Please find below the Tri-County Courthouse Remote ...Tri-County Court Administration will assemble all paperwork for in-custody accused on the list each day. 4.2 Parties to Proceedings

1 Tri-County Courthouse Remote Appearance

Protocol in response to COVID-19 March 22, 2020

Please find below the Tri-County Courthouse Remote Appearance Protocol.

As noted, Bails will be held in the following locations on the following days:

Monday – Peterborough

Tuesday – Cobourg

Wednesday – Lindsay

Thursday – Peterborough

Friday – Cobourg

Further please be informed that matters heard within the Tri-County will be heard in a single court

each day in the following courtrooms:

Peterborough - #2

Lindsay - #4

Cobourg - #4

If you should have any questions or concerns regarding the attached protocol please feel free to

contact myself or the respective Supervisor of Court Operations for your court location.

I would like to thank everyone involved for working together to put this protocol in place in such a

timely manner.

Hugh Boyd | Manager of Court Operations

Ministry of the Attorney General|Court Operations Tri-County

300 Water Street|2nd Floor S

Peterborough|ON|K9J 3C7

P: (705)755-1681



Tri-County Remote Appearance Protocol in response to

COVID-19 Provincial Emergency

March 22, 2020

Contents

1. Parties to the Protocol ....................................................................................................................... 3

2. Schedule for Remote Appearances .................................................................................................. 3

Tri-County (Peterborough, Lindsay and Cobourg)

3. Contact Information ........................................................................................................................... 3

3.1 Point of Contact for Issues .......................................................................................................... 3

3.2 Courtroom Phone Numbers ......................................................................................................... 5

3.3 Video, Audio and Document Exchange Information .................................................................... 5

3.3 Conference Line for Use .............................................................................................................. 5

4. Process for Proceedings ................................................................................................................... 6

4.1 In Advance of Proceeding ........................................................................................................... 6

4.2 Parties to Proceedings – Sureties, Witnesses, Victims, Public .................................................... 7

4.3 After Proceeding has Concluded ................................................................................................. 7

5. Judicial Order .................................................................................................................................. 8

Appendix A: Courtroom Video Process ................................................. Error! Bookmark not defined.



1. Parties to the Protocol

This protocol has been jointly developed between the following agencies:

Tri-County

• Ontario Court of Justice - Peterborough, Lindsay and Cobourg

• Peterborough Police Service

• Peterborough OPP

• Haliburton OPP

• Crown Attorney’s Office

• Lindsay Police Service

• City of Kawartha Lakes Police Service

• Kawartha Lakes OPP

• Cobourg Police Service

• Cobourg OPP

• Minden/Haliburton OPP

Other Stakeholders

• Central East Correctional Centre

• Legal Aid Ontario

• Criminal Lawyers Association

2. Schedule for Remote Appearances

CECC will dial into each Tri-County locations during the following time slots:

9:00 a.m.- 10:45a.m.

2:15 p.m.- 2:45 p.m.

3. Contact Information

3.1 Point of Contact for Issues



Agency Name Office Cell

Peterborough Courthouse

Tricia Holman- Supervisor Maureen O’Brien- Group Leader

705-876-3809 705-876-3846 ext. 717

Tricia Holman: 705-875-8740

Lindsay Courthouse Rose Ouellette 705-324-1402 705-875-5174

Cobourg Courthouse Kristal Davies [email protected]

Tel: (905) 372-3751 x107

Kerri Miller: 905-375-8184

Trial Coordinator Monique Rishea 705-876-3824 n/a

KLPS Brianna Drew 705-324-6307 x510/540

n/a

PPS Craig Ralph 705-876-1122 ext. 248

705-872-2306

Peterborough OPP Christopher Galeazza 705-742-0401 705- 313-1864

OPP – Haliburton Amanda Gilbert 705-286-1431 n/a

Cobourg OPP Phil CLARKE Ashley GILLARD

905-372-5421 [email protected]; [email protected]

mailto:[email protected]





3.2 Courtroom Phone Numbers

Courtroom Phone Number Extension

Peterborough - #2 705-876-3846

767

Lindsay - #4 705-324-1400

293

Cobourg - #4 905-372-3751

136

3.3 Video, Audio and Document Exchange Information

Agency IPN or ISDN

?

Video Informatio

n for Hearings

Email for Scanning Documents

Fax Number

for Document

s (if applicable)

Audio Informatio

n for Counsel to Speak with Accused

Peterborough PS

n/a 7100033 [email protected] n/a (705) 876-

1122 ext. 225

Peterborough OPP

n/a 7100021 [email protected]

n/a 705-742-0401

Kawartha Lakes PS


n/a 705-324-6307 ext. 510/ 540

Kawartha Lakes OPP


n/a 705-324-1188

Cobourg OPP

n/a 7100005 [email protected] [email protected]

n/a 905-372-5421

Port Hope PS

n/a 7100037 [email protected] n/a 905-376-

6225

Haliburton Highlands OPP

n/a 7100010 [email protected] n/a 705-286-

1481

3.3 Proceedings Held by Teleconference









Toll Free Dial Meeting Passcode Host Key

Peterborough

1-866-602-5423 5469661 6502

Lindsay 1-866-602-5423

9574227 6856

Cobourg 1-866-602-5423

4565120 4671

Where a teleconference line will be used for a proceeding, the Crown will provide the details to the

counsel for the accused.

3.4 Instructions

All matters in Peterborough will be held in courtroom #2 at 70 Simcoe Street. A teleconference line

has been set up in the courtroom to allow counsel to attend remotely to speak to his or her matters.

The number to call locally is (416) 212-8010 or toll free is 1-866-602-5423 and the Conference ID is

5469661#

All matters in Lindsay will be held out of courtroom #4 at 440 Kent Street West. A teleconference line

has been set up in the courtroom to allow counsel to attend remotely to speak to his or her matters.

The number to call locally is (416) 212-8010 or toll free is 1-866-602-5423 and the Conference ID is

9574227#

All matters in Cobourg will be held out of courtroom #3 at 860 William Street. The teleconference line

set up in the courtroom to allow counsel to attend remotely to speak to his or her matters. The

number to call locally is (416) 212-8010 or toll free is 1-866-602-5423 and the Conference ID is

4565120#

4. Process for Proceedings

4.1 In Advance of Proceeding

By 5pm of the day before the proceeding CECC will provide scanned or faxed copies of all necessary

paperwork for accused on the list the following day.

By 8:30 am (or as soon as possible thereafter) of the day of the proceeding, police services will

provide scanned or faxed copies of all necessary paperwork for the accused on the list that day.

Police services will also email the names of any new detainees being held for bail that day to the local

CLA and duty counsel reps at: [email protected], [email protected]





[email protected] [email protected] [email protected]. so that they may contact the accused

at the stations/detachments in advance of bails.

Tri-County Court Administration will assemble all paperwork for in-custody accused on the list each

day.

4.2 Parties to Proceedings

4.2.1 Sureties

Where the accused is in custody at CECC, the surety will attend to the Courthouse bail court.

Sureties attending court for bail will be asked to attend court when called/paged in by clerks. Sureties

must to be cognizant of social distancing and not sit in courtrooms or in hallways in close proximity

Where the accused is in custody at a police services detachment, the surety will attend to said

detachment.

4.2.2 Victims and Witnesses

Victims and witnesses will continue to be asked to attend the courtroom in person or via video in

accordance with regular procedure. Victims and Witnesses attending court for bail will be asked to

attend court when called/paged in by clerks. Victims and Witnesses must to be cognizant of social

distancing and not sit in courtrooms or in hallways in close proximity

4.3 After Proceeding has Concluded

Tri-County Court Administration will provide scanned or faxed copies back to the appropriate police

services or CECC to have the accused sign. Once signed, the paperwork must be returned to the Tri-

County Courthouse via scan or fax.

All paperwork with original signatures must be returned to Tri-County Courthouse. For example,

where an accused is released, paperwork with signatures should be sent at the earliest opportunity

via mail or with an officer.






5. Copy of Judicial Order





IT Assistance Contact:

Dwayne Rogers: [email protected] 905-868-4907

Charlie Mailer [email protected] 905-213-0266

OPS IT Service Desk: 1-416-246-7171

