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Page 1 Dear “Pod Participant” (Also called an exhibitor!), We are very excited to have you participating at CoSN’s 2016 Annual Conference, scheduled for April 4-7, 2016 (@InnovationCentral is open April 4-6) at the Washington Hilton Hotel, Washington, D.C. This Exhibitor Services Manual is intended to provide you with complete information on all of the resources available for successful participation in @InnovationCentral. To maximize the benefits of your participation at CoSN 2016, please carefully review the content of this Exhibitor Service Manual: General Information: a brief description of the basic details of @InnovationCentral Rules: the guidelines and regulations of @InnovationCentral Housing & Travel Arrangements: information to book your travel Order Forms & Checklist: for all additional services for @InnovationCentral and submit required documents on time Don’t forget to bring copies of your service orders to the Annual Conference for reference. If you have any questions or need assistance in the interim, please feel free to contact me at [email protected]. We are dedicated to making this year’s event a successful one for everyone and we look forward to working with you in the coming months. Sincerely, Ashleigh Marsh Event Operations CoSN 2016 Annual Conference

Please Return this Acknowledgement Letter · 2015. 12. 22. · Please complete this registration before February 26, 2016. Questions? Contact Ashleigh Marsh at [email protected]. 1.5

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Page 1: Please Return this Acknowledgement Letter · 2015. 12. 22. · Please complete this registration before February 26, 2016. Questions? Contact Ashleigh Marsh at amarsh@lrp.org. 1.5

Page 1

Dear “Pod Participant” (Also called an exhibitor!), We are very excited to have you participating at CoSN’s 2016 Annual Conference, scheduled for April 4-7, 2016 (@InnovationCentral is open April 4-6) at the Washington Hilton Hotel, Washington, D.C. This Exhibitor Services Manual is intended to provide you with complete information on all of the resources available for successful participation in @InnovationCentral. To maximize the benefits of your participation at CoSN 2016, please carefully review the content of this Exhibitor Service Manual:

General Information: a brief description of the basic details of @InnovationCentral Rules: the guidelines and regulations of @InnovationCentral Housing & Travel Arrangements: information to book your travel Order Forms & Checklist: for all additional services for @InnovationCentral and submit required

documents on time Don’t forget to bring copies of your service orders to the Annual Conference for reference. If you have any questions or need assistance in the interim, please feel free to contact me at [email protected]. We are dedicated to making this year’s event a successful one for everyone and we look forward to working with you in the coming months. Sincerely, Ashleigh Marsh Event Operations CoSN 2016 Annual Conference

Page 2: Please Return this Acknowledgement Letter · 2015. 12. 22. · Please complete this registration before February 26, 2016. Questions? Contact Ashleigh Marsh at amarsh@lrp.org. 1.5

Page 2

1. General Conference Information 1.1 Management Management will be available in the office throughout the entire conference. Below is contact information for staff members who may be able to assist you if you have questions.

Event Operations and Exhibitor Registration Ashleigh Marsh, [email protected], (561) 622-6520 ext. 8688 CoSN Conference Manager Mindy Halpert, [email protected], (202) 470-2778 CoSN Chief Strategic Officer Irene Spero, [email protected], (202) 470-2783 Speaker Coordinator Ronica Walker, [email protected], (850) 219-9600 CoSN Offices Phone: (202) 861-2676 (9:00am – 5:00pm EST) Address: 1025 Vermont Ave NW, Suite 1010 Washington, DC 20005

Conference URL: http://cosnconference.org/

1.2 Contracted Vendors

Conference Site: Washington Hilton 1919 Connecticut Ave., NW Washington, DC 20009

Phone: 202-797-5762 Contact: Sama ElBannan

Electrical & Internet:

Washington Hilton 1919 Connecticut Ave., NW Washington, DC 20009 Click link in section 4 to order power or internet.

AV: ON Event Services, LLC Norcross, GA 30093 See attached forms in section 4 to order AV.

Phone: 770-457-0966 Contact: Stuart Danneman

Lead Retrieval ATS [email protected] See attached form in section 4 to order lead retrieval.

Phone: 985-809-0600, dial 1

1.3 Scheduled Hours: Move in @Innovation Central Move out Please review the following schedule and note the exhibitor set-up times and conference hours.

@INNOVATIONCENTRAL HOURS: @InnovationCentral Hours listed below are the hours you are required to staff your pod in @InnovationCentral. Please note the @InnovationCentral room will remain open and accessible during sessions.

@Innovation Central Hours:

Monday

April 4 3:00 pm – 4:15 pm (5:00 pm – 6:30 pm) 6:30 pm – 7:30 pm

Pre-Plenary Opening Plenary Welcome Reception

Tuesday April 5 11:45 am – 1:30 pm Lunch Wednesday April 6 11:30 am – 1:15pm

(2:30 pm – 4:00 pm) Lunch Closing Plenary

Page 3: Please Return this Acknowledgement Letter · 2015. 12. 22. · Please complete this registration before February 26, 2016. Questions? Contact Ashleigh Marsh at amarsh@lrp.org. 1.5

Page 3

MOVE-IN TIMES: Exhibitors are allowed to come in and set up tabletop display and equipment during the following hours.

Move-in Hours: Monday April 4 9:00 am – 2:30 pm

MOVE-OUT TIMES:

Move-out Hours:

Wednesday April 6 4:00 pm – 6:00 pm

1.4 Staff Registration: Exhibitor Badges

REGISTRATION DEADLINE DATE February 26, 2016

How to Register You will have received an email that outlines the number of complimentary conference registration(s) you receive as part of your pod or sponsorship package. Pod only organizations receive ONE complimentary registration with the purchase of the pod. To use this registration, please click on https://lrp-web.ungerboeck.com/reg/reg_p1_form.aspx?oc=10&ct=EXREG&eventid=5304 and select the proper category. As pods are small, they do not require the number of staff as a traditional booth. Additional exhibitor registrations can be purchased for $500 or corporate member registrations can be purchased for $849 (or $799 before January 8) and include a ticket to Monumental Impact: Advocacy Dinner & Auction. For a complete list of different registration options, please visit http://cosnconference.org/attend/registration/. Please complete this registration before February 26, 2016. Questions? Contact Ashleigh Marsh at [email protected].

1.5 Freight Shipments & Information All shipments and packages will be handled by the hotel business center. Charges will apply – see attached shipping information. Please do not ship anything to arrive before Thursday, March 31, 2016.

Freight Type Address

@InnovationCentral Freight Recipient/Guest Name Exhibitor Company’s Name/ Booth Number Group Name Guest Arrival Date Washington Hilton 1919 Connecticut Avenue, NW Washington, DC 20009 Box 1 of X *** Please note that boxes will not be accepted by the hotel without a recipient name

Handling fees are assessed for each package received by the Hotel. Fees are determined by the size and weight of the shipment according to the following scale: Boxes: $10 per box or $.32 per pound (if over 32 lbs.). Additional movements: $2 per package. We also recommend that you have a packing slip both inside and outside of each package. No COD packages will be accepted.

Page 4: Please Return this Acknowledgement Letter · 2015. 12. 22. · Please complete this registration before February 26, 2016. Questions? Contact Ashleigh Marsh at amarsh@lrp.org. 1.5

Page 4

1.6 Pod Specs and Signage Pods measure 43” (w) x 38.5” h) x 26.5” (d). The height at the top of the accessory pole is 86.5” tall. A 16” (w) x 10” (h) sign featuring your company’s logo will be attached to the top of the pole. Please review the graphic specifications below and submit your logo to Hightail by February 5, 2016 to ensure proper printing of your sign. Pods will be black as in the picture below and will include the sign as pictured.

Size: 16” (w) x 10” (h) File Types: - Adobe Illustrator vector .eps w/fonts outlined, CMYK or Pantone color mode - Packaged InDesign file w/fonts & graphics - 300dpi Photoshop jpeg or tiff at final size, CMYK color mode - Please also submit a PDF proof Logo Uploading Instructions: All logos must be submitted online at https://www.hightail.com/u/ConferenceMaterials9772117 by February 5, 2016. Instructions: 1. Drag or select your files to be uploaded (appropriate artwork file and a PDF proof) 2. Enter your name and email address 3. Under “Subject” please enter “CoSN POD Logo –Company Name Here” 4. Click the “Send It” button You will receive a confirmation email from Hightail when we have received your file(s). Note: Please include bleeds or crop marks

Page 5: Please Return this Acknowledgement Letter · 2015. 12. 22. · Please complete this registration before February 26, 2016. Questions? Contact Ashleigh Marsh at amarsh@lrp.org. 1.5

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2. @InnovationCentral Rules & Regulations

2.1 Attendee Restrictions CoSN 2016 is open to anyone involved in the education industry. Exhibitor Badges are for exhibit staff only and all clients and guests need to register as a conference attendee.

2.2 Demonstrations and Pod Display Activities Exhibitors shall not solicit business in aisles or engage in any activity that leads to congestion in the aisles. Exhibitors wishing to include demonstrations, presentations, drawings or crowd gathering activities of any type must confine such activity within their specific display area and during @InnovationCentral hours only. Please contact us regarding the possibility of purchasing extra space outside of @InnovationCentral for demos or private meetings. RETRACTABLE ADVERTISING BANNERS OR POP-UP DISPLAYS WILL NOT BE PERMITED IN INNOVATION CENTRAL SO PLEASE DO NOT SHIP THESE ITEMS. ALL MARKETING MATERIALS /TECHNOLOGY DISPLAYS MUST FIT ON THE POD COUNTER THAT IS PART OF YOUR POD PACKAGE.

2.3 Handouts and Literature Distribution Literature, samples or other promotional materials may only be handed out within the confines of contracted display space. Management will discard any materials placed elsewhere.

2.4 Photography Taking of pictures or recordings within @InnovationCentral or meeting rooms is prohibited. Management and accredited members of the press are exempt from this rule. Picture taking or video recordings of an exhibitor’s own tabletop display is permitted with approval from Management.

2.5 Smoking Policy CoSN 2016 and the Washington Hilton have a NO SMOKING policy in the conference space and @InnovationCentral. Thank you for your cooperation.

2.6 Sound Systems / Presentations / Demos Management reserves the right to restrict exhibits, which, because of noise, method of operation, materials or any other reason, become objectionable. The sound level from an exhibitor’s tabletop display shall not intrude nor violate the rights of any and all adjacent areas. Sound, to whatever degree possible, should be confined to the exhibitor’s display.

2.7 Unsportsmanlike Conduct Tampering with another party’s exhibit will not be tolerated. Said activity is actionable under law. In such case, the offender will be immediately removed from the @Innovation Central area at his/her expense, and will be restricted from future participation.

Page 6: Please Return this Acknowledgement Letter · 2015. 12. 22. · Please complete this registration before February 26, 2016. Questions? Contact Ashleigh Marsh at amarsh@lrp.org. 1.5

Page 6

2.8 Insurance CoSN Statement Exhibitors must carry worker’s compensation, commercial general liability including products and completed operations, independent contractors, personal injury and blanket contractual liability insurance at limits of at least $1,000,000 per, $1,000,000 aggregate. These coverage’s must be evidenced by a Certificate of Insurance with a 30-day notice of cancellation provision to the holder and supplied to and naming The Consortium for School Networking as additional insured of at least 30 days before the proposed exhibit date. It is strongly recommended that Exhibitors also carry insurance to cover the loss of or damage to their exhibits or other personal property while such property is located at or is in transit to or from the exhibit site. The Consortium for School Networking and Management assume no liability for any loss, damage or injury to any property of the Exhibitor or to any of its officers, agents, employees or contractors, whether attributable to accident, fire, water, theft or any other cause whatsoever. Neither the Management, nor the owners or lessees of the exhibition premises will assume any responsibility for exhibitor’s property against damage, loss and theft.

2.9 Security DO NOT ASSUME THE BUILDING IS SECURE. IT IS NOT! Each exhibitor must take responsibility for the security of all items in his or her display. Management assumes no liability for loss or damage to exhibitors’ property. While Management will provide security for the exhibit area during move-in, move-out and over-night, Management is not liable and cannot assume responsibility for loss or damage to exhibitor’s materials. Exhibitors are responsible for extending a rider on their present insurance policy to cover damage or theft of their materials or displays while in transit to and from, and during @InnovationCentral.

Security Tips 1. DO NOT mark the outside of your shipping cartons with the contents; instead use a code. A label that reads “Sony

26” Color Monitor” is an open invitation to thieves. 2. Furnish your shipping company with an accurate and complete bill of lading. 3. DO NOT leave materials in containers to be stored with empties. 4. When @InnovationCentral closes, pack as quickly as possible and do not leave your display unattended. 5. During move-out remain with your display and equipment until it has been packed and is ready to ship. Do not

leave your pod unattended during the hectic and heavily populated move-in and move-out times. 6. Business tools such as tape recorders, pocket calculators and give-away items are the things most often stolen.

They should be guarded and stored safely at night.

Page 7: Please Return this Acknowledgement Letter · 2015. 12. 22. · Please complete this registration before February 26, 2016. Questions? Contact Ashleigh Marsh at amarsh@lrp.org. 1.5

Page 7

3. Housing & Travel Arrangements

Hotel Information Washington Hilton 1919 Connecticut Ave., NW Washington, DC 20009 202-483-3000

Special attendee rate: $269* when booked by March 10, 2016, or until the block is sold out.

The Washington Hilton Hotel has reserved a limited number of rooms at a special room rate of $269* single/double for CoSN 2016 attendees. Rooms are being held until March 10, 2016, or until the block is sold out. After that date regular room rates will apply. *plus tax

To Make Reservations By phone: 1-866-469-5475 and request the code “COSN” Online: go to https://aws.passkey.com/g/52481552 and follow the prompts to book your room

Travel Information Washington Hilton Parking: Self parking: $41.00 Valet parking: $46.00

Parking Discount: To make parking easy and stress free, we have partnered with Parking Panda, the nationwide leader in online parking reservations, to allow attendees to purchase guaranteed parking near the CoSN 2016 Annual Conference. View real-time availability and pricing at many convenient locations within easy walking distance to the Washington Hilton. Once purchased, parking is 100% guaranteed even if the location otherwise fills up. Simply present your purchase confirmation at the selected location, and this serves as your payment with no additional payments or fees ever. Parking availability is very limited, so it is strongly recommended that you purchase your parking in advance, if driving. **Exclusive offer for first time users: Enter promo code COSN10 at checkout for 10% off your reservation**

How to get to the Washington Hilton from the airport:

Washington National Airport (DCA) Follow signs to Washington/14th Street Bridge. Go across bridge into Washington, D.C. Take 14th Street to K Street N.W. Turn left on K Street, then right on Connecticut Avenue. Address is 1919 Connecticut Avenue N.W. Distance from Hotel: 6 miles Drive Time: 20 minutes

Type Typical Minimum Charge

Subway/Rail $4.00 USD

Taxi $19.00 USD

Page 8: Please Return this Acknowledgement Letter · 2015. 12. 22. · Please complete this registration before February 26, 2016. Questions? Contact Ashleigh Marsh at amarsh@lrp.org. 1.5

Page 8

Washington Dulles International Airport (IAD) Take Dulles Access Road to Rt 66, East to Constitution Ave, turn left from Constitution Ave on 17th St NW and follow as it changes to Connecticut Ave North. Distance from Hotel: 27 mi. Drive Time: 40 min.

Type Typical Minimum Charge

Bus Service Airport Express

Taxi $55.00 USD

Baltimore Washington International (BWI) Follow signs to I-95 S. Follow Parkway to Washington Beltway. Turn right onto Beltway and follow to Connecticut Ave. Follow Connecticut Ave to T Street. Distance from Hotel: 33 mi. Drive Time: 1 hr.

Type Typical Minimum Charge

Rental Car Call Hotel for information

Subway/Rail 6.50 USD

Taxi 65.00 USD

4. Order Forms & Additional Information To place an online order for electric and internet from the Washington Hilton, please follow the instructions below:

1. Click Link and Click New Registration, wait for a temporary password to be sent via email 2. Enter your company name and click Create New Company 3. Once registered, log in and Search for CoSN 4. You can now order Internet, Electrical, etc.

https://washingtonhilton.boomerecommerce.com/Pages/Security/Login.aspx?ReturnUrl=%2f

Exhibitor Action Checklist

o February 5, 2016: Submission of logo for signage o Upload to Hightail at https://www.hightail.com/u/ConferenceMaterials9772117

o February 10, 2016: Submission of Certificate of Insurance (see section 2.8) o Send to Ashleigh Marsh at [email protected]

o February 26, 2016: Registration Deadline o March 4, 2016: Lead Retrieval Order Form Early Purchase Pricing Deadline

o Order Online at www.atsleads.com o March 24, 2016: Submission of AV Order

o Send to [email protected] o March 24, 2016: Submission of Internet/Electrical Order Forms Online

o Submit the form online using the link provided

Page 9: Please Return this Acknowledgement Letter · 2015. 12. 22. · Please complete this registration before February 26, 2016. Questions? Contact Ashleigh Marsh at amarsh@lrp.org. 1.5

Audio Visual Services Order Form

Phone: (800) 967-2419 Fax: (770) 451-7925

Email:[email protected]

Page 1 of 2 V2-11.18.15 ONstage, a division of ON Event Services – 6779 Crescent Drive Norcross, GA 30071

QTY VIDEO PLAYERS & COMPUTERS SHOW RATE TOTAL DVD Player (Standard) $95.00 Blu-ray Player $150.00 Windows Laptop with Microsoft Office $300.00 Macbook Pro $450.00 ***other accessories available upon request

QTY VIDEO DISPLAYS SHOW RATE TOTAL *** Where needed, check Wall Mount or Table Stand *** Some monitors and mounts may require labor. See terms. 22”-24" LCD Monitor *** [ ] Wall Mount [ ] Table Stand $250.00 32” LCD Display *** [ ] Wall Mount [ ] Table Stand $500.00 42” LCD Display *** [ ] Wall Mount [ ] Table Stand $700.00 55” LCD Display *** [ ] Wall Mount [ ] Table Stand $900.00 60” LCD Display *** [ ] Wall Mount [ ] Table Stand $1100.00 - other sizes available upon request 42” TOUCH SCREEN Display *** [ ] Wall Mount [ ] Table Stand $1350.00 55” TOUCH SCREEN Display *** [ ] Wall Mount [ ] Table Stand $1600.00 - other sizes available upon request 42” Smart TV w/USB input *** [ ] Wall Mount [ ] Table Stand $850.00 55” Smart TV w/USB input *** [ ] Wall Mount [ ] Table Stand $1025.00 - other sizes available upon request Monitor Floor Stand (Dual Post for 32”-60” Dispalys) $125.00 HDMI Video Cable (10' to 25') - other cables available upon request $25.00

QTY PROJECTION EQUIPMENT SHOW RATE TOTAL LCD Projector, 3500 Lumen $900.00 42” Projector Cart w/drape $60.00 6’ - 8’ Tripod Screen (call for larger size options) $90.00

QTY AUDIO EQUIPMENT SHOW RATE TOTAL Wireless Microphone Kit (Handheld or Lav) $275.00 Shure Wired Handheld Microphone $75.00 Powered Speaker with Floor Stand $150.00 Sound System #1: (2)Speakers w/stands, (1) Wired Mic, (1) Mixer $425.00

Sound System#2: (2)Speakers w/stands, (1) Wireless Mic, (1) Mixer

$675.00

Multimedia/Computer Speakers $45.00

Equipment Total

Delivery/Pick Up 15%, min. $95

5.75% Sales Tax

Other Fees

Grand Total

Booth# __________________________

Page 10: Please Return this Acknowledgement Letter · 2015. 12. 22. · Please complete this registration before February 26, 2016. Questions? Contact Ashleigh Marsh at amarsh@lrp.org. 1.5

Audio Visual Services Order Form

Phone: (800) 967-2419 Fax: (770) 451-7925

Email:[email protected]

Page 2 of 2 V2-11.18.15 ONstage, a division of ON Event Services – 6779 Crescent Drive Norcross, GA 30071

Pricing: Orders must be received by 7 business days prior to scheduled setup to receive the listed pricing. An additional 15% will be added to equipment pricing for late/on-site orders. Rental prices are for the duration of the show. Delivery: An authorized representative must be present at the time of delivery and pickup. Equipment will be delivered to and picked up from your booth. Labor, Installation & Dismantle (I&D): Any order requiring labor, including the installation and dismantling of equipment, will be subject to a labor charge of $75 per hour, per man. ONstage does not supply labor to mount hanging brackets to your booth. This must be done prior to ONstage setting up any equipment that is to be mounted on your booth. The client will be responsible for any union labor costs, if applicable. Equipment: For equipment not listed, please contact us for a complete list of inventory. Customer is responsible for the security of rented equipment and will be required to pay for any items that are lost or stolen during the rental period (anytime after delivery and before pickup of equipment). Guarantee: Equipment is guaranteed to be operational upon delivery to your booth. It is assumed that the renter has an understanding of the operation of equipment. Equipment problems must be reported immediately to our service desk. ONstage will not be responsible for problems reported after termination of rental. Any loss or damage of said equipment will be paid for by the renter. Cancellation: Equipment rental cancellation must be submitted 5 days prior to show or will be charged 50% of rental fee. On-site cancellations will be charged 100% of rental fee. Payment: All exhibit orders must be reserved with a major credit card with payment in full due at the time the order is placed. A written confirmation will be sent to you once your order has been processed.

Show Name:

On-Site Contact: Cell Phone:

Facility:

Booth# Room:

Company: Delivery Date: Delivery Time:

Contact: Pick Up Date: Pick Up Time:

Address:

City: State: Zip:

Phone: Fax:

Email: (Confirmation of order will be sent here)

AMEX/Visa/MC#:

CW#: Exp. Date:

Cardholder Name: Signature:

Page 11: Please Return this Acknowledgement Letter · 2015. 12. 22. · Please complete this registration before February 26, 2016. Questions? Contact Ashleigh Marsh at amarsh@lrp.org. 1.5

DISCOUNT DEADLINE:

217 General Patton Avenue Mandeville, LA 70471

LEAD RETRIEVAL ORDER FORM

4 Fill It Out and Sign All fields are required. Please include a Payment Authoriza on Form with your order.

1 Choose Your Unit(s) DISCOUNT REGULAR QUANTITY LINE TOTAL

2 Add Optional Services DISCOUNT REGULAR QUANTITY LINE TOTAL

3 Add It Up

PAGE 1

COMPANY

WEBSITE

ADDRESS

CITY COUNTRY STATE ZIP

BOOTH NO.

EMAIL ADDRESS

PHONE NO.

ORDER CONTACT

FAX NO.

ONSITE CELL PHONE ONSITE CONTACT

Easy‐To‐Use Point & Shoot 

Color Touch screen display 

Allows Personalized Note Taking 

High‐speed Printer 

Reprint Individual Lead or All 

Leads on USB and Paper 

Electrical Requirements <1 amp, 110V 

EXPOPRO PLUSTM Easy‐To‐Use Desktop Unit 

345.00 $ x _________ = _________ 295.00 $

Paperless, Green Op on 

Wireless Handheld Unit 

Large Color Touch Screen Display 

Allows Personalized Note Taking 

Leads on USB 

Extended Life Ba ery 

399.00 $ x _________ = _________ 349.00 $

Custom Qualifiers x _________ = _________ 80.00 $ 60.00 $

Delivery & Setup x _________ = _________ 85.00 $ 65.00 $

Custom Survey x _________ = _________ 80.00 $ 60.00 $

THIS LINK WILL BE SENT TO ALL ATTENDEES SCANNED BY YOUR SCANNER

Order Online: www.atsleads.com

User Name: COSN2016 Password: 7216

Fax Credit Card Orders to: 985-809-1888

Email Order: [email protected]

Mail Check Orders to: American Tradeshow Services

Attn: Exhibitor Services 217 General Patton Avenue

Mandeville, LA 70471

To Call Order In or Ask Questions:

985-809-0600, dial 1

FRIDAY, MARCH 4, 2016

COSN2016

Be Mobile. Be Green. 

CoSN 2016 April 4-7, 2016 Washington Hilton Hotel Washington, DC

x _________ = _________ The Lead Retrieval App 

LeadsPlusTM APP

$ Addi onal Licenses 99.00

349.00 $ First License

$ 499.00 App Bundles: (3 Pack)

$ 799.00 (6 Pack)

(10 Pack)

each

$

$ 999.00

= $ ____________ Total Due (in US Funds)

MOBILE PLUSTM

Works on iPhone®or iPad®with iOS 

7.0 or higher OR Android phones 

with  OS 4.0 or higher 

Scan Barcode to capture lead 

Standard or Custom Qualifiers   

Included 

Real‐Time Online Lead Management 

Note Taking Ability 

Page 12: Please Return this Acknowledgement Letter · 2015. 12. 22. · Please complete this registration before February 26, 2016. Questions? Contact Ashleigh Marsh at amarsh@lrp.org. 1.5

To Pay By Wire Transfer (Security Deposit Required*)

COMPANY

ORDER CONTACT

BOOTH NO. PAYMENT AUTHORIZATION FORM

217 General Patton Avenue Mandeville, LA 70471

We accept American Express, MasterCard and Visa. Please choose “To Pay By Credit Card” op on and enter your credit card details below. Your credit card will be charged upon receipt of your order and an email confirma on/receipt will be sent to the email address listed on Page 1 of the order form. 

Please make checks payable to American Tradeshow Services. Please choose “To Pay By Check” op on and enter your credit card number    below for security  deposit purposes. Please check the “Security Deposit Use Only” checkbox. Checks are due in the office ten (10) days prior to show start. Checks must be in US Funds and be drawn from a US Bank. 

For  informa on on paying by Wire Transfer, please contact Exhibitor Services at 985‐809‐0600, ext 201. Wire Transfers must be paid  in US    Dollars. Please choose “To Pay By Wire Transfer” and enter your credit card number below  for  security deposit purposes. Please check  the “Security Deposit Use Only” checkbox. Wire Transfers will  incur an addi onal $40.00 for handling and bank fees. An invoice will be sent once your order is processed along with details on how to complete your wire transfer transac on. Wire Transfers are due in the office ten (10) days prior to show start. 

! Terms and Conditions

To Pay By Company Check (Security Deposit Required*)

To Pay By Credit Card

PHONE NUMBER

*A credit card is required on all orders as a security deposit on rental equipment. See Terms and Condi ons at the bo om of this page. 

CHOOSE PAYMENT METHOD:

Credit Card Details - Required for All Orders* * Use as Security Deposit Only

PAGE 2

          All equipment ordered must be picked up at the service desk prior to the start of the show unless you have selected the Delivery and Setup option. Refunds will not be made for unclaimed equipment. Equipment must be returned to the service desk within one hour after the close of the show to avoid additional charges. If ATS staff has to pick up your scanner, you will be charged $100.00. 

     Renter is responsible for the full replacement value  of lead retrieval equipment if lost, stolen or damaged while in possession of renter. 

     All cancellations received earlier than seven (7) working days prior to show opening date will be subject to a $75.00 service fee. All cancellations received within seven (7) working days prior to show opening date will be billed at full rental price and will not be eligible for refund. 

    A credit card is required on all orders as a security deposit on rental equipment. ATS will not charge anything to credit card held as security deposit with out prior authorization, however, ATS reserves the right to charge fees associated with lost, stolen or damaged units as a last chance effort to recover damages. ATS will allow ample time (at least sixty days)  for exhibitor to arrange payment for lost, stolen or damaged units, before this step in taken. 

    Checks are due in the office ten (10) days prior to show start. 

Cardholder Name: _________________________________________________________________________ 

 Expira on Date:     _____________ / ______________        Security Code: ____________________________  

 Cardholder Signature:  ______________________________________________________________________ 

Order Online: www.atsleads.com

User Name: COSN2016 Password: 7216

Fax Credit Card Orders to: 985-809-1888

Email Order: [email protected]

Mail Check Orders to: American Tradeshow Services

Attn: Exhibitor Services 217 General Patton Avenue

Mandeville, LA 70471

To Call Order In or Ask Questions:

985-809-0600, dial 1

COSN2016

CoSN 2016 April 4-7, 2016 Washington Hilton Hotel Washington, DC

Page 13: Please Return this Acknowledgement Letter · 2015. 12. 22. · Please complete this registration before February 26, 2016. Questions? Contact Ashleigh Marsh at amarsh@lrp.org. 1.5

If you have any questions concerning any of the products or services being offered for lead collection, please feel free to call us at (985) 809-0600 and we will make certain your questions are answered promptly.

Below please list your custom action codes. These custom codes will be ready for you when you pick up your reader at the show. (Please type or print legibly, maxi-mum 28 characters per code.) To guarantee availability at show site, please fax this template in seven (7) days prior to show start.

The Following Characters May Not Be Entered As Part Of An Action Code: Apostrophes (‘), Slashes (/), Backslashes (\),

Dots (.), Carrots (^), and Quotes (“)

Company

Booth Number

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The following is a list of the standard action codes that are included with your unit rental.

Add to Mailing List Current Customer

Distributor Has Purchasing Authority

Have Sales Rep Call Hot Lead!

Inquiry Only Interested Buyer

OEM Product A Product B Product C Product D Product E Product F

Schedule Demonstration Send Literature

Send Pricing Info VAR

Wants Presentation

To personalize these codes, or use your own codes, please fill in

this template.

Custom Qualifiers Template

217 General Patton Avenue Mandeville, LA 70471

DISCOUNT DEADLINE:

Fax To: 985-809-1888

FRIDAY, MARCH 4, 2016

$60 before deadline $80 after deadline

(COST PER UNIT)

COSN2016

CoSN 2016 April 4-7, 2016 Washington Hilton Hotel Washington, DC