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The Absence Management Program allows you to:

◦ Develop strategies and tactics to improve staff attendance and reduce the costs and impact of absenteeism

◦ Recognizing excellent attendance

◦ Collect and analyze absence data to identify absence trends and patterns

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79% of employees at 96% or better attendance

This is an increase of 5% over last year’s target

Attendance data is now published monthly so that you can track your division’s progress.

You can also run your own detailed attendance report (HR098) for your school or office.

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In a fiscal year, this is approximately:

10 unprotected absences for A Basis9 unprotected absences for E Basis8 unprotected absences for B Basis7 unprotected absences for C Basis

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To calculate the attendance rate, we use the following formula:

Worked Hours(Workable Hours – Protected Hours)

To calculate the percentage at 96% or better:

Sum of employees who met the goalTotal number of employees

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Workable Hours – Basic Assigned hours minus vacation and holiday hours

Unprotected Hours – absences that are not protected under State and Federal Law, such as:

*Illness time taken that is not protected under State and Federal Law

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Illness* (full and half pay) Bereavement

Personal Necessity (non-FMLA) Annual Physical

Unpaid Time

Protected Hours – Absences that fall under the protections of State and Federal laws. including, but are not limited to:

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Pregnancy Disability Family Medical Leave Act (FMLA)

Kin Care (limited to 6 days/year) California Family Rights Act (CFRA)Includes: child bonding, serious health issue for staff or qualified family

Military Leaves Jury Duty

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Any absences that are not protected under State or Federal law can negatively affect your attendance rate.

o These include unprotected absences such as illness and bereavement*

o Personal Necessity (unless FMLA protected)

o Furlough, vacation, holidays, and paid time off days are excluded from absence report

o Religious Holidays*

* Allowed and do not result in action affecting the employee

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Furlough Days Paid Time Off: Vacation, holidays, comp

time Professional Development Time (PD) District-sponsored training Miscellaneous Time (MS) Time off to attend a child’s school function

(Labor Code 230.8 allows up to 8 hrs/month and 40 hrs/year)

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If the WC injury is also an FMLA-qualifying serious medical condition, then the WC absence is protected for up to twelve (12) weeks. (Coded FWC)

After the 12 weeks, WC absences are unprotected.

The system will allow you to make adjustments if unprotected time was entered in error

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An Administrator should focus on the areas where the most unprotected time is used.

This is usually illness time.

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Teachers with low performing students

Teachers who feel ineffective

Staff with less connection to the workplace

Classified staff generally miss more days

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Miller, R., Murnane R. & Willett, J. (2007). Do Teacher Absences Impact Student Achievement? Longitudinal Evidence From One Urban School District. National Bureau of Economic Research.

Stress Lack of job satisfaction Boredom at work Low morale Environmental working conditions School climate Excessive workload Inadequate leadership and poor supervision Availability of income protection plans

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Obeng-Denteh, W., Yeboah, E. & Monkah, J. (2011). The Impact of Student and Teacher Absenteeism on Student Performance: The Case of the Kumasi-Metro School District. Wilolud Journals, 4(1): 7-17.

Lack of consistency reduces effective teaching

Reduced test scores Increased cost for substitutes affects budget Decrease in classroom management and

participation Increased office referrals and suspensions Creates a culture of absence in a school Impacts colleagues and their behavior

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Lack of consistency and structure Students feel less

connected/trust/motivation Decrease in class participation Negatively affects student achievement,

test scores and ranking Reading and math scores fall as teacher

absences increase

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Employees◦ To maintain regular attendance◦ To work every hour they are assigned◦ To comply with rules of reporting absences

Supervisors◦ To maintain accurate employee attendance

records◦ To monitor employee attendance◦ To provide feedback to employee◦ To enforce attendance policies and standards

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School safety School beautification Maintain welcoming staff areas (break, work) Encourage parent center to demonstrate

staff appreciation Create a sense of community Provide incentives encouraging attendance Share aggregate staff attendance data Use BTS to monitor, analyze data and

address frequency, reasons, days of week, etc.

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If you are a time certifier, you already have access to the report through BTS.

Download the user’s guide by visiting the Absence Management Website: http://disabilitymanagement.lausd.net/attendance

The guide can be found under the “Resources/Forms” tab.

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Visit the Absence Management website at: http://disabilitymanagement.lausd.net/attendance

Click on “Resources/Forms” tab to find the link to the SAP security access application form. Fill the form out, print it, and send it to Risk Management for approval. You should receive access in approximately 5 business days.

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A webinar on the Staff Absence Analysis Report currently in production. We are hoping to have it available in the first quarter of 2013.

Absence Management has also developed a User’s Guide which can walk you through how to run an absence analysis report. You can access this guide under the “Resources/Forms” tab on the Absence Management website:

http://disabilitymanagement.lausd.net/attendance

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Attendance data runs about a month behind, because of the payroll cycles and adjustments.

The data for the previous month is usually available on or about the 21st of the current month.

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Disability Management Workshop – Beyond the Basics in Workers’ Compensation, FMLA, and Reasonable Accommodations

May 9, 2013 8:30 – 11:30 a.m.◦To register for this class, please visit http://classifiedtraining.lausd.net

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The Integrated Disability Management Branch offers group training on the following topics:

Workers’ Compensation Reasonable Accommodations/Return to WorkFMLA and Protected Leaves

Please call (213)241-3138 to schedule a training session.

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For more information regarding FMLA and CFRA, please visit: http://fmla.lausd.net

Information about Absence Management, please visit: http://disabilitymanagement.lausd.net/attendance.

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