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PMDPro WORDSEARCHD E C I S I O N Q L B C K C TO C V Q E P X J V B E K H O JM O N I T O R I N G R I U M MR N C I T A M M A R G O R P KN T W S T A K E H O L D E R SA R Q U A N T I T A T I V E JG O P S E I T I V I T C A H IB L N U S A O R L R N M L E OF O A L H S L B N A S H U N KO U T C O M E S F S U Y A S ZJ F J R T D U R G E L Q T I BM G G C X R D B G J O A I V CU P Q O O F I D Y O R E O E AD V U I H M E A S U R I N G MT Y H I C N R Z O U T P U T S
ACTIVITIESDECISIONMEASURINGOUTPUTSQUALITATIVECONTROLGOALSOUTCOMESPROGRESSSTAKEHOLDERSCOMPREHENSIVEEVALUATIONMONITORINGPROGRAMMATICQUANTITATIVE
Monitoring, Evaluation and Control
Change controlActivity based budgets
Earned Value Analysis (EVA)
Lingos 4 week PMDPro course
“Project management can be defined as a way of developing structure in a complex project, where the independent variables
of time, cost, resources and human behaviour come together.”
THE MONITORING, EVALUATION AND CONTROL PHASE
“It is always easier to talk about change than to make it.” — Alvin Toffler
WHY DO WE MONITOR, EVALUATEAND CONTROL?
“A good plan can help with risk analyses but it will never guarantee the smooth running of the project.”-–
Bentley and Borman
PROJECT CHANGES
What project management tool do we have to record changes and any unplanned event?
“What is not on paper has not been said.” – Anonymous
AUTHORIZED CHANGES
How do you make sure that only authorised changes are made?
"Whosoever desires constant success must change his conduct with the times.“ — Niccolo Machiavelli
TOLERANCE
Project Manager Authority
Project Board/Sponsor
Authority
CONTROLLING CHANGES
"It is a bad plan that admits of no modification."— Publilius Syrus - First Century BC
Questions?
BUDGETS & EXPENDITURE
What sort of budgets do you use? How do you monitor project finances? What difficulties have you experienced?
“We didn't actually overspend our budget. The allocation simply fell short of our expenditure.” -
Keith Davis
ACTIVITY BASED BUDGETS
“You can’t keep it all in your head. Project control tools are an absolute necessity for the control of large
projects.” -– Louis Fried
ACTIVITY BASED BUDGETSWhat are the advantages of activity based budgets?
What can you do if activity based budgets are not available from your systems?
There is a difficult leap between talking about balancing the budget and actually doing it. – Kevin Brady
EARNED VALUE MANAGEMENT (EVA)Task Planned
CostMonth One Month Two Month
ThreeMonth Four Month Five Month Six
A 100 100
B 200 200
C 100 100
D 400 400
E 100 100
F 200 200
G 200 200
H 100 100
I 300 300
J 100 100
Planned total cost per month
100 300 700 300 300 100
Planned cumulative cost 100 400 1100 1400 1700 1800
Actual total cost per month
150 350 800
Actual cumulative cost 150 500 1300
Illustrative Budget for a Six Month Project (including actual costs through Month 3)
EARNED VALUE ANALYSIS: SCENARIOS
Behind Schedule On Schedule Ahead of Schedule
Under Budget Need more data
Good Good
On BudgetBad Good Good
Over BudgetBad Bad
Need more data
“Whilst you can practice good project management without EVM, you cannot practice EVM effectively without good project management.” — Steve
Crowther
EVAHow would you make EVA work in your project? What information would be needed? Who would get this? When? How?
There is a difficult leap between talking about balancing the budget and actually doing it. – Kevin Brady
Questions?
If, on your team, everyone’s input is not encouraged, valued, and welcome, why call it a
team? – Woody Williams
See you next time