Pope Francis Village - In-City Relocation

POPE FRANCIS VILLAGE

IntroductionPope Francis Village The implementation of an In-City

relocation for 550 typhoon-affected

families of Super Typhoon- Yolanda and

the restoration of sources of income

and regained self-sufficiency of the

project beneficiaries

September to October 2015

With the continued campaign to empower the project beneficiaries with skills and knowledge onall aspects of the project, FRANCESCO closed the contracts with TESDA and DepEd to start thefirst step to the construction process. The Pope Francis Building, a two-storey six classroombuilding, will be built in Scandinavian Elementary School in Brgy 100, Diit, Tacloban City. TESDAtraining already commenced with a total of 125 trainees from the Pope Francis Villagebeneficiaries.

Preparations for the upcoming construction process such as procurement of materials, obtainingof necessary permits, detailed planning and engineering works, coordination with DepEdtechnical staff and school officials, soil testing, and any other pre-construction groundworks aremeticulously undertaken by the project team to finally put up the Pope Francis Building.

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550 displaced and affected households have access to safe, permanent and sustainable housing with resiliency features and complete with toilets, water pipes and electrical lines, better equipped to face natural disasters

Objective 1

Plan preparation is ongoing and is at 46.84%Contract for the Structural engineer to conductthe structural analysis of the school bldg.signed; 25 days duration;

From 24% , Drawing plans for Temporaryfacilities is at 42%

Chapel and Commercial bldg. designpresentation by Archt Albert to Fr. Leo, FrAlcris and to the community last 02, 03October, completed respectively;

Multi-purpose Planning and design is at100%.

Structural design for contract signing- 21 Oct2015; 20 working days duration;

.Site Development Works DPWH and AFPObjective 1

Reproduction of Engineering drawingswas completed as of 16 Oct;

DPWH Regional Office submitted thestandardized engineering drawings,program of works, and endorsementletter to the DPWH central office on19 October;

Ongoing discussion with the AFP:program of works, PERT-CPM,road profiles and site dev plansubmitted as of 19 Oct

ECC on process c/o Engr. Cabidog;(max 2 weeks)

ROW HOUSES

CONTRACT WITH PROFESSIONAL ELECTRICAL ENGINEER TO BE SIGNED OCT. 22, 2015

CONTRACT WITH MASTER PLUMBER TO BE SIGNED OCT. 22, 2015

ELECTRICAL PLANS AND SANITARY/PLUMBING PLANS WILL PROCEED AFTER SIGNING OF CONTRACTS

ARCHITECTURAL PLANS COMPLETE

STRUCTURAL PLAN WILL BE DONE BY A SERVICE PROVIDER, QUOTATIONS TO STRUCTURAL/CIVIL ENGINEER ARE ALREADY OUT, WAITING FOR THE RESPONSE

Objective 1

MULTI-PURPOSE BUILDING AND WAREHOUSE

CONTRACT WITH STRUCTURAL ENGINEER TO BE SIGNED OCT. 22, 2015

STRUCTURAL PLAN AND DETAILS WITH PROCEED UPON SIGNING OF CONTRACT

Objective 1

WORKSHOP AREA

Floor Area 250 sq.m.Estimated Cost : Php 1.25M to 2.00M

Objective 1

DOLEDepartment of Labor and Employment

- Safety & Health Program completed and

approved

- Certificate of Registration issued by DOLE

- FRANCESO safety & health committee will

conduct orientation prior to construction

- Accident insurance for workers were

secured valid until 15 October 2016

FRANCESCO will provide first-aid kit and health care medicines and facilities for workers in

the site in accordance with the requirements of Rule 1960 of the OSHS. Adequate medical

supplies and facilities based on the total number of workers in the site will also be provided.

Objective 1

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Coordination meeting with DepEd andschool officials on the construction ofSchool Buildings

MOA signed on 29 Septemberbetween DepEd and FRANCESCO

Building permit on process by DepEd

Soil boring completed; lab test isongoing for the result; expected resultnot later than 25 Oct 2015;

Structural analysis is ongoing;

DepEdDepartment of Education

Objective 1

Restored sources of income and regained self-sufficiency by providing livelihood recovery program and empowering the community to manage their own livelihood and enterprises, or gainfully employed in one of the enterprises developed under the program.

TESDA Training Savings Forum Demo Farms Bagsakan

Centers Cash-for-Work

Objective 2

TESDA TrainingObjective 2

MOA signed between TESDA andFRANCESCO last 29 September 2015;

Training was conducted by STEFTI whichcommenced last 06 October 2015;

TESDA budgeted a total of Php 850,000.00for the first batch of training in STEFTI;

With the continuing discussion regardingthe possibility of the second batch ofbasic skills training, TESDA affirmedthat this may pursue provided thatFRANCESCO will be able to produce therequired number of participants and theirqualifications. This will include SMAW,Carpentry and Masonry.

Objective 2 Demo Farm

There are 5 farms identifiedthat serve as a demo farm for theproject beneficiaries namely:

1. Diit farm,2. Yaokasin,3. Cordero farm,4. Mahusay farm and5. Pretencio farm lot;

UPA lead project funded by Christian Aid

Savings ForumObjective 2

On October 9, 2015, a savingsforum was conducted attended by 500members of the community (both fromproject beneficiaries and communitymembers). The negotiation is that thesocial team will invest an amount equal tothe investment of the community member.

The savings forum wants toelevate the savings of the community intosocial enterprise where they will be taughton how to use and increase their moneysaved for a period of 6-8 months.


Objective 2

Clearing /demarcation works

DSWD sponsored a cash-for-work program

that will include 600 participants from

community; 182 pax were assigned to work

at the Pope Francis Village; The program

will last for 15 days.

On the site, the markings are already

identified, so it will not hinder the project

beneficiaries from utilizing the area for

natural farming.

Cash-For-Work

Objective 2 Bagsakan Center

The Bayanihan Food Garden was successfully conducted with the objective to incorporate sustainability from the community.

Two (2) bagsakan centers were organized. The concept of bagsakan centers is to gather all the harvested products of the community from natural farming which in turn will be bought in lump sum by assigned individuals.


Develop DRR measures to mitigate the effects of disasters

Refresher course on BDRRMC structure and functions was conducted last 19 Sept 2015 by the Social Team

Meeting with OCD upcoming meeting/workshop on revisiting the DRRM program of Tacloban;

Schedule to be confirmed;

Objective 3

Organize a strong community with a Community Council and empower them in the areas of estate management, local governance, networking, and advocacy for basic social services such as health and education and conflict resolution.

Procurement Committee is functional

Purchase team

Finance team

Construction team

Supply team

Under the Social Team, the following were also established

Livelihood committee

Savings committee

Education committee

(30 pax)Core leaders as decision policy making body

First Aiders Committee was mobilized and is functionalFour (4) members from the community who completed andgraduated from the Community First-Aid training and Basic LifeSupport conducted by the Philippine Red Cross are actively on-duty regularly under the guidance of the Project Nurse. Theyare monitoring the health and welfare of the community whoare working under the Cash-for Work Program at Diit.

Objective 4

Build a community that is ecologically, economically and socially sustainable. The eco-village will be adapted including the local building materials, recycling, wastewater treatment, use of renewal energy, organic farming and planting of trees.

On the use of locally available materials, the team coordinated with the Cooperative Development Authority (CDA) and obtained contacts of local cooperatives that can supply the project with raw bamboo for proposed livelihood of project beneficiaries.

The application of vermi-composting as a practice by the community;

There is still the continued coordination with Oxfam for the waste water technology.

As already implemented, the social team has incorporated the use of natural farming as part of the livelihood program.

Objective 5

UPDATES on the Proposed

ELEMENTARY SCHOOL BUILDING

CONTRACT WITH THE STRUCTURAL ENGINEER IS ALREADY SIGNED LAST OCT. 19

SOIL BEARING TEST RESULT WILL BE GIVEN ON THE 25TH OF OCTOBER

SOIL BEARING TEST RESULT WILL BE USE BY THE STRUCTURAL ENGINEER AS BASIS FOR THE STRUCTURAL ANALYSIS OF THE SCHOOL

BLDG. PERMIT APPLICATION IS ON PROCESS, BEING DONE BY DEP ED and SCANDINAVIAN SCHOOL FACULTY

PERIMETER FENCE CONSTRUCTION WILL START 4TH WEEK OCT.

School Construction at the Scandinavian Elementary School

Pre- Construction

1. Final Site Identified

2. MOA Signed

3. Soil Tested

4. Structural Analysis/Computation

5. BOQ and complete working drawings

6. Permits for Construction

7. Demolition Permit and Actual Demolition

8. Temporary Structures (Bunk House, Staging Area)

9. CHB facility established

10. Identified skilled workers

11. Safety Program and Constrution Management and

Monitoring System

12. Procurement of Materials and PPEs for school

construction

13. Accident Insurance for wrokers

Feb-16 Mar-16 Apr-16 May-16 Jun-16

ACTIVITY/OUTPUT

Sep-15 Oct-15 Nov-15 Dec-15 Jan-16

Actual Construction

Earthworks & Site Preps (Ground Breaking & Ceremonial Rites)

Formworks & Scaffoldings

Reinforcing Steel works

Concrete Works

Masonry & Plastering

Structural Steel & Roofing works

Paint works

Carpentry

Tile works

Plumbing

Electrical

Flagpole

Photo, Video, and Narrative Stories


ACTIVITY/OUTPUT



Post-Construction

Site Clearing

Demolition of Temp Structures

Procurement of Tables and Chairs

Occupancy Permit(s)

Turn-Over Ceremony (Preps and Actual Ceremony)


ACTIVITY/OUTPUT



STANDARD PROFESSIONAL FEES FOR

ARCHITECTS (RA 9266)

1st Unit= 10 % of Total Project Cost is MBF (Minimum Basic Fee) =A

2nd unit to 10 units = A + (60% OF MBF x N)= B

11 above = B + (30% OF MBF x N) N is No. of Units

10% of Php 250,000.00= Php 25,000.00 = MBF

1ST UNIT= Php 25,000.00 (A)

2nd Unit- 10 Units= Php 25,000.00 + (P15,000.00 x 9 units) = Php

160,000.00 (B)

11 units Above = P 160,000.00 + ( P 7,500.00 x 540units)= Php

4,210,000.00

TOTAL AMOUNT = Php 4,395,000.00 for 550 Units

PROFESSIONAL FEES of ARCHITECTS

House Designs

1ST nth UNITS- Php 2,000.00/ unit

First Tranche - 50% upon submission of the signed documents

Second Tranche - 50% upon approval of Building Permit

3 Architects will Sign the 3 Row House Designs compose of 550 units in total

Design 1& 2 will be composed of 183 units each and Design 3 will be composed of 184 units

550 units x Php 2,000.00= Php 1,100,000.00 in total

BREAKDOWN for First tranche upon submission of documents FOR APPROVAL

Php 366,000.00 : amount will proceed to TAMPEI (can refer to the contract with TAMPEI)

Php 184,000.00 :amount will proceed to the other Architect (will make a contract with the Architect)

Php 550,000.00 TOTAL AMOUNT TO BE APPROVED for the FIRST TRANCHE

CONCERNS

Immediate approval of the requirements for the upcoming school construction:

Warehousing (on-site and at the Pope Francis Village)

Construction Materials

Tools Engagement of Professional Services

General Construction Equipment and tools

Construction of Bunkhouse at the Pope Francis Village Site (see proposed locations

Construction of Water Reservoir c/o Christian Aid (see proposed site)

Second Batch of TESDA Training for 75 participants

HMO/Medical Insurance of Staff

List of Beneficiaries to be posted

Date of Actual House Construction

PROPOSED LOCATION OF COMMUNITY FACILITIES

ADMIN MATTERS

TASK TIMELINE STATUS OUTPUT

BIR Registration

TIN September 1-4 Done Certificate of Registration - TIN# 474-552-532

Book of Account September 7-11 Done General Ledger, Journal, Cash Disburstment, Cash/Check already registered in the BIR

Official Receipt September 11- 30 Done

Witholding tax for compensation Done Payment made for the month of Sept

SSS Registration

SSS Employer's ID September 1-4 Done SSS # 06-1798843-4

SSS Program September 23-25 Done Operational and monthly reporting

HDMF Registration

Payment Aug-Sept 2015 September 10-14 Done

HDMF Program for Online Submission September 10-14 Done Operational and monthly reportingClearance/Certification from HDMF Cebu September 21-24 Done

PHILHEALTH Registration

Payment Aug-Sept 2015 September 1-4 Done PHILHEALTH # 013-000005915PHILHEALTH Program for Online Submission September 14-18 Done Operational and monthly reporting

Clearance/Certification from Philhealth September 21-25 Done

UPCOMING ACTIVITIES

Upcoming

activities

26 October Construction of Site

Office

02 November Construction of

temporary warehouse for the

school and fence

03 November - On-site

training/Construction of School

04 November Fabrication of Steel

trusses

05 -06 November UPA Activity on

Tide Embankment

08 November Commemorative

Celebration

Securing of permits

BOQ required for school,

warehouse and

Complete list of Bldg Permit

requirements

Follow-up bldg permit

PPEs required

Implementation of safety

program

Required manpower for the

construction of satellite ofc

Thank You!

POPE FRANCIS VILLAGE

Documents

Pope Francis Village - In-City Relocation