PORT OF LEWISTONMINUTES OF REGULAR MEETING

July 20. 2016

The regular meeting of the Port Commission was held at the Port District Office

at the hour of 12:00 p.m. on July 20, 2016.

Present at the meeting were Port Commission President, Mike Thomason, Port

Commission Vice-President, Jerry Klemm, and Commission Secretary/Treasurer, Mazy

Hasenoehrl. Administrative staff in attendance were David Doeringsfeld, and Port

Manager, Jaynie Bentz, Assistant Port Manager. The meeting public meeting convened

at 12:00 p.m. by Port Commission President, Mike Thomason.

AGENDA APPROVAL:

Port Commission President, Mike Thomason, called for review of the agenda.

Commissioner Klemm made a motion to approve the agenda as presented; seconded by

Commissioner Hasenoehrl. The motion passed unanimously.

CITIZEN COMMENTS:

Port Commission President, Mike Thomason, called for citizen comments.

Pat Hohnstein, P.O. Box 326, Lewiston, ID, also identified himself as a business

owner of Lunch Box Deli located at 602 — 20th Street North, Lewiston, ID. He voiced

his concern regarding activities generated within the proximity of the ROC, a facility

sen’ing meals to homeless and transient people, and the negative impact these activities

have made on their business. He conveyed concern for his and his staffs safety,

harassment to customers, issues with vandalism, trespassing, and individuals under the

influence around his place of business. The commissioners openly commented that the

concerns described are a city, police and social issue for most communities and that Port

tenants have also conveyed similar concerns and experiences to them. They agreed we

are each other’s neighbors with mutual concerns, seeking mutual interest in reasonable

solutions and both support LPD discussions of developing a task force. Mr. Hohstein

said he would probably be involved with the task force.

ADOPTION OF MINUTES:

The Port Commission examined the Minutes for Regular Meeting of June 8,

2016. A motion was made by Commissioner Hasenoehrl to accept the Minutes as

presented; seconded by Commissioner Klemm. The motion passed unanimously.

TERMINAL II & DOCK OPERATIONS REPORT:

A summary was presented by David Doeringsfeld, Port General Manager,

concerning operations at Terminal II (Inland 465). He reported there are no facility

concerns and warehouse operations remain busy.

Port Manager, David Doeringsfeld, next provided updates on Terminal I, the

public dock facilities. He reported that 21 containers moved from Lewiston to the Puget

Sound in the month of June utilizing the alternative barge/rail program.

Year to Date container shipments are down -90.81% and wheat shipments up

i6.~o%. Container shipments and wheat shipments for the month of June, as compared

to the same month last year, reflect a decrease of -46% in container shipments and a

decrease of -ii% in wheat shipments for the month. A Year to Date and June shipping

summary of statistics was reviewed.

MANAGER’S REPORT:

Active Agenda:

The Port Manager, David Doeringsfeld, presented to the Port Commission a draft

Port’s Records Retention Policy for review and consideration of approval. Manager

Doeringsfeld continued that the revisions were suggested by the port’s attorney to reflect

changes by the last Idaho legislative session. The policy revisions are additions to the

policy language only. Additionally, a section was added to the policy to reflect the same

fee structure as the state of Idaho’s fee structure. After discussion a motion was made

by Commissioner Hasenoehrl to approve the revised Port’s Public Records Retention

Policy as presented; seconded by Commissioner Klemm. Voting Aye— Commissioners

Thomason, Klemm and Hasenoehrl; voting Nay — none. The motion passed

unanimously.

Miscellaneous Project Review/Updates & events:

Fiber Optic Network Update — Assistant Port Manager, Jaynie Bentz, provided a

construction update reporting that segments 6 and 7 will be complete by August 12th~

The bid contract was awarded to Summit Utility Contractors. She also attended the

Inland Empire Joint Use Associations inaugural workshop held in Spokane last week

hosted by Avista Utilities. She commented that it was an opportunity to meet vendors,

contractors and other Joint Use entities involved in power and telecommunications

throughout the Pacific Northwest. Workshop attendance was approximately 70 people

and covered topics such as safety, make ready costs and requirements, structural

integrity, project design review and how to improve communications between the

entities. Commissioner Thomason commented he was glad she attended.

13th Street North construction update — The project is approximately 50%

complete with most underground work complete. An estimated completion date for the

project is the third week of August. The project originally came in under bid, however, a

change order of approximately $36,000 has been incurred. The Port prepaid its

$150,000 funding amount honoring the city’s request. Manager Doeringsfeld answered

commissioners’ questions by stating that he thought the asphalt thickness would be 3-4

inches able to handle heavy grain truck traffic, that he has not heard of any issues with

grain trucks trying to reach Lewis Clark Terminal during construction, that construction

has impacted Clean~rater Canyon Cellars resulting in directional signs being created to

help visitors locate the winery.

Harry Wall Development update — The project is in the preliminary design phase.

A proposed schedule was presented for review proposing a construction window after

the first of the year for consideration of better pricing by contractors for winter time

work. Discussion was had regarding the city’s obligations for road improvements to Col.

Wright Way as the city’s Public Works Director approached the Port Commission

requesting an extension of the deadline so that city improvements would fall after the

port’s development project was complete. Manager Doeringsfeld reported that there is

no amendment to that agreement. The Port Commission directed the Port manager to

follow up with the city. Manager Doeringsfeld discussed the possibility for landscaping

trees to be incorporated along the roadway to the transfer station. Manager

Doeringsfeld answered commissioners’ questions by stating that Harry Wall North has

approximately 22 undeveloped acres and that the EKO site is currently approximately 13

acres.

Incubator Building Construction improvements — Bids are due August 8th for

construction of a wall dividing Suite D, consisting of 7,500 sf~ into two smaller suites.

Manager Doeringsfeld conveyed disappointment in the timeliness of the project as the

suites will more than likely sit vacant through the winter with inquiries increasing in the

spring. A 30-day construction period is estimated.

Open discussion was had that Clearwater Canyon Cellars expects to be out of

incubator building by the end of this calendar year; formal notice has not been received

by the Port. Commissioner Hasenoehrl complimented their recent award received in

San Francisco for their Selway wine.

Community Outreach Update — The Port Report was sent out last month.

Upcoming outreach events the port is participating in are Nez Perce County fair and

Riverfest.

Upcoming meetings/events:

August 10, 2016 — Regular Port commission Meeting at noon

Discussion was had to reschedule the October 12 regular meeting due to conflicts

to October 7 at noon.

COMMISSION COMMIflEE REPORTS:

Commissioner Hasenoehrl/Urban Renewal Agency— Reported that the URA

continues to discuss opening a new revenue allocation area. Areas of consideration are

East Main, Bryden/Airport area, and in the Lewiston Orchards area encompassing the

Greco development. She also participates on the subcommittee tasked with reviewing

options to replace the URA Administrator, Laura Von Tersch.

Commissioner Thomason/Valley Vision — Reported that he was not able to

attend the Valley Vision Annual meeting due to attending the PNWA Summer

Conference. However, Valley Vision filled five directors’ positions and the keynote

speaker was the Clearwater Paper Company Director of Pulping. He also reported that

the chamber has reinstituted the Breakfast of Champions and will be starting their

second Leadership class. Port Traffic manager, Kim Petrie, participated in the first

Leadership class and is chairing the Economic Development committee for the second

class.

Commissioner Klemm/LC Valley Chamber Government Affairs Committee,

Chamber Natural Resource Committee, PNWA Board of Directors — Reported that the

Government Affairs committee does not meet in July. The Natural Resource Committee

heard a presentation from Joe Kaufman with the city of Lewiston on stormwater and the

need for a fee structure to address funding of repairs and maintenance. Port Manager,

David Doeringsfeld, commented that he sits on the stormwater committee, chaired by

Mr. Kaufman, and that discussions are moving forward but committee

recommendations remain pending.

FINANCIAL REPORT:

As the next order of business, the Port Manager presented a Financial Statement

prepared by the Port Auditors, reflecting the FYi6 Amended Budget approved in June,

for twelve months ending June 30, 2016. Commissioner Hasenoehrl made a motion to

approve the Financial Statement as presented; seconded by Commissioner Klemm.

Voting Aye — Commissioners Thomason, Klemm and Hasenoehrl; Voting Nay — None.

The motion passed unanimously.

The Port Manager next reviewed a Port Financial Summary concerning the status

of Port funds on June 30, 2016.

ACT ON CLAIMS:

The next order of business was review and discussion of claims against the Port

as presented by the Check Detail Sheet. A motion was made by Commissioner

Hasenoehrl to approve and pay Port vouchers Nos. 18823 through 18925, transfers and

EFTPS for a total amount of $179,732.35; seconded by Commissioner Klemm. Voting

Aye — Commissioners Thomason, Klemm and Hasenoehrl; Voting Nay — None. The

motion passed unanimously.

OTHER BUSINESS:

At 1:15p.m., Commissioner Hasenoehrl made a motion to convene into Executive

Session as allowed by Idaho Code §74-206 (c) to acquire an interest in real property

which is not owned by a public agency; seconded by Commissioner Klemm. Roll call

vote:

Commissioner Thomason — Aye

Commissioner Klemm — Aye

Commissioner Hasenoehrl — Aye

Voting Nay — none; the motion passed unanimously.

EXECUTIVE SESSION:

The Port Commission entered into Executive Session at i:i~ p.m. for such

purposes allowed by Idaho Code §74-206(c). During Executive Session, discussion was

had relating to interest in acquiring an interest in real property which is not owned by a

public agency. No action was taken.

The Port Commission reconvened in open session at 1:44 p.m.

Port Manager, David Doeringsfeld, stated that the Port is continuing to work on

getting across the Southway Bridge with its dark fiber optic project and connect with the

Port of Clarkston’s network.

Being no further business, the meeting adjourned at 1:45 p.m.

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