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WISCOSI
Walworth County Board of Supervisors Public Works Committee
MEETING NOTICE
Monday June 152015 - 330 pm Town of Troy Town Hall
N8870 Briggs Street East Troy Wisconsin
Rick Stacey Chair - Nancy Russell Vice Chair Ken Monroe Supervisor - Joseph Schaefer Supervisor - Paul Yvarra Supervisor
(Posted in compliance with sect1984 Wis Stats)
AGENDA
Agenda enclosures are available on the countys web page (WW1VCO walworth wi us) The agenda packet including supporting documents may be large depending upon the number ofenclosures
Downloading it will require ample computer memory and may take significant time Note All agenda items are subject to discussion andor action
1 Call to order and roll call 2 Agenda withdrawals if any
3 Agenda approval 4 Approval of May 182015 Public Works Committee minutes (pp 1-4)
5 Public comment period 6 Regular Business
a) Approval of Summary Specification for the Installation of a Redundant Chiller at the Lakeland Health Care Center (p 5)
b) Approval of Amendment to Intergovernmental Cooperation Agreement For Joint Dam Operation
with the Lake Beulah Management District (p 6) c) Discuss Local Bridge Rating Criteria (p 7) d) Update on 2015 Major Projects
7 Set confirm next Public Works Committee meeting date and time Monday July 202015 at 330 pm 8 Tour of Lake Beulah Dam The committee will move to the Lake Beulah Dam (Marsh Road and CTH J)
to view and discuss the project 9 Adjoununent
Please Note Change in Meeting Location above
It is possible that a quorum ofthe County Board or a committee ofthe County Board could be in attendance
Submitted by Rick Stacey Chair Kevin Brunner Director of Central Services Posted June 10 2015
Kroll Human Resources Public Works Finance Manager
Hazekamp and Adam
was none
windows which
Adam Hertel from Angus Young emphasizes the horizontal part of the
concrete and they propose finish on the top
DRAFT Walworth County Board of May 182015 Public Works Committee Minutes
Walworth County Government Center County Board Room 114 100 V Walworth Street Elkhorn Wisconsin
was to order by Chair Rick Stacey at 330 pm
Members present included Chair A quorum was
Nancy Russell Schaefer and Paul Yvarra
David Bretl Director
Architects
On motion Vice Russell seconded by Supervisor the agenda was approved with no withdrawals by voice vote
On motion by Monroe seconded by Vice Chair Russell April 272015 meeting minutes were approved by voice vote
Public Comment was none
Regular Plans for the DPW Young Architects)
l tr Kevin new Public
RoadNN and were hired for the schematic
a lot of added value to the project became of identifying better efficiencies
as were Highway Operations Facilities John Miller They visited six maintenance throughout the state and incorporated some of best features they saw in each building said at this point they are on target with the budget which includes a healthy contingency IInpnT allowances After the architect presentations asked the committee to approve the schematic and the colors for the exterior of the building
schematic design plans to the height of the facility
finishes on the lower In order to there are small punched
of the facility The north has large expanses of efficiency Exterior has darker trim and accents
Public comment
to Proceed with
Page 1
Walworth County Board of May 182015 Public Works Committee Minutes
20f4
comer accents Hertel and Hazekamp to minimize heat loss utilizing near the driveway closest to
a welding bay Extra storage areas There will be two 112 ton cranes
installed above the cranes Supervisor Monroe to approve Option for the exterior color
David encouraged the committee to concerns and employees worked well lt~~A~A developing a Russell made a motion to approve schematic plans for maintenance facility and to proceed with the construction documents Supervisor Monroe Se(~OIlIOE~O the motion and it carried 5-0 Brunner said the construction bid documents will be September for final review and possible bid award in November
Supervisor Monroe a UU seconded by Supervisor Yvarra to approve the The motion carried
low bid at $113200 for the truck scale A budget amendment to salt dome project will be discussed at the Finance Committee
by Supervisor Schaefer to approve the award of the DPW above ground Construction contingent upon Finance Committee approval of a amendment to transfer funds The motion carried 5-0 Supervisor Monroe was -vU at 4 15
bull Award of Roadway Brunner said pre-qualified vendors He commended Highway Operations contacting all of the pits in the area to submit bids Bretl pre-qualifying the flexibility to choose the pit closest to the roadwork Supervisor Yvarra made a motion seconded by Supervisor Schaefer to award the roadway materials to the recommended motion carried 4-0
a motion seconded by The motion carried 4-0
bull Discussion Approval and Mltml)fanGl
Brunner Since then Public Railroad the responsibility for
County Local Grant Application for Peters Road UIF with Town of Sharon
been closed since last summer oelallse
at
Page 2
Walworth County Board of Supervisors May 182015 Public Works Committee Meeting Minutes Page 3 of 4
the State said it would be better for the county to apply for the local bridge grant funding as agent of the state The Town of Sharon and Walworth County plior to submittal of the grant application for Peters Road need to execute a Memorandum of Understanding (MOU) regarding the Town assuming future ownership of the bridge as well as who will be responsible for costs associated with the application ie engineering estimates of total bridge replacement costs and conceptual design Brunner said the Town has indicated they would pay the direct costs associated with the application for funding Brunner added the Countys rating system currently has the bridge on CTH DO over Sugar Creek as a higher priority for replacement Larry Price Highway Operations Manager explained that the bridge rating system is a federal system which is administered through the state Price is a certified bridge inspector and he said a bridge must have a sufficiency rating below a 50 to qualify for local bridge grant funding The sufficiency rating on the bridge over CTH DO is 45 and the Peters Road bridge is 46 Vice Chair Russell said she believes the Peters Road bridge should receive priority as its been closed for a year and the bridge on CTH OD is still open Price said that when priOlitizing bridges for replacement average daily traffic counts (ADT) are also taken into consideration The bridge on CTH DD has a much higher ADT than the Peters Road bridge Price added that there was no official order to close the bridge in Sharon however from a safety standpoint it was prudent to do so The bridge is functionally obsolete the guardrails are badly deteriorated and are not crash worthy Even if funding was awarded for the Peters Road bridge project the earliest construction could take place would be 2018-2019 due to the required lead times for WisDOT bridge design review and approval processes Price noted that none of Walworth Countys bridges received funding during the last grant cycle Brunner said there are 13 county bridges below sufficiency and grant funding is not sufficient to meet the demand Brunner said a lot of counties are facing the problem of failing infrastructure particularly bridges He suggested investigating alternative revenue sources such as increasing registration fees A $5 increase in registration fees could generate $600000 a year in revenue The funding problems will exacerbate four bridges in Walworth County were closed at one point last year
Supervisor Rich Brandl who is also Chair of the Town of Sharon said he agrees with the County applying for funding for replacement of the Peters Road bridge and agrees with the terms in the MOU concerning the Town paying for all of the funding application costs However he does not agree with the prioritization of the CTH DO bridge over the Peters Road bridge He expressed concern that another bridge in the Town has already been lowered to a 5 ton limit if that bridge failed and was closed residents would be landlocked Vice Chair Russell made a motion to remove the bridge prioritization from the MOU with the Town of Sharon and to authorize staff to submit the application for Local Bridge Grant funds Supervisor Yvarra seconded the motion and it carried 4-0 Brunner will research funding alternatives and bring the options to a future committee meeting
It Update on 2015 projects Lake Beulah Dam replacement The diversion channel has been installed and the project is on schedule CTH NN - The project is currently three weeks behind because they are waiting on Charter Communications White River County Park - The bam roof replacement is underway Performance Based Maintenance projects with the State The county will be doing crack filling on the Burlington bypass and quotes on three other projects will be submitted to the State Sheriffs shooting range - There was an access issue with the township but it has been resolved Construction is expected to start in early summer There will be no formal groundbreaking ceremony
Page 3
Walworth County Board of Supervisors May 182015 Public Works Committee Meeting Minutes Page 4 of 4
Confirmation of Next Meeting - The next meeting was continned for Monday June 152015 at 330 pm
A motion to adjourn was made by Supervisor Yvarra seconded by Supervisor Schaefer The motion carried 4-0 and Chair Stacey adjourned the meeting at 459 pm
Submitted by Becky Bechtel Administrative Clerk Meeting minutes are not considered final until approved by the committee at the next regularly scheduled meeting
Page 4
IIISeOl
Walworth County Public Works Department W4097 County Road NN Elkhorn WI 53121
June 10 2015
SUMMARY SPECIFICATION
PROJECT 15-024-1 Redundant Chiller Lakeland Health Care Center
SCOPE The work under this Contract will be completed under a single Base Bid
In general the work includes furnishing and installing a second chiller at the Lakeland Health Care Center This redundant chiller will work in conjunction with the buildings existing chiller on an alternating basis The redundant chiller will also serve as a back-up unit and a means to provide continuous uninterrupted cooling in the event of planned unplanned maintenance or mechanical failure
PROJECT SCHEDULE
A Project Out for Bid July - 2015 B Bids Due August - 2015 C PW Committee Award September - 2015 D Exterior Work Completed Fall- 2015 E Project Completion Spring - 2016
BASIC FEATURES AND CHARACTERISTICS
The redundant chiller system will consist of a new stand-alone 240-ton air-cooled chiller located on the exterior of the building The buildings water piping system controls and electrical system will be modified to accommodate the new chiller Site modifications will include a concrete pad bollards and a fenced enclosure
ESTIMATE
The estimated project cost including design fees and construction contingency is $39766600 There is $21500000 budgeted for this project in 2015
1
Page 5
---------------------
-------------------
--------------------
----------------------------
---------------------------
--------------------------
AMENDMENT TO THE INTERGOVERNMENT AL COOPERATION AGREEMENT
FOR JOINT DAM OPERATION
THIS AMENDMENT TO THE INTERGOVERNMENTAL COOPERATION AGREEMENT FOR JOINT DAM OPERATION (the Amendment) is made this __ day of 2015 (the Effective Date) by and between WALWORTH COUNTY a quasishymunicipal body corporate organized under the laws of the State of Wisconsin (the County) and the LAKE BEULAH MANAGEMENT DISTRICT a municipal body corporate organized under the laws of the State of Wisconsin (the District) (the County and District may each be individually referred to herein as a Party and together as the Parties)
RECITALS
WHEREAS the Parties entered an Intergovenunental Cooperation Agreement for Joint Dam Operation made effective July 29 2014 (the Agreement) and
WHEREAS the Parties wish to amend the Agreement as set forth in this Amendment
NOW THEREFORE in consideration of the foregoing Recitals and the covenants and mutual agreements which follow and for other good and valuable consideration the receipt and sufficiency of which are acknowledged and intending to be legally bound hereby the Parties agree as follows
AGREEMENTS
1 Effect of Amendment Except as expressly provided in this Amendment all provisions of the Agreement shall remain as set forth in the Agreement
2 Commencement of Construction Section 21 of the Agreement is amended to allow the County and its contractors may commence reconstruction of the Lake Beulah Dam prior to May 1 2015 provided the County and its contractors use best efforts to complete construction no later than July 242015
IN WITNESS WHEREOF the Parties hereto have executed this Agreement as of the date first
written above
WALWORTH COUNTY LAKE BEULAH MANAGEMENT
STATE OF WISCONSIN DISTRICT
BY BY
Name Name
Title Title
Attest Attest
Page 1 of 1
Page 6
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Page 7
Kroll Human Resources Public Works Finance Manager
Hazekamp and Adam
was none
windows which
Adam Hertel from Angus Young emphasizes the horizontal part of the
concrete and they propose finish on the top
DRAFT Walworth County Board of May 182015 Public Works Committee Minutes
Walworth County Government Center County Board Room 114 100 V Walworth Street Elkhorn Wisconsin
was to order by Chair Rick Stacey at 330 pm
Members present included Chair A quorum was
Nancy Russell Schaefer and Paul Yvarra
David Bretl Director
Architects
On motion Vice Russell seconded by Supervisor the agenda was approved with no withdrawals by voice vote
On motion by Monroe seconded by Vice Chair Russell April 272015 meeting minutes were approved by voice vote
Public Comment was none
Regular Plans for the DPW Young Architects)
l tr Kevin new Public
RoadNN and were hired for the schematic
a lot of added value to the project became of identifying better efficiencies
as were Highway Operations Facilities John Miller They visited six maintenance throughout the state and incorporated some of best features they saw in each building said at this point they are on target with the budget which includes a healthy contingency IInpnT allowances After the architect presentations asked the committee to approve the schematic and the colors for the exterior of the building
schematic design plans to the height of the facility
finishes on the lower In order to there are small punched
of the facility The north has large expanses of efficiency Exterior has darker trim and accents
Public comment
to Proceed with
Page 1
Walworth County Board of May 182015 Public Works Committee Minutes
20f4
comer accents Hertel and Hazekamp to minimize heat loss utilizing near the driveway closest to
a welding bay Extra storage areas There will be two 112 ton cranes
installed above the cranes Supervisor Monroe to approve Option for the exterior color
David encouraged the committee to concerns and employees worked well lt~~A~A developing a Russell made a motion to approve schematic plans for maintenance facility and to proceed with the construction documents Supervisor Monroe Se(~OIlIOE~O the motion and it carried 5-0 Brunner said the construction bid documents will be September for final review and possible bid award in November
Supervisor Monroe a UU seconded by Supervisor Yvarra to approve the The motion carried
low bid at $113200 for the truck scale A budget amendment to salt dome project will be discussed at the Finance Committee
by Supervisor Schaefer to approve the award of the DPW above ground Construction contingent upon Finance Committee approval of a amendment to transfer funds The motion carried 5-0 Supervisor Monroe was -vU at 4 15
bull Award of Roadway Brunner said pre-qualified vendors He commended Highway Operations contacting all of the pits in the area to submit bids Bretl pre-qualifying the flexibility to choose the pit closest to the roadwork Supervisor Yvarra made a motion seconded by Supervisor Schaefer to award the roadway materials to the recommended motion carried 4-0
a motion seconded by The motion carried 4-0
bull Discussion Approval and Mltml)fanGl
Brunner Since then Public Railroad the responsibility for
County Local Grant Application for Peters Road UIF with Town of Sharon
been closed since last summer oelallse
at
Page 2
Walworth County Board of Supervisors May 182015 Public Works Committee Meeting Minutes Page 3 of 4
the State said it would be better for the county to apply for the local bridge grant funding as agent of the state The Town of Sharon and Walworth County plior to submittal of the grant application for Peters Road need to execute a Memorandum of Understanding (MOU) regarding the Town assuming future ownership of the bridge as well as who will be responsible for costs associated with the application ie engineering estimates of total bridge replacement costs and conceptual design Brunner said the Town has indicated they would pay the direct costs associated with the application for funding Brunner added the Countys rating system currently has the bridge on CTH DO over Sugar Creek as a higher priority for replacement Larry Price Highway Operations Manager explained that the bridge rating system is a federal system which is administered through the state Price is a certified bridge inspector and he said a bridge must have a sufficiency rating below a 50 to qualify for local bridge grant funding The sufficiency rating on the bridge over CTH DO is 45 and the Peters Road bridge is 46 Vice Chair Russell said she believes the Peters Road bridge should receive priority as its been closed for a year and the bridge on CTH OD is still open Price said that when priOlitizing bridges for replacement average daily traffic counts (ADT) are also taken into consideration The bridge on CTH DD has a much higher ADT than the Peters Road bridge Price added that there was no official order to close the bridge in Sharon however from a safety standpoint it was prudent to do so The bridge is functionally obsolete the guardrails are badly deteriorated and are not crash worthy Even if funding was awarded for the Peters Road bridge project the earliest construction could take place would be 2018-2019 due to the required lead times for WisDOT bridge design review and approval processes Price noted that none of Walworth Countys bridges received funding during the last grant cycle Brunner said there are 13 county bridges below sufficiency and grant funding is not sufficient to meet the demand Brunner said a lot of counties are facing the problem of failing infrastructure particularly bridges He suggested investigating alternative revenue sources such as increasing registration fees A $5 increase in registration fees could generate $600000 a year in revenue The funding problems will exacerbate four bridges in Walworth County were closed at one point last year
Supervisor Rich Brandl who is also Chair of the Town of Sharon said he agrees with the County applying for funding for replacement of the Peters Road bridge and agrees with the terms in the MOU concerning the Town paying for all of the funding application costs However he does not agree with the prioritization of the CTH DO bridge over the Peters Road bridge He expressed concern that another bridge in the Town has already been lowered to a 5 ton limit if that bridge failed and was closed residents would be landlocked Vice Chair Russell made a motion to remove the bridge prioritization from the MOU with the Town of Sharon and to authorize staff to submit the application for Local Bridge Grant funds Supervisor Yvarra seconded the motion and it carried 4-0 Brunner will research funding alternatives and bring the options to a future committee meeting
It Update on 2015 projects Lake Beulah Dam replacement The diversion channel has been installed and the project is on schedule CTH NN - The project is currently three weeks behind because they are waiting on Charter Communications White River County Park - The bam roof replacement is underway Performance Based Maintenance projects with the State The county will be doing crack filling on the Burlington bypass and quotes on three other projects will be submitted to the State Sheriffs shooting range - There was an access issue with the township but it has been resolved Construction is expected to start in early summer There will be no formal groundbreaking ceremony
Page 3
Walworth County Board of Supervisors May 182015 Public Works Committee Meeting Minutes Page 4 of 4
Confirmation of Next Meeting - The next meeting was continned for Monday June 152015 at 330 pm
A motion to adjourn was made by Supervisor Yvarra seconded by Supervisor Schaefer The motion carried 4-0 and Chair Stacey adjourned the meeting at 459 pm
Submitted by Becky Bechtel Administrative Clerk Meeting minutes are not considered final until approved by the committee at the next regularly scheduled meeting
Page 4
IIISeOl
Walworth County Public Works Department W4097 County Road NN Elkhorn WI 53121
June 10 2015
SUMMARY SPECIFICATION
PROJECT 15-024-1 Redundant Chiller Lakeland Health Care Center
SCOPE The work under this Contract will be completed under a single Base Bid
In general the work includes furnishing and installing a second chiller at the Lakeland Health Care Center This redundant chiller will work in conjunction with the buildings existing chiller on an alternating basis The redundant chiller will also serve as a back-up unit and a means to provide continuous uninterrupted cooling in the event of planned unplanned maintenance or mechanical failure
PROJECT SCHEDULE
A Project Out for Bid July - 2015 B Bids Due August - 2015 C PW Committee Award September - 2015 D Exterior Work Completed Fall- 2015 E Project Completion Spring - 2016
BASIC FEATURES AND CHARACTERISTICS
The redundant chiller system will consist of a new stand-alone 240-ton air-cooled chiller located on the exterior of the building The buildings water piping system controls and electrical system will be modified to accommodate the new chiller Site modifications will include a concrete pad bollards and a fenced enclosure
ESTIMATE
The estimated project cost including design fees and construction contingency is $39766600 There is $21500000 budgeted for this project in 2015
1
Page 5
---------------------
-------------------
--------------------
----------------------------
---------------------------
--------------------------
AMENDMENT TO THE INTERGOVERNMENT AL COOPERATION AGREEMENT
FOR JOINT DAM OPERATION
THIS AMENDMENT TO THE INTERGOVERNMENTAL COOPERATION AGREEMENT FOR JOINT DAM OPERATION (the Amendment) is made this __ day of 2015 (the Effective Date) by and between WALWORTH COUNTY a quasishymunicipal body corporate organized under the laws of the State of Wisconsin (the County) and the LAKE BEULAH MANAGEMENT DISTRICT a municipal body corporate organized under the laws of the State of Wisconsin (the District) (the County and District may each be individually referred to herein as a Party and together as the Parties)
RECITALS
WHEREAS the Parties entered an Intergovenunental Cooperation Agreement for Joint Dam Operation made effective July 29 2014 (the Agreement) and
WHEREAS the Parties wish to amend the Agreement as set forth in this Amendment
NOW THEREFORE in consideration of the foregoing Recitals and the covenants and mutual agreements which follow and for other good and valuable consideration the receipt and sufficiency of which are acknowledged and intending to be legally bound hereby the Parties agree as follows
AGREEMENTS
1 Effect of Amendment Except as expressly provided in this Amendment all provisions of the Agreement shall remain as set forth in the Agreement
2 Commencement of Construction Section 21 of the Agreement is amended to allow the County and its contractors may commence reconstruction of the Lake Beulah Dam prior to May 1 2015 provided the County and its contractors use best efforts to complete construction no later than July 242015
IN WITNESS WHEREOF the Parties hereto have executed this Agreement as of the date first
written above
WALWORTH COUNTY LAKE BEULAH MANAGEMENT
STATE OF WISCONSIN DISTRICT
BY BY
Name Name
Title Title
Attest Attest
Page 1 of 1
Page 6
20
15
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Page 7
Walworth County Board of May 182015 Public Works Committee Minutes
20f4
comer accents Hertel and Hazekamp to minimize heat loss utilizing near the driveway closest to
a welding bay Extra storage areas There will be two 112 ton cranes
installed above the cranes Supervisor Monroe to approve Option for the exterior color
David encouraged the committee to concerns and employees worked well lt~~A~A developing a Russell made a motion to approve schematic plans for maintenance facility and to proceed with the construction documents Supervisor Monroe Se(~OIlIOE~O the motion and it carried 5-0 Brunner said the construction bid documents will be September for final review and possible bid award in November
Supervisor Monroe a UU seconded by Supervisor Yvarra to approve the The motion carried
low bid at $113200 for the truck scale A budget amendment to salt dome project will be discussed at the Finance Committee
by Supervisor Schaefer to approve the award of the DPW above ground Construction contingent upon Finance Committee approval of a amendment to transfer funds The motion carried 5-0 Supervisor Monroe was -vU at 4 15
bull Award of Roadway Brunner said pre-qualified vendors He commended Highway Operations contacting all of the pits in the area to submit bids Bretl pre-qualifying the flexibility to choose the pit closest to the roadwork Supervisor Yvarra made a motion seconded by Supervisor Schaefer to award the roadway materials to the recommended motion carried 4-0
a motion seconded by The motion carried 4-0
bull Discussion Approval and Mltml)fanGl
Brunner Since then Public Railroad the responsibility for
County Local Grant Application for Peters Road UIF with Town of Sharon
been closed since last summer oelallse
at
Page 2
Walworth County Board of Supervisors May 182015 Public Works Committee Meeting Minutes Page 3 of 4
the State said it would be better for the county to apply for the local bridge grant funding as agent of the state The Town of Sharon and Walworth County plior to submittal of the grant application for Peters Road need to execute a Memorandum of Understanding (MOU) regarding the Town assuming future ownership of the bridge as well as who will be responsible for costs associated with the application ie engineering estimates of total bridge replacement costs and conceptual design Brunner said the Town has indicated they would pay the direct costs associated with the application for funding Brunner added the Countys rating system currently has the bridge on CTH DO over Sugar Creek as a higher priority for replacement Larry Price Highway Operations Manager explained that the bridge rating system is a federal system which is administered through the state Price is a certified bridge inspector and he said a bridge must have a sufficiency rating below a 50 to qualify for local bridge grant funding The sufficiency rating on the bridge over CTH DO is 45 and the Peters Road bridge is 46 Vice Chair Russell said she believes the Peters Road bridge should receive priority as its been closed for a year and the bridge on CTH OD is still open Price said that when priOlitizing bridges for replacement average daily traffic counts (ADT) are also taken into consideration The bridge on CTH DD has a much higher ADT than the Peters Road bridge Price added that there was no official order to close the bridge in Sharon however from a safety standpoint it was prudent to do so The bridge is functionally obsolete the guardrails are badly deteriorated and are not crash worthy Even if funding was awarded for the Peters Road bridge project the earliest construction could take place would be 2018-2019 due to the required lead times for WisDOT bridge design review and approval processes Price noted that none of Walworth Countys bridges received funding during the last grant cycle Brunner said there are 13 county bridges below sufficiency and grant funding is not sufficient to meet the demand Brunner said a lot of counties are facing the problem of failing infrastructure particularly bridges He suggested investigating alternative revenue sources such as increasing registration fees A $5 increase in registration fees could generate $600000 a year in revenue The funding problems will exacerbate four bridges in Walworth County were closed at one point last year
Supervisor Rich Brandl who is also Chair of the Town of Sharon said he agrees with the County applying for funding for replacement of the Peters Road bridge and agrees with the terms in the MOU concerning the Town paying for all of the funding application costs However he does not agree with the prioritization of the CTH DO bridge over the Peters Road bridge He expressed concern that another bridge in the Town has already been lowered to a 5 ton limit if that bridge failed and was closed residents would be landlocked Vice Chair Russell made a motion to remove the bridge prioritization from the MOU with the Town of Sharon and to authorize staff to submit the application for Local Bridge Grant funds Supervisor Yvarra seconded the motion and it carried 4-0 Brunner will research funding alternatives and bring the options to a future committee meeting
It Update on 2015 projects Lake Beulah Dam replacement The diversion channel has been installed and the project is on schedule CTH NN - The project is currently three weeks behind because they are waiting on Charter Communications White River County Park - The bam roof replacement is underway Performance Based Maintenance projects with the State The county will be doing crack filling on the Burlington bypass and quotes on three other projects will be submitted to the State Sheriffs shooting range - There was an access issue with the township but it has been resolved Construction is expected to start in early summer There will be no formal groundbreaking ceremony
Page 3
Walworth County Board of Supervisors May 182015 Public Works Committee Meeting Minutes Page 4 of 4
Confirmation of Next Meeting - The next meeting was continned for Monday June 152015 at 330 pm
A motion to adjourn was made by Supervisor Yvarra seconded by Supervisor Schaefer The motion carried 4-0 and Chair Stacey adjourned the meeting at 459 pm
Submitted by Becky Bechtel Administrative Clerk Meeting minutes are not considered final until approved by the committee at the next regularly scheduled meeting
Page 4
IIISeOl
Walworth County Public Works Department W4097 County Road NN Elkhorn WI 53121
June 10 2015
SUMMARY SPECIFICATION
PROJECT 15-024-1 Redundant Chiller Lakeland Health Care Center
SCOPE The work under this Contract will be completed under a single Base Bid
In general the work includes furnishing and installing a second chiller at the Lakeland Health Care Center This redundant chiller will work in conjunction with the buildings existing chiller on an alternating basis The redundant chiller will also serve as a back-up unit and a means to provide continuous uninterrupted cooling in the event of planned unplanned maintenance or mechanical failure
PROJECT SCHEDULE
A Project Out for Bid July - 2015 B Bids Due August - 2015 C PW Committee Award September - 2015 D Exterior Work Completed Fall- 2015 E Project Completion Spring - 2016
BASIC FEATURES AND CHARACTERISTICS
The redundant chiller system will consist of a new stand-alone 240-ton air-cooled chiller located on the exterior of the building The buildings water piping system controls and electrical system will be modified to accommodate the new chiller Site modifications will include a concrete pad bollards and a fenced enclosure
ESTIMATE
The estimated project cost including design fees and construction contingency is $39766600 There is $21500000 budgeted for this project in 2015
1
Page 5
---------------------
-------------------
--------------------
----------------------------
---------------------------
--------------------------
AMENDMENT TO THE INTERGOVERNMENT AL COOPERATION AGREEMENT
FOR JOINT DAM OPERATION
THIS AMENDMENT TO THE INTERGOVERNMENTAL COOPERATION AGREEMENT FOR JOINT DAM OPERATION (the Amendment) is made this __ day of 2015 (the Effective Date) by and between WALWORTH COUNTY a quasishymunicipal body corporate organized under the laws of the State of Wisconsin (the County) and the LAKE BEULAH MANAGEMENT DISTRICT a municipal body corporate organized under the laws of the State of Wisconsin (the District) (the County and District may each be individually referred to herein as a Party and together as the Parties)
RECITALS
WHEREAS the Parties entered an Intergovenunental Cooperation Agreement for Joint Dam Operation made effective July 29 2014 (the Agreement) and
WHEREAS the Parties wish to amend the Agreement as set forth in this Amendment
NOW THEREFORE in consideration of the foregoing Recitals and the covenants and mutual agreements which follow and for other good and valuable consideration the receipt and sufficiency of which are acknowledged and intending to be legally bound hereby the Parties agree as follows
AGREEMENTS
1 Effect of Amendment Except as expressly provided in this Amendment all provisions of the Agreement shall remain as set forth in the Agreement
2 Commencement of Construction Section 21 of the Agreement is amended to allow the County and its contractors may commence reconstruction of the Lake Beulah Dam prior to May 1 2015 provided the County and its contractors use best efforts to complete construction no later than July 242015
IN WITNESS WHEREOF the Parties hereto have executed this Agreement as of the date first
written above
WALWORTH COUNTY LAKE BEULAH MANAGEMENT
STATE OF WISCONSIN DISTRICT
BY BY
Name Name
Title Title
Attest Attest
Page 1 of 1
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Page 7
Walworth County Board of Supervisors May 182015 Public Works Committee Meeting Minutes Page 3 of 4
the State said it would be better for the county to apply for the local bridge grant funding as agent of the state The Town of Sharon and Walworth County plior to submittal of the grant application for Peters Road need to execute a Memorandum of Understanding (MOU) regarding the Town assuming future ownership of the bridge as well as who will be responsible for costs associated with the application ie engineering estimates of total bridge replacement costs and conceptual design Brunner said the Town has indicated they would pay the direct costs associated with the application for funding Brunner added the Countys rating system currently has the bridge on CTH DO over Sugar Creek as a higher priority for replacement Larry Price Highway Operations Manager explained that the bridge rating system is a federal system which is administered through the state Price is a certified bridge inspector and he said a bridge must have a sufficiency rating below a 50 to qualify for local bridge grant funding The sufficiency rating on the bridge over CTH DO is 45 and the Peters Road bridge is 46 Vice Chair Russell said she believes the Peters Road bridge should receive priority as its been closed for a year and the bridge on CTH OD is still open Price said that when priOlitizing bridges for replacement average daily traffic counts (ADT) are also taken into consideration The bridge on CTH DD has a much higher ADT than the Peters Road bridge Price added that there was no official order to close the bridge in Sharon however from a safety standpoint it was prudent to do so The bridge is functionally obsolete the guardrails are badly deteriorated and are not crash worthy Even if funding was awarded for the Peters Road bridge project the earliest construction could take place would be 2018-2019 due to the required lead times for WisDOT bridge design review and approval processes Price noted that none of Walworth Countys bridges received funding during the last grant cycle Brunner said there are 13 county bridges below sufficiency and grant funding is not sufficient to meet the demand Brunner said a lot of counties are facing the problem of failing infrastructure particularly bridges He suggested investigating alternative revenue sources such as increasing registration fees A $5 increase in registration fees could generate $600000 a year in revenue The funding problems will exacerbate four bridges in Walworth County were closed at one point last year
Supervisor Rich Brandl who is also Chair of the Town of Sharon said he agrees with the County applying for funding for replacement of the Peters Road bridge and agrees with the terms in the MOU concerning the Town paying for all of the funding application costs However he does not agree with the prioritization of the CTH DO bridge over the Peters Road bridge He expressed concern that another bridge in the Town has already been lowered to a 5 ton limit if that bridge failed and was closed residents would be landlocked Vice Chair Russell made a motion to remove the bridge prioritization from the MOU with the Town of Sharon and to authorize staff to submit the application for Local Bridge Grant funds Supervisor Yvarra seconded the motion and it carried 4-0 Brunner will research funding alternatives and bring the options to a future committee meeting
It Update on 2015 projects Lake Beulah Dam replacement The diversion channel has been installed and the project is on schedule CTH NN - The project is currently three weeks behind because they are waiting on Charter Communications White River County Park - The bam roof replacement is underway Performance Based Maintenance projects with the State The county will be doing crack filling on the Burlington bypass and quotes on three other projects will be submitted to the State Sheriffs shooting range - There was an access issue with the township but it has been resolved Construction is expected to start in early summer There will be no formal groundbreaking ceremony
Page 3
Walworth County Board of Supervisors May 182015 Public Works Committee Meeting Minutes Page 4 of 4
Confirmation of Next Meeting - The next meeting was continned for Monday June 152015 at 330 pm
A motion to adjourn was made by Supervisor Yvarra seconded by Supervisor Schaefer The motion carried 4-0 and Chair Stacey adjourned the meeting at 459 pm
Submitted by Becky Bechtel Administrative Clerk Meeting minutes are not considered final until approved by the committee at the next regularly scheduled meeting
Page 4
IIISeOl
Walworth County Public Works Department W4097 County Road NN Elkhorn WI 53121
June 10 2015
SUMMARY SPECIFICATION
PROJECT 15-024-1 Redundant Chiller Lakeland Health Care Center
SCOPE The work under this Contract will be completed under a single Base Bid
In general the work includes furnishing and installing a second chiller at the Lakeland Health Care Center This redundant chiller will work in conjunction with the buildings existing chiller on an alternating basis The redundant chiller will also serve as a back-up unit and a means to provide continuous uninterrupted cooling in the event of planned unplanned maintenance or mechanical failure
PROJECT SCHEDULE
A Project Out for Bid July - 2015 B Bids Due August - 2015 C PW Committee Award September - 2015 D Exterior Work Completed Fall- 2015 E Project Completion Spring - 2016
BASIC FEATURES AND CHARACTERISTICS
The redundant chiller system will consist of a new stand-alone 240-ton air-cooled chiller located on the exterior of the building The buildings water piping system controls and electrical system will be modified to accommodate the new chiller Site modifications will include a concrete pad bollards and a fenced enclosure
ESTIMATE
The estimated project cost including design fees and construction contingency is $39766600 There is $21500000 budgeted for this project in 2015
1
Page 5
---------------------
-------------------
--------------------
----------------------------
---------------------------
--------------------------
AMENDMENT TO THE INTERGOVERNMENT AL COOPERATION AGREEMENT
FOR JOINT DAM OPERATION
THIS AMENDMENT TO THE INTERGOVERNMENTAL COOPERATION AGREEMENT FOR JOINT DAM OPERATION (the Amendment) is made this __ day of 2015 (the Effective Date) by and between WALWORTH COUNTY a quasishymunicipal body corporate organized under the laws of the State of Wisconsin (the County) and the LAKE BEULAH MANAGEMENT DISTRICT a municipal body corporate organized under the laws of the State of Wisconsin (the District) (the County and District may each be individually referred to herein as a Party and together as the Parties)
RECITALS
WHEREAS the Parties entered an Intergovenunental Cooperation Agreement for Joint Dam Operation made effective July 29 2014 (the Agreement) and
WHEREAS the Parties wish to amend the Agreement as set forth in this Amendment
NOW THEREFORE in consideration of the foregoing Recitals and the covenants and mutual agreements which follow and for other good and valuable consideration the receipt and sufficiency of which are acknowledged and intending to be legally bound hereby the Parties agree as follows
AGREEMENTS
1 Effect of Amendment Except as expressly provided in this Amendment all provisions of the Agreement shall remain as set forth in the Agreement
2 Commencement of Construction Section 21 of the Agreement is amended to allow the County and its contractors may commence reconstruction of the Lake Beulah Dam prior to May 1 2015 provided the County and its contractors use best efforts to complete construction no later than July 242015
IN WITNESS WHEREOF the Parties hereto have executed this Agreement as of the date first
written above
WALWORTH COUNTY LAKE BEULAH MANAGEMENT
STATE OF WISCONSIN DISTRICT
BY BY
Name Name
Title Title
Attest Attest
Page 1 of 1
Page 6
20
15
EL
IGIB
LE
BR
IDG
E L
IST
-W
AL
WO
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H C
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Page 7
Walworth County Board of Supervisors May 182015 Public Works Committee Meeting Minutes Page 4 of 4
Confirmation of Next Meeting - The next meeting was continned for Monday June 152015 at 330 pm
A motion to adjourn was made by Supervisor Yvarra seconded by Supervisor Schaefer The motion carried 4-0 and Chair Stacey adjourned the meeting at 459 pm
Submitted by Becky Bechtel Administrative Clerk Meeting minutes are not considered final until approved by the committee at the next regularly scheduled meeting
Page 4
IIISeOl
Walworth County Public Works Department W4097 County Road NN Elkhorn WI 53121
June 10 2015
SUMMARY SPECIFICATION
PROJECT 15-024-1 Redundant Chiller Lakeland Health Care Center
SCOPE The work under this Contract will be completed under a single Base Bid
In general the work includes furnishing and installing a second chiller at the Lakeland Health Care Center This redundant chiller will work in conjunction with the buildings existing chiller on an alternating basis The redundant chiller will also serve as a back-up unit and a means to provide continuous uninterrupted cooling in the event of planned unplanned maintenance or mechanical failure
PROJECT SCHEDULE
A Project Out for Bid July - 2015 B Bids Due August - 2015 C PW Committee Award September - 2015 D Exterior Work Completed Fall- 2015 E Project Completion Spring - 2016
BASIC FEATURES AND CHARACTERISTICS
The redundant chiller system will consist of a new stand-alone 240-ton air-cooled chiller located on the exterior of the building The buildings water piping system controls and electrical system will be modified to accommodate the new chiller Site modifications will include a concrete pad bollards and a fenced enclosure
ESTIMATE
The estimated project cost including design fees and construction contingency is $39766600 There is $21500000 budgeted for this project in 2015
1
Page 5
---------------------
-------------------
--------------------
----------------------------
---------------------------
--------------------------
AMENDMENT TO THE INTERGOVERNMENT AL COOPERATION AGREEMENT
FOR JOINT DAM OPERATION
THIS AMENDMENT TO THE INTERGOVERNMENTAL COOPERATION AGREEMENT FOR JOINT DAM OPERATION (the Amendment) is made this __ day of 2015 (the Effective Date) by and between WALWORTH COUNTY a quasishymunicipal body corporate organized under the laws of the State of Wisconsin (the County) and the LAKE BEULAH MANAGEMENT DISTRICT a municipal body corporate organized under the laws of the State of Wisconsin (the District) (the County and District may each be individually referred to herein as a Party and together as the Parties)
RECITALS
WHEREAS the Parties entered an Intergovenunental Cooperation Agreement for Joint Dam Operation made effective July 29 2014 (the Agreement) and
WHEREAS the Parties wish to amend the Agreement as set forth in this Amendment
NOW THEREFORE in consideration of the foregoing Recitals and the covenants and mutual agreements which follow and for other good and valuable consideration the receipt and sufficiency of which are acknowledged and intending to be legally bound hereby the Parties agree as follows
AGREEMENTS
1 Effect of Amendment Except as expressly provided in this Amendment all provisions of the Agreement shall remain as set forth in the Agreement
2 Commencement of Construction Section 21 of the Agreement is amended to allow the County and its contractors may commence reconstruction of the Lake Beulah Dam prior to May 1 2015 provided the County and its contractors use best efforts to complete construction no later than July 242015
IN WITNESS WHEREOF the Parties hereto have executed this Agreement as of the date first
written above
WALWORTH COUNTY LAKE BEULAH MANAGEMENT
STATE OF WISCONSIN DISTRICT
BY BY
Name Name
Title Title
Attest Attest
Page 1 of 1
Page 6
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Page 7
IIISeOl
Walworth County Public Works Department W4097 County Road NN Elkhorn WI 53121
June 10 2015
SUMMARY SPECIFICATION
PROJECT 15-024-1 Redundant Chiller Lakeland Health Care Center
SCOPE The work under this Contract will be completed under a single Base Bid
In general the work includes furnishing and installing a second chiller at the Lakeland Health Care Center This redundant chiller will work in conjunction with the buildings existing chiller on an alternating basis The redundant chiller will also serve as a back-up unit and a means to provide continuous uninterrupted cooling in the event of planned unplanned maintenance or mechanical failure
PROJECT SCHEDULE
A Project Out for Bid July - 2015 B Bids Due August - 2015 C PW Committee Award September - 2015 D Exterior Work Completed Fall- 2015 E Project Completion Spring - 2016
BASIC FEATURES AND CHARACTERISTICS
The redundant chiller system will consist of a new stand-alone 240-ton air-cooled chiller located on the exterior of the building The buildings water piping system controls and electrical system will be modified to accommodate the new chiller Site modifications will include a concrete pad bollards and a fenced enclosure
ESTIMATE
The estimated project cost including design fees and construction contingency is $39766600 There is $21500000 budgeted for this project in 2015
1
Page 5
---------------------
-------------------
--------------------
----------------------------
---------------------------
--------------------------
AMENDMENT TO THE INTERGOVERNMENT AL COOPERATION AGREEMENT
FOR JOINT DAM OPERATION
THIS AMENDMENT TO THE INTERGOVERNMENTAL COOPERATION AGREEMENT FOR JOINT DAM OPERATION (the Amendment) is made this __ day of 2015 (the Effective Date) by and between WALWORTH COUNTY a quasishymunicipal body corporate organized under the laws of the State of Wisconsin (the County) and the LAKE BEULAH MANAGEMENT DISTRICT a municipal body corporate organized under the laws of the State of Wisconsin (the District) (the County and District may each be individually referred to herein as a Party and together as the Parties)
RECITALS
WHEREAS the Parties entered an Intergovenunental Cooperation Agreement for Joint Dam Operation made effective July 29 2014 (the Agreement) and
WHEREAS the Parties wish to amend the Agreement as set forth in this Amendment
NOW THEREFORE in consideration of the foregoing Recitals and the covenants and mutual agreements which follow and for other good and valuable consideration the receipt and sufficiency of which are acknowledged and intending to be legally bound hereby the Parties agree as follows
AGREEMENTS
1 Effect of Amendment Except as expressly provided in this Amendment all provisions of the Agreement shall remain as set forth in the Agreement
2 Commencement of Construction Section 21 of the Agreement is amended to allow the County and its contractors may commence reconstruction of the Lake Beulah Dam prior to May 1 2015 provided the County and its contractors use best efforts to complete construction no later than July 242015
IN WITNESS WHEREOF the Parties hereto have executed this Agreement as of the date first
written above
WALWORTH COUNTY LAKE BEULAH MANAGEMENT
STATE OF WISCONSIN DISTRICT
BY BY
Name Name
Title Title
Attest Attest
Page 1 of 1
Page 6
20
15
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AMENDMENT TO THE INTERGOVERNMENT AL COOPERATION AGREEMENT
FOR JOINT DAM OPERATION
THIS AMENDMENT TO THE INTERGOVERNMENTAL COOPERATION AGREEMENT FOR JOINT DAM OPERATION (the Amendment) is made this __ day of 2015 (the Effective Date) by and between WALWORTH COUNTY a quasishymunicipal body corporate organized under the laws of the State of Wisconsin (the County) and the LAKE BEULAH MANAGEMENT DISTRICT a municipal body corporate organized under the laws of the State of Wisconsin (the District) (the County and District may each be individually referred to herein as a Party and together as the Parties)
RECITALS
WHEREAS the Parties entered an Intergovenunental Cooperation Agreement for Joint Dam Operation made effective July 29 2014 (the Agreement) and
WHEREAS the Parties wish to amend the Agreement as set forth in this Amendment
NOW THEREFORE in consideration of the foregoing Recitals and the covenants and mutual agreements which follow and for other good and valuable consideration the receipt and sufficiency of which are acknowledged and intending to be legally bound hereby the Parties agree as follows
AGREEMENTS
1 Effect of Amendment Except as expressly provided in this Amendment all provisions of the Agreement shall remain as set forth in the Agreement
2 Commencement of Construction Section 21 of the Agreement is amended to allow the County and its contractors may commence reconstruction of the Lake Beulah Dam prior to May 1 2015 provided the County and its contractors use best efforts to complete construction no later than July 242015
IN WITNESS WHEREOF the Parties hereto have executed this Agreement as of the date first
written above
WALWORTH COUNTY LAKE BEULAH MANAGEMENT
STATE OF WISCONSIN DISTRICT
BY BY
Name Name
Title Title
Attest Attest
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