Air Pollution/Gas Pollution of the atmosphere by a hazardous gas from a source on Waterford Port property or waters from an adjacent property.

4 Fire/Explosion on a Jetty Fire / Explosion on a Jetty.

5 Fire/Explosion on a Vessel Fire / Explosion on a vessel alongside a jetty.

6 Beaching of Vessels Necessary to take a vessel of the Jetty and subsequently beach that vessel

7 Fire/Explosion on a vessel Fire / Explosion on a Vessel at anchor or a Vessel underway in the estuary.

8 Collision involving Vessels Collision or emergency other than fire or explosion involving vessels within the estuary.

9 Vessel on Fire Vessels approaching the estuary on fire or in danger of sinking or having sustained damage or suspected damage during the voyage.

10 Hazardous Situation Potential hazardous situation occurring on a Jetty or ship

11 Vessel Grounding Vessel grounding or aground in the Suir Estuary

12 Pollution Pollution resulting from a hydrocarbon spill.

13 Chemical Leak Container Tanker

Chemical Leak from a Container Tanker as it is lifted off from a vessel to land.

2.3.4 Emergency Classification Each one of the exemplars listed above may vary in severity and will therefore demand varying levels of response. For emergency response and classification purposes the POWC uses the following definitions:



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Minor Emergency: A Minor Emergency is defined as any event which may be dealt with locally by the Port Emergency Management Team in conjunction with operating companies companies without assistance from the Principal Emergency Services. Serious Emergency A Serious Emergency is defined as any event which requires assistance from one or more of the Principal Emergency Services. POWC Note: The Principal Emergency Services refer to such events as “normal” emergencies. Major Emergency:

A Major Emergency is defined as any event which causes or threatens death or injury, serious disruption of essential services or damage to property, the environment or infrastructure beyond the normal capabilities of the principal emergency services in the area in which the event occurs, and requires the activation of specific additional procedures and the mobilisation of additional resources to ensure an effective, coordinated response.

POWC Notes: This definition is extracted directly from “A Framework for Major Emergency Management” as issued in 2006. The PRAs are authorized to declare a Major Emergency. The POWC may advise the PRAs regarding the severity of an incident but is not authorized to declare a Major Emergency For Major Emergency Management Purposes, the Port of Waterford is located within the defined region comprising the Local Authorities of Waterford, Waterford City, Tipperary South, Kilkenny, Carlow and Wexford. 2.4 EMERGENCY RESPONSE PLAN The POWC has developed an Emergency Response Plan to manage the emergencies as listed in section 1.4.3. Details are provided in section 2 of this manual. The POWC Emergency Response Plan outlines the general guidelines and actions to be taken by the POWC’s Emergency Management Team and other responding agencies. The POWC Emergency Response Plan recognizes that the following Plans are in place and the requirement for the POWC plan to interface with such plans:

• POWC Evacuation Plan for POWC Staff.

• Emergency Plans of Operating Companies within the Port’s area of operations. The Operating Companies have ultimate responsibility for emergency planning within their own facilities.



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• Major Emergency Plans of the Principal Response Agencies (Local Authorities, Health Service Executive and An Garda Síochána).

• Port Pollution Plans.

• Oil Spill Response Plans of Operating Companies and Local Authorities.

• National Oil Spill Contingency Plan.

• Ship Board Oil Pollution Plans.

In the event of a marine emergency requiring the declaration of a major emergency by the Principal Response Agencies, then the marine plan will run concurrent with that plan. The Port Emergency Coordinator (PEC) will continue to control the marine incident and liaise as required with the Principal Response Agencies under the Major Emergency Plan. The POWC may be required to send a senior representative to the Local Coordination Centre to advise the Principal Response Agencies. If a marine emergency, as assessed by the PEC, escalates beyond the control of the Port Authority and the Principal Response Agencies, or if in the opinion of the Director of the IRCG the incident is not being handled to his satisfaction, then the IRCG as the Government Agency may intervene and assume control of the emergency with full accountability. The transfer of control will be carried out through the Director of the IRCG acting on behalf of the Minister of the Marine and Natural Resources who will issue an instruction appointing himself, or a person nominated by him, to assume control of the marine emergency.

2.5 EMERGENCY RESOURCES

Details in respect of the equipment and resources that are available to support those who have been selected and trained to implement the POWC’s Emergency Response Plan provided in Appendix 1.2 under the following main headings:

• Fire Detection and Alarm Systems.

• Fire Protection/Suppression and Fire Fighting Systems.

• Oil Spill Response Equipment.

• First Aid Equipment.

• Emergency Evacuation Routes, Assembly Points, Megaphones.

• Emergency Lighting.

• Information Pack for Briefing the Fire Service.

• Communications Means.

• Port Incident Control Centre.



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2.6 TRAINING AND EXERCISE PROGRAMME

The POWC has a training and exercise programme in place to:

• Ensure that all POWC personnel are prepared to respond competently in the event of an Emergency.

• Test and challenge the POWC Emergency Response Plan.

The ‘POWC Emergency Management Project Team’ is responsible for coordinating and implementing the following training programme and for maintaining records in respect of such training.

Group Type of Training Duration Frequency

EMT Orientation Emergency Plan

½ Day Annually

Desk Top Exercise ½ Day Annually

Simulated Practical Exercise

½ Day Every Two Years

POWC Staff Orientation Emergency Plan

½ Day Annually

Evacuation Drill 1 Hour Bi-annually

Specialist Skills As required As required

If feasible, the Desk Top and Simulated Practical Exercises will involve participation by the external Principal Response Agencies, the Principal Emergency Services and Operating Companies. 2.7 MAINTENANCE, REVIEW AND REVISION OF PLAN

The Harbour Master is the designated custodian of this document and is responsible for the maintenance, review and revision of the Emergency Response Plan. The plan is reviewed, and revised where necessary, at least once annually to take into account:

• Knowledge gained as a result of incidents within the Port’s area of operation.

• Lessons learned during training and exercises.

• Lessons learned from incidents at other Ports

• New threats/hazards/risks.

• Legislative Requirements.

A written record of maintenance, review and revision is maintained by the Harbour Master.



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APPENDIX 1.1 PORT OF WATERFORD AREA OF OPERATION



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APPENDIX 1.2 EMERGENCY RESOURCES Details in respect of the equipment and resources that are available to support those who have been selected and trained to implement the POWC’s Emergency Response Plan provided hereunder. 1. Fire Detection and Alarm Systems.

Located in all Waterford Container and Marine Point office buildings.

2. Fire Protection/Suppression and Fire Fighting Systems. Suppression system in the computer room of the Marine point office.

3. Oil Spill Response Equipment. Refer to the Port of Waterford Oil pollution Plan.

4. First Aid Equipment. A defibrillator is located in the Waterford Container Terminal weighbridge at the main Port entrance gate along with a first aid kit. First aid kits are also located in the Container control room, Marine point office, Port Van, Port canteen.

5. Emergency Evacuation Routes, Assembly Points, Megaphones.

All routes and points are as outlined in building plans.

6. Emergency Lighting. The Port has four portable 250W lights powered by a portable generator.

7. Information Pack for Briefing the Fire Service. Located at the main entrance to the Waterford Container Terminal weighbridge and Marine point office.

8. Communications Means. Telephones and VHF’S are located in the Marine Point office and Waterford Container weighbridge at the Main Port entrance.

9. Port Incident Control Centre.

Located at the Marine Point office which contains VHF, CCTV and telephones.



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PART 2

EMERGENCY RESPONSE PLAN



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1. OVERVIEW

This Emergency Response Plan provides basic guidelines that should be followed by the POWC’s Emergency Management Team (PEMT) in the event of an emergency occurring on land or in waters under the jurisdiction of POWC.

This Plan also provides details regarding the responsibilities of the PRAs and the interface between the PEMT and the PRAs. Note: Emergency Contact Details – Appendix 2.1

Incident Occurs

Incident Reported to Harbour Master or Terminal Manager

Details Verified by Harbour Master or Terminal Manager

PEMT Activated

Principal Emergency Services Notified (verified by Harbour Master)

Response Actions Scenarios

May be Land or Marine

Likely Source of Report:

• Port Control, Security Main Gate, Staff, Duty Officer

• Other County Ports

• Pilot Station

• Principal Emergency Services

• IRCG

• Operating Company / Jetty Owner

• Master

• Ships Agent

Port Incident Control Centre Established

• Minor, Serious or Major Emergency

• Exact Location

• Type of Emergency

• Hazards

• Access to Incident

• Number of casualties

• Emergency Services Required

Site Control Point Established

• Roles and Responsibilities of PEMT – Section 2.2

• Site Control Point – Section 4.2

• Port Incident Control Centre – Section 4.1

Responsibilities of the PES – Section 3:

• Local Authority (incl Fire Service) – Section 3.2

• An Garda Síochána – Section 3.3

• HSE (incl Ambulance Service) – Section 3.4

• IRCG – Section 3.5

Response Actions for Various Scenarios – Section 5



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2. PORT EMERGENCY MANAGEMENT TEAM (PEMT) 2.1 ORGANISATION SCHEMATIC The schematic hereunder shows the interface between the Port Emergency Management Team and other external agencies and services that are designated to manage emergencies. Port personnel that are designated and trained to fill the various roles of the PEMT are listed in Appendix 2.2 of this document. Contact details in respect of all organizations listed in the schematic are provided in Appendix 2.1 of this document. Major Emergency Serious Emergency Minor Emergency

Port Emergency Management Team (PEMT) • Port Emergency Coordinator

• Port Assist Emergency Coordinator

• Port Response Personnel

• Dunmore Pilot Station / Port Gatehouse

• Tugs Companies

• Port Management Team

• Port Administrative Personnel

Principal Emergency Services • Fire Service

• Ambulance Service

• An Garda Síochána • Irish Coast Guard

Principal Response Agencies • Local Authority

• Health Service Executive

• An Garda Síochána

Others • Pilot Service

• Operating Companies

• Jetty Owners

• Ships / Vessels

• Ships Agents

• Utility Providers (ESB, BGE)

• EPA / HSA

• PR Advisors

• Gov Depts

• Contractors



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2.2 PEMT RESPONSIBILITIES 2.2.1 Port Emergency Coordinator On being notified of an incident, or on arrival at the scene of an emergency, the Port Emergency Coordinator’s responsibilities are:

• Receive a report on the nature of the emergency.

• Determine the cause of the emergency (if known), the nature of the damage and activate this plan if required.

• Determine the number of casualties, if any, and action taken to provide medical assistance.

• Ensure that the Principal Emergency Services are notified and that they are briefed and supported on arrival at the incident.

• Coordinate evacuation of the Port or individual Operating Companies affected by the emergency.

• Determine the nature and severity of damage to property.

• Determine the impact on the environment.

• Determine the action taken to contain or secure damage.

• Assess the emergency and in consultation with other Waterford Port personnel in attendance, formulate a suitable strategy to mitigate the situation in the most efficient manner.

• Arrange for additional measures to secure the Port.

• If additional personnel and/or equipment are required, liaise with the appropriate PES, PRA and and/or Government Department.

• Liaise with private contractors.

• Nominate appropriate Port of Waterford personnel to take charge of specific functions e.g.: o Public Relations including liaison with the Media. o Communications with stakeholders as listed in the Schematic at 2.1 above.

• Nominate an officer to carry out all administrative functions.

• Ensure that internal investigations are carried out and that arrangements are in place to facilitate investigations being carried out by the regulatory authorities.

• Carry out a debriefing on the emergency.



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2.2.2 Assistant Port Emergency Coordinator The Port Assistant Emergency Coordinator’s responsibilities are:

• Support the Port Emergency Coordinator.

• Carry out the responsibilities of the Port Emergency Coordinator in his absence.

• Brief the Port Management Team. 2.2.3 Port Response Personnel The responsibilities of the Port Response Personnel are:

• Support the operational response to emergencies as directed by the Port Emergency Coordinator and/or the Port Assistant Emergency Coordinator. o Engineer / Safety Officer o Facilities Manager o Port Engineer o Dockside Workforce o Pilots and Boatmen o General Manager o Administration Manager o IT Manager

• Support the Principal Emergency Services.

2.2.4 Dunmore Pilot Station / Port Gatehouse The responsibilities of Dunmore Pilot Station / Port Gatehouse are:

• Communicate with Ship, IRCG, Pilot Service.

• Notify the Port Emergency Coordinator of an emergency or potential emergency.

• Call up stand-by-crew on being notified of an emergency (one crew to remain in station and second stand-by pilot boat).

• Serve as liaison between the Port Emergency Coordinator and the Pilot Service.

• To arrange transport of pilots as required by the Port Emergency Coordinator.

• To serve as liaison between vessel and the Port Emergency Coordinator and vessel if outside the range of the Port Control VHF.

• The Port Gatehouse will also secure the entrance to the Port and will also ensure access to, and egress from, the Port for the Principal Emergency Services.



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2.2.5 Tugs Companies The responsibilities of Tugs Companies are:

• Mobilise as instructed by the Port Emergency Coordinator.

• Proceed to the scene of the fire to tow casualty or vessel from the fire.

• Use fire-fighting capabilities to control the fire under the command of the Incident Commander from the Fire Service.

• Escort casualty or damaged vessels as instructed.

• Stand-by vessels aground / grounding as instructed.

• Carry out any other duties as requested by the Emergency Coordinator.

2.2.6 Port Management The Port Emergency Coordinator and the Port Assistant Emergency Coordinator are very likely to be heavily committed to the operational response to emergencies and may require support from other members of the Port Management Team. The responsibilities of Port Management in support of the Port Emergency Coordinator and the Assistant Emergency Coordinator are as follows:

• Collate all details relating to the incident through liaison with the Port Assistant Emergency Coordinator.

• In the event of a Major Emergency being declared by the Principal Response Agencies, dispatch a member of the management team to the Local Coordination Centre (County / City Buildings) if requested to do so by the Principal Response Agencies.

• Manage the Media using PR Advisors (Bance Nolan) to assist:

o Briefing POWC staff regarding POWC policy on speaking to the media. o Issuing of written statements. o Provide POWC Spokesperson for interview purposes. o Liaison with PR Representatives from other responding agencies. o Arranging interviews and press conferences.

• Manage liaison and communications with the following stakeholders: o Principal Response Agencies (AGS, HSE, LA). o Port Staff and their relatives. o Operating Companies, Jetty Owners. o Ships Agents o EPA, HSA, Shellfish and Sea Fishery Interests, Wild Life Rescue. o Gov Departments. o Contractors. o Insurers.



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o Legal Advisors.

• Assess the impact on the POWC business and evaluate business continuity courses of action.

The Port Management Team will operate from the Port Incident Control Centre (PICC) at Belview.

2.2.7 Port Administrative Personnel The responsibilities of Port Administration Personnel are:

• To provide administrative support to the Port Emergency Management Team.

• Maintain a written record of events in the Port Incident Control Centre.

• Contact relevant agencies and stakeholders as instructed by the PEMT, and in particular as instructed by the PEC and Asst PEC during the early stages of an emergency.

• Respond to incoming calls concerning the incident as instructed by the Port Emergency Management Team.



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3. PRINCIPAL RESPONSE AGENCY RESPONSIBILITIES 3.1 OVERVIEW This section sets out functions assigned to each the Principal Response Agencies including their Principal Emergency Services. In general, the allocation of functions reflects the normal functions of the agencies and their services. In the initial stages of a response, it is expected that the most of the functions of an agency will be undertaken by the emergency services element of that agency. One of the three Principal Response Agencies will be designated as the ‘Lead Agency’ depending on the type of emergency. For reference purposes, see Appendix 2.3 for the ‘Lead Agency’. Although not designated as a PRA, the IRCG is a fourth Principal Emergency Service and its functions are listed in this section particularly given that the POWC Emergency Plan is designed to mange marine emergencies as well as land based emergencies. 3.2 LOCAL AUTHORITY

• Protection and rescue of persons and property.

• Controlling and/or extinguishing of fires.

• Dealing with hazardous material incidents.

• Advising on protection of persons threatened, by sheltering or evacuation.

• Arranging/overseeing clean-up of affected areas.

• Limiting damage to infrastructure and property.

• Provision of access/transport to/from the site of the emergency.

• Provision of additional lighting required, beyond what the principal emergency

service normally carry.

• Support for the Coroner’s role, including provision of temporary mortuary facilities.

• Accommodation and welfare of evacuees and persons displaced by the

emergency.

• Provision of food, rest and sanitary facilities as appropriate for personnel involved

in the response to an emergency.

• Engaging any specialist contractors required to assist with emergency operations.

• Liaison with utilities regarding restoration/maintenance/or enhancing services

provided to the site or to persons affected.

• Site clearance, demolition, clear-up operations, removal and disposal of debris.



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3.3 AN GARDA SÍOCHÁNA

• Maintenance of law and order.

• Traffic Management.

• Crowd Control.

• Evacuation.

• Informing the Public of actual or potential dangers arising from the emergency.

• Coordinating searches for missing persons.

• Assisting and directing survivors / uninjured persons away from the site (and any

danger area) to places of safety.

• Collecting information on casualties and survivors.

• Arrangements in respect of the dead, in association with the Coroner.

• Recovery of bodies.

• Provision of casualty bureaux/casualty information service.

• Preservation of the site.

• Collection of evidence and forensic work.

• Engaging any specialist contractors required to assist with emergency operations.

3.4 HEALTH SERVICE EXECUTIVE

• Provision of medical advice and assistance.

• Provision of medical aid to casualties at the site.

• Triage of casualties, and assigning them to hospitals for evacuation.

• Casualty evacuation and ambulance transport.

• Provision of hospital treatment.

• Provision of psycho-social support to persons affected by the emergency.

• Certification of the dead.

• Provision of community welfare services.

• Clinical decontamination and decontamination of contaminated persons.

• Advising and assisting An Garda Síochána and Local Authorities on public health

issues arising.

3.5 IRISH COAST GUARD

• Initiation, control and coordination of maritime emergencies (Search and Rescue, Pollution and Salvage, and Casualty) in Irish territorial waters, harbours and coastline.



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• May, in certain circumstances, request the other three Principal Emergency services to assist them offshore.

• When the IRCG request the declaration of a major emergency, where casualties are being brought ashore (or pollution is coming, or threatening to come, ashore), the onshore response will be coordinated by the Local Authority.

• Has direct access to national response capabilities and manpower, including RNLI and Coastal Units.

• Has use of helicopter and access to others.



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4. CONTROL CENTRES 4.1 PORT INCIDENT CONTROL CENTRE Operational control on behalf of the POWC is vested in the Port Emergency Coordinator and operations will be coordinated from the Port Incident Control Centre in the Port Company Offices in Belview. For coordination purposes, the Port Incident Control Centre is also resourced to accommodate representatives from the Principal Emergency Services and the Principal Response Agencies. It should be noted however that in the event of a Major Emergency, the PRAs typically convene at a Local Coordination Centre in County / City Buildings. The Incident Control Centre is also resourced to accommodate representatives from other entities in the event of an emergency, e.g. Operating Companies, Jetty Owners, Ships Agents. The Port Incident Control Centre is equipped in accordance with Appendix 1.2 of this document. 4.2 ON-SITE COORDINATION CENTRE

Specific area/facility at the Site Control Point where the On-Site Coordinator is located and the On-Site Coordination Group meet. The On-Site Coordination Group includes the 3 Controllers of Operations from the 3 Principal Response Agencies/Principal Emergency Services (LA - Fire Service, AGS and HSE – Ambulance Service. The Lead Agency Controller of Operations will be the On-Site Coordinator.

4.3 SITE CONTROL POINT

The Site Control Point is a place at the emergency site from which the Controllers of Operations from the three Principal Response Agencies, direct and coordinate their organisation’s response to an emergency. In order to provide assistance, a representative from the PEMT will normally be located at this point also. Prior to the arrival of the Principal Response Agencies, the PEMT may establish a Site Control Point for coordination purposes. The decision as to the exact location of the Site Control Point will however be decided by the Lead Agency Controller of Operations on arrival. For most types of incidents affecting the Port of Waterford, the Lead Agency will be the Senior Fire Officer present (Incident Commander).

4.3 LOCAL COORDINATION CENTRE

In the event of a Major Emergency, a group of senior representatives from the three PRAs whose function is to facilitate strategic level coordination during a Major Emergency will convene. This Group will meet at the Local Coordination Centre in County/City Buildings.



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5. SPECIFIC SCENARIO ACTIONS 5.1 SUMMARY Actions to be undertaken in the event of the following emergency scenarios are provided in this section of the plan. Refer also to ‘Notice to Mariners’ at Appendix 2.4 and ‘Dangerous Substances (Oil Jetties) Regulation 1979 (Section 26).

Section Type Brief Description

5.2 Sinking/Capsize Sinking or capsize of a vessel anywhere within the Port of Waterford Waters

5.3 Medical Emergency Any medical emergency on Waterford Port property

5.4 Air Pollution/Gas Pollution of the atmosphere by a hazardous gas from a source on Waterford Port property or waters from an adjacent property.

5.5 Fire/Explosion on a Jetty

Fire / Explosion on a Jetty.

5.6 Fire/Explosion on a Vessel

Fire / Explosion on a vessel alongside a jetty.

5.7 Beaching of Vessels Necessary to take a vessel of the Jetty and subsequently beach that vessel

5.8 Fire/Explosion on a vessel

Fire / Explosion on a Vessel at anchor or a Vessel underway in the estuary.

5.9 Collision involving Vessels

Collision or emergency other than fire or explosion involving vessels within the estuary.

5.10 Vessel on Fire Vessels approaching the estuary on fire or in danger of sinking or having sustained damage or suspected damage during the voyage.

5.11 Hazardous Situation Potential hazardous situation occurring on a Jetty or ship

5.12 Vessel Grounding Vessel grounding or aground in the Suir Estuary

5.13 Pollution Pollution resulting from a hydrocarbon spill.

5.14 Chemical Spill – Container / Tank

Chemical spill from a container / tank on lands adjoining the Port of Waterford



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5.2 SINKING / CAPSIZE

Reference Details / Actions

Description

Sinking or capsize of a vessel anywhere within the Port of Waterford waters.

Control

The WPEC (Waterford Port Emergency Coordinator) will be a nominated Duty Pilot and will have control of the incident.

Raising the Alarm

Ship’s Captain will: Take immediate steps to safeguard his ship until assistance arrives (i.e. fight fire, contain any spillage, limit any damage, prepare engines for departure etc.). Direct tugs and fire-fighting until the arrival of the senior fire officer and Harbour Master. Report the type of emergency, cargo and quantity and any other useful information e.g. stability and fire plan etc. Nominate a Senior Officer to assist the Senior Fire Brigade officer present in fighting the fire. Inform owners, agents, and insurers of incident and consequences. Comply with instructions from the Harbour Master in regard to the safety of the Port.

Immediate Action

Inform Dunmore Pilot Signal Station, who will then: Stop movement of all other vessels within the port until the circumstances of the incident have been ascertained, and alternative instructions can be issued. Immediately contact the emergency services and request the standby of all functional services that may be of assistance, particularly in regard to the rescue of survivors. Waterford Ports’ vessels should be directed to proceed immediately to the area and commence a rescue operation and search for survivors. Inform the Waterford Port Emergency Coordinator (WPEC). Divers should be summoned to the scene to make a search for survivors if deemed necessary. Liaison with the Irish Coastguard should occur to confirm appropriate pollution control measures are in place or on standby.



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Safety Issues

The need to evacuate passengers and/or crew should be canvassed with the Master. Should the incident occur where spectators are able to congregate, the assistance of the Gardai should be sought to keep the area clear.

Issues to be Considered

Determine whether any form of pollution of the sea has occurred or is likely to occur. The oil pollution containment equipment should be deployed as necessary. In the event of pollution refer to the Oil Spill / Port Pollution Plan. Advise the tug owner's representative of the incident and request that tugs and crews be placed on standby. Arrange for Waterford Port’s vessels to recover or secure flotsam in the vicinity of the wreck. If the incident occurs in an area where spectators are likely to gather, the Gardai should be asked for assistance in crowd control. Control of spectators will be subject to the authority of the Senior Garda Officer in attendance with the aim of preventing the obstruction of emergency vehicles and authorised personnel. When clear to do so, arrange for the vessel to be buoyed, marking the position of the wreck. When it is safe for other vessels to navigate in the vicinity of the wreck, ensure that all Masters are properly advised of the precautions to be observed for the safety of navigation. Discuss with the Master, owner or agent plans for the refloating or salvage of the vessel. Action in this regard is particularly important where the wreck has obstructed the navigation channel, or approaches to the channel. Advise the vessel's agent of the incident.

Statutory Obligations

Irish Coastguard must be notified of the incident. Dept of Marine must be notified of the incident.

Post Emergency Actions

Arrange for a Notice to Mariners to be drafted and sent to Dept. Marine for issuing (Refer to Appendix 2.2 attached).

If appropriate to do so, arrange for a preliminary inquiry into the causes of the incident to be commenced as soon as possible.

Advise alerted agencies that the incident is over.



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SINKING / CAPSIZE OF A VESSEL IN WATERFORD PORT - CHECK LIST

1) Port

2) Location

3) Date

4) Vessel

5) Agent

6) Master

7) Pilot

8) Time of Sinking/Capsize

9) Cause of Sinking/Capsize.

10) Waterford Port Emergency Coordinator

11) Agent advised

12) Tug Company advised

13) Port Launches ordered

14) Vessel length

15) Tides

16) Tide at time of Sinking/Capsize.

17) Direction of vessel's head

18) Movement of other Vessels stopped

19) Damage to vessel

20) Pollution

21) Confer with Master

22) Evacuation of Passengers (if any)

23) Plans to refloat vessel

24) Impact on Environment

25) Berth

26) Remarks

27) Date



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5.3 MEDICAL EMERGENCY


Description

Medical emergency on Waterford Port property.

Control

The attending trained First Aid Officer until the arrival of the ambulance officers (if required).

Raising the Alarm

In the event of a medical emergency, employees discovering the emergency should advise the First Aid Officer, or in their absence, their Supervisor.

Immediate Action

The First Aid Officer should safely assess the situation. If the condition of the patient cannot be satisfactorily treated by them, the patient is to be taken to a general practitioner at a local surgery, clinic or hospital as necessary. If the injury or illness is considered serious or life threatening to the patient an ambulance should be called IMMEDIATELY and the First Aider is to continue treatment to the best of his / her ability.

Ambulance Service

Dispatch one or more ambulances to the site as required. Call up of extra ambulance personnel, including the Chief Ambulance Officer. Dispatch an ambulance to the Regional Hospital to pick up a site medical team. As required under their own emergency plans.

Safety Issues

Ensure no Danger is posed to those going to the aid of an injured person i.e. live electrical wires, chemical fumes, traffic and ship loading/unloading.


If the patient needs to be taken from the work site or requires treatment other than by the First Aider, the Human Resource Department needs to be advised so that the patient’s next of kin can be notified. Arrangements should be made for any employee to go home if they become sick at work. If employees are unable to drive themselves home, arrangements can be made through the Human Resource Department for a relative or friend to be contacted, to pick the employee up. The other alternative is to arrange for a transport. The employees Supervisor is to be notified.



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Inform HSA of notifyable occurrences, this includes an uncontrolled fire. The PEC to contact General Manager who will determine if incident is a notifyable occurrence and advise relevant Government Departments. All injuries must be recorded as per the approved code of practice.


Investigate the incident and the emergency response effectiveness. Review Waterford Port's Emergency Response Plans



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5.4 AIR POLLUTION / GAS RELEASE


Description

Pollution of the atmosphere by a hazardous gas from a source on Waterford Port property or waters, or from an adjacent property.

Control

The PEC has responsibility for the emergency response until the arrival of the Fire Brigade.

Immediate Action

On becoming aware of an incident within, adjacent to, or at some distance from the port area, which may create a hazard in that area, the following action should be taken:

• Notify the Harbour Master or the Duty Pilot / Officer.

• Isolate the source of the gas – only if safe to do so.

• Alert the Emergency Services.

• Shut down the air conditioning to prevent the spread of gases.

• Remove any ignition sources if the gas is suspected to be combustible only if safe to do so.

• Turn off the electrical supply.

• Inform Waterford Port Environmental Representative.

• Contact the EPA. Unless the original notification of the incident was from the PEC or the Gardai, the PEC must be informed immediately. Assess the need to evacuate any personnel within the port area, including ship's crews. Such assessment will be made with regard to wind speed and direction, the type of gas in the atmosphere, the characteristics of the gas, etc. Initiate Emergency Evacuation Procedures with consideration to the exposure of the gas to the assembly areas (ensure the Assembly Area is upwind). If cargo operations are in progress, such work should cease for the duration of the emergency. The Masters and agents of all vessels in the vicinity should be informed of the emergency. The movement of all vessels should be stopped as necessary.

Safety Issues

Ensure the Emergency Assembly Areas are upwind as these may also be affected by the gas.



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Only intrinsically safe portable VHF radios should be used for communications. It is essential that full cooperation and assistance is rendered to those personnel in charge of the emergency, particularly in regard to any investigations into the cause of the leak, if from within the port area or from a vessel in the port. Inform the Waterford Port Environmental Representative.


Inform Health & Safety Authority of notifiable occurrences, this includes an uncontrolled fire. The PEC to contact General Manager, who will determine if incident is a notifiable occurrence and advise relevant Government Departments.


Investigate the incident and review the effectiveness of the Waterford Port Emergency Response Plans.



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AIR POLLUTION / GAS RELEASE - CHECKLIST

1) Port

2) Date

3) Location

4) Source

5) Fire Service notified

6) Type of Gas

7) Source rectified

8) Waterford Port Emergency Co-ordinator

9) EPA Officer contacted

10) Gardai advised

11) Area closed

12) Other action

13) Work stopped

14) Confer with Senior Fire Officer

15) Confer with Senior Garda

16) Advice to the Master of the ".............................Berth."......................................"

17) Movement of other vessels stopped

18) Vessels in vicinity shut down

19) Emergency evacuation areas upwind of spill

20) Crew and other personnel evacuated

21) General Security measures

22) Impact on Environment

23) Pollution

24) Samples to be acquired

25) Waterford Port Environmental Representative advised

26) Remarks

27) Date



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5.5 FIRE / EXPLOSION ON A JETTY


Description

Fire or Explosion on a Jetty

Raising the Alarm

The responsibility for raising the Alarm will rest with Jetty Owner / Stevedore concerned. All Jetty Owners will issue instructions on raising the Alarm for a fire or Explosion on their own Jetty. All Jetty Owners will issue instructions on the action to be taken by their own personnel when seeing fire or Explosion on a Jetty other than their own.

Method of Raising the Alarm

By personnel on the Jetty concerned, alarm should be raised by: a) Reporting the Emergency as quickly as possible as follows: (i) Ringing Emergency Service No. 999 or 112, and ask for FIRE giving a short message stating where the fire is and if possible, whether any casualties have occurred or are likely to occur. (ii) Ringing the Harbour Office 0n 051-301400 or the Pilot Station (051- 383119). If telephones are out of order the above locations can be contacted on VHF Ch. 16 or 14, also Port Security can be contacted on these channels, who will pass the information to the relevant emergency services. Any persons seeing a Fire or Explosion on another jetty should: a) Ring the Stevedore / Jetty concerned stating exactly what they have seen.

b) Ring the Emergency Services No. 999 or 112, as above, passing the

same message stating where the jetty concerned has been informed.

c) Contacting the Harbour Offices or Pilot Station as above with the same message.

Action By Jetty Owner

Having raised the alarm, the responsibility for fighting the fire will rest with those on the jetty until the Fire Brigade arrives, when overall control of fire fighting will be undertaken by the Senior Fire Brigade Officer present. All operations on the jetty will cease, and if ship is alongside, then advise that the ship prepares for sea. Removal from jetty will be subject to special approval by the PEC. The Jetty Owner will keep the Control Centre informed of the emergency and of all developments affecting shipping and it should it become necessary to move the ships, then the Harbour office will organise the ordering of pilots and tugs.



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The Jetty owner will set up Control Posts, of which the Forward Control Post closest to the incident will be managed by representatives of the owner, Assistant Harbour Master, and Fire Brigade who will be responsible for ensuring frequent contact and continuous liaison between all parties involved in the incident. Direct line communications will be established and continuously manned. If, after reporting a fire, casualties subsequently occur, the Jetty Owner will notify the need for Ambulance Services as soon as possible by dialing 999 or 112 and asking for Ambulance. Should it be necessary to evacuate casualties or personnel by water, the PEC will arrange marine transport using either tugs or other harbour craft.

Action By Jetty Owner Not Involved

All jetties will be put on stand-by during the emergency and all operations will cease until advised otherwise by the PEC. All ships in the Estuary will be advised and have engines ready to go. All jetty owners will maintain listening watch on channels 16 and 14 and will ensure that direct line telephones to the Harbour Office will be kept manned during the period of the emergency. All Jetties will be put on stand-by during an emergency whether or not there are vessels alongside.

Action By PEC

Overall control of shipping in the estuary will be exercised by the Co-ordinator. His instructions will be passed either through VHF Radio, through the Assistant PEC on the scene, and/or phone through the Assistant PEC in the Control Centre. The PEC will broadcast on VHF declaring an Emergency and activating the Emergency Plan. This information will also be backed up by phone calls to all concerned bodies. The PEC assumes control of this Plan. He will send the Duty Assistant PEC to the forward control post and get the up dated position on the emergency. The PEC through his Emergency Control team will establish contact with the emergency services and update their position and establish what response has been activated. On the PEC’S advice Fire Fighting tugs will proceed to the scene of the fire and take station under the direct control of the Senior Fire Officer at the incident.



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Launches and rescue craft will be sent to scene of emergency by PEC and controlled on VHF by Assistant PEC on site. If required they will bring necessary personnel and equipment to site. The PEC’s office will advise the Garda of the activation of the Plan, who will in turn activate their own response. The PEC’s office will advise the Health Board of the activation of the Plan who in their turn will Activate their own Plan if necessary. The PEC, once the Emergency Plan is activated and underway shall ensure that, at frequent intervals, issue, through Dunmore Pilot Station and via the telephone and Media, situation reports and information updates. The PEC, through his Assistant PEC will set up a clearing station on site, control movement of all craft, ensure that craft are not overloaded, ensure coxswains know and use the correct channels for VHF/RT Communications. The PEC will put the Pilot Station on stand-by and the Pilot Station will, in turn, inform Pilots and be ready to put Pilots on vessels as required.



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5.6 FIRE / EXPLOSION ON A VESSEL


Description

Fire / Explosion on a vessel alongside a jetty. All ships fires will be treated as potentially dangerous and this Plan will be activated. The decision however to declare a serious Emergency will rest with the PEC.

Responsibility for Raising the Alarm

The responsibility for raising the alarm will initially rest with both the Jetty Owner concerned and the Master of the vessel. All Jetty owners will have instructions issued on how to raise the alarm for fire or explosion. All jetty owners and other authorities concerned will issue instructions on the action to be taken by their own personnel when seeing a fire or explosion on a ship at the jetty or another jetty.

Raising the Alarm

a) Continuous sounding of fog signal and ship’s alarms.

b) Reporting the emergency to shore personnel via communication

system established on arrival at jetty.

c) Calling 999 or 112 on telephone and asking for FIRE, then giving a brief description of position and type of emergency.

d) Ringing the Harbour Officer on 051 - 301400 or the Pilot Station (051- 383119. If telephones are out of order the above stations can be contacted on VHF Ch. 16 & 14, who will pass the information to the relevant emergency services.

e) If persons other than ship or jetty notice the emergency then they should contact the Emergency Services on 999 or 112 stating what they have seen and contacting the PEC’s office by phone or by VHF.

Action By Master

Having raised the alarm, the Master will be responsible for taking all immediate steps to safeguard his ship until assistance becomes available. The Master should therefore start fighting the fire with all available resources. Jetty personnel will assist and control operations until the Fire Brigade arrives and the Senior Fire Officer will become Incident Commander. A senior ship’s Officer will remain with the Incident Commander and provide detailed information on the ship and her equipment. A Fire Plan for the vessel will also be available to the Incident Commander.



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Action By Jetty Owner

The Jetty Owner will provide all possible assistance to the Master in fighting the fire on board ship and will operate his own resources until the arrival of the Fire Brigade, when overall control of the fire fighting will be undertaken by the Senior Fire Brigade Officer present (Incident Commander). All normal working operations on the jetty will cease, and the jetty owner will start fighting any resulting fires that may occur on the jetty. The Jetty Owner will keep the Harbour Office informed of the emergency and of all developments affecting shipping and should it become necessary to move ships, then the Harbour Office will organise the ordering of pilots and tugs. The Jetty Owner will set up Control Posts, of which the Forward Control Post closest to the incident will be manned by representatives of the owner, Incident Commander, Assistant PEC, and Fire Brigade, who will be responsible for ensuring frequent contact and continuous liaison between all parties involved in the incident. Direct line communication will be established by the Incident Commander and the Marine co-ordinating group and be continuously monitored. If, after reporting a fire, casualties subsequently occur, the Jetty Owner will notify the need for Ambulance Services as soon as possible by dialing 999 or 112 and asking for Ambulance. Should it be necessary to evacuate casualties or personnel by water, the PEC will arrange transport on water using either the tugs or other harbour craft.

Action By Jetty Owners Not Involved

All jetties will be put on stand-by during the emergency and all operations will cease until advised otherwise by the PEC. All ships in the Estuary will be advised to have engines ready to go to sea. All jetty owners will maintain listening watch on channels 16 and 14 and will ensure that direct line telephones to the Harbour Office will be kept manned during the period of the emergency. All jetties will be kept on standby during an emergency whether or not there are vessels alongside.

Action By PEC

Overall control of shipping in the Estuary will be exercised by the PEC. His instructions will be passed through VHF radio or through the Assistant PEC on the scene, or by phone through the other Assistant PEC in the Control Centre. The PEC will broadcast through VHF radio declaring an Emergency and activating the Emergency Plan. This information will also be backed up by phone calls to all concerned bodies.



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Send the Duty Assistant PEC to assist in setting up the forward control post and get the updated position on the emergency. The PEC through his Emergency Control team will then establish contact with the emergency services and update their position and establish what response has been activated. On the PEC’s direction any available Fire Fighting tugs will proceed to the scene of the fire and take station under the direct control of the Senior Fire Officer at the incident (Incident Commander). Launches and rescue craft will be sent to scene of Emergency by the Harbour by the PEC and controlled on VHF by Asst. PEC on site. If required they will bring necessary personnel and equipment to site. The PEC’s office will advise the Health Board of the activation of the Plan who in their turn will Activate their own response. The Co-Ordinator’s office will advise the Garda of the activation Plan, who will in turn activate their own response. The PEC, once the Emergency Plan is activated and underway will, at frequent intervals, issue, through Dunmore Pilot Station and via the telephone and Media, situation reports and information updates. The PEC, through his Assistant will, set up a clearing station on site, control movement of all craft, ensure that craft are, where possible, not overloaded, ensure coxswains know and use the correct channels for VHF/RT Communications. The PEC will put the Pilot Station on stand-by who will inform Pilots and be ready to put pilots on vessels as required.



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5.7 BEACHING OF VESSELS


Decision Mandate

When it is found necessary to take a vessel off the Jetty and subsequently beach that vessel, this ship will display the International Flag signal JN2 in a prominent position to warn other shipping. No vessel on fire or in danger of sinking is to be beached except under the directions of the PEC who, if he decides that beaching is the best option will decide on the beaching area and route to that area.

Subsequent Action

After the alarm has been raised and all responsible officers are on the scene, further action will be taken by them as circumstances dictate and all measures affecting the Estuary will be made known to ships and other establishments not directly involved through the PEC’s Office. In the case of minor fires, cargo operations will not be resumed until the Fire Brigade and the PEC have inspected the area involved and confirmed that it is safe.



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5.8 FIRE / EXPLOSION ON A VESSEL AT ANCHOR OR UNDERWAY


Raising the Alarm

All ships fires will be treated as potentially dangerous and this Plan will be activated. The decision however to declare a Serious Emergency will rest with the PEC. This section will deal with emergencies and incidents within the confines of the Port of Waterford.

Responsibility for Raising the Alarm

The responsibility of raising the alarm will rest with the Master of the vessel concerned either to Waterford Port Company, or Dunmore Pilots on Channel 16 or 14. To avoid either false alarms or duplication of alarm, with consequent overloading of Fire Brigade control and telephone switchboards, the alarm will be raised by the station responding to the alarm call.

Method of Raising the Alarm

In the case of fire or emergency the alarm should be raised immediately by: (1) General Broadcast message on VHF/RT channels 16 and 14.

(2) By visual methods.

(3) By exhibiting one or more of the signals as prescribed in Annex 4

of the Collision Regulations. Message should be passed in the following terms:- R/T PAN PAN PAN PAN PAN PAN - THIS IS S.S./M.V. ……………………… FIRE / EXPLOSION HAS OCCURRED IN ………………………………… DATE / TIME. As soon as possible after raising the alarm, an amplifying message should be sent giving details: (a) Fire . . . . what is on fire . . . extent . . . possible dangers?

(b) Damage . . . extent . . . effect on seaworthiness and stability.

(c) Casualties . . .number . . . type of injuries . . . number of stretchers

required.

(d) Oil spillage . . . if any danger of this.

(e) Dangerous substances on board and proximity to emergency area.



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On no account should the initial alarm message be delayed in order that full details can be provided.

Action By Master

Having raised the alarm, the Master will be responsible for taking all immediate steps to safeguard his ship until assistance becomes available. The Master should therefore start fighting the fire with all available resources. When the Brigade arrives, the Senior Fire Officer will then become Incident Commander. A senior ship’s Officer will remain with the Incident Commander and provide detailed information on the ship and her equipment. A Fire Plan for the vessel will also be made available to the Incident Commander. The Master will report to the Control Centre the quantities, types and distribution of cargo on board his vessel, and pass same on to the Incident Commander on his arrival at the scene.

Action By PEC

Overall control of shipping in the Estuary will be exercised by the PEC. His instructions will be passed through VHF radio, through the Assistant PEC on the scene, and by phone by the other Assistant PEC in the Control Centre. The PEC will broadcast by VHF radio declaring an Emergency and activating the Emergency Plan. This information will also be backed up by phone calls to all concerned bodies. The PEC will assume control as co-ordinator of this Plan. He will send the Duty Assistant PEC to the forward control post and get the updated position on the emergency. The PEC through his Emergency Control team will then establish contact with the emergency services and update their position and establish what response has been activated. On the PEC’s instruction Fire Fighting tugs will proceed to the scene of the fire and take station under the direct control of the Senior Fire Officer (Incident Commander) at the incident . Launches and rescue craft will be sent to scene of Emergency by the PEC and controlled on VHF by Asst. PEC on site. If required they will bring necessary personnel and equipment to site. The Control Centre will advise the Health Board of the activation of the plan who in their turn will activate their own response.



1 August 2008 51


The Control Centre will advise the Garda of the activation of the Plan, who will in turn activate their own response. The PEC, once the Emergency Plan is activated and underway shall ensure that, at frequent intervals, issue, through Waterford Local Radio and via the telephone, situation reports and information updates. The PEC, through his Assistant will, set up a clearing station on site, control movement of all craft, ensure that craft are not overloaded, ensure coxswains know and use the correct channels for VHF/RT Communications. The PEC will put the Pilot Station on stand-by who will inform Pilots and be ready to put pilots on vessels as required.

Setting up of Control Base

A Control Base will be set up where all movements and actions will be monitored. A forward base will be set up initially on the fire-fighting tug at the assigned pick-up point and assisted by the fire team already on board by helicopter. The Assistant Co-Ordinator will be at this forward Base and advising the PEC at Control Base. The Senior Fire Officer (Incident Commander) at forward Base will assume control of the fire fighting.

Movement of Other Shipping

If it is considered by the PEC that the Emergency is such that other shipping is likely to be involved, he will issue the necessary instructions on VHF. No vessel will enter the Estuary or move within the Estuary without the approval and permission of the PEC. Under no circumstances may any vessel on fire or in danger of sinking be moved without the specific authority of the PEC who will lay down the area to which the vessel will be moved and the route thereto.

Subsequent Action

After the alarm has been raised and all responsible officers are on the scene, further action will be taken as circumstances dictate and all measures affecting the Estuary will be made known to ships and other establishments not directly involved through the PEC’s Office. In the case of minor fires, cargo operations will not be resumed until the Fire Brigade and PEC have jointly inspected the area involved and confirmed that it is safe.



1 August 2008 52

5.9 COLLISION OR EMERGENCY OTHER THAN FIRE OR EXPLOSION


Description

Collision or Emergency other than Fire or Explosion involving Vessels within the Estuary.

Raising the Alarm

In an emergency which renders a vessel out of control or in danger of sinking or foundering or likely to provide a danger to other vessels or resources within the Estuary the alarm is to be raised by the Master of the vessel concerned Any person seeing a situation occurring which he considers may result in an emergency likely to affect the safety of the port or ships therein should inform the Control Centre either through the pilot station or Harbour Office.

Action By Master

Having raised the alarm, the Master will be responsible for taking all immediate steps to safeguard his ship. The Master will provide the Port Authority with details of the incident as quickly as possible and will make regular and frequent reports on the progress of the incident. The Master will be responsible for co-ordinating and directing tugs and other services available until arrival of the PEC or his assistant and/or Senior Fire Officer (Incident Commander). On the arrival of these officials, and after consultation with the Master, individual responsibilities will be determined depending on the circumstances.

Action By PEC

Overall control of shipping in the Estuary will be exercised by the PEC. His instructions will be passed through Shannon Radio, or through the Assistant PEC on the scene, or by phone through the other Assistant PEC Control Centre. The PEC will decide after consultation with the Master and/or Owner’s Agents what steps should be taken to safeguard the ship in question and Port in general, and whether a full or partial emergency be declared. The PEC will assume control as co-ordinator of this Plan. He will go himself or send his assistant to the ship in question and get a clear picture of the situation. The PEC, through his Emergency Control Team will establish contact with the emergency services and confirm present position and response to date. On the PEC’s instruction Fire Fighting tugs will proceed to the scene of the emergency and take station under the direct control of the Senior Fire Officer/Assistant PEC at the incident, the type of incident dictating who will take control.



1 August 2008 53


Launches and rescue craft will be sent to scene of Emergency by the PEC and controlled on VHF by Asst. PEC in site. If required they will bring necessary personnel and equipment to site. The PEC’s office will advise the Garda of the activation of the Plan, who will in turn activate their own response, if necessary. The PEC’s office will advise the Health Board of the activation of the Plan who in their turn will Activate their own Plan, if necessary. The PEC, once the Emergency Plan is activated and underway will ensure that, at frequent intervals, issue, through Dunmore Pilot Station and via the telephone and Media, situation reports and information updates. The PEC, through his Assistant will, set up a clearing station on site, control movement of all craft, ensure that craft are not overloaded, ensure coxswains know and use the correct channels for VHF/RT communications. The PEC will put the Pilot Station on stand-by who will inform Pilots and be ready to put pilots on vessels as required.

Establishment of Incident Control Centre

A Marine Coordinating Group ashore will be set up in headquarters, Waterford Port Company. Where appropriate a representative of the company and/or agent, and insurers will be stationed with this Group.

Movement of other Ships in the Estuary

If it is decided by the PEC that the emergency is such that other shipping is likely to be involved he will issue the necessary instructions concerning the movement on VHF.

Beaching of Vessels

A Master intending to beach his vessel will display, in a prominent position, the signal JN2 with International Code Flags. If circumstances indicate that beaching is necessary to avoid the vessel sinking in the main channel, the vessel should be moved to shallow water as quickly as possible and the PEC informed. The PEC will then nominate the beaching area and route to that area, but if circumstances dictate beaching prior to this then it is to be done with regard to good seamanship. Under no circumstances may vessels in danger of sinking cross the main channels, and they should be removed from the main channel immediately. The beaching position must therefore be selected to avoid crossing the main channel.



1 August 2008 54


Pollution

This is dealt with under ‘The Port of Waterford Port Pollution Plan’.

Subsequent Action

After the alarm has been raised and all responsible officers are on the scene, further action will be taken as circumstances dictate and all measures affecting the Estuary will be made known to ships and other establishments not directly involved through the PEC’s Office



1 August 2008 55

5.10 VESSEL APPROACHING IN DANGER


Description

Vessels approaching the estuary on fire or in danger of having sustained damage or suspected damage during voyage.

Vessel On Fire or In Danger of Sinking

In the case of a vessel wishing to enter the Estuary which is on fire or in danger of foundering or sinking, it will be for the PEC to permit entry, decide when and in what manner the vessel shall enter. When agents or other authorities learn of a vessel approaching the Estuary on fire or in danger of sinking they will inform the Port Authority immediately. Before entering the Estuary such vessels will be inspected by the PEC accompanied by a representative of the ship’s owner, the Fire Brigade and where appropriate the reception installation involved. If the PEC is satisfied that the vessel can be handled without danger to lives, property, the Port or shipping therein and risk of pollution is covered, permission to enter will be given, subject to such conditions as the PEC may impose. The normal holding area for such vessels will be the Anchorage at Dunmore East, where a more detailed examination will take place before decisions are made on future movement, and fire fighting. The PEC’s Office will be used to raise the alarm or alert the Fire Brigade, Ambulance Service, other Authorities in the Estuary, and Irish Coast Guard.

Vessels having Sustained Damage or Suspected Damage

In the case of a vessel wishing to enter the Estuary which has suffered damaged or suspected damage to hull, or hull fittings, or has been in collision or on fire during the voyage in question, it will be for the PEC to decide when, and in what manner the vessel will enter. When agents or other authorities learn of a vessel approaching the Estuary on fire or in danger of sinking they will inform the Port Authority immediately. Before entering the Estuary such vessels will be inspected by the PEC accompanied by a representative of the ship’s owner, the Fire Brigade and where appropriate the reception installation involved. If the PEC is satisfied that the vessel can be handled without danger to the Port or shipping therein, permission to enter will be given, subject to such conditions as the PEC may impose. The normal holding area for such vessels will be the Dunmore East Anchorage, where a more detailed examination will take place before decisions are made on future movement, and fire fighting.



1 August 2008 56


The PEC will raise the alarm or alert the Fire Brigade, Ambulance Service, and other Authorities in the Estuary, and Irish Coast Guard. Where oil or other dangerous cargo is leaking or is likely to leak from the ship, the necessary anti pollution measures will be taken by the Master and Harbour Authorities as required.


If it is decided by the PEC that the movement of the casualty is likely to restrict the movement of other shipping, he will issue the necessary instructions through the Port Radio on VHF Ch. 14. These may involve an embargo on other movements in certain areas of the Estuary.

Beaching of Vessels

If subsequent circumstances indicate that beaching is necessary to avoid the vessel sinking, the vessel should be moved to shallow water as quickly as possible and the PEC informed. The PEC will then nominate the beaching area and route to that area, but if circumstances dictate beaching prior to this then it is to be done with regard to good seamanship. Master intending to beach his ship will display, in a prominent position the International Flag Signal JN2.



1 August 2008 57

5.11 HAZARDOUS SITUATION ON A JETTY OR SHIP


Description

This section of the Plan sets out the steps to be taken whenever a potential hazardous situation occurs upon a ship or a jetty. The decision to declare an emergency, and to activate the Plan in whole or in part will be made by the PEC, after full consultation with either Master or Jetty involved.

Raising the Alarm

It is essential that the alarm should be raised without delay. The alarm should be raised in a manner which would not bring the incident to the immediate knowledge of the Estuary in general (A degree of confidentiality in communication should be observed wherever possible.) The responsibility for raising the alarm will rest with the Master of the vessel and the Jetty owner involved if alongside. Immediate reports can be made to the Port Authority, if possible by telephone either direct or through their agent.

Action By Master

Having raised the alarm the Master will take all reasonable steps to safeguard his ship. In case of a vessel alongside the Master will report to the jetty owner details of the incident and the quantity, distribution and type of cargo aboard his vessel. He will ensure that regular and frequent reports on the progress of the incident are being made. In the case of a vessel at anchor or underway, these reports will be made as above.

Action By Jetty Owner Involved

If a potentially dangerous situation develops on board a vessel alongside, the jetty owner will provide all available assistance to the Master of the ship. If the potentially dangerous situation develops on the jetty itself, the jetty owner will be responsible for taking immediate action to minimise the risk of increased danger. The jetty owner will be responsible for keeping the PEC informed on all progress of the incident.

Action By PEC

On receipt of the alarm the PEC will immediately send the Duty Assistant PEC to the scene and obtain an accurate assessment of the emergency and monitor ongoing activity. He will consult with the jetty owner and Master and co-ordinate with the Fire service.



1 August 2008 58

5.12 VESSEL GROUNDING OR AGROUND IN THE SUIR ESTUARY


Raising the Alarm

The alarm is to be raised by the Master of the vessel concerned by general broadcast on VHF Ch’s 16 or 14.

Action By Master

Having raised the alarm, the Master will be responsible for taking all immediate steps to safeguard his ship. As soon as possible he is to establish the extent of grounding and damage to the vessel. He is to ascertain whether the hull has been breached and likely risk of pollution and flooding. The Master will provide the Port Authority with details of the incident as quickly as possible and will make regular and frequent reports on the progress of the incident. This is to include position of grounding, damage sustained, pollution or risk of pollution, draft of vessel prior to grounding and soundings at grounding area, likelihood of coming off if tide is making, cargo on board and location, and any further information that may be at hand. The Master will be responsible for coordinating and directing tugs and other services available until arrival of the PEC or his Assistant. On the arrival of these officials, and after consultation with the Master, individual responsibilities will be determined depending on the circumstances.

Action By PEC

Overall control of shipping in the Estuary will be exercised by the PEC. His instructions will be passed through Dunmore Pilot Station, or through the Assistant PEC at the scene, or by phone through the other Assistant PECs in the Incident Control Centre. The PEC will decide after consultation with the Master and/or Owner’s Agents what steps should be taken to safeguard the ship in question and Port in general, and whether a full or partial emergency be declared. The PEC will go himself or send his assistant to the ship in question and get a clear picture of the situation. The PEC, through his emergency control team will re-establish contact with the emergency services and update their position and establish what response has been activated. On the PECs’ instruction Fire Fighting/ Salvage tugs will proceed to the scene of the emergency and take station under his direct control or hand over control to the Assistant PEC at the incident. Salvage and or floating of the vessel will be controlled by either the PEC or person assigned by him. All operations will have to be sanctioned by the PEC before implementation.



1 August 2008 59


Launches and rescue craft will be sent to scene of Emergency by the PEC and controlled on VHF by Asst. PEC in site. If required they will bring necessary personnel and equipment to site. The PEC’s office will advise the Garda of the activation of the Plan, who will in turn activate their own response, if necessary. The PEC’s office will advise the Health Board of the activation of the Plan who in their turn will Activate their own response, if necessary. The PEC, once the Emergency Plan is activated and underway will ensure that, at frequent intervals, issue, through Dunmore Pilot Station and via the telephone and Media, situation reports and information updates. Situation. Reports (Sitreps) through Dunmore Pilot Station should not be acknowledged. The PEC, through his Assistant will, set up a clearing station on site, control movement of all craft, ensure that craft are not overloaded, ensure coxswains know and use the correct channels for VHF/RT communications. The Co-Ordinator will put the Pilot Station on stand-by who will inform Pilots and be ready to put pilots on vessels as required.

Establishment of Incident Control Centre

A Marine Co-Ordinating Group ashore will be set up in the headquarters of Port of Waterford Company. Where appropriate a representative of the company and/or agent, and insurers will be stationed with this Group.


If it is decided by the PEC that the emergency is such that other shipping is likely to be involved he will issue the necessary instructions concerning the movement on VHF.

Pollution

The Port Pollution Plan will be activated on receipt of information and precautionary measures taken to limit the risk of oil pollution. If the grounding results in an oil pollution incident then the Harbour Master will be informed and a full emergency response activated.

Subsequent Action

After the alarm has been raised and all responsible officers are on the scene, further action will be taken as circumstances dictate and all measures affecting the Estuary will be made known to ships and other establishments not directly involved through the PEC’s Office



1 August 2008 60

5.12 POLLUTION The POWC’s ‘Port Pollution Plan’ is designed to guide the Port of Waterford response personnel through the process required to manage an oil /HNS spill originating from operations within or approaches to the ports under their jurisdiction, A summary extract from the ‘Port Pollution Plan’ is provided here for reference purposes.

Alert Notification of Spillage

Record Report of Oil

Contact Harbour Master

Harbour Master Briefed by Duty Officer

Harbour Master Takes Responsibility as Incident Commander / OSC & commence Personal Log

Harbour Master determines if Port Emergency Plan requires implementation due to danger to Port Personnel or General Public.

Harbourmaster determines Category of spillage

Tier 1. Tier2, Tier 3.

Conduct Internal / External Cold Wash-up Debrief with other Key Participants, as appropriate.

Verify details from Pilot Boats, Field Observers, Port Control

Conduct Internal Hot Wash-up / Debrief

Terminate the Response when Appropriate

Liaise, as Appropriate, with : Local Authority COPOs (Shoreline Response), ESB Great Island and IRCG

Complete Incident Response Report with detailed & itemised list of ‘Lessons Learned’ Copy to IRCG, Port of Waterford General Manager

Send SITREP to IRCG Issue Media Releases

Issue Port General Manager Briefing Continue through Action Sheet 2.2.6

POLREP Report to IRCG MRCC Notify Port of New Ross Harbour Master

Rehabilitate Equipment & Personnel

Collect and archive all Personal Logs, archive all records

Implement Response for Tier 1 or Tier 2 or Tier 3:

• Request Support

• Activate Port Response

• Notify Stakeholders



1 August 2008 61

5.13 CHEMICAL SPILL FROM CONTAINER / TANKER


Description

This section of the Plan sets out the steps to be taken whenever a potential hazardous situation occurs when there is a Chemical Leak /Spill from a container as it is being unloaded from a vessel to land. The decision to declare an emergency, and to activate the Plan in whole or in part will be made by the PEC, after full consultation with either Master or Jetty involved.

Raising the Alarm

It is essential that the alarm should be raised without delay. The responsibility for raising the alarm will rest with the Master of the vessel and the Jetty owner involved if alongside. Immediate reports can be made to the Port Authority, if possible by telephone either direct or through their agent.

Action By Master

Having raised the alarm the Master will take all reasonable steps to safeguard his ship. In case of a vessel alongside the Master will report to the jetty owner details of the incident and the quantity, distribution and type of Chemical in the container, including the UN Number.

Action By Jetty Owner Involved

If a potentially dangerous situation develops the jetty owner will provide all available assistance to the Master of the ship. If the potentially dangerous situation develops on the jetty itself, the jetty owner will be responsible for taking immediate action to minimise the risk of increased danger. The jetty owner will be responsible for keeping the PEC informed on all progress of the incident.

Action By PEC

On receipt of the alarm the PEC will immediately send the Duty Assistant PEC to the scene and obtain an accurate assessment of the emergency and monitor ongoing activity. Based on the assessment, the PEC will summon the emergency services to attend, if this has not already been done. He will consult with the jetty owner and Master and co-ordinate with the Fire service.



1 August 2008 62

APPENDIX 2.1 EMERGENCY CONTACT LISTS

Role Name Telephone Mobile Fax

1 Port of Waterford

Belview Office Reception 051 874907 051 874908

Chief Executive Officer Stan McIlvenny 051 301473 087 2464207

Waterford Harbour Master Capt Phillip Cowman 051 301401 087 2598297

Deputy Harbour Master Capt Darren Doyle 051 301403 087 222 4961

Harbour Office 051 301400

e-mail [email protected]

051 874908

Port Engineer / Safety Officer Michael Clooney 051 301481 0876183384

Administration Brian Moore 051 301483 0879313342

WCT Operations Manager Capt. Antony Kelly 051 301414 087 6535564

Port General Manager Marie Aylward 051 301487 087 6599216

Procurement Officer Liam Frampton 051 873840 087 219 8485

Harbour Constables Sean Doherty Cheekpoint 087 6236112

N Colfer Duncannon

Tom Walsh Ballyhack

Ray Baldwin Passage East 087 9843921

Gen Ops x 5

Pilots Station (x 6) 051 383119

Bance Nolan PR Brian Nolan 051 845403 086 891730 brian@bance

nolan.ie

2 Port of New Ross

Chief Executive Officer Cdr Tom Meehan 051 565878 086 2581071

New Ross Harbour Master Capt Luke Foley 051 421889

Home 421889 087 2581069

Harbour Office 35391 51 421303

421294

Pilots T Sarsfield 053 9141063 087 6393410

T Roche 051 565742 087 8179081



1 August 2008 63

Barrow Bridge 051 338137 086 8167826

Dunmore East Pilot Station 051 383119 VHF Ch 14 051 383119

Passage East Pilot Station 051 380108

Dunmore East Harbour Master

Hugh Byrne 051 383166 087 7931705 383607

3 Emergency Services Dial 999 or 112

Gardai New Ross 051 421204

Gardai Waterford 051 305300

Dunmore East Lifeboat Stn. 051 383268

Fire and Rescue Services

Kilkenny Fire Brigade 05677 22292

Waterford Fire Brigade 051 875555

New Ross Fire Brigade 051 421777

Ambulance Service Regional Command & Control

1890499199

Customs & Excise 051 317100

4 SE Ireland Oil/HNS Spill Committee [Composition to be Confirmed]

Role / Title Name Office Tel. Mobile Tel. 24Hr Tel.

Port of Waterford – Harbourmaster

Philip Cowman* 051 874907 087 2598297 0539142604

Port of Rosslare

Port Manager IE

Walter Morrissey 05391 33162

05391 57921

087 2598525 0539133670

0539157945

Port of Rosslare Harbourmaster

Aedan Jameson* 05391 33864

0539157920

087259853915 0539133568

Port of Rosslare Duty Officer, Port Ops Tower

0539157929

0872320251 0539157929

Kilmore Quay Hbrmstr Phillip Murphy 05391 29955 087 0507071

New Ross Port Co.

Ch Exec Off.

Lt Cdr Tom Mehan 051 421789 086 2581071 051 565878

New Ross Port Co.Harbourmaster

Luke Foley* 051 421303 087 2581069 051 421889

Port of Wexford Harbourmaster

Shell Fisheries Rep.BIM

Bord Iascaigh Mhara,

Mr. Pat O’Regan

East Coast Rep.

01-8393396 087-2640079

Fisheries Board (Central) Ms Gretta Hannigan

01 8379206

01 8379209



1 August 2008 64

S & E Coast Fishermans Co-op 383237 383103

Fisheries Board (East Region) Mr J Morris 01 2787022

Dept of Environment NP & WS Dr David Lyons 01 888 3000

Department of Fisheries and Forestry

01 6072000

Wildlife Rescue The Irish Seal Sanctuary

(0)1 8354370 045 35730

IR Fish Andrew Verwijs 051 383233 Dunmore East

East Shellfish Co-op Dermot Kenny Passage East

Dunmore East Fishermans Co-op

383307 383446

5 County Oil Pollution Officers

Waterford COPO Eamon Mansfield 058 22000 Home 058 41528

086 2307512

Waterford City Council

Wexford COPO Nial McGuigan

05391 76500 Home – 05391 41520

087 8391420

Kilkenny COPO

6 Local Authorities

Waterford CoCo

County Manager Ray O Dwyer 058 22000 058 45602

Waterford City Council 051 873501

Snr Environmental Officer Paul Daly 058 220000 086 2429681

County Engineer John O’Flynn 058 220000

Home 058 42719 086 2594080



1 August 2008 65

Wexford CoCo

County Oil Pollution Officer

(DOS Infrastructure & Emergency Services) Gorey

Niall McGuigan

05391 76500

Home 05391 41520

087 8391420

County Manager E Breen

05391 76500

Home 051 876064

087 2493964 05391 43406

Snr Engineer Environment Eamonn Hore

05391 42211x6311

Dir. 05391 76311

087 2902192

Area Engineer (New Ross) Paul Johnston 051 421300 Ex.6004

087 6599632

Area Engineer (Enniscorthy)

Sinead Casy 054 32322

Assist. Environmental Engineer

Mark Collins 05391 28382 (Waste)

087 2636912

Environmental Enforcement Eddie Bolger 05391 76683 087 2394276

Waste Supervisor Peter Byrne 054 32322 087 6381109

Kilkenny CoCo

County Hall 05677 52699 05677 63384

Carlow CoCo

County Offices 0503 0300

0503 31126

New Ross UDC Niall Kane, Engineer 051 421284

7 Operating Companies

ESB Great Island

Station Manager 051 860503 ex.67203

087 2322247 Home 01 6106745

Production Manager Jim Croarkin 051 860557 Ex.67257

Environmental co-ordinator Eimear Dennehy 051 860570 Ex.67270

087 2794306

Gt Island Safety Officer Larry Shannon 051 86056775 Ex.67265

087 262059910

Public Relations Manager Kevin Mc Dermot

Morris Oil, Fiddown. Noel Murphy 051 643317 087 2480363 051 643756



1 August 2008 66

Stafford Shipping New Ross John Kehoe 051 425110 086 2631515 421808

Hamilton Shipping Joe Stack 021 4816233 087 6892751

Waterford Container Terminal Ltd

051 301400 051 301409

Stokestown Port Services Office Paul Keating 051 422322 087 2210706 051 422355

After Hours (PK) 051 424702

Kenny Shipping Ltd. Clyde House, The Quay,

051 85391874 051 85391876

SJ Murphy (Waterford) Ltd Belview 051 851294 051 832550

SE Port Sevices Ltd Belview 051 851811 051 851813

Suir Shipping, Belview 05677 71101 087 2906622 05677 71100

Tusker Shipping Agencies Belview 051 851662 051 851668

8 Directory of Advisors / Advisory Bodies

Irish Coast Guard

Marine Rescue Co-ordination Centre: Dublin (24 Hours)

01-662-0922 Telex: 93039 IMES EI

Irish Coast Guard HQ Office hrs

01-619-9349 [email protected]

01-676-2666

Administration 01-619-9349 01-676-2666

Press Office

Office Hrs

24 Hours

01-619-9507/8 087-234-7268

[email protected]

01-676-6161

ITOPF Office +44 (0)20 7621 1255

[email protected] +44 (0)20 7621 1783

ITOPF Emergency Tel. 24hr +44 (0)7626 914 112

Irish Lights 01 6321946

Hook Tourist Dept Valerie McAuliffe

9 Directory of Media Contacts

Port of Waterford PR Agency

Brian Nolan 051 845403 086 891730

ESB Public Relations Office, Dublin

01 7027747



1 August 2008 67

10 National Parks & Wildlife Service Dept of Environment, Heritage & Local Government

Deputy Regional Manager:

Padraig Comerford: 2 Patrick's Street, Kilkenny.

Tel: 05677-7760070 Fax: 05677-7760072 Mobile: 087-2646426

Dr. David Lyons

Phone: +35391 21 4898923 Mobile: +35391 87 6602159 Email: [email protected]

11 Directory of Environmental Protection Agency Pollution Officers

EPA Headquarters. PO Box 3000, Johnstown Castle Estate, Co. Wexford

Tel: 05391-9160600, Fax:05391-60699, Email: [email protected], Website: www.epa.ie ,

Role / Title Name Office Tel. Mobile Tel. 24Hr Tel.

EPA Headquarters 0539160600 0539160600

EPA Office of Environmental Enforcement

Noel Byrne 0539160600

EPA RegionalOffice 05677 22329

Regional Manager Michael Neill 05677 22329 087 2218630 05677 9161002

EPA Office of Licensing & Guidance

Dr Jonathan Derham

+35391 539160600

Fax: ++ 35391 5391 60699



1 August 2008 68

12 CONTACT DIRECTORY FOR LOGISTICS AND RESOURCES

Directory of water craft

SE Tug Services 086 1727502

Directory of Aircraft Operators

Waterford Airport 051 875589

Directory of Heavy Plant

Fastnet Shipping Martin O’Hanlon 051 832946 086 2451455 051 851886

Directory of Transport Services

Waterford Transport Co. 051 375510 051 373285

WEIGHBRIDGES Belview Bulk Berth

051 851145

Container Terminal

051 301498

Container Terminal

051 301400

Directory of Food and Welfare Services

Directory of Pollution Equipment suppliers

Directory of Licensed Waste Disposal Operators and Clean-up contractors

Atlas Ireland Ltd,

Portlaoise

0502 74747 / 78600

1850504504 0505 74757 / 78699

Pipe & drain services, Dublin

Response No

01 2913000

01 4018000

01 4018080

Pollution & Waste Services (pWS)

Brian McGonagle 01 8391000 087 2561869 01 8931998

Shannon Environmental Services

Andrew Calder 061 707400 087n653919302 061 707401

Sludge Clearance Ltd Newry (08) 01693 83059911

(08) 01693 838957

SSI Environmental Ltd John Aherne 01 4568611



1 August 2008 69

APPENDIX 2.2 EMT MEMBERSHIP The membership of the EMT could comprise (depending upon the nature and severity of the emergency).

PRIMARY ALTERNATE(S) EMT Role

Name Tele No. Name Tele No.

Port Emergency Coordinator

Ass PEC

Port Response Personnel

Pilot Station

Tugs Companies

Port Admin Personnel

Port Management Team



1 August 2008 70

APPENDIX 2.3 LEAD AGENCY The Lead Agency is the PRA that is assigned the responsibility for and mandate for the coordination function for all PRAs. The pre-nominations of lead agencies apply to all emergencies from normal through the full range of major emergencies. The PRA that is assigned is dependent on the emergency incident type. As its principal emergency service, the Fire Service is assigned initial responsibility for each category of emergency where the Local Authority is designated as the lead agency, as it is likely to be the first attendance of that agency at the site. This may become a broader function at a later stage of a major emergency.

The pre-nominated Lead Agencies for different categories of emergency as provided in Appendix F7 of the 2006 Major Emergency Management Framework are as shown in the following tables. Some relevant notes from a POWC perspective are included after the table.

Emergency Incident Type Initial Pre-nominated Lead Agency

Likely Change

Road Traffic Accident AGS

Fire LA

Hazardous Material LA

Train Crash LA To AGS when rescue phase complete

Aircraft Incident LA To AGS when rescue phase complete

Rescue LA

Weather Related LA

Biological Incident HSE

Open Country Search and Rescue (Lowland)

AGS

Open Country Search and Rescue (Mountain)

AGS

Public Order / Crowd Events AGS

CCBRN AGS LA, HSE

Accidental Explosions/ Building Collapse LA To AGS to investigate when search and rescue complete

Environmental / Pollution LA

Marine Emergency Impacting on Shore LA

Water Rescue Inland AGS

The IRCG has responsibility for coordinating response to marine emergencies at sea. The IRCG may, in certain circumstances, request the other three principal emergency services to assist them offshore. When the IRCG request the declaration of a major emergency, where casualties are being brought ashore (or pollution is coming, or threatening to come, ashore), the onshore response will be coordinated by the Local Authority.



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APPENDIX 2.4 NOTICE TO MARINERS

NOTICE TO MARINERS - SUIR ESTUARY

Contingency Plan in Case of Fire on Ships

1. Should a fire or explosion occur or other emergency arise on a vessel in or near the Suir Estuary, the local Emergency Plan will be activated or put on standby.

2. If the vessel is berthed alongside, the responsibility for raising the alarm will rest with both jetty owner and the master of the vessel.

3. Alarm should be raised by ringing the Fire Brigade, Telephone No. 999 or 112 and asking for Fire, giving a short message:

• Name of Ship

• Where berthed

• Location of fire on the ship

• Particulars of casualties or possible casualties

• Type of cargo, if known

Having raised the alarm, the Master will take all immediate steps to safeguard his ship until assistance becomes available.

4. If the vessel is underway or at anchor, the master of the vessel should raise the alarm by VHF in addition to the signals provided for in the International Regulations for Preventing Collisions at Sea.

Should an emergency arise on a vessel in or near the Suir Estuary contact with one of the above stations should be made so that the local Emergency Plan can be activated or put on standby. If contact cannot be made directly MINEHEAD / ROSSLARE RADIO will make a link call to the responsible officer.

As soon as possible after raising the alarm the master of the vessel should send an amplifying message to the Harbour Master giving details:

a. Fire - what is on fire - extent - nature of cargo - possible dangers? b. Damage - extent - effect on stability and seaworthiness c. Casualties - number - type of injury - number of stretchers required d. Oil spillage - if any danger of oil spillage exists, this should be reported.



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Having raised the alarm, the Master of the vessel will be responsible for taking all immediate steps to safeguard his ship until assistance becomes available. The Master should therefore start fighting the fire with all available resources until the Fire Services arrive, when overall control of fire fighting will be undertaken by the senior officer of the Fire Services, with the advice of the master, as necessary.

5. Action by Fire Brigade

The Fire Brigade will despatch to the pick up points indicated by the Harbour Master, fire tender(s) and other equipment.

The senior officer of the fire brigade - having consulted with the Harbour Master and the master of the vessel - will assume full responsibility for fighting the fires, with their advice as necessary. If necessary he will call in resources from other fire authorities.

He will hold press conferences if necessary.

He will keep records of the use of resources.

If he considers it necessary, the Major Emergency Plan for the city/county should be activated by him.

6. Action by Gardai

On receipt of alarm from the Harbour Master the Gardai will assume responsibility for controlling the flow of road traffic to and from the incident area and if necessary will set up a Communications Centre.

7. Action by the Marine Rescue Co-Ordination Centre

The Marine Rescue Co-Ordination Centre will watch on HF 2182 / VHF 16&14, and respond to requests for assistance in co-ordination of land, sea and air facilities for rescue operations.

8. Action by Tugs

Tugs shall be mobilised and available for use in accordance with the terms of agreement between the tug companies and Waterford Port Company.

The fire tug will proceed directly to the scene of the fire or as otherwise directed by the Harbour Master. The Master of the Tug will only take instructions from the Harbour Master in relation to the movement of the vessel, and in relation to the actual fire from the appropriate fire officer in consultation with the Harbour Master.



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APPENDIX 2.4 DANGEROUS SUBSTANCES REGULATIONS

DANGEROUS SUBSTANCES (OIL JETTIES) REGULATION 1979 (SECTION 26)

Waterford PORT COMPANY

FIRE FIGHTING & EMERGENCY EVACUATION PLAN

1. Raise the alarm

(a) By continuous sounding of the alarm on the jetty.

(b) By continuous short blasts in the ship’s whistle or siren.

(c) Contact the Fire Station telephone No: 999 or 112.

(d) By telephone from the Oil Terminal or nearest available telephone.

2. Stop discharging or loading operations. Close all valves between the ship and the shore. Disconnect ship to shore pipeline. Stop ballasting or deballasting operations.

3. Open all means of access to the oil jetty for fire appliances to enter.

4. Evacuate from the jetty all personnel not forming part of the fire fighting party.

5. Fight the fire with all the available equipment on the jetty and on the ship.

6. Contact:

Harbour Master 087 2598297------or Asst. Harbour Master 087 2224961

or 051 301400 by day.

7. Contact the Gardai for Traffic Control. Telephone No: 999 or 112

8. Contact Hospital for Ambulance Service. Telephone No: 999 or 112.



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9. Assist Fire Brigade with foam, hose, etc.

Signed: P. C….. (Harbour Master, Waterford Port Company)

Plan Coordinator

Documents

Port of Waterford Company Emergency Management Manual ...€¦ · Port of Waterford Company Emergency Management Manual Version Number Date of Issue Page Number 1 August 2008 10 Seveso