Policy and Procedure n

Practice Standard and Guideline

TITLE/DESCRIPTION POLICY NUMBER

Policy & Procedure Format, Template Structure, and Numbering System G.00-000

POLICY TYPE

DEPARTMENT APPLIES T0 LAST REVISION

DATE

GPP

COMPANY

ENGINEERING PROCEDURES 2/2/2016 SOI

# OF PAGES

APPROVED BY Job Title/Responsibility

PURPOSE

To provide guidelines for format standardization, template structures, and numbering system for written policies

and procedures (PP).

DEFINITIONS

1. Department- Refers to which department is outputting the procedure.

2. Category- any general or comprehensive division; a class

3. General Set- Component or section that the policy or procedure affects

4. Subset- Specific entity that the policy or procedure affects

5. Policy Number- pertains to the numerical organizational system for easy retrieval and storage

6. Policy type- guideline for implementing who the policy will affect

6.1. PP- Policy or Procedure

6.2. G-General: Policy affects all or multiple departments; are considered administrative in content; and

reflects the philosophy of the plant

6.3. D- Department: Affects specific to departments and included in department policy and procedure

manual

6.4. W-Working: Specific to a certain job

6.5. T- Temporary: Single or Few time use

7. Approved by- Highest authority necessary for implementation name

8. Job Title- position held by authority who approved

9. Purpose- Description of why the policy or procedure is in place.

10. Responsibility- Statement of what each person involved in the procedure is responsible

11. Reference- document or literature that assist in the actions of the policy or procedure

HEALTH AND SAFETY

1. State all personal protective equipment (PPE) and qualification an individual requires to perform

duty.

2. Illustrate and emphasize and known cautions or danger an individual must be aware of

3. If the previous requirements are not met by personal then the policy or procedure MAY NOT be

performed or carried out.

RESPONSIBILITY

1. Author of Policy or Procedure

1.1. Must be approved or qualified personal for policy or procedure writing

E.g. B.02-012

B- Base

02- Base on positioner

012- Attaching bottom plates

Solaris Oilfield

Infrastructure Practice Standard and Guideline



POLICY TYPE


DATE

GPP

COMPANY


# OF PAGES


1.2. Initiates and coordinates policy through organizational approval process.

1.3. Prepares a draft of the policy using the approved format.

1.4. Initiates and coordinates adequate input from relevant parties/departments; makes revision to

the draft based on input

1.5. Assures that risk, safety, and compliance issues are addressed.

1.6. Submit policy or procedure to highest necessary authority for review.

1.7. Receive approved department policies and procedures and distributes accordingly.

1.8. Must supply updated version to corresponding database for storage and retrieval.

2. Safety Manager

2.1. Reviews all policy or procedure drafts and revisions to ensure that all health and safety

requirements are being met.

2.2. Ensure that proper Job Safety Analysis (JSA’s) is being addressed.

2.3. Propose changes as appropriate.

3. Manager or Authority

3.1. Reviews all policy or procedure drafts and revisions for content and format, to ensure

compliance with policy guidelines.

3.2. Propose changes as appropriate.

3.3. Approves policy or procedure following review

PROCEDURE

1. Paper

1.1. The paper to be used is white plain paper standard Letter size (8.5 by 11 inches). The Paper

Size Orientation is Portrait.

1.2. Use Type Size 11 points and above, to enhance readability.

1.3. Use standard Times New Roman font that is easy to read.

1.4. Decorative or unusual fonts should be used sparingly and only when consistent with the

message or the tone of the publication.

1.5. Bold face and italics are intended for emphasis of selected words and phrases and are to be

used sparingly.

1.6. Screens or shaded areas behind text can limit readability and should be used sparingly.

1.7. Use sufficient line spacing (leading), unjustified left align paragraph formatting, and suitable

paragraph widths to enhance readability.

2. Writing

2.1. Writing must be clear and suited to the reading skills of the audience and as free of jargon as

possible

2.2. Minimize use of abbreviations. On the first reference, always write the full name, with the

abbreviation in parenthesis. The abbreviation alone may be used in later references.

Solaris Oilfield

Infrastructure Practice Standard and Guideline



POLICY TYPE


DATE

GPP

COMPANY


# OF PAGES


2.3. Writing in present tense is preferred.

3. Assigning Policy Number

3.1. Identify what category the policy or procedure will fall under

3.1.1. If it does not exist in any current categories then one must be created

3.1.2. Make sure a proper identifying letter is used and not repeated

3.2. Identify which general set the policy or procedure will fall under and pinpoint where the new

General Set number will be relative to existing ones

3.2.1. If a corresponding general set does not exist then one must be created

3.3. Identify which subset the policy or procedure will fall under and pinpoint where the new

General Set number will be relative to existing ones

4. Submitting for Approval

4.1. Final draft of policy or procedure must be submitted to safety manager for evaluation

4.2. After approval is received by signature or similar means then the file is submitted to highest

authority necessary for implementation 4.3. Once all requirements are met it is essential that it is inputted into corresponding data base

5. Revisions for Review

5.1. When revision is deemed necessary any amendments are submitted to policy or procedure

writing personal.

5.2. The writing personal will review appropriate changes

5.3. The policy or procedure will be amended

5.4. Same procedure is followed based on Submitting for Approval

Documents

Policy and Procedure n