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PLAY FOOTBALL ADMIN
REGISTRATION TRAINING
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Welcome
Objective of this session:
• To introduce the new Registration System
• To walk-through how to perform each of the main functions forAssociations and/or Clubs
• To highlight tips/shortcuts
• To ensure every participant is confident in their ability to use the new Registration System
• Session duration is 2 hourswith a 5-10 minute break at hour 1
• Training is a walk-through style session where we will cover everything you need to get ready for registrations
• There is a live demonstration that you can participate in
• Training Material for Participants- Readiness Checklist
- Club Registration Products guide
• Rules of Engagement- Expect lots of talking by Trainer and therefore lots of listening by you
- Save your questions till the Q&A
- Mobile phones on silent
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Session Contents • INTRODUCTION
• REGISTRATION SYSTEM OVERVIEW
• Associations Setup Overview
• Club Setup Walk-through
• LIVE DEMONSTRATION of SETUP
• Q&A
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INTRODUCTIONS
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Introducing the ONLINE SERVICES TEAM
The Football NSW Online Services team provides system and technical support to Associations, Clubs and members for the national registration system.
We also assist with queries related to SportsTG, Active Kids Vouchers, and reporting.
FNSW ONLINE SERVICES TEAM• In 2018-2019 the Online Services Team will deliver training for the
the new national registration system to 33 associations and over 700 clubs (approx. 1500+ people in NSW)
Q: Who are we?• Carol - Online Services Manager
IT geek and grassroots coach of u8-u11s noisy boys
• Jackson - Online Services Co-OrdinatorYouth Goal keeper superstar, triathlete, and sneaker obsessed
• Trevor - Online Services Support Fantasy Football mad and has swum in Antarctica TWICE!
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PROJECT SUMMARY
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PLAY FOOTBALL ADMIN
Key Dates
As @ Nov 12th 2018
What When
Club & Association Training Nov – Feb 2019
Admin system open for FNSW Setup 3rd Dec
FFA Go/No Go Decision to proceed with launch
5th December
Admin System User IDs provided to Associations to proceed with Setup
6th December
MYFootballClub Locked for migration 6th December
Participant registration NPL openSummer and Futsal social continues on the
new platform17th Dec 2018
Participant registration open for Grassroots 3rd Jan 2019
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Project Summary • This tool is built using an agile methodology- meaning
development is constantly occurring to provide new functionality, and will continue to be even after GO LIVE
• The following data is being migrated: Club/association details, registration numbers, individual details, history, product purchases, invoices, notes and working with children check data
• The following data is NOT being migrated:T&Cs, Additional questions data, individual photos
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PLAY FOOTBALL ADMIN
Benefitsto clubs
REGISTRATION BENEFITS
• Reduced annual setup (perpetual types)
• Registration "inheritance"
• Discounting
• Superior identity and participant recording (parents, linked accounts)
• Easier to ‘get- around’
• One platform. Comps and Reg
• Up to date technology
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Expectations
Lets be honest…
Before we begin… you should know…
1. You will be given access to a training environment that you can continue to use to practise your setup, and have a play
2. The training environment may change from day to day –don’t panic, it’s a development environment and is used for testing - it doesn’t affect the REAL system
3. What it looks like today may slightly change when we GO LIVE
4. Both FFA and FNSW staff have been testing the system since August- and we are still testing it on a weekly basis
5. There are an initial set of user guides available and more will come, including how-to videos
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LETS GET STARTED
SYSTEM OVERVIEW
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PORTALS
PLAY FOOTBALL ADMIN PORTAL
FOOTBALL ACCOUNT
SIGNUP & REGISTRATION
PLAY FOOTBALL ADMIN PORTAL
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PORTALS
PLAY FOOTBALL ADMIN PORTAL
FOOTBALL ACCOUNT
SIGNUP & REGISTRATION
FOOTBALL ACCOUNT
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PORTALS
PLAY FOOTBALL ADMIN PORTAL
FOOTBALL ACCOUNT
SIGNUP & REGISTRATION
PLAYER ACCOUNT
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PORTALS
PLAY FOOTBALL ADMIN PORTAL
FOOTBALL ACCOUNT
SIGNUP & REGISTRATION
SIGNUP & REGISTRATION PORTAL
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ASSOCIATION SETUP PROCESS
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READINESS CHECKLIST FOR ASSOCIATIONS
STEP 1
ENSURE YOU HAVE
A LOGIN ID
STEP 2
UPDATE
ORGANISATION
DETAILS
STEP 3
UPDATE BANK
ACCOUNT DETAILS
STEP 4
CREATE
REGISTRATION
DATES
STEP 6
CREATE
REGISTRATION
TYPES
STEP 5
CREATE
ASSOCIATION
DISCLAIMERS
STEP 7
CREATE
ADDITIONAL
QUESTIONS
STEP 8
CREATE DISCOUNT
RULES
STEP 9
CREATE USER IDS
FOR ADMINS &
CLUBS
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CLUB SETUP PROCESS
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READINESS CHECKLIST FOR CLUBS
STEP 1
ENSURE YOU HAVE A LOGIN ID
STEP 2
UPDATE CLUB ORGANISATION
DETAILS
STEP 3
CREATE CLUB DISCLAIMERS
STEP 4
CREATE ADDITIONAL QUESTIONS
STEP 5
CREATE DISCOUNT RULES
STEP 6
CREATE OPTIONAL PRODUCTS
STEP 7
CREATE SIGNUP FORM
STEP 8
CREATE REGISTRATION
PRODUCTS
STEP 9
CREATE USER IDS FOR ADMINS
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STEP 1
ENSURE YOU HAVE A LOGIN ID
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STEP 1
Note
Associations should remember there are two environments that will need user IDs:
The training environment(play area that wont impact real data)
The LIVE production system
ENSURE YOU HAVE A LOGIN ID
• FNSW will create USER IDs for each of the 33 Association Administrators
• Your ASSOCIATION will create USER IDs for each Club Administrator
• Once access is given to a CLUB administrator they can create additional logins for their committee (Step 9)
• Creating USER IDs is simple, but should be done with caution to ensure the correct level of access
• In the training environment USER ID’s will need to be created by FNSW or FFA (interim)
Play Football Login
First time sign in accept terms and conditions
Sample Training Club View
User ID: TrainClubC1Password: 167316
https://trainadmin-playfootball.resultsvault.com/
MFC Club Data
Home Screen
ORGANISATION menu
PEOPLE menu
REGISTRATION menu
TEAMS menu
COMPETITIONS menu
REPORTS menu
REPORTS menu
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STEP 2
UPDATE ORGANISATION DETAILS
Menu ORGANISATION Function ORGANISATION DETAILS
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STEP 3
CREATE CLUB DISCLAIMERS
Menu REGISTRATION Function DISCLAIMERS
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Disclaimers
Can have multiple disclaimers
They are accessed when you create a Registration Type
Simple text editor screen
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STEP 4
CREATE ADDITIONAL QUESTIONS
Menu PEOPLE Function CUSTOM PERSON LIST > CUSTOM FIELDS MANAGEMENT
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CUSTOM FIELDS
Optional to create additional fields
These can be added to registration types and will be included
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STEP 5
CREATE DISCOUNT RULES
Menu REGISTRATION Function DISCOUNT RULES
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Discount Rules
The ability to offer various types of incentives and discount offers for Products
The discount rule is applied only to your level and not to the parent or child entities above or below yours
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Discount RulesExamples
Early Bird
Sibling
Student
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STEP 6
CREATE ‘OTHER’ OPTIONAL PRODUCTS
Menu REGISTRATION Function PRODUCT MANAGEMENT
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OPTIONAL PRODUCTS • Within Product Management, Clubs may create
additional products that can be offered at the time of registration, such as club merchandise (socks and shorts, jackets, hates, training gear)
• ‘Other Products’ can then be added to a registration signup form to be offered with a registration product
• ‘Other Products’ can also be offered as a separate item that members can select to purchase outside the registration process
Socks & Shorts
Jackets
etc
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OTHER PRODUCTS
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STEP 7
CREATE SIGNUP FORM
Menu REGISTRATION Function SIGNUP FORM MANAGEMENT
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SIGNUP FORM• Sign up forms provide Organisations with the ability to
receive payments and registrations online. The Signup form controls the process the member will follow and the fields the member will see during the signup.
• Typically, the only changes required to a signup form each year will be the
• Addition or removal of personal fields,
• Addition or removal of other “additional” fields
• Addition or removal of Optional products
• Review of Welcome, Confirmation or Offline Payment descriptions
• The Signup form is a pre-requisite in order for a club to be able to create Registration Products (packages).
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STEP 8
CREATE REGISTRATION PRODUCTS
Menu REGISTRATION Function PRODUCT MANAGEMENT
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PACKAGES• A Registration Product represents the items that
participants will be able to purchase through an online payment form.
• Multiple Registration products can be created individually using the same Parent Organisation’sRegistration Type
• Once Registration products are created, they can be used year on year
• Typically, the only changes required to a registration product each year will be the
- Registration period,
- Fees, and
- Available Dates.
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SIMPLIFYING REGISTRATIONS
With the introduction of fee tables within a single registration type, clubs can now opt to simplify the number of products they need to create
OLD MFC Packages NEW PLAY Products
Junior Under 6 Single Junior u6-u11 Product
Includes a fee table for each age group within the one type
Junior Under 7
Junior Under 8
Junior Under 9
Junior Under 10
Junior Under 11 etc
ALL Age Women $60 Single All Age ProductIncludes a fee table by genderIncludes student discount **
** if the discount is different for men or women then you still need to create individual fee Types
ALL Age Men $80
ALL Age Women Student Discount
All Age Men Student Discount
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STEP 9
CREATE CLUB USER IDS
Menu ORGANISATION Function USER LIST
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USER LIST
Where User IDs are managed for the Administration system
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Lets have a break…5 mins
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Hands-on
• Club Steps
• Create a package
• Review our package in the Test Rig
DEMONSTRATION
60PRESENTATION NAME
PLAY FOOTBALL MEMBERS EXPERIENCE
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PLAY FOOTBALL Preview
• The FOOTBALL ACCOUNTThe ‘front door’ of football
• What it is – A way to verify a user. Users enter their name, DOB and email address. Each user’s email address is cross checked before the user can log in via their account
• What it does – Once integrated with a website or system the football account becomes a quick and reliable way to confirm a user’s identity across systems
• What that means – We can start to provide faster, more personalised services to participants.
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PLAY FOOTBALL Preview What changes?
- The Football Account uses a participant’s email address to verify and provide access to rego, or other system
- Users can link their social accounts to their football account, using social accounts to log in
- Claim accounts from mid December
What doesn’t?- People will retain their FFA Number but in the future they won’t
need it to register or log in to systems.
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PLAY FOOTBALL ADMIN
Payment Gateway
- IPSI remains as the payment portal for this year
- There is no change from last year
- Payment Gateway under-review for replacement next season
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Q&A
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Next Steps1. Associations and Clubs – play in the
sandbox training environment and decide what products you will create. Consider:
1. Product Naming conventions
2. Disclaimers and Discounts
2. FNSW – Keep Associations and Clubs updated on FFA Project dates and any new features to be aware of (or changes) -weekly
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PRESENTATION NAME
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