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UNITED NATIONS COMMISSION FOR THE UNIFICATION AND REHABILITATION OF KOREA
Seoul - Korea
Reginal~. D. Bruce, Chief Administrative
1. There is reproduced herewith, for your information and compliance extracts from directives, dated 16 February 1962, from United Nations Command and United States Forces, Korea, defining and prohibiting unauthorized transactions in Korea involving the use of MPC or goods purchased through the PX and Commissary or imported through APO.
2. These directives should be taken as complementary to the existing regulations established by the Government of the Republic of Korea concerning transactions involving foreign currency and the disposal of goods imported duty free under the privileges extended by that Government to diplomatic and United Nations personnel in Korea .
3. The United Nations enjoys in Korea the privilege of using Mil itary Payment Certificates (MPC), Post Exchange and Commissary facilities. It is therefore in our best interest that personnel assigned to or attached to UNCURK abide by the regulations which are published by U.S. Army authorities as controls to prevent merchandise obtained from the foregoing sources from reaching the local market through abuse of privilege.
4. Those regulations pre8cribe, among other things, that under no circumstances are WlPCs to be transferred as gratuitiGs or as payment for any goods or services to persons not authorized the possession and use of MPC. In addition, imported articles or those purchased from PX or Commissary sources are not to be disposed of by sale on the local market or to unauthorized persons, or traded to servants or tradesmen as payment for services.
5. Furthermore, these regulations place tho responsibility upon the Administrative Officer of UNCURK toi
"(a) monitor all purchases from PX and Commissary outlets to detect excessive buying above the personal requirements of the individual. Particular attention i s to be given to those items which are known to be suitable for transfer or sale to unauthorized persons;
1. o "" \
. I.
"(b) ensure compliance with the contents of published directives by authorized pe rsonnel;
"(c) take administrative action to withdraw purchase privileges of individual s who divert or contribute to the dive rsion of U.S . introduced items into the local market. In the event a dependent is the offender, the privilege of the sponsor may also be w~ thdrawn;
11 (d) take other disciplinary action as appropriate in addition to the action under (c) above."
The annexed documents clearly define the r esponsibilities of individuals in this matter. Should, however, there be any q_uestion, you are requested to inq_uire of the Administrative Officer for clarification.
Copy for information to:
IMPORTATION AND DISPOSAL'OF PERSONAL PROPERTY
A. IMPORTATION OF PBRSONAL PROPERTY
1. Personal property may be imported for personal use while at this duty station, but under no circumstances will such property be imported for the purpose of re-sale.
2. Every effort should be made to limit importation of any item of high re-sale value after the initial shipment has been received.
Individuals will exercise strict control over the importation of personal property through the APO.
Items purchased through or from PX or Commissary sources shall, in no instance, be purchased for the purpose of re-sale.
B. DISPOSAL OF PERSONAL PROPERTY
1. Casual sale of personal property no longer needed to other persons authorized the possession and use of MPC may be transacted for personal cheque , MPC or Hwan currency at l egal rate of exchange.
2. Casual sales of personal goods may be made to a person not authorized the possession and use of MPC provided that the property was originally purchased for personal use and is no longer useful to the ovvner or the owner is departing the country and will have no further use for the said : property. In this connection, the date of acquisition will be a most important factor in determining whether the item to be sold was a cquired for personal use or for purposes of re- sale. No fixed minimum period of usage has been prescribed and each case will have to be decided upon its merits. However, sales receipts may be required to be shovvn as evidence of the fact that the goods were in use for a substantial portion of the individual's tour of duty.
L
POLICY DIRECTIVE Nill.IBER 7-7 12 December 1961
HEADQUARTERS UNITED STATES FORCES KOREA APO 301
t POLICY DIRECTIVE NUMBER 7-7 12 December 1961
Effective until 12 December 1963
SECTION
PURPOSE APPLICABILITY DEFINITIONS PROHIBITED ACTS SALE OF RE STRICTED ITEMS PENALTIES DIS SE]),'ITN A TI ON RTIFERENCE
SECTION I . PURPOSE
1 1 1 2 5 5 6 6
1 , This policy directive define s and prohibits unauthorized transactions in Korea .
SECTION II. APPLICABILITY
2 . This directive is applicable to:
a , UNC/USFK military and civilian per s onnel , and their dependents , who are stationed in, or are on an authorized visit to 9 Korea ,
b. Persons, organizations, and ac tivities authorized by the Commander in Chief , UNC; Commander, USFK 1 component commanders, or higher authority in other app licable directives to use the privile ges and services specified,
SECTION III. DEFINITIONS
3 . For the purpose of this directive, the following definitions will apply~
a . Authorized person, organizati on, or activity , Any person, organ­ ization, or activity authorized to use military payment certificates (MPC ' s) in accordance with USFK Sp Ins tr 1.
f - This policy directive supersedes UNC plcy Dir 7- 7/USFK Plcy Dir 7- 10, 30 Nov 59, which should be destroyed,
Inclosure 1
b . Restricted items .
(1) Pr oper ty shipped , mail ed, or otherwi se brought into Korea f or the use of any authorized pers on, organiza tion, or a ctivi ty 9 without payment of Korean customs ,
(2) Property br ought int o Korea f or sal e to authorized persons, organizations, or act ivities through exchanges, commi ssar i es , locker f unds, and simi l ar outlets, without payment of Korean customs ,
c , Bona fide gift . Property given in good f a ith without receipt, or expectation of re ce i pt, of money, pr operty, services, or other consideration from the r ecipi ent ,
d , Military payment certif ica te. An ins trument denominated in U. S . dollars, or fract ions there of, and used as the off icia l medium of exchange for cash transactions in es t abli shments of the Armed Force s of the Uni ted St a t es in Korea ,
e . Dolla r i nstrument . Any ins trument, other than MPC ' s and U.S. currency, c ons ti tu t ing an obligati on to pay U.S . dollar s .
f . U.S. currency. Legal tender of the Unit ed St a tes of America, including coin and paper currency .
g , Trans fer . The surrender of posse sss ion or title t o per s ona l property by one pers on, organiza tion, or activity to another pers on , or ganiza­ tion, or act ivity .
h , Military banking faci li ties . Banking f acil i t i es mainta ined by f i nancia l institutions or ganized under the l aws of the United Sta t es f or the exc l usive use of the U. S . f orce s, its members, and agencies, and other author i zed persons, organizat ions 5 an d activities , and oper a t e d under the supervi si on of the Co~Jnande r in Chief 5 UNC; Commander, USFK ,
i . Mil itary pos t offic e , A pos t off i ce, norma lly numeri cally desig­ na ted as a br anch of a U. S . pos t off ice, establi shed by authority of the Post Off ice Departmen t and act i vited and operated by the U.S . Army, Navy, or Air Force t o provide posta l services for military organiza t ions and personnel,
SECTION IV. PROHIBITED ACTS
4 , Authoriz ed persons, organiza ti ons, and activities are prohibited from enga ging in an y of the fo llowing activities:
a . Importing into, or a cQuir ing i n, Korea r es tricted items in excess of persona l or family noeds or wi th i n t ent to make a transfer to an una uthorized person or organi zat ion . A restricte d item i mported i nto Korea by one a uthorized per s on on behalf of another authorized per s on will not be deemed to be in excess of per s onal needs ,
Inc losure 1 ( Cont ' d) - 2 -
UNC Pl cy Dir 7-7 USFK Plcy Dir 7-7
b. Accepting or a cqui r ing Korean currency from any s ources , except~
(1) Form an a pproved exchnage agency.
(2) As change in a l egitimate purchase ,
( 3) As paymen t for author ized sa l es of r es tricte d or nonros tricted items.
(4) In payment of divi dends, int er es t, inheritance, and l oans .
(5) From another authorized per s on , organi zation, or activity.
(6) As r emuneration for bona fide and authorize d pers ona l service s, e,g., l anguage i ns truction .
(7) When othe r v, i se specifical ly authoriz ed by component commanders or hi gher authority .
c, Transferr i ng any r es tricte d it em to an unauthorized pers on , organ­ ization, or a ctivity, except as a bona f ide gi f t.
d, Transferr ing or a ccept ing any MPC, dolla r ins trument, or U. S . currency other than to or from an authoriz ed per s on, organiza tion, or a ctivity.
e , Tran sferr i ng any r es tricted item , MPC, or dollar i nstrument to an authorized person, organi zation , or a ctivityJ knowing, or having r eas on to believe, tha t the recipient intends to transfer the item, MPC , or instrument to an unauthoriz ed person, organi zation, or activity ,
f . Permitting the use of the Annua l Ra tion Book - Far Eas t Exchnage Service (USF Form 446) , Be verage Ration Book for Personne l without Dependents i n Theat er (USAR J Form 434), or Beverage Ration Book for Per s onnel with Adt'l.lt Dependents in Thea t er (USARJ Form 436), or any coupon from such books 1 by any pers on other than the i ndividua l to whom the ra ti on book was i ssue d, or his authorized depen den t s , Exception to this prohibition may be authorized by com.manders, when ne cessary, e . g ., when the indi vidua l c onc er ned i s hospita lized .
g . Possess ing an a lt ered or counterfeit annua l ration book, bever age r a t ion bo ok, or coupons from such bo oks ,
h . Tr ansporting any r es tr icted i tem by means of a private, commercial, or U. S. Government conveyance or transpor t i n to or within Korea, with intent to violate thi s direc tive ,
i , Transferring, i n any manner :
(1) Alcoholic bever ages obta ined from locker f unds ,
(2) Merchandi se purcha s e d in commi ssaries,
Inclosur e 1 (Cont'd) - 3 -
UHC Pl cy Dir 7-7 USFK Plcy Dir 7-7
j • Except as spec i f ica lly authorized in writing by the off icer exercising speci a l court- martia l juri sdiction over t he individual concerned or the head of the authorized organization to which the i ndividua l is assigned, transferring as a bona fide gift to an unauthori zed person, or ganiza tion, or activity any of the following restricted items:
(1) Toba cco products, exce ptg
(a) Twent y cigarettes .
(b) Five cigars .
(c) Two ounc es of pi pe, chewing, or cigarette toba cco .
(2) Radios .
(4) Hi- f i sets .
(5) TV sets .
(7) Air conditioners .
(9) Household e l ectr i cal appliances ,
(10) Bicyl es .
(12) Camer as , camera equipment, a ccessories , and supplies ,
( 13 ) Sports e quipment .
( 14) Weap ons .
(15) Freezer s .
(16) Washing machines .
(17 ) Vacuum cleaners ,
k , Us ing the fac ilities of any military post office in any wa y which will:
(1) Permit the use of such fac ilities by other tha n an authorized person, organiza tion , or a ctivity .
I ncl osuro 1 (Cont ' d) - 4 -
•
UNC Plcy Dir 7-7 USFK Plcy Dir 7-7
(2) Involve tho use of a fictitious name as that of the sender or r e cipi ent of any mail.
(3) Mako use of such faciliti e s in the name of an authorized person, organiza tion, or activity unless such use is specifically authorized by such authorized pe r son, organization, or a ctivity, and is in compliance with the rules and r egula tions of tho military postal system.
1. Using any instrumentality of the Uo S. Government, whether in the name of an authorize d or unauthorize d par s on, or under a fictitious name, to a ccompli sh any act prohibited by this directive.
m. Engaging in any business activity in a manner tha t reflects di scredit upon the person, organization, activity, the u;·s. Government, or the U.S. forces.
n. Using any military or civilian titl e, or conne ction with the U.S . Government , in any personal transaction.
o. Soliciting or conspiring with another perso n to violate this directive.
SECTION V. SALE OF RESTRICTED ITEMS
5. Special authority may be given fo r the disposal of a restricted item by sal e to other than authorized persons, organizations, or activities, when it is determined that spacial circumstances, such a s transfer from Korea, justify such ac tion. An authorized pe r son, organizat ion, or activity desiring authority fo r the sale of a restricted item will request authority from the officer exerci s ing speci a l court-martial jurisdiction or the head of tho authorized organization to which the individual is assigned. Authority will be granted onl y if the reques t meets tho following criteria~
a . Item involved was a cquired and used in full compliance with thi s directive.
b . Reques ted sal e does not vio l a t e any other applicable direc­ tives prohibiting the sale of restricted items.
c. Authorized person, organization, or activity reques ting :o.,1thori ty fo r transfer t hrough sale has compliod wi th the Korean laws relating to the payment of custom dutie s, t axes, and other possible levies.
SECTION VI. PENALTIES
6. A violation of this directive may result in withdrawal of privileges spe ci f i ed in appl icable directives and/or disciplinary action.
7. Withdrawal of privilege s of a dependent and sponsor is authorized in the case of abuse of privileges by the dependent.
Inclosure 1 (Cont ' d) 5
UNC Plcy Dir 7- 7 USFK Pl cy Dir 7-7
• •
To:
From:.
UNIFICaTION ANTI R,::;ILiliILI'I'.b.TIUN OF KOI·L..A
30 ~lci,rch 197 3
Ahrnet R.H. Ozbudun Principal Secretary of UNCUBIC Custodian of UM.11CK
Principal Secretary's/Custodian's Home Leave
1. I shall be absent from the R~public of Korea on home l$aVe for about t wo months 9 from 2 April to around the end of I'ilay .
2. Inmy absence 9 .Mr . Shail K. Upadhya 9 Political .Affairs Offioer9 will be the Officer-in-Charge of UNCUBIC. Mr. George A. Humphries, the .Assistant Custodian of UNl•lCK9 will be Acting Custodian until his succession by Mr. Jame s khyto 9 tho incoming ~ssistant Custodian-designate.
3. I hav0 not the slightest doubt t hat I can count on every ono of you to oxtond to i,lessrs. Upadhya~ Humphries and Whyte the fullest co-opcration 9 assi~tanc0 and d0dication which you all havo so wa:rinly displayed toward me at all tim0s.
TO
FROM
SUBJECT: Instructins regarding Personal Services, Supplies, Telephone and Transportation.
1. Personal Services. All requests to the contractor for personal services, such as making furniture, house labour etc. during working hours should be submitted to the Supervisor for prior approval. (Extract from Supervisor~s instruction dated 22 March 1964.)
2. Supplies and UNMCK Property. (a) Articles held in the store room will be issued for official use as instructed by the Supervisor or Assistant Supervisor. (b) No UNMCK property will be removed from the premises without the permission of the Supervisor.
3. Telephone. With the installation of the Korean telephone, problems regarding long distance calls such as identity of the caller and collection of charges have arisen. The following rules will apply as regards use of Korean telephone.
a) The Contractor, his representative and labourers are not permitted to use the telephone for long distance calls. Local call may be made in case of emergency.
b) Personal long distance calls made by UNMCK staff will be limited to emergencies.
c) Destination, duration and nature of long destance calls will be noted on the Administrative Assistant's desk calender for accounting purposes at the end of the month.
4. Transportation - Use of UN Vehicles.
a) Official trips. Official trips will be undertaken as authorised by the Supervisor or the Assistant Supervisor.
b) Recreational trips - Out of Pusan city limits and returning the same day may only be undertaken with the approval of the Supervisor. Recreational trips outside Pusan city limits and remaining overnight need the approval of the Assistant Custodian, reriested through the Supervisor.
c) Recreational trips will be charged to the user in accordance with the rats established by UN for personal use of official vehicles.
To:
From:
mnrrED NATIOHS COMMISSION FOR THE UNTFICATION .AND REHABILI'l1Nl1ION OF KORE.A
29 September 1971
George A. Humphries Chief Administrative Officer
Subject: Use of Ul\f Vehicles for Personal Transportat:i.on
1. Instructior.s were received from United Nations Headquarters to the effect that as from 1 October 1971, reimbursement shall be made to the Organization for non-official use of United Nations vehicles and that such :::-eirabursement shall be made at the same rate as that authorized for the use of private vehicles for official purposes; the rate established for Korea is US~0.07 per mile or US$0.04375 per kilometre.
2. For the purpose of keeping records, all staff members are requested to adhere to the following procedures~
(a) When requiring transportation whether for official or non-official use, Form "Request f'or Transportation11
should be completed and submitted to this office.
(b) Staff members utilizing un transportation should sign the vehicle "Trip Log" indicating time and mileage at start and completion of trip.
3. Billings will be made to staff members at the end of each month in accordance with para 2(b) above.
UNITED NATIONS COMMISSION FOR THE UNIFICATION AND REHABILITATION OF KO:RE,A
CM/87 Seoul, 23 No-vember 1970
To: All International Staff, UNCURK and UNMCK
From : George A. Humphries Chief Administrative Officer
Subject : Travel
1. The following information contained in Head­ quarters Administrative Report No. 70/46 dated 19 November, 1970, is reproduced below for information:-
"Travel of Non-IATA Carriers and Sea Ti-avel b.,y Freighter
We have recently been advised by the Transportation Section that the restriction against United Nations personnel travelling on non-IATA carriers no longer applies.
In addition, United Nations personnel travelling by­ sea may be permitted to travel on freighters provided that:
1) The cost to the U11i ted Nations will not exceed the cost of travel by the approved route and authorized mode and standard of travel;
2) The travel on freighters is at staff member's request and at staff member's own risk.
In connexion with such sea travel, travellers should boar in mind that freighters normally carry a maximum of twelve passengers and have no medical doctor on board".
Address of the Principal Secretary whilst on home leave
BAY A. H. H. 0 ZBU:ruN
FENERYOLU SITEAPARTIMANI
BAGDATCADESI 185/ro4
KI ZILTOPR.AK
UNITED NATIONS MEMORIAL CEMETERY I N KOREA
1. The United Nations Memori al Cemetery i s located at Tanggok near Pusan, Korea. Interments were begun her e on 18 January 1951 when s even temporary ceme te ries thro_ughout South Korea were consolidated into one main Uni ted Nat ions Cemetery. The Cemetery consi sting of 20,41 acres of land was off icial ly dedicated to the Uni ted Nat ions on 5 April 1951 and was placed under the operat ional car e of the United Nat ions Command, At that time 20 pl ots on the plateau of the Cemetery were dedicated to each of the Stat e s, Memter s of the United Nations > participating in the Kore an conflict. Each pl ot flies a national flag of t hat country and i s further i dentifie d by an individual bronze plaq_ue bearing the name of the country. Twenty-one nat io ns are repre­ sented with Belgium and Luxembourg she-:: '-:.c:; the same plot. At the time of dedicat ion , t he Cemetery was desi gnate d as the United Nations Mil itary Cemetery.
2. On 9 August 1955 , the Acting Mini ster of Foreign Affairs of the Republ ic of Ko r ea wrot e to ths 2::cTet,g,ry-General of the United Nati on s advisi ng him of the de cis-ion of his government 11 to offer grat i s to the Uni ted Nat-'..ons the ground of t he Cemetery a t Tanggok in dedication to the i deals of the United Nations and in tribute to the services and sacrifices render e d by the United Nat ions soldiers in Korea" . On 17 Noverr,ber 1955, the Nat ional Assembly of the Republic of Korea adopted a resolution recom1·•,en d.ing · t hat "the government pr opose to the Un:i. t ed Nat ions General Assembly the e~tabli shment of a Unit ed Nations Cemetery in Korea as a holy place 11 • The General As sembly of t he United Nations , '' desi r i ng to pay tribute to all thoso who pursuant to the call of the United Nations laid down t he ir lives i n re si sting aGgr ession in Korea and in uphol ding the cause of peace and freedom, adopte d a r esolu­ tion on 15 De cember 1955 by which i t decided tha t the Cemetery 11 should be establ i shed and main tained as a United Nati ons Memorial Cemetery in Kor ea in honour of the dead.. Cn 6 Novembe r 19'59 a formal agreement between the Unit ed Nat i ons and the Republic of Ko r ea for t he establ ishment and maintenance of the Uni ted Nations Memori al Cemetery in Korea was signed at the Headq_uarters of the United Nations in New York . The c eremonies of the change in admini strat io n from United Nati ons Command to United Nations Head­ q_uarters i n New York were conducted on 31 March 1960 .
.. ./
- 2 -
4. The number of deceased presently in the Cemetery total 2,263 and are c 0mposed of the following nationalities ,
Aust r al ia
UNITED NATIONS COMMISSION FOR THE UNIFICATION AND REHABILITATION OF KOREA (UNCURK)
The Secretariat of the United Nations Commission for
the Unification and Rehabilitation of Korea (UNCURK) presents
its compliments to Their Excellencies and Messieurs the Chiefs
of Mission in the Republic of Korea and has the honour to
advise that Mr. Shifferaw Zelleke, Political Affairs Officer,
is scheduled to depart Seoul on 1 Harch 1970 upon completion
of assignment.
Mr. Mohammed Osman, Political Affairs Officer designate,
is scheduled to arrive in the Republic of Korea on 21 February
1970.
renew to Their Excellencies and Messieurs the Chiefs of' Mission
in the Republic of Korea the assurances of its highest consi­
deration.
Excellencies and Messieurs the Chiefs of Mission and hae the
honour to advise that Mr. Ali Nekunamj Custodian of UNMCK, is
scheduled to leave Korea via flight JAL at 1150 hours on
18 June 1968, and is returning to United Nations Headquarters
upon completion of his tour of duty.
The Office of the Custodian further has the honour to
advise that Mr. Zouheir Kuzbari is scheduled to arrive in
Seoul on 14 June 1968 via flight NW-003 to assume the respon­
sibilities of the Custodian of UNMCK upon the departure of
Mr. ·Nekunam.
Seoul, Korea. 13 June 1968
-UNITED - NATIONS
Excellencies and Messieurs the Ch;iefs of Mission and has the
honour to advise that Mr. Ali Nekunamj Custodian of UNMCK, is
scheduled to leave Korea via flight JAL at 1150 hours on
18 June 1968, and is returning to United Nations Headquarters
upon completion of his tour of duty.
The Office of the Custodian further has the honour to
advise that Mr. Zouheir Kuzba.ri is scheduled to a.l'rive in
Seoul on 14 June 1968 via flight NW-003 to assume the respon­
sibilities of the Custodian of UNl~CK upon the departure of
Mr. Nekunam.
beoul 1 Korea 13 June 1968
UNITED NATIONS MEMORIJi.L CEMETERY IN KORE/,.
Seoul, 17 June 1968
From. b.li Nekunam, Custvdian
I regret ve~ much that, due t o the pressure of work, I was unable to s&.3· good-bye t o the staff of ~l~CK pers onally. I should, therefore, like t o take this occasion to thank all of you f or your dedicated and l 0yal service t o the Organizati on and for the support which you gave me in the performance of my responsibilities.
It is indeed a sad occasion f or me t o say good­ bye t o you with whom I had the pleasure of working for the past three years. My sadness, however, is tempered by the very kn.JWledge that each and every one of you will c ontinue t o give your best to the mission and t o the new Cust odian, Mr. Z. Kuzbari.
I wish y0u all continued good health, happiness and success in the fulfillment of your important duties to the United lfations.
UNITED Nl-i.TIONS MEMORIAL CEMI1.'TERY IN KORE&
Seoul, 17 June 1968
Members of UNMCK
Ali Nekunam, Custvdian
I regret ver3 much that, due t o the pressure of work, I was unable to say good-bye t .;, the staff of UNMCK pers onally. I should, therefore, like to take this occasion to thank all of you for your dedicated and l cyal service t o the Organizativn and for the support which you pve me in the performance of my responsibilities.
It is indeed a sad occasion f or me to say good­ bye to you with whom I had the pleasure of working for the past three years. My sadness, however, is tempered by the very kn.:>Wledge that each and every one of you will c ontinue t 0 give your best tu the missi vn and to the new Cust odian, Mr. z. Kuzbari.
I wish y0u all continued good health, happiness and success in the fulfillment of your important duties to the United Nations.
UNITED NATIONS COH};ISSI ON FUR THE UNIFICATION AN D REHA13ILITATICN 0F KOREA
Seoul, Korea
To
From
GeorBe A. Humphries Chief Administrative Officer
Subject Diplomatic Identification Cards
The following circular No.OIJ/411 dated 11 May 1968 has been received from the ~inistry of Foreign Affairs of the Republic of Korea, contents of which are self-explanatory~
"The foinistry of Foroi~n Affairs presents its compliments to tile Diplomatic and Consular Missions in Korea and has the honour to inform the latters as follows ,
The Korean Government~ as a measure to strengthen the secur ity of the Government offices and its personnel, rdll strictly check the identification of all outside persons visiting Government offices beginning from May 15, 1968 . It is, accordingly, expected that the members of t he Missions may be asked to produce identi­ fication cards (issued by the Ministry of Foreign Affairs) when entering Government offices. The Missions are, therefore, advised to bring this matter to the attenti on of t heir members."
p A
0
i
1'111
ccc ri adier A •• rown Briga.di r J •• Rundall L/.Odr S.A. Hannan L/Od:r R.A. Piooh Col 13. C. LILL.1,-... .,,11 Lt Col E.R. Schowalt r Cµ todian, CK
'\.,{upervisor, CK • • :Boe, UNCURK
UNITED NA TIO NS • NATIONS U~IES ...-,,~
UNITED NATIONS M EM ORIAL CEMETERY IN KOREA
Seoul - Korea
Administrative Arrangements
1. During my absence on home leave from 31 October 1964-7 January 1965, the Custodian, Mr. Khalidi, must be contacted regarding substantive matters relating to the operation and maintenance of the Cemetery.
2. However, day-to-day administrative matters and enquiries will be handled by the following personnel at this Headquarters:
Mr. Johan Boe
Mr. Dwarka Puri
- Financial
3. Matters requiring administrative decisions as well as all matt ers which are not of a routine nature must be discussed and .cleared with the Custodian.
cc : Mr. Anderberg, UNMCK Mr. Boe, UNCURK Mr. Puri, UNCURK Mr. Sohng, UNCURK Messrs . Sawhney and McReynolds Research Section
TO
FROM
SUIDECT
UNITED NATIONS COMMISSION FOR THE UNIFICATION .AND REHABILITATION OF KORBA
Se•ul - Korea
23 October 1964
Mission Holiday
Please note that Monday, 26 October 1964, is being observed as a holiday by this Mission in lieu of Saturday, 24 October - United Nations Day.
# ..........
/ fl_.1~ ---···: -:;:;;,,- \ I I
HD.ADQU .. lRTERS
Seoul - Korea
FROM : Donald T.H. Richards, Chief .Administrati vo Officer
SU13J::.11CT Field Service Salaries
I am pleased to inform you that Headquarters has approved
a 5% increase for Field Service salaries affective l September 1964 •
.un outline of the now salary scales has not yet boon prepared but
this v.rill bo ready soon. Salary increase vdll be rcfl octcd in
a future monthly Statement of Zamings but not in the September
sto. tomon t.
UNITED NATIONS COMMISSION FOR TEE UNIFICATION AND REHABILITATION OF KOREA
Seoul - Korea
FROM
SU:SJECT
Daily Subsistence Allowance Rate
Effective l July 1964 the Office of the Controller has changed the daily subsistence allowance rates for Korea. The new rates are given below:-
Country or Area
Korea, Republic of
14.00 9.00
Currenc;,:; .Amount
2;800 2,300
PERSONAL SERVICES:
All requests to Mr. Lee, Jai Ha, contractor, for personal services, such as making furnitures, house labour, etc ••• , during official working hours will be submitted to the supervisor for prior approval.
SUPPLIES: a) Articles held in Supply Rooms no: 2 and no: 7 will be issued only, repeat only,
by the General Services Officer. In the event of the General Services Officer protracted absence of more than 24 hours, issues will be made by the Supervisor but only if considered extremely neces53.ry.
b) Refering to an extract from a letter written by the Assistant Custodian of the UNMCK which quote "Advise those concerned that in our view any naterials or supplies brougp t into the United Nat ions Memorial Cemetery an:l installed there, becomes the property of the United Nations Memorial Cemetezy and will not now or at any time in the future entertain a claim in respect thereof." Unquote
TEI.EPHONE:
Except in emergency case, use of the telephone is restricted by the US Army for local nationals therefore all Korean Nationals, locally recruited personnel or others, must request permission prior using such telephone.
TRA.NSPORI'ATION: 11Use of United Nat ions Vehicles 11
1 - With reference to Custodian UNMCK. inf or med me that prior approval.
para three of the above regulations issued by the Assistant Staff Members are advised that the Assistant Custodian has
recreational trips to Tongnae arxi Haeundae ma.y be undertaken witho
2 _ Recreational trips out of Pusan Area. and returning the same day may only be under­ taken with the approval of the Supervisor at UNMCK; recreational trips out of Pusan Area. and remaining away overnigi t ( s ) may only be undertaken with the appro­ val of the Assistant Custodian.
PTO/
TRANSPORTATION (CONT.)
3 - As approved by the Assistant Custodian; School; bus {run) may operate as follow:
Mondays through Fridays:
08.25 hours from residence(s) to school 11.30 hours from school to residences 12.25 hours from residence(s) to school 14.30 hours from school to residence(s)
15.30 hours from school to residence{s)
~ with office vehicle . ) )
with Hialeah vehicle .
• ROUTI ,
Comments for the r ecord should not be written on t his slip . REFERRAL SREET PT.1O8 should be used instead.
TO g .L . R. w . fuJfuE,. u r/M.,e-t< . _ ·, PusAJ.
HPROVAL Y WE CONFER?
OTE AND FILE REPLY FD R MY SIGNATURE YOUR COMMENTS
DATEg
;a Q~r..c:;.c;,•
DRIVING OF Y ..... 13:ICL::JS BY UNIT':D NATIONS PERSONHEL ~4 ~.I- d.3
1. In general, it is the policy of the Organization to have all United Nations vehicles, including locally-rented cars, driven by chauff eurs r ecruited locally. However, in the case of missions, at the discretion of the Administrative Of ficer, and where local conditions justify it, a departure may be made fro m this general policy.
2. The principle of financial responsibility of staf f driving of ['icial United Nations vehicles is laid down in Sta ff Rule 112.3 (see comments).
3. 1vhen loss of or damage to United Na tions property occurs (see page D-6), the Headquarters Property Survey Board will consider each accident as it arises and in particular cases where negligence of the driver is disclosed, the Board may r ecommend recovery of the whole or part of the expense occasioned to the United Nat i ons from the staf f member (or milita ry obser ver) r esponsible.
4. 1ib.en dr iving United Nations vehicles or privately ovmed cars in circumstances where privilege s and immunities may be involed on his behalf by the Uni tea Nations, a staff member has a r esponsibility to drive v,i thin the speed limits prescribed by law. i,hen he is exceeding the permitted speed, there always remains a doubt whether the accident would have occurred i f he had been complying ,vi t r_ the law.
5. In circumstances where privileges and immunities may be invoked, a person may be liable to disciplinary action including possible termination. There should be a clear rule made known to all persons who may drive on missions that they have a responsibility to observe traf fic laws and regulations and pa rticularly speed laws and that they will be subject to disciplinary action if they do not comply.
6. Local drivers or United Nations personnel (including observers) responsibl e for transporting an unauthorised person in a United Nations official vehicle does so at their own risk and may have to bear, in addition to di s ciplinary a ction, civil and financial responsibility in case of an accident involving injury to or de a th of their passengers .
7. For Field Service personnel driving United Nations vehicles, see Field Service General Instruction 10-1.
8. The New York State form "Report of Motor Vehicle Accidents" or other suitable forms shall be used by the field to advise Headquarters of motor vehicle accidents. ,lhenever a motor vehicle accident involves personal injury to staff, the regular Advisory Board on Compensation Claims forms shall be completed in addition to the above forms and submitted to Headquarters (See also page D-25).
-: 2 :-
9. Vii th regard to financial liability for fines resulting from traffic offences committed by drivers of United Nations vehicles in the course of the performance of their official duties, the office of Legal Affairs has ruled that there is, so far as the Convention on Privileges and Immunities is concerned, no difference between driver employees of the United Nations and military drivers-loaned to the United Nations.
10. In the absence of any special action or application under the Convention on Privileges and Immunities, the following principles govern:
a)
b)
Drivers em lo ed b United Nations International or locally recruited):
(i) The United Nations may reimburse or pay fines imposed in cases where the offence is considered by the appropriate certifying officer of the United Nations to be a direct consequence of the performance of official duties.
(ii) No reimbursement or payment may be made for fines imposed in cases where there have been flagrant violations attributable to the driver ' s o,m negligence or faulty performance , such as passing a red light, exceeding legal speed limits, reckless driving, driving under the influence of alcohol, etc.
Drivers on loan to the United Nations (military or civilian):
Decisions in individual oases shall be based on customs and practices followed by military or civilian authorities in the area with respect to their comparable personnel .
11. Safe Driver Bonus Award
a) Under arrangements in force at Headquarters and at certain field offices, any regular driver of a United Nations motor vehicle who has not been involved during any calendar year in an automobile accident for which he is considered to be to blame, and who has not been convicted of any moving violation during that year, may qualify for a safe-driver bonus on 30 December of each calendar year.
b) Drivers who ha ve been employed more than six months at 30 December, but less than a ye ar, maJ receive a bonus prorated to the number of months served. Drivers who have not been employed for a full six months at 30 December shall~ be eligible for the bonus.
c) Awards may be made annually on the recommendation of the Head of the Office and must be approved by the Safety
Review Board at Headquarters . The amount of the award
./.
11. Safe Driver Bonus Award (Cont ' d )
for each driver shall be one-quarter month ' s salary at the existing level and step of the driver concerned, payable in local currency and subject t o a maximum of
60 (after staff assessment).
+ + +
APO 301
Current Deceased (Nonbattle) Personnel
5 June 1963
1 . Purpose . These regulations and the publications listed in paragraph 13 provide instructions pertaining to the care and disposition of remains of current deceased (nonbattle) military and civilian personnal within Korea when local mortuary facilities are not availableo
2. Applicability. These regulations are applicable to the prepara­ tion and disposition of remains of current deceased U.S. Army, Air Force, Navy, and Marine Corps military and civilian personnel by EDSA, as authorized by AR 638-40 .
3, Responsibility.
a . Commanders at all echelons, within the prescribed channels for evacuation of remains, will insure that remains are processed im- · mediately upon receipt and shipped, or delivered, to the next receiving facility without delay.
b, In addition to the responsibility outlined in a above, the Quartermaster, EDSA, is responsible for:
(1) The care and disposition of remains of current deceased (nonbattle) personnel who die within Korea.
(2) Coordinating the evacuation of remains with the Commanding General, USARJ, who provides:
(a) Technical assistance in current deceased (non­ battle) personnel matters within Korea and Japan, to insure immediate recovery, evacuation, and disposition of remains .
(b) Mortuary services, including, when required, technical laboratory processing for identification, preparation, casket­ ing, and final disposition of remains of current deceased (nonbattle) personnel.
*These r egulations supersede ElJSA Cir 638-40, 29 Apr 61, and EJSA Cir 643-50, 27 Oct 61, which should be destroyed.
EUSA Reg 638-40
Co Commanders of the medical facilities concerned will coordinate arrangements for delivery of remains with the appropriate Quartermaster evacuation and collecting point (hereafter referred to as collecting point) for final disposition. The responsible medical officer, or his designated representative, will promptly notify the officer in charge of the nearest collecting point of deaths occurring at, and personnel dead on arrival at, UoS. Army medical facilities. Such notification will include the date on which the remains will be released to the appropriate collecting point. The remains will be released from the medical facility as soon as possible, but not later than 18 hours after official pronounce­ ment of death (including time required for post mortem examination), except in cases which require an investigation. The following records will accompany the remains to the collecting point as applicable:
(1) Two copies of DA Form 8-219 (Death Tag), AF Form 146 (Death Tag), or NAVMED Form N (Certificate of Death).
(2) Seven copies of DA Form 10-249 (Certificate of Death - Overseas) , or AF Form 716 (Certificate of Death (Overseas))o
d. When an autopsy is required, the initial medical holding facility commander will notify the supporting collecting point to arrange for transportation of the remains to the appropriate UoS. Army medical facility staffed and equipped to perform post mortem examinations. Medical records of the deceased will be forwarded through medical channels by the most expeditious means to the facility where the autopsy is to be performedo The cover sheet attached to the record wiLl clearly indicate that the record is addressed to the pathologist of the addressee facility • for the purpose of providing necessary information concerning the autopsy to be performedo
e. The unit commander or responsible civilian supervisor concerned, upon reporting a member dead, or when requested by the collect- ing point, will i -
(1) Immediately send at least one known associate of the deceased to the appropriate collecting point to establish positive identification of the remains. In the case of deceased dependent per­ sonnel, the sponsor will establish positive identificationo Six copies of DA Form 10-248 (Statement of Identification) , AF Form 697 (Identifica­ tion Findings and Conclusions), or NAVMED Form N, as appropriate , will be completedo
(2) Provide a photograph of the deceased (to be paid for out of appropriated funds for Army military personnel and civilian employees)j if feasible, to the collecting point for forwarding with the remains, in accordance with paragraph 34d(2), AR 638-400
f. Commanders, when the next of kin is present in the command, will:
2
IDSA Reg 638-40
(1) Notify the officer in charge of the collecting point, and the survivor assistance officer concer:ped, of the name and address bf the _n¢ .·'.6;t. kin: .-··_ -:,, ~ . ·
(2) Immediately following official notification of the . death, advise the next of kin in writing (incl 1 and 2) of the mortuary service and related benefits which may be provided by the governmento Accurate determination of authorized mortuary entitlements is of utmost importance. The commander will contact the Memorial Advisor, IDSA.:> ATTN: QM-SI, for determination of mortuary entitlements, especially in the case of deceased civilian employees, before advising the next of kin. Copies of the communication will be forwarded as followsi
(a) One copy to the appointed unit survivor assistance officer.
(b) One copy to the Officer in Charge, U.S. Army Mortuary, APO 503.
(c) One copy to the Commanding General, ElJSA, ATTN: QM-SI (Memorial Advisor).
(d) One copy to Chief of Support Services, ATTN: Memorial Division, Department of the Army, Washington 25, D.C.
(3) Request the next of kin, as determined in strict compliance with the order of priority indicated in paragraph 7, AR 638-40, to contact the officer in charge of the collecting point, for the purpose of completing arrangements for final disposition of the remains.
(4) Obtain disposition instructions from the next of kin on EA Form 794 (Disposition Instructions for Remains} (:j..ncl 3}, in seven copies, and forward them to the officer in charge of the collecting point, prior to shipment of the remains from the receiving collecting point to the U.S. Army Mortuary, Yokohama, Japano
g. Sponsors of deceased dependents of Army military personnel and eligible civilian employees will:
(1) Obtain from their unit personnel officer a statement (two copies} certifying that the decedent was a bona fide dependent, as defined in appendix IV, AR 638-40, for entitlement of transportation at government expense, and submit it to the officer in charge of the collecting point.
(2) Furni sh signed instructions for disposition of the remains (seven copi es) to the officer in charge of the collecting point, as prescribed in f (3) above.
3
EUSA Reg 638-40
4. Categories of eligibles. Preparation and disposition of remains will be accorded the following individuals. DA Form 10-247 (Disposition of Remains - Reimbursable Basis) (incl 4), will be used, if applicable • .
a. Military personnel and certain civilian employees of the UoS• Army, as indicated in paragraphs 6a and b, AR 638-40. (U.S. Army personnel indicated in paragraph 72, AR 638-40, are not eligible.) Shipment of remains of eligible civilian employees to other than the home of the decedent is authorized, provided the cost incurred by the Army for the transportation of the remains to such a place will not exceed the cost which would have been incurred had the remains been transported to the home of the decedent.
b. Bona fide dependents of eligible personnel indicated in a above, when requested by their sponsors, and when reimbursement for expenses incurred in connection with the preparation and casketing of remains is made. Transportation costs for shipping remains from Korea t o the United States Army Mortuary, Yokohama, Japan, for preparation, and to the designated place of interment, will be borne by the government, subject to the limitations indicated in a above.
c. U.S. citizen civilian employees accredited to the U.S. forces and/or those paid from nonappropriated funds, as indicated in paragraphs 6d(l) through (4), AR 638-40, and their dependents, when re­ quested by their sponsors and when reimbursement for the preparation and casketing of remains is made. Shipment to a continental United States (C0NUS) water port of entry on a reimbursable basis is authorized, in accordance with AR 55-16: , MATS transportation is · not authorized on a reimbursable basis.
d. Military personnel and eligible civilian employees of the U.S. Navy, including the Marine Corps and Military Sea Transportation Service, and their dependents, when requested by proper military author­ ities or as required under the circumstances indicated in USARPAC Memo 638-2. Preparation and casketing of remains will be on a re­ imbursable basis.
e. Military personnel and eligible civilian employees of the U.S. Air Force. Such personnel are authorized preparation in U.S. Army mortuaries and caskets from U.S. Army stock, without charge to the U.S. Air Force. U.S. Army disbursing officers will cite U.S. Air Force funds in payment for services and/or merchandise obtained from commercial sources for deceased U.S. Air Force personnel, as prescribed in appendix II, AR 638-40. Matters concerning eligibility for care and disposition of remains, including authorized expenses of Air Force and eligible civilian employee current deceased (nonbattle) personnel, will be referred to the proper U.S. Air Force authorities for determination. Preparation and casketing of remains of dependents of military personnel and eligible civilian employees of the U.S. Air Force will be on a reimbursable basis, ip accordance with paragraph 6c, AR 638-40.
4
EUSA Reg 638-40
f. Members of the U.N. forces, on a government-to-government reimbursable basis, when requested by the country concerned.
g. Private U.S. citizens and foreign nationals, except local nationals, since commercial mortuary facilities comparable to those available in the United States are not available in Korea and Japan. Such personnel are authorized preparation of remains at a U.S. Army mortuary only upon specific request of the U.S. Embassy, Korea . Re­ imbursement in U.S. dollar instruments will be made through U.S. Depart­ ment of State authorities by the sponsors. Disposition, including transportation of remains to and from the mortuary, is the responsibility of the sponsor. Shipment of remains, except of foreign nationals, to a port of entry in C0NUS may be made by government surface transportation on a reimbursable basis, upon specific request of U.S . Department of State authorities in each individual case.
5. Local nationals. Remains of deceased local national personnel (other than army-sponsored and individual-sponsored dependents), and deceased military personnel of the Republic of Korea armed forces, when in custody of U.S. medical or graves registration facilities, will be released to the nearest police or military authorities of the Korean government, without delay.
6, Location of collecting points.
a. Collecting points are located as follows:
(1) 55th Quartermaster Depot, Ascom (for the evacuation of all remains from Korea) .
(2) Quartermaster Supply Point Number 39, I Corps Support Group, Uijong-bu.
(3) 142d Quartermaster Battalion, Pusan.
b. Technical preparation of remains (embalming, derma surgery, restorative art, etc . ) will not be performed in Korea. Remains will be preserved carefully and prepared for air evacuation by the collecting point, 55th Quartermaster Depot, and forwarded to the U.S. Army Mortuary, Yokohama, Japan, for further preparation and disposition.
7~ - Clothing for burial.
a. The following procedures apply:
(1) Deceased Army military personnel:
(a) The AG 44 (Army Green) uniform is the prescribed burial clothing for U.S. Army personnel, except as otherwise authorized in paragraph l0g, AR 638-40.
5
EUSA Reg 638-40
(b) When the decedent's own clothing is available and suitable for burial, the immediate commander of the decedent, or the summary court officer, will furnish the officer in charge of the collect­ ing point a complete AG 44 uniform, including the authorized insignia and service ribbons, as prescribed in paragraph lOg, AR 638-40, and these regulations. The burial uniform will be forwarded with the remains or , when practicable, delivered in person to the officer in charge of the collecting point. Evacuation of remains will not be delayed for the purpose of obtaining the necessary clothing. If delivery is to be made in person, the officer in charge of the collecting point will be notified by the most expeditious means, specifying the date of delivery.
(c) If any portion of or the entire burial uniform and accouterments cannot be furnished to the officer in charge of the collect­ ing point, a certificate listing unavailabl e articles, including sizes when appropriate, will accompany the remains or be furnished to the officer in charge of the collecting point prior to the evacuation of the remains.
(d) Laundering and dry cleaning of the decedent's clothing, when necessary, will be accomplished in accordance with para­ graph 9b, AR 210-130.
(2) The summary court officer appointed in the case of the death of a civilian employee of the Department of the Army will be responsible for furnishing the officer in charge of the collecti ng point suitable burial clothing, as prescribed in paragraph 10g(2), AR 638-40.
(3) The responsible U.S. Air Force commander or summary court officer, in the case of U.S. Air Force current deceased (nonbattle) personnel, will be responsible for furnishing the officer in charge of the collecting point suitable burial clothing.
(4) Burial uniform for U.S. Navy personnel will be furnished A the officer in charge of the collecting point from the personal clothing • of the deceased, if a suitable uniform is available from this s ource. If such a uniform is not available, burial uniform will be furnished by the Commander, Naval Forces, Japan, upon receipt of the remains at Yokosuka, Japan.
(5) The next of kin, or head of the firm, organization, or governmental agency involved, will be responsible for furnishing burial clothing for other deceased personnel.
b. Current deceased personnel indicated in paragraphs 4a and b will be airlifted to corms as a normal transportation procedure; burial clothing will be forwarded to the collecting point without delay.
8. Deaths resulting from disasters or major accidents.
a. Commanders responsible for the care and disposition of remains, when multiple deaths of members of two or more services occur, will insure compliance with AR 638-40 and USARPAC Memo 638-2.
6
r-- -------------- - -- ---
ElJSA Reg 638-40
b. In the event of multiple deaths involving only U.S. Army personnel , the commander of the military facility, area, or unit nearest the scene of the accident will insure prompt recover y of the remai ns. Assistance in recovering remains will be requested f rom the offi cer in charge of t he nearest collecting point. When the r emains have been mutilated or commingled, or when there is doubt as to t he identity of individual remains, recovery personnel will exercise extreme care to preserve all identifying media, including clothing and personal effects, and forward them, with the remains, to the collect i ng point.
c. When remains of deceased personnel are recovered with portions of the body missing, a thorough search of the immediate and surrounding area will be made, when feasible, to recover the miss i ng portion. When the missing portions cannot be recovered after exhaust i ve effort has been made, the officer or noncommissioned officer in charge of the recovery operations will execute a certificate of nonrecoverability (in seven copies), specifying the extent of the search conducted and the reason the missing portions cannot be recovered, and forward it, with the remains, to the collecting point. The importance of recovery of mis sing portions cannot be over-emphasized, since the recovery of additional remains after the initial interment causes great embarrassment to the Department of the Army.
9. Escorts.
a . An escort to accompany the remains of U.S. military deceased personnel within Korea will be provided by the shipping collecting point.
b . Escorts for remains being evacuated from Korea to Japan and from Japan to C0NUS are not required, but may be assigned at the discretion of the Commanding General, El.JSA, or by special request of the next of kin (AR 638-40).
10. Recovery of skeletal remainso
- a. When skeletal remains are found by, or reported to, a unit, the unit commander will report by the most expeditious means the exact location, including grid coordinates, of such remains to the nearest collecting point. The officer in charge of the collecting point will report location of the remains as soon as practicable to appropriate graves registration personnel.
b. Skeletal remains will be evacuated in the same manner as other human remains.
llo Cremation.
a. Remains will not be cremated except upon a written request, on EA Form 794 (seven copies) , by the legal next of kin. When there is any doubt whatever as to the person who may have the ultimate legal right to direct disposition, rema i ns will not be cremated.
7
B.JSA Reg 638-40
b. When military authorities arrange for cremation, the commercial crematory will be required to receipt for remains and, upon completion of cremation, furnish a release which indicates the remains were cremated and the ashes are contained in the receptacle delivered to the Army t s representative. This release will show the name of the in­ dividual to whom ashes were delivered and the date of delivery; copies of the receipt and the release will be submitted to the Chief of Support Services, ATTN: Memorial Division, Department of the Army, Washing- ton 25, D.C.
12. Disposition of personal effects .
a. Personal effects of deceased personnel will be disposed of in accordance with AR 643-50 .
b. Effects will be delivered, in person, to the next of kin or legal representative, if possible, in accordance with paragraphs 8, lOa, and 12, AR 643-50 . The original receipted copy of DA Form 54 (Record of Personal Effects - Outside Combat Areas) will be furnished to the Chief of Support Services, ATTN: Memorial Division, Department of the Army, Washington 25, D. C. , A duplicate receipted copy will be forwarded to the Commanding General, EUSA, ATTN: QM-SI . If the next of kin has custody of the effects, or if there are no effects in the custody of Army authorities, the Chief, of Support Services, ATTN: Memorial Division, Department of the Army, Washington 25, D.C., will be advised, by letter, that action was not required or taken under the provisions of AR 643-50 .
c. Summary court officers responsible for the disposition of personal effects -and property of deceased personnel will forward an in­ formation copy of all reports and records concerning the disposition of the effects and personal property to the Commanding General, EUSA, ATTN : QM-SI .
13 . References .
a. AR 55-16 (Transportation and Travel - Movement of Cargo by Air and Surface - Including Less Than Release Quantity and Parcel Post Shipments} .
b. AR 210-130 (Installation - Laundry and Dry Cleaning).
c. AR 638-40 (Deceased Personnel - Care and Disposition of Remains} .
d . AR 638-42 (Deceased Personnel - Care and Disposition of Remains When Multiple Deaths of Members of Two or More Services Occur as Result of Disaster or Maj or Accident).
e. AR 643-50 (Personal Property - Disposition of Personal !Effects Outside Combat Areas).
f . Joint Travel Regulations.
g. CPR T3 . l (Civilian Travel - General Provisions). (NOTAL)
h. USARPAC Memo 638-2 (Care and Disposition of Remains When Multiple Deaths of Members of Two or More Services Occur as a Result of Disaster of Major Accident) . (NOTAL)
(EUSA QM-SI)
4 Incl 1 . Sample Notification of
Next of Kin Residing in the Command (Civilian),
2. Sample Notification of Next of Kin Residing in the Command (Military) .
3 . EA Form 794 (Sample). 4 . DA Form 10-247 (Sample),
with 1 appendix, In­ structions for Prepara­ tion of DA Form 10- 247.
DISTRIBUTION: ACTION:
G
INFO : 5 - CINCUSARPAC 2 - COMNAVFORKOREA 2 - COMAFKOREA 2 - CG, USARJ 2 - CG, USARYIS/IX CORPS
10 - C, PROVMAAG-K 2 - CO , USA Audi t Agency,
Korea 2 - Comdr, FEES J APO 503 2 - Deputy Comdr, FEES
Korea Depot , APO 971
Chief of Staff
9
2 - CC,.. :;,3 Army Pr oc Agcy, Korea 2 - CO, 1st DPU, APO 343 2 - DE, USAEDFE 6 - CO, 508th ASA 2 - CO, USA Best Visl
Actv PAC, Korea 2 - AMEMB, Seoul 2 - Dir, ARC 2 - Dir, USGM-K 2 - Prin Secy, UNCURK 2 - CO, U.S . Army Mortuary, Japan
HQ UNC/USFK: 2 - SJS, AAD 2 - Ea staff div 2 - HQ UNC (Rear), Japan
EUSA Reg 638-40
SAMPLE NOTIFICATION OF NEXT. OF KIN RESIDING i:N THE COMMAND (CIVILIAN)
Mrs. Carol E. Smith Dependent Housing Area Seoul, Korea
Dear Mrs. Smith:
APO
(Date)
This is to inform you of the mortuary services and related benefits authorized for the care and disposition of the remains of your late husband, Mr. Paul C. Smith.
The remains will be prepared, by licensed civilian embalmers, at the U.S. Army Mortuary, Yokohama, Japan, casketed or encased in a metal container, and transported to your late husband's home in Long Island , New York, or any other destination specified by you, provided such trans­ portation does not exceed the cost of transportation to his home.
Certain former members of the United States Armed Forces are eligible for interment in a national cemetery having interment space available. Request for interment in a national cemetery must be made through the Officer in Charge of the United States Army Mortuary, Yokohama, Japan 1
to The Chief of Support Services, ATTN: Memorial Division j Department of the Ar my, Washington 25, D.C. for approval, prior to shipment of the remains from this command. Shipment of the remains may be made direct to the superintendent of the designated national cemetery or to a funeral director of your choice for handling prior to interment.
If interment in a private civilian cemetery is desired, it will be necessary for you to select a funeral director in the United States to receive the remains upon arrival at final destination. Inasmuch as t here are no commercial mortuary facilities conforming to American standards in Japan, should you desire interment in a local civilian cemetery j the remains may be shipped direct to the cemetery. However, all arrangments incident to the interment must be made by you or relatives prior to delivery or shipment.
Inclosure 1
EIJSA Reg 638-40
The costs for embalming, casket, and transport ation from the place of death to the authorized destination will be borne by the government . Costs incurred at the final destination, to include charges of the desig­ nated receiving funeral director and interment expenses (except when burial is in a government cemetery in which case interment will be provided at no cost to you), and any other charges must be paid for out of private funds. However, certain former members of the United States Armed Forces are eligible for additional government benefits, such as burial expenses, burial flag, and headstone or grave marker. Application for these benefi ts should be made through the American Emb~ssy or Consulate, local national veterans organization, or direct to the Veterans Administration. ·
The time and date of funeral at the final destination should not be set until you receive official notification by telegram from the last shipping installation of the arrival time at the final destination.
Please accept my sincere sympathy in you bereavement.
Inclosure 1 (Cont'd)
2
EUSA Reg 638-40
SAMPLE NOTIFICATION OF NEXT OF KIN RESIDING IN THE. COMMAND (MILITARY)
Mrs. Mary E. Doe Dependent Housing Area Seoul, Korea
Dear Mrs. Doe:
APO
(Date)
This is to inform you of the mortuary services and related benefits authorized incident to the care and disposition of the remains of your late husband, Sergeant John E. Doe, RA 10 000 000. _
The remains will be prepared, by licensed civilian embalmers, at the U.S. Army Mortuary, Yokohama, Japan, casketed or encased in a metal container, and transported to a place designated by you for interment in any government cemetery having interment space available, or in a private civilian cemetery of your choice.
Should you desire your late husband's remains interred in a govern­ ment cemetery, the remains may be shipped either direct to the superin­ tendent of the cemetery or to a funeral director of your choice for handling prior to interment.
If interment in a private civilian cemetery is desired, it will be necessary for you to select a funeral director in the United States to receive the remains upon arrival at final destination. Inasmuch as there are no commercial mortuary facilities conforming to American standards in Japan, should you desire interment in a local civilian cemetery, the remains may be shipped direct to the cemetery. However, all arrangments incident to the interment must be made either by you or relatives prior to delivery or shipment.
The costs for embalming, casket, and transportation from the place of death to the final destination will be borne by the government. Costs incurred at the final destination, to include charges of the designated receiving funeral director and interment expenses (except when burial is in a government cemetery, in which case interment will be provided at no cost to you), and any other charges must be paid for out of private funds. However, the person who pays for the burial expenses will receive an allowance from the government toward the payment of these expenses, as follows:
Inclosure 2
EUSA Reg 638-40
If burial is in a civilian cemetery, reimbursement may not exceed $200. A regulation government headstone or marker will be furnished upon application, without cost to you.
If remains are shipped to a funeral director selected by you for burial in a government cemetery, reimbursement may not exceed $125 0 If remains are ·shipped direct to a government cemetery, reimbursement may not exceed $75.
The military escort who accompanies the remains to the final destination will provide you with the necessary forms on which to apply for this allowance and, if appropriate, the government headstone or marker .
The time and date of funeral at the final destination should not be set until you receive official notification by telegram from the last shipping installation of the arrival time at the final destination.
Major Paul E. Smith, Headquarters, U.S. Forces, Korea, has been appointed the Survivor Assistance Officer to advise and assist you concerning government benefits, rights, and privileges to which you may be entitled. He will also assist you with the burial arrangements.
Please accept my sincere sympathy in your bereavement .
Inclosure 2 (Cont'd)
2
( A ) S MPLE .ElJSA R<>a 63'8-W DI SPOSl 'TION INSTRUCTIONS FOR REMA I NS
NAME OF DECEASED 1u1N1t. IINu ADDRESS OF NEXT OF KIN OR SPONSOR
DOE, John J, 1st Lt, QMC, 066 1ii Mrs Mary C Doe RELATIONSHIP OF NEXT OF KIN OR SPONSOR TO Detachment "D, II PROVMAAG-K DECEASED: APO JOl Wife
l, •THE NEXT OF KIN OR SPONSOR; · DESIRE THAT DISPOSITION o; 1Ht REMAINS H EFFECTED AS INDICATED BELOW,
INTERMENT IN THE
(N••• •1td •ddr••• ol o•••t•tp}
. ,. - . .. . . ..
OTHER DISPOSITION OR ADDITIONAL INSTRUCTIONS (SPECIFY )
coM,LETE APPLICABLE BLOCK BELOW IF REMAJNS ARE BEING SHIPPED OUTSIDE OF THE
KOREA,JAPAN AREA,
I AM RETtiRNING TO continental Uniteg Sta!.:~~ ON 3 lic:l!: 5~ • fOeo•r•phlcel area, l,, •• COMJS, lfnaH, •f ., ·.,
0 AND CAN BE CONTACTED ·u 1214 E Ash Street (A .tlitr .. •)
Clinton, Iowa .
I AN NOT ,111URN pua 'TO (Oeo1rephJo•l •r••• J.e., cONVs, ·R•w•U, ato,j
AND WI SH TO NAME . . ·" AT .. ,11-, (lrelatJonehJp to deoeaeed) ( AtldtH•)
AS THE RESPONSIBLE PERSO.N TO BE CONTACTED WHEN NECESSARY.
DATE SIGMA~FklOOWSPOMSOO
EA FORN""' 7 g 4 20 AUG ;;p Inclosure J
(SAMPLE) EUSA Re_g 638-40
INSTRUCTIONS Prepare Qriginel and 3 copies end distribute es follows:
Original • To accompany remains to Port Contract Funeral Director (Option I) or receiving funeral director (Option II),
Copies • One each to OQMG, U.S. Port Mortuary, end Overseas Mortuary, NAME OF DEC EASED NAME OF SPONSOR
DOE, Ar.nea E. John P. Doe RELATI ONSHIP OF SPONSOR TO DECEASED ADDRESS OF SPONSOR
Husband APO 914, New York, New York GRADE OF SPONSOR SERVICE NO. OF SPONSOR EMPLOYMENT DATA (It eppllcable)
1st Lt 0-44-444
I, THE UNDERSIGNED SPONSOR, DESIRE THAT DISPOSITION OF THE REMAINS BE EFFECTED AS INDICATED,
[xi OPTION I
Preparation of remains at the government mortuary and returning remains to a United States Port of Entry in • transfer case. The Port Contract Funeral Director is requested to furnish the necessary services and suppllea for which I have reimbursed the government in the amount of $ It ia requested that the remains be shl,pped to the flDleral director desi~ated below for final burial.
NAME OF FUNERAL DIRECTOR I STREET ADDRESS I CITY OR TOWN ANO IT,\TE
Smith and Smith 1400 Ivy Terrace Berryville, Conneotiout 0 OPTION II
Preparation of remains at the government mortuary and retuming remains to a United Stales Port of Entry in a transfer case. The Port Mortuary Officer is requested to release the remains to the •funeral director designated below.
NAME OF FUNERAL DIRECTOR I STREET ADORESS !CITY OR TOWN AND STATE
OPTION Ill
ARRANGEMENTS DESIRED (Olhet Ill- lhoee de•crfbed In Opllone l -d n) .
RELATIVE OF THE DECEASED IN THE UNITED STATES WHO MAY BE CONTACTED, WHEN NECESSARY
NAME RELATIONSHIP
Mrs. Mary T, Jones Mother STREET ADDRESS CITY OR TOWN AND STATE
Route I. Rox 255 - Berryville, Connecticut DATE ISIQNATURE OF SP~ /P A'Jr>-<?_/ 10 October 195g ·JJ,"""I.
FORM DA , APR so 10-24 7 - 77
Inclosure 4
1. Name of deceased - self-explanatory.
2. Name of sponsor - self-explanatory.
3. Relationship of sponsor to deceased - self-explanatory.
4. Address of sponsor - current military mailing address.
5. Grade of sponsor - applicable only to military sponsors.
6. Service number of sponsor - applicable only to military sponsors.
7. Employment data - applicable only to dependents of civilian employees of, or accredited to, the U.S. forces. The employing organiza­ tion of the sponsor will be entered. In the case of sponsors employed by the U.S. Army, source of payment (appropriated or nonappropriated funds) will be indicated.
8. Selection of options. One option only may be selected; a check mark (X) will be placed in the block preceding the option desired.
a. Option I. The amount of funds entered will include only the port of entry contract charges for casket, shipping case, and re­ processing services. The cost of mortuary services and/or supplies obtained in this command will not be included. The name and address of the funeral director to whom the remains will be shipped from the CONUS port of entry will be entered. A complete list of funeral directors in CONUS is maintained at the U.S. Army Mortuary, Yokohama, Japan. In addition, the name and address of the individual or firm which will provide funds for transportation of the remains from the CONUS port of entry to the final destination will be shown, when remains are authorized transportation only to the CONUS port of entry (para 6d, AR 638-40), e.g.;
The J. L. Hudson Co., 219 Water St., Baltimore, Maryland, will provide funds for transportation within CONUS.
b. Option II. The name and address of the receiving funeral service will be entered. (The transfer case cannot be shipped beyond the CONUS port of entry.) The sponsor is responsible for:
(1) Furnishing the receiving funeral director instructions for final disposition of the remains.
(2) Making payment direct to the receiving funeral director for any mortuary services and/or supplies obtained.
Inclosure 4, Appendix 1
EUSA Reg 638-40
c. Option III. This option will be used for remains which are returned by government transportation to a CONUS port of entry in other than a transfer case. Complete arrangements desired will be entered. Since the contract funeral director's reprocessing services are available on a reimbursable basis, a statment will be entered to indicate that reprocessing is or is not desired. The name and address of the individual or firm which will provide funds for transportation of the remains from the CONUS port of entry to the final destination will be entered immediately following the designated funeral director, when the remains are authorized transportation only to the CONUS port of entry (para 6d, AR 638-40). The following examples indicate types of entries under this item:
Remains will be prepared at the U.S. Government mortuary and returned to the U.S. port of entry in a casket furnished by me. Funeral director to whom remains will be shipped for final burial: Jackson Funeral Home, 117 Hawthorne St., Jackson, Mississippi. Reprocessing service is not desired. (The J. L. Hudson Co., 218 Water St., Baltimore, Maryland, will provide funds for trans­ portation wit hin CONUS.)
Remains will be prepared at the U.S. Government morturary, cremated, and returned to the U.S. port of entry in an urn furnished by me. Funeral director to whom remains will be shipped for final burial: Jackson Funeral Home, 117 Hawthorne St., Jackson, Mississippi. (The J. L. Hudson Co., 218 Water St., Baltimore, Maryland, will provide funds for transportation within CONUS.)
9. The name and address of the relative of the deceased, in the United States, who may be contacted, when necessary, will be shown.
a. If the sponsor is returning to CONUS, his name and CONUS address, and the expected date of his arrival at th~ CONUS address, will be shown.
b. If the sponsor is not r eturning to CONUS, the name and address of another relative of the deceased who may be contacted will be shown.
10. Date and signature of sponsor - self-explanatory.
Inclosure 4, Appendix 1 (Cont'd) 2
• >
TO : ALL UNMCK PERSONNEL
FROM : SUPERVISOR - U.N.M.C. K.
PERSONAL SERVICES:
All requests to Mr. Lee, J ai Ha, Contractor, for personal ser,rices, such as making furnitures, house labour, etc •• , during official working hours will be submitted to the supervisor for prior approval.
SUPPLIES:
a) Articles held in upply RolllllS No: 2 and No:7 will be issued only, repeat only, by the General Services Officer. In the event of the General Servides Officer protracted absence of more than 24 hours, issues will be made by the Supervisor but only if considered extremely necessary.
b) Refering to an extract from a letter written by the Assistant Custodian of the UNMCK which quote "Advise those concerned that in our view any naterials or supplies brought into the United Nations Memorial Cemetery and installedthere, becomes the property of the United Nations Memorial Cemetery and will not now or at any time in the future entertain a claim in respect thereof." Unquote
TELEPHONE:
Except in emergency case, use of the telephone is restricted by the US Army for local nationals therefore all Korean Nations, locally recruited personnel or others, must request permission prior using such telephone.
TRANSPORTATION: "Use of United Nations Vehiclesn
\
•••••
•••••
Seoul - Korea
D.T.H. Richards, Assistant Custodian, UNMCK, Seoul
UNMCK Shoulder Flashes
1. Kindly find enclosed 12 UNMCK Shoulder Flashes and 6 "SUPERVISOR" Flashes. The UNMCK flashes to be issued to the three Field Service Officers, i.e., 4 each, and the SUPERVISOR Flashes are for your use.
2. In accord with usual procedures, the flashes should be worn on the le f t sleeve of the uniform shirt or jacket.
ENCLOSURES: Flashes
UNITED NATIONS COMMISSION FDR THE UNIFICATION .AND REHA:BILI'rATION OF KOREA
Seoul - Korea
All Mer.1ber s of the Staff of UNCURK and UNMCK
1 Febr uar y 1963
FROM
SUBJECT
USE OF THE UN ITED NATION S VEHICLES
1. Set out below fo r tho cuidance and in fo rmation of a l l membe r s of the staff are the instructions currently in force governing the use of United Nations vehicle s . Thora i s annexed hereto a copy of tho "Princ i ples and Rules Gover'ning th0 Use of United Na tions Vehicl es ", issued orig;i.:i:,.all y by Uni t od Nations He aclquarte l'S on 19 Dec ember 1957 and reissued on 1 May 1959 and amended in February 1961.
2. Under existing regulations UNCURK vehicle s are assigned for offici al purposes from 0800 to 1700 hours daily and, apart fro exceptional ci rcumstance s , may not bo driven outside tho Sooul area without prior notification to tho Principal Secretary or Adoinistrativo Officer. When a vehicl e is re t ained beyond tho r egul a r working day for any purpo se other than official business, or a trip which has boon t ho sub j ect of a prior Comoittee decision, payment for overtime to chauffeurs shall continue to be chargeable to tho r esponsible official .
3. When available and whon jus tified by local conditions, tho official vehicles may bo used by authorized passongors as defined in tho annexed circular, for necessary tri ps to schools, ho spitals or physi cians and f or shopping and r ecreational purposes within tho Seoul (Pusan) city lioits • .Trips outsi de tho Seoul (Puoan) area nay not bo undo r takon without tho prior approval of tho Adoinistrativc Off icer . For tho pr esent, roimbursooont for gasoline co sts for non-official trips i s not r equired . While tho Or ganizat i on will make ova ry effort to moo t staff roquosts for unofficial transportation, it must bo unde rstood that tho official roquiromonts of tho Organization come first . Thoroforo, it i s to bo not od that in any omergoncy, or when roquirod by tho exi gencies of tho so rvi co , a vohi9lo oay be romovod from unoffici al uso without notice.
. I .
..
4~ Priority in tho uso of vehicles for non-official purposes will generally be gi ven to those who do not ovm a pri va t o vehicle, except when road conditions or the circumstances of the journey aro such tha t a private vehicle cannot reasonably be expecte d to be used . In this connection, it is . noted that the possession and use of a private vehicl e in Kore a has boon facilitated by the Unitod Nations and it is expe cted that the staff will make appropriate use of their vehicles for their personal roquiromonts. The United Nations has assist9d •such staff in obtaining the duty froo importation of their ·vehicles · or tho exemption from custons duties if purchased locally; · tax- fro o diplomatic plates aro made availabl e to them; and tho Organization provides gai:3olino, oil and grease at its co s t. Tho Organiza t ion also, when service roquirq~ents permit, performs routind mairttananco and repairs at no charge to tho •staff menhor, . except for tho co s t of spar e part s U8od. Major repairs, as .dotorr.iin_o.d , , by tho Transportation Office r, may be performed only in tho off- duty hours of
· tho 1)1PChi:l<tm1c . and staff mdmbor is l .iablo for ovortino payments · to those · mechanics. Tools, shop ·and othe r facili ti c s of tho Uni t od Nations arc r;iado available without charge.
5. As a general rule, a ll assi gnr:icnts of official use will be r.iado on a pool basis. practicable, . tho attention of all concornod
Jransporta tion which are availabl e for us e ,
a . PX t axi se rvice;
vehicl e s for official and non~ When those arranger.ionts arc not is invited to alternate modes of such as :
b . US Amy bus se rvice ; c . Itaowon bus s e rvice; d. Local t axi so rvi co .
6 . In order that every consiaera tion n ay be given to tho requirements of tho officials assigned to this mission, it is requeste d that any inquirie s relating to the specific arrangements be diroctod to tho Adr!J.inistrativo Officer.
).' , PRINCIPLES AND RULES GOVERNING USE OF UNITED NATIONS VEHICLES (Issued ori ginally on 19 December 1957 and re-issued by United Nations Headquarters on 1 May 1959, and amended in February 1961)
I. Principles
A. Vehicles are provi ded by the United .Nations to a mission for the purpose of insuring adequate transportation for the performance of official duties . The United Nations, however, as a matter of courtesy often permits mission members and other persons in direct r elationship with the United Nations to travel for non-official purposes in its vehicles.
B. In re gulating the non-official use of United Nations vehicles, the followin g principles and practices on United Nations liability as they relate to passengers t hereon should be kept in ind.
C. The United Nations pr ovides compensation for injuries or death attributable to tho performance of official duties for
(il ('· ( . ~~ ].].].
members of staff; military observers; and members of commissions and committees who receive a subsistence allowance from the United Nations.
Tho United Nations will determine in each case whether .injury or death of persons in any of tho se categories occuring as a result of transportation furnished by the Organization should be r egarded as service-incurred, and sub j ect to compensation.
D. All other categories of pa rsons who from timo to .time are tran sported in United Nations vehicles are~ entitled to compensation undor tho United Nations Rules applicable to service-incurred injury or doath. Passengers in theso categories would have a claim against the Organization only ill. 0ases where tho Orcanization would be held responsible for in jury or death caused to thorn in accordan ce with principles applicable ti carriers offorinc free carriage to selected individual s · in simil ar· ,ci rcumstances.
E. Tho Organization has t aken insuranc e for its protection against legal liabilitios which it may incur, including liability towards
F.
passengers not covered by the compensat ion scheme. If the Organization ic l egall y liabl e for injury or death sustained by passenge r not covered by tho compensation scheme , tho insurance companies aro r equired to moo t any claim a rising f rom such injury or death , except claims from any such passongor who is a mombo r of tho family of tho authorized driver of the vohicl o involvod in t ho accident from which tho claim arisos.
No a tt or.ipt is 1:1ade to depr i vo passengers of thoir right in tho appropriate circumstances to clain daeagcs against tho United Nations . Thoroforo , tho uso of a role2-se form exempting tho Organization fron liability for injuri es or death a rising from transportation is not sanctioned. ./.
G. Premiums paid by tho United Nations are related to tho casualty rate, and it is in tho interest of tho Organization to limit, insofar as it is practical to do so, tho number of potential claimants by placing certain restrictions on tho oatogo rio s of persons who may trav9l for non-official purposes in United Nations vehicles.
II. Rules
A. Non- official travel in United Nations vehicles may be authorized providing it does not interfere with tho officiant functioning of tho mission ,
B. "United Nations vehicles" shall bo understood to moan vehicles operated by tho United Nations or unde r i ts res ponsibility, re gardless of whether they aro ovmod by govornr::ionts or commercial firms.
C. Travel authorize d under A above shall be travel in United Nations vehicles operated by, and under tho direct control of, a qualified person authorized by tho United Nations to operate vehicles. In no instance shall any vohiclo · bo loaned to, or permit t ed to b0 operated under tho direct control of , any othe r person .
D. Persons who have a direct r elationship to the United Nations may undertake non-official travel in United Nations vehicles . In addition to tho rnornbors of tho mission, tho following persons shall be considered to have such a direct r olationship i
(i) (ii)
(iii) (iv)
dependents of tho rnoobors of tho mission, officia l guests of tho mission; staff of specialized agenci es; pe rsonnel, other than United Nations personnel, travelling in connexion with Uni t a d Nations business •.
E. Other categories of persons may not undertake non-official travel in United Nations vehicles without tho prio r approval of tho Administrative Officer in each case. Such approval shall be given only in exceptional and compelling circumstances .
UNITED NA TIO TIONS UNIES FIELD OPERATIONS SERVICE SERVICE DES MISSIONS
PRIORITY-PRIORITE
HEAQING-ENTETE
RECEIVED-RECU
1 NEWYORK 9~ 28 ~1~12
5 BRUCE FROM FIELOSERVICE BELGIAN GOVT HAS PROTESTED
.~.-
UR ROUTING TRAVELLERS IN UNIFORM THROUGH BRUSSELS
ST P WE HAVE ADVISED THOS COOK TO INF RM THE IR FFI CES
NOTT ROUTE UNIFORMED PERSONNEL THROUGH BRUSSELS
ST P WE N W REQUEST YOU TO AOV I SE ALL MILi TARY PERSONEL
ANO FIELDSERVICE PERSONELL WHEN TRAVELLING THROUGH
BRUSSELS COMMA THEY ARE NOT UNDER ANY CIRCUMSTANCES
T TRAVEL OR APPEAR IN UNIF RM
EC ANO DECODE0 BY BOE ~3~~Z/29JAN/62/BOE
SENT-ENVOY£
t:,
.. E I . TI . 0.
TO: 1\ll United Nati,.:ms Agene es td FROM: David B. Vaughan
Director of' Gene .. ·ol ~
SUBJECT: Travel or DepeJl<! ~ to NUC
1. We are enclosine n eo.,y of" Administrative Circu .... 146 is:::ued b:> ONC'C coneern1.!1P, "Trevel o_ DePf~ dents" 01 ONUG staff rumnbff• v In this com1e:> on we would like to al: your attertion tJ ·,he follovin·:; b.-m:.•vtitio1.1s mede iy Cl IJG:
"In Assigning ONUC pe sonnel ·~o the field st.ati"-'!. ficu -t~ i~ certain eases where staff membe s h~v dependents ~-ti t em end a e L lu for reasor-,s of eonver!ierice or sef ty, to eccep·., an ess· enment out .. _d _,eo:- 1 The problem is particularly di ficul · hen the field ereu in questior, un afe for dependents, so that the s ,e f member nas to ,cept a tom. o from the dependents.. Complications eho arise when a . t: . ., lflr .1.5.el becomes unsef'e, and dependents hPve to b evP-cuated t t noti e.
"Si!1ce it is essential, from the ta.ndpoint of adni 1j stra';ive fLxioi 1 , a e~onomy, that ve should be free to move staff' members u:!. ~i in the Nis Lm a­ and hen t .a need arises, it wruld be ,ery helpful ir i l .. taff vith 1L1 . e s who e.re about to be asaignsd to ONUC e-Juld be nforruad > proble e. whit aris in th> event of their p ncem nt in e field station, .. o that the,r are e this ind ciding whether o:r not to bring their dependent ,o the Cong, wh t ONGC expense or their awn cxpenseo lf tl.ey decide to b1•·'ri" their de nd n th y shou!d realize that · hey may have to accept tempo a~ separation in a exig nciesQ"
2" We would appreciate your coopornt:l.on in atrise, "ng t; 1,ersonne 1 s ign the Congo th abo·ve obserllltions mr,dei by ONUCa
3o We ,.,ould also lik. to briug t your att.nti nan. to ,h3 et_ personnel concern Par£. .. ph 1 (b) (i ) or Administra.ti v C:Ll"CU..:.s!' 14E, that travel or dependents will be nuth 1 ~.zed only after ·h stiiff' in writing to the Obie • Adminis ra i "e Off'icer of 01ruC J£t ha s b suitAble nccommodationa and thot any ste.f.f m mber ms be qui d to vi thin the mission a a, incl ing per· eps a as wh • . ; J SJ' n t be depend nts to eccompany hL""!to
I
COPY
F.i()M:S. Habib .Ahmed, Chief Administrative Of'ficer
SUBJECT: Tn:vel or Dependents to the Cono-o
1. The following errengements with respect to travel or eligible dependents or international start members or ONUC have been approved by the Secretary-General:
(e) Travel or dependents will be authorized vhere e staf'f' member is assigned to ONUC for a continuous ·periQd of not less than 12 monthso In cases vhere the initi~l assignment was for less than 12 months but is subsequently extended so thet the total anticipated period of service in ONUC :ls 12 months or more, travel or dependents will be authorized;
(b) Authorization or travel of dependents where the above conditions are f'ully met may be subject to the following requirements:
(i) the staff' member should submit a written statement agreeing that he will continue to serve in the Mission area tor at least 6 months after the date of' arrival or the dependents in the Mission area, and that his dependents will remain f'or a like period with him;
(ii) the travel of' dt11mdents will be authorized only af'ter the start member has confirmed to the Chief Administrative Officer in writing the.the has been able to obtain suitable accommodation;
(iii) the travel or dependents will be authorized only to Leopoldville. Should e start member be assigned to another area in the Congo, the travel or his dependents to that e.rea me.y be authorized only af'ter taking f'ul.1 account of the security, accommodation end supply problems of the station where the staf'f member is assigned, and provided that the ONUC representative for the Station and the Chief' Administrative Of'f'icer are in agreement that the family may be permitted t