Polycom VSX 7000 User Guide

Module 1: Planning the Conference

Prior to the Conference

• Plan ahead

• Notify participants of time, date and locations

• Distribute agenda and other items

• Learn about the type of equipment you will be using

• Have a backup plan in case of technical problems

Power Point Presentations

• Use 24 Point or higher

• 7 words and 7 lines per page

• No red, yellow or orange text

• Use light letters on a dark background

• Limit to 3 different font styles

• Limit to 4 colours

• No italics, fine lines or borders

On the day of the conference

• Arrive early

• Begin your meeting on time

• Introduce yourself and proceed with a roll call of other sites

• Be mindful of the time allotted

• Establish ground rules

Etiquette

• Allow on-screen site to finish first

• Mute microphones when not speaking

• Make sure that the camera can see you

• Know the equipment

• Avoid excessive movement

• Keep lesson with timeframe

Ending the Conference

• Allow time for review and final questions

• End on time