PM Fundamentals Ppt

8/4/2019 PM Fundamentals Ppt

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Project Management Fundamentals


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8:30-8:45 Session One: Introduction and Course Overview

8:45-9:00 Icebreaker: Passing Introductions

9:00-9:15 Session Two: Defining Projects and Project Management

9:15-9:30 Session Three: The Role of a Project Manager

9:30-9:45 Session Four: Pre-Assignment Review

9:45-10:45 Session Five: How Can Projects Help Me?

10:45-11:30 Session Six: A Projects Life Cycle

11:30-12:00 Session Seven: Selling a Project

12:00-1:00 Lunch

1:00-1:15 Energizer: This or That

1:15-2:00 Session Eight: Creating a Vision

2:00-2:15 Break

2:15-2:45 Session Nine: Project Goals

2:45-3:00 Session Ten: Using a Target Chart

3:00-3:30 Session Eleven: Preparing Your Project

3:30-4:15 Session Twelve: Laying out the Project

4:15-4:30 Workshop Wrap-Up

Agenda


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Session One: Course Overview

Understand what is meant by a project Understand what project management means Identify benefits of projects

Identify the phases of a projects life cycle Enhance your ability to sell ideas and makepresentations

Prioritize projects

Begin conceptualizing your project, includinggoals and vision statements

Use a target chart and other planning tools Complete a Statement of Work


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Session Two: Defining Projects andProject Management

How do projects differ from regular work? What are some words or phrases that describe what

a project is?

What are some words or phrases that describe what aproject isnt?

How can we pull these thoughts together to define aproject?


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What are some words or phrases thatdescribe what project management is?

What are some words or phrases thatdescribe what project management isnt? How can we pull these thoughts together

to define project management?

Project management has five processesand nine knowledge areas.


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Session Three:The Role of a Project Manager

As a project manager, you need a clear idea of whatyou are to accomplish. So what do you do?

First of all, sit down with your supervisor, to discuss insome detail his or her expectations.

If the project team is to be members of yourdepartment, hold a meeting.

If you are charged with the task of selecting a project

team, you should consider exactly what skills will beneeded before making any team assignments.

What is the role that the project manager plays inmanaging the project and dealing with the sponsor?


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Session Four:Pre-Assignment Review

Background information about your company ororganization

Name of your project

Why you are doing it (the purpose) Who will be involved Whether this is a project you have asked to do or if

it has been assigned to you How it will benefit you, your department, a specific

group of individuals, or your organization as a whole How much time you expect it to take Whether you have identified any costs or not What planning and tracking tools you will use


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Session Four:Pre-Assignment Review

How do these eight categories apply to your project? Scope Time

Money Quality

Communication Human Resources Contracts

Risk


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Session Five:How Can Projects Help Me?

What is the advantage to you or to me to take on anextra project when we feel already worked to the max?

What do you do when you feel overwhelmed by thethought of taking on one more project?


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Session Six:A Projects Life Cycle

ConceptualPhase

Planning PhaseExecution Phase

Termination Phase

Time

ProjectActivity


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Session Six:A Projects Life Cycle

Why do projects fail?

Why do projects succeed?

What are milestones?

What are some ways to end a project?


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Session Seven: Selling a Project

Never, ever, accept a project or assignment

as it is given. Resist the status quo.

Can you defend this statement by TomPeters?

Have any of you ever Taken an assignment and truly ran with it? Taken an assignment to a new level? Made an assignmentmore valuable than it

might otherwise have been?


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Start by determining why the project is worth doing.

How do you believe it will benefit the organization?

Can you justify how the cost of the project will bejustified by the outcomes?

Is there a need or an opportunity for this project? What is the relative cost in time and money for this

project? Is there any risk of failure? What would this mean to

me? Can I get support for my project? Will this project impact the bottom line profitability of

my organization?


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ProjectBenefit

AEasy to do

B

Contributionto priority

areaC

TotalA+B+C

A

B

C

D


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Difficult to do Easy to do

High pay-off

Low pay-off

1 2 3 4 5 6

1

2

3

5

6 A

B

D

C


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Session Eight: Creating a Vision

1. In an ideal world, what would your project do?2. Now that youve identified some things that ideally

would change as a result of the project, what will

be the likely change or objective?3. Narrow the focus down and create a vision

statement. This statement should explain what willchange and how it will change, as a result of yourproject.


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Session Eight: Creating a Vision

What would the vision be for these projects? Develop stress management training for staff Build new office building

Improve current manufacturing equipment Revamp cafeteria menu Develop new supply ordering process


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Session Nine: Project Goals

Project goals should be SMART:

Specific

Measurable Action-Oriented / Attainable

Realistic Time-limited


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Session Nine: Project Goals


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Session Ten: Using a Target Chart


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Session Eleven:Preparing Your Project

Anticipation Assistance

Location Timing Precautions Rewards


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Session Twelve:Laying Out the Project

A SOW usually includes:

The Purpose Statement

The Scope Statement The Project Deliverables

The Goals and Objectives Cost and Schedule Estimates List of Stakeholders

The Chain of Command Assumptions and Agreements The Communication Plan


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Session Twelve:Laying Out the Project

Your project planning form should include:

Basics

Time Management Cost Controls Results Expected Approvals


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Questions


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Thank you

Documents

PM Fundamentals Ppt