Platte River Power Authority Project Charter...Platte River Power Authority Project Charter “A problem well stated is a problem half solved” - Charles Kettering Page 4 Project

Platte River Power Authority Project Charter “A problem well stated is a problem half solved” - Charles Kettering

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Project Charter for Customized Resource Planning Portfolio Model v6.docx

Project Name Customized Resource Planning Portfolio Modeling

Project Sponsor Jason Frisbie, COO Request Date 4/15/2016

Requestor Platte River Requested Completion TBD

Project Manager Brad Decker, Strategic Planning Manager Budgeted* No

Primary Stakeholders *Attach Project Worksheet to Charter

Kevin Gertig Tom Roiniotis Dave Smalley

Steve Adams Andy Butcher Mike Jones

Reuben Bergsten Pete Hoelscher Deborah Schaneman

Business Need / Justification – What is the business need or benefit this project will meet? What justifies the project? If applicable include the savings in time/money per time period.

During the March Board meeting, Platte River staff was directed to develop a draft charter to address the collaborative resource modeling project for the Municipalities. A modeling plan and schedule will be developed. Once this is complete, Platte River will work with Estes Park, Fort Collins, Longmont, and Loveland stakeholders to create customized models for each City based on inputs driven by the Cities.

Scope Statement – Identify the major deliverables (functionality, service, products) that are within the scope of this project. Can also include out of scope items.

The modeling plan will create a consolidated system base case from the upcoming 2017 budget. The next step in modeling will be to distribute a base case among each individual City according to their share of Platte River owner’s equity. Once this is complete, Platte River will work with Fort Collins, Longmont, and Loveland and Estes Park stakeholders to create customized models for each City based on inputs driven by the Cities.

DocuSign Envelope ID: 5B791E5F-8F91-46C4-AC95-53C6420F54CB


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Key Assumptions – Is there anything vital to the success of the project that you’re assuming is available?

All four Cities will provide key assumptions and City future goals as to Climate change compliance. Shown below is a list of key contributors to this project from each of Platte River’s owner municipalities.

Municipal Owner Utility Director Other Municipal Key Contributor(s)

Estes Park Reuben Bergsten

Fort Collins Kevin Gertig 1. Tim McCollough

2. Lance Smith

3. John Phelan

Longmont Tom Roiniotis 1. Susan Wisecup

2. Kate Medina

3. Anne Lutz

Loveland Steve Adams 1. Bob Miller

2. Gretchen Stanford

3. Jim Lees

Platte River at system level will need to meet EPA CPP compliance standards. This modeling structure will help to determine how each City can contribute reductions to meet the EPA requirements at a system level.

Platte River will conduct all modeling efforts but will utilize third party support on key assumptions such as fuel and market pricing. It is our intent to be as transparent as possible with “proprietary” information provided by third-party vendors so each municipality can make portfolio decisions going forward.

Platte River will work with the municipalities to develop an overall project schedule that incorporates sufficient time to allow for the municipalities to take the leadership role in their public processes. Platte River will be available to provide technical support.



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Key Constraints:

- Primary Constraint(s) Select no more than two.

Cost

Schedule

Scope/Quality

Key Success Criteria – What are the quantifiable and measurable criteria that define success? Be more specific than “meeting all the requirements” or “delivering all the features”.

Several critical paths exist to the successful completion of both the City’s and Platte River’s objectives:

1. Prioritization of objectives

a. The expectations for modeling outcomes (metrics, reports, etc.) need to be defined to conduct the modeling effort as well as reduce bias.

2. Commitment to a modeling plan a. Agreeing on a thorough modeling plan prior to the project’s commencement will help to

avoid in-process requests that slow or divert the analytical effort. 3. Modeling assumption

a. Municipal staff must provide the needed inputs and assumptions regarding their individual goals and objectives.

Significant Risks Associated with this Project – What are the significant risks associated with the project?

Rationale: The overall scope of the modeling will drive the cost of the study. The scope will be determined at a later date.



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Key Project Stakeholders and Contributors

Platte River Project Participants

Brad Decker, Strategic Planning Manager (Project Manager)

Andy Butcher, Director of Operations (Project Manager Supervisor)

Jason Frisbie, Chief Operating Officer (Project Sponsor)

Dave Smalley, Chief Financial & Risk Officer

Mike Jones, Senior Planner

Deb Schaneman, Chief Compliance Officer

Pete Hoelscher, Chief External Affairs & Customer Relations Officer

Municipal Project Participants

Estes Park:

Reuben Bergsten, Utility Director

Fort Collins:

Kevin Gertig, Utility Director

Tim McCollough, Light & Power Manager

Lance Smith, Strategic Financial Planning Manager

John Phelan, Energy Service Manager

Longmont:

Tom Roiniotis, Utility Director

Susan Wisecup, Business Manager

Kate Medina, Utilities Financial Analyst

Anne Lutz, Energy Services Manager

Loveland:

Steve Adams, Utility Director

Bob Miller, Power Operations Manager

Gretchen Stanford, Customer Relations Manager

Jim Lees, Utility Accounting Manager



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Charter Authorization by Project Participants

Platte River Authorization

Signature: ___________________________________________ Date: _________________

Brad Decker, Strategic Planning Manager

Signature: ___________________________________________ Date: _________________

Andy Butcher, Director of Operations

Signature: ___________________________________________ Date: _________________

Jason Frisbie, Chief Operating Officer

Signature: ___________________________________________ Date: _________________

Dave Smalley, Chief Financial & Risk Officer

Signature: ___________________________________________ Date: _________________

Mike Jones, Senior Planner

Signature: ___________________________________________ Date: _________________

Deb Schaneman, Chief Compliance Officer

Signature: ___________________________________________ Date: _________________

Pete Hoelscher, Chief External Affairs & Customer Relations Officer


5/25/2016

5/23/2016

5/24/2016

5/23/2016

5/23/2016

5/23/2016

5/25/2016


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Estes Park Authorization

Signature: Date:

Printed Name: Reuben Bergsten

Title/Position: Utility Director


5/25/2016


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Fort Collins Authorization

Signature: Date:

Printed Name: Kevin Gertig


Signature: Date:

Printed Name: Tim McCollough

Title/Position: Light & Power Manager

Signature: Date:

Printed Name: Lance Smith

Title/Position: Strategic Financial Planning Manager

Signature: Date:

Printed Name: John Phelan

Title/Position: Energy Service Manager


5/23/2016

5/24/2016

5/23/2016

5/23/2016


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Longmont Authorization

Signature: Date:

Printed Name: Tom Roiniotis

Title/Position: General Manager

Signature: Date:

Printed Name: Susan Wisecup

Title/Position: Business Manager

Signature: Date:

Printed Name: Kate Medina

Title/Position: Utilities Financial Analyst

Signature: Date:

Printed Name: Anne Lutz

Title/Position: Energy Services Manager


5/25/2016

5/23/2016

5/25/2016

5/25/2016


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Loveland Authorization

Signature: Date:

Printed Name: Steve Adams


Signature: Date:

Printed Name: Bob Miller

Title/Position: Power Operations Manager

Signature: Date:

Printed Name: Gretchen Stanford

Title/Position: Customer Relations Manager

Signature: Date:

Printed Name: Jim Lees

Title/Position: Utility Accounting Manager


5/25/2016

5/23/2016

5/25/2016

5/25/2016

Documents

Platte River Power Authority Project Charter...Platte River Power Authority Project Charter “A problem well stated is a problem half solved” - Charles Kettering Page 4 Project