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PMI Phoenix Chapter

2016 Annual All Member Meeting

Date: November 16 & 17, 2016

Dial: 8884477153 Code: 6240718 Pass 1560447

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AGENDA

• Introductions

• The Year in Review

– Chapter Highlights & Strategic Goals

– Team Updates

• 2016 Board of Directors

• Plans for 2017

Welcome to the

2016 Annual All Member Meeting

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PMI Phoenix Chapter

Thank you for allowing us to serve you!

Board of Directors 2016

PresidentPamela Smith

VP

Communications

Vacant

VP External

Relations

Tom Thorn

VP Membership

Susan Wynn

VP Finance /

Treasurer

Mary Ryan

VP Programs

Ron Askew

VP Operations /

Secretary

Swaroop Satya

VP Professional

Development

Cory Smith

President Elect

John Baley

Past President

Karen Meyer

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2016 Chapter Highlights

Matured Financial Program – tight budget management, new

policy implementation

Expanded Chapter Outreach in Sponsorship, Academics

Transformed Social Networking Meetings

Refined and improved team operational processes

Provided Leadership training opportunities for Volunteer

Leaders

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2016 Communications Team

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• Technology Sub-Team

– Upgraded website 1.5 Proteon platform to Proteon 2.5

platform

– Designed and implemented new website section Sponsors &

Partners

– Helped Board of Directors to complete re-organization of

PMI Phoenix chapter sub-teams

– Provided training to technology team volunteers

– Assisted various other teams to add/update information on

chapter website

Communications Team Year In Review

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• Marketing and Communications

– Social Media team is supporting chapter events and

marketing plan of chapter via various social media channels

– Publications team ensuring fresh content in weekly bulletin

– Photography team supporting events for taking photographs

• Chapter Flickr site launched

Communications Team Year In Review

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2016 External RelationsTom Thorn – VP External Relations

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• Corporate Outreach- AVP position open

Rollout of the Corporate Ambassador program- Pilot APS

John Sears

Promote Project Management, PMI, Phoenix Chapter

Mission critical program 2017

• PMIEF Liaison- Angela Jackson

Communicate PMIEF initiatives and programs to Phoenix

Chapter

Scholarship- $1,000 ($2,000-2017)

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External Relations Year In Review

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• Academic Outreach – AVP John Boerema

ASU- Supported student sustainability clubs- Enactus,

Green Light Solutions

DeVry University- Student table pilot

Grand Canyon University-

Career Day with HIMSS

Departments- Faculty Engineering, Business and

Information Systems

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External Relations Year In Review

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• Public Relations- Director Charles Provine

Promoted Agile workshop

• Organization to Organization Partnerships- Director Jon

Dolgaard

HIMSS- Career Day- Manager Ruth Giles

• Future City- Director Ronnie Watley

Middle School engineering competition- chapter sponsors

special award for best Project Management

Aman Mahant- Maricopa West Middle School

• Community Outreach- Director position open

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External Relations Year In Review

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• Sponsorship- Director position open

Increased annual sponsorships- 1sponsor to 6 sponsors

Increased sponsor budget- $1,000 to $12,500

2 Platinum- PMPropel and Experis

3 Gold- TTY, Red Rock Research and Diversant

1 Silver- TEKsystems

1 event sponsor- Empire Caterpillar “Alan Mallory”

4 In trade sponsors- University of Phoenix; DeVry

University; Grand Canyon University; ASU

Education partners- Sensei and Lambert Consulting Group

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External Relations Year In Review

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Finance TeamMary Ryan, VP Finance

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Finance - Key Responsibilities

• Accounting & bill payment

• Reconcile bank statements

• Lead budget process

• Support other VPs

• Manage bank accounts & investments

• Present monthly financial report to the Board

• Ensure chapter meets IRS & PMI requirements

• Work with external CPA to file annual tax return

• Provide financial advice & guidance to the Board

• Represent chapter on Region 7 events, and at NALIM

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Finance Team Year In Review

• Appointed by Board to fill vacant position: July 24, 2016

• Team now has four Financial Liaison Directors

• Identified outdated operating costs and replaced with free

technology, saving chapter over $5400/yr in 2017

(freeconferencecall.com and Google voicemail)

• Created new walk-in technology option for cash payments

easing the burden for members and volunteers

• Creating paperless finance team using Google Docs and

mobile technology. Adopting policies to allow for new

technology. Streamlined bill-payment process (online)

• Represented the finance team at PMI® Leadership Institute

Meeting 2016 — North America

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Financial Report Card

Jan-Oct YTD This year Last year Budget

↑Actual end of month member

count (October)2,278 2,214 2,217

↑ Net Income $12,024 $10,738 $16,364

↑Cash in bank (including

reserve)$103,000 $90,323 n/a

↑ Sponsor dollars received $8,700 $2,800 $4,700

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Profit and Loss Comparison

January – October YTD

2016 2015

Total Income $ 88,801 $ 94,616

Total Expenses $ 76,797 $ 83,968

Net Operating

Income $12,004 $10,648

Total Other Income $ 20 $ 90

Net Income $ 12,024 $ 10,738

Saturday, Nov 05, 2016 10:43:23 PM GMT-7 - Cash Basis

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↑

↑

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Membership Team

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Member Services Team Year In Review

• Provided New Member Orientation sessions before all Evening

Chapter Meetings

• Updated presentation material for New Member Orientation

• Provided Career Resources Workshops

- Q2 – How To Make Yourself Known

- Q3 - Organizational Fit: Piecing Together Your Promotability

Puzzle

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Volunteer Services Team Year Inn Review

• Created new structure for organization structure to better serve

members

• Created new presentation material for New Volunteer Orientation

• Processed 69 applications for new volunteers, and assisted teams

with placing new volunteers in their roles

• Update of volunteer process documentation

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Operations TeamSwaroop Satya, VP Operations/Treasurer

PMI Phoenix Chapter www.phx-pmi.org

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Business Operations Year In Review

Providing Operational Services for the Chapter including:

• Successful ran 2017 Board of Directors elections and 2016

appointments

• Successfully coordinated and managed Board meetings,

minutes, filings, etc.

• Ran 6 website polls

• Chapter Voicemail management

• Process documentation

• Bylaws update planned for 2017

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Programs TeamRonald Askew, VP

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Program’s Team Organization

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Accomplishments this year

• Secured 11 Quality Speakers for 22 PDM Events

– (North and South Venue)

• Hosted 44 Breakfast Meetings

– Biltmore

– Chandler

– NW Valley

– Scottsdale

• New AVP Social Events, Janice Mrkonjic

– Increased annual attendance and revenue

– January 12, 2017 Networking Celebrating 40 Years!

• Hosted the remote meeting site at APS to Chapter members

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Programs Financial Highlights

Evening Chapter Meetings: Continued Revenue Loss

• Membership attendance has decreased over 2 years

– Majority of other PMI chapters are experiencing this trend

» Change of membership needs

» Increase of free PDUs online

2017 Strategy Planning Meeting on October 29, 2016

• Immediate exploration under way to other venues/ frequency of

meetings as well as other chapters’ meetings models to address

changing needs of our members

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Professional Development TeamCory Smith, VP

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Professional Development Year In Review

• 6 Study Groups Offered in 2016 to Future PMP/CAPM

Certification Seekers - Every Saturday Morning

• Quarterly PDU Earning Opportunities Offered through webinars

and workshops

• Created Agile Up Workshop Event to support our Chapter Agile

Community of Practice

PMI Phoenix Chapter / Board Meeting Agenda October-2012

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Professional Development Year In Review

• Completed PMI Global PMP/CAPM Audit Project for our

Chapter

• Supported Program Team for 11 Evening Chapter Meeting

Speakers

• Enabled Keynote Speaker July Offering - Allan Mallory Mount

Everest Climber Project Success

• Refreshed PMP/CAPM Preparation Course Materials to reflect

current Exam Questions

PMI Phoenix Chapter / Board Meeting Agenda October-2012

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2017 Board of Directors

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PMI Phoenix Chapter

Thank you for allowing us to serve you!

Board of Directors 2017

PresidentJohn Baley

VP

Communications

Vacant

VP External

Relations

Tom Thorn

VP Membership

Susan Wynn

VP Finance /

Treasurer

Mary Ryan

VP Programs

Ron Askew

VP Operations /

Secretary

Swaroop Satya

VP Professional

Development

Cory Smith

President Elect

Vacancy

Past President

Karen Meyer

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Plans for 2017

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• Goal: Raise membership to 2400 by Y/E 2017

• Goal: Meet the new 2017 Reserve Requirements

• Goal: Develop and implement a formalized succession plan for

chapter leadership

Plans for 2017

PMI Phoenix Chapter / Board Meeting Agenda June-2012

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Thank you for a

great year!