PMC 2016 Sprint Meeting Digital Workflow · Confidential ©2016 Gap Systems & BIC USA Goal & Challenges Challenges • Seamlessly replace an outdated existing system • Manage 100%

Confidential ©2016 Gap Systems & BIC USA

PMC2016SprintMeetingDigitalWorkflow

ChristianKeatorChristianBlaise

VickiBlake

AreaManager,PackagingEngineering,BICUSAInc.ChiefOperatingOfficer,GapSystemsNALLCVPBusinessDevelopment,GapSystemsNALLC

March11th,2016


Agenda

• WhoisGapSystems?

• WhoisBIC?

• GapSystems&BIC=BICFlow• Goal&Challenges• StrategicApproach• Workflowwalk-through• AdvantagesandBenefits


WhoisGapSystems?

Confidential ©2016 Gap Systems & BIC USAConfidential ©2015 Gap Systems Ltd

CompanyOverview

SoftwareServices Support


CompanyOverview

• SolutionsforMarketingResourceManagement/ProductLifecycleManagement(MRM/PLM)

ManufacturingSpecification

ProductConcept

ProductPlanning

FacilitateSuppliers

BillofMaterialsArtwork

Management&Approval

Production ProductLaunch

GLM

raphicsifecycleanagement


Solution/OpportunityAreas

Tasks

Data

Documents

Milestones

InternalUsers

ExternalUsers

BusinessProcesses


Tasks

Data

Documents

Milestones

InternalUsers

ExternalUsers

Business Processes


• FullTracking&AuditTrail

• ImprovedCompliance

• ImprovedCollaboration

• StandardizedBusinessProcesses

• ReductioninTimescales

• ReductioninCosts

• ImprovedKPI&Reporting


Tasks

Data

Documents

Milestones

InternalUsers

ExternalUsers

BusinessProcesses


• FullTracking&AuditTrail

• ImprovedCompliance

• ImprovedCollaboration

• StandardizedBusinessProcesses

• ReductioninTimescales

• ReductioninCosts

• ImprovedKPI&Reporting



MarketingCampaignManagement

DigitalAssetManagement

TranslationManagement CopyManagement

ArtworkApproval

Supplier/VendorCollaboration

NPD/ProductLifecycleManagement

InternalCollaboration


GapSystems- Workflow

• MarketLeadingBusinessWorkflowProcessSolution• HighlyConfigurable(SimpleyetPowerful)• BusinessUserFocus(DoesnotrequirecustomsoftwareorIT)• Robust&Reliable(Proveninhighproductionenvironments)


GapSystems– OnlineApproval

• MarketLeadingPDFViewing,Annotation&ApprovalSolution• HighestPerformance- viewlargefilesinstantlyevenoverlowbandwidthnetworks• HighestCompatibility- noapplicationsorJavaAppletsrequired(simpletodeploy)• HighestFunctionality- threads,actioncomments,attachments,configurability


GapSystems– Reporting


ExampleUsers


ProductsRetailPackaging– NonFood

Health&Beauty

RetailPackaging– Food

POS,Catalogue,Advertising

Confidential ©2015 Gap Systems Ltd

SmartflowOverview

SoftwareasaService(SaaS)

SmartflowisdeliveredasaServiceInternetaccessisonlypre-requisite

GapSystemsManages- Allhardware&softwareinfrastructure

- Alldatabackup&security- Allnetworkbandwidth&connectivity

- Allthirdpartylicensecosts

ClientsrequirezeroITinput


WhoisBiC?



GapSystems&BICBICFlow ProjectOverview


Goal&Challenges

StrategicBusinessObjective

• Replaceanexistingworkflowsolutionthatwasn’tmeetingthefunctionalrequirementsforMPD,FileManagementandDigitalAssetLibrary.

• Reducetimetomarket• Reducecost• Improveprojecttracking• Reactfastertorevisionchanges• Providemetrics


Goal&Challenges

Challenges

• Seamlesslyreplaceanoutdatedexistingsystem

• Manage100%oftheprintedmaterialsinthesystem

• Migratealldatafromtheexistingprojects

• IntegratewithERP– JDEdwards

• Deploynewsolutionwithin90days

• Trainallrelevantstaff

• Getallsuppliersutilizingthesystem

• Noproductiondowntime


ScopeofBICFlow

• GlobalScope:Internal&ExternalSupplyChain

• InitialProductScope:fromIdeatoDelivery

• ERPIntegration:IntegratedwithSourcingSystems

• NumberofUsers:600users• Internal:Marketing,PackagingEngineer,DataIntegrity,BrandDesign,Legal,

Purchasing,SupplyPlanners• External:2ColorSeparators,20Printers

• NumberofProjects:~4,000projects since GoLive (16months)


Approach&Implementation

• StartedSeptember2014

• WorkshopswithBusinessTeamsandGapConsultants• ProcessScopingSessions• Prototype(Sandbox)setupandreview• Training

• MigrationProject• MigrationofAssetsandProjectsfromanexistingsystem

• Integration• IntegrationwithexistingERP(JDE)

• FromKickofftoGoLive:2½months


Workflowwalk-through


























Advantages&Benefits


Advantages

• IntegrationwithERP(JDE)


Advantages

• Everyprojectinformationisaccessibletoproject’sstakeholders


Advantages

• Scheduleisundercontrol&automaticallyadjuststodeadline


Advantages

• MonitoringofactualVs.scheduledtimeframe


Advantages

• OnlineApproval&Collaboration


Accomplishments

• Successfullyreplacedlegacysysteminaveryshortimplementationtimeframe,minimumtrainingandwithoutdowntime

• BICFlowissoeasytousethatminimumtrainingisrequiredanduseracceptanceisveryhigh

• Over15,000DigitalAssetsMigratedincludingallmetadata&versioning

• ContinuousImprovement• Thankstotheflexibilityofthesystem,projectstructure&workflowshavebeen

redesignedinafewdaystoincreaseefficiency• Newprojecttypesandworkflowshavebeenaddedtothesystemtomanagenewareas

ofthebusinessincludingworkflowsforimportedproductsaroundtheworld


BICFlowKeyBenefits

• BICFlow manages100%oftheprintedmaterials• Vs.70%withprevioussystem

• Reducetimetomarket,especially,thequalifiedsuppliersforprepress

• ReducedcostJ

• Improvedprojecttrackingandworkflowcommunication


BICFlowKeyBenefits

• Reactfastertointernalandexternalchangestomeetprojecttime-line

• 100%reductioninerrors,MPD• JDEIntegration- Notyping,copyandpastetoartfile• CompareTool– Showsanydifferenceinapprovedartfileandtheseparatedfile

• DigitalAssetLibrary(DAL)containsseparatedfiles


Summary

• BIChasmetalloftheirchallenges,realizedallbusinessobjectiveswithsignificantcostandtimereductionsandimprovedcontrolandvisibility

• Benefitsareevengreaterforthosenotonanexistingsystemtoday• EliminatetheExcelsheetsandemailedPDFs!• Customershaverealized20-40%reductionincycletime• Averagecostreductionis20%• Teamsarehappyandcollaborateefficiently• AllcustomersareReferencesforus

• Seemeformoreabouthowwecouldhelpyou


Q&A


GapSystems,2880Zanker Road,Suite203,SanJose,CA95134www.gapsystems.net

BICUSAInc.,OneBICWay,Suite1,Shelton,CT06484www.bicinamerica.com

VickiBlake/+19373693629/[email protected]