Platform - Kevin Calderon for Vice President for Documentation and Publications

8/3/2019 Platform - Kevin Calderon for Vice President for Documentation and Publications

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Cusps of Change

Platform of Kevin Calderon; Candidate for Vice President of Documentation & Publication

In the pivotal year of ACOMM 9, it was said that we were at the very cusps of change. We

had achieved levels of professionalism and quality work that a real organization shouldhave despite looming doubts for our EB-Core. With ACOMM transitioning into its 10th year

as an accredited organization, there are definitely higher expectations for the next

Executive Board.

One could say that Projects & Human Resources were the organizations strongest

departments this year, but we cannot maximize the full potential of ACOMM if we cannot

bring the other departments to the same level of performance. Thus, I believe that with

consistency, grounded ambition, and most importantly, love for what we do, I can help

bring Documentation & Publication above the clutter. In lieu with that, I present my plans

for the next year.

Adapting to the New Structure of Documentation & Publication

Roles and Responsibilities

This year, the duties of the Secretary General would fall under the Vice President of

Documentation & Publication. In order to alleviate the workload of the Vice

President, the department will have two AVP positions:

- Associate Vice President for Publication

- Associate Vice President for Documentation

In line with the new structure of the department, I plan to sit down with the team todistinguish the roles and responsibilities of each position as well as acknowledging

that we have to reroute SecGen tasks originally absorbed by other departments in

ACOMM to us. The purpose of this is to ensure that everybody recognizes their

boundaries, preventing overstepping between officers.

Centralized Database

Last year, important documents were scattered and isolated amongst the different

departments. The difficulty in this lied in having to contact various point people in

order to compile the necessary documents for the YES reports, not to mention that

not everything had been readily transcribed.

With regard to departmental meetings, I will make it a requirement to appoint one

person to be responsible for taking minutes in every meeting after which that

person will not only store a hard copy in the ACOMM room, but also send me a soft

copy (readily transcribed if necessary) no long than a day later.

In order to centralize our documents, an online database will be created, organized

per department. Another important part of centralizing our documents is create a


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unified format for all documents in order to prevent inconsistency and uphold

organization.

Collective Effort

Although we are comprised diverse talents, it is important that our members actively helpeach other grow creatively and technically. With that said, I plan to involve our whole pool

of graphic designers and videographers in every drafting phase with Facebook groups

being the main medium of out-of-school communication. Although this may extend the

process, it will not go without the emphasis that the last say still lies in the VP and AVPs.

Tapping into our Creative Prowess

As home to an ever growing pool of creatives, it is the job of our department to promote an

environment conducive to creative and technical growth. There is much more to us than

just honing our talents in just promotional media for our annual line-up of projects. As

communication majors, we have the ability to project our messages and out-of-the-box

prowess to the public. This is why for this year, I want to come up with a series of a

collaborative projects within and between our pools of videographers,

ACOMM Portfolio

One of the major projects I plan to implement this year is the ACOMM portfolio, a

compilation of all documented material (photos, videos, write-ups etc) of all of

ACOMMs projects, events, and services.

The portfolio will serve two functions:

Playbook

With promotional material compiled into one, our creative members would

be readily given a good of idea how their future output would look like.

Portfolio for External Clients

With a portfolio printed and readily available online, this would be the first

step to creating ties with external clients. This also goes saying that ACOMMs

difference from other orgs is that its a home org,

COMMotion

Since the implementation of COMMotion, this has been the main outlet of output forour pool of writers. However, its full potential had not been fully utilized which is

why I plan to turn COMMotion into a legitimate and respectable publication with a

scope much different than the GUIDONs g Magazine. This would be a publication

that would regularly release articles not just about lifestyle, but also relevant

current events because I believe that it is the responsibility of the communication

major to To make sure it is managed under the right hands,


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Growth

Workshops

How do we ensure that our members, new and old are properly trained? I believe that it is

not talks that will train our members, but actual output. That is why this year, I want to

retain having workshops available to our pool of creatives, videographers, and writers.

To make sure we maximize the training we give to them, I plan to concentrate our

workshops to the first semester, so that we can dedicate our honed skills to creating output

in the second semester.

Compilation of Tutorials

A great way to add to our members repertoires is creating a compilation of handpicked

guides to help improve their skills. The greatest advantage of this is that it creates anothervenue to learn independently outside of our workshops. It can also act as a supplementary

skill-builder.

Pool Hunt

One of the greatest risks of the department is that we are always prone to members leaving

and uncertainty in the capability of new members, thus reducing the quality of our output.

With that, I plan to maintain a solid base of capable members for each pool of

videographers, graphic designers, and writers. When the need comes, pool hunts can start

in the summer.

The Face of ACOMM

We are the face of ACOMM. As the face of ACOMM, it is important that our members are

well oriented to the way our organization synergizes In order to create a faster and

smoother process of producing output. This would mean emphasizing and reintroduction

of the following:

Visual Identity Guide

The visual identity guide should be the bible of every creative as this gives

the proper format for every promotional material that we produce. Theunsuccessful implementation of the visual identity guide this year led to

inconsistency in branding. This would also include having to update it, along

with the proper use of Fidge, our mascot.

OSA Guide


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Aside from the visual identity guide, it is also important that we orient our

members with the processes of OSA, especially when it comes to sizing of

tarpaulins, posters, etc.

Interdepartmental Synergy

In ACOMM, all our departments are interconnected and require constant collaboration with

each other. It is important that we familiarize our members of what roles and where they

act in the ACOMMs interdepartmental system.

Projects & Human Resources

In order to ensure proper time management, I plan to orient our members to the

Projects 12-step plan, showing them where they perform their role in the whole

process of project planning.

It is also important that we retain and improve the implementation of the Projects

Master Calendar in order to create an organized system of assigning our

photographers, videographers, and writers to each ACOMM project.

Corporate Communications

When working with CoCo, it is important to reiterate the importance of branding

when our focus is our members as a home organization. Our secondary focus is the

outside world.

Finance

This is where I have to reiterate the importance of the OSA guide because there are

standard sizes and formats when it comes to the production of hard material. This

would have a direct effect on how much the finance department spends for printing.

Commitment and Consistency

One of D&Ps endearing problems is our members lack of commitment to their

department. More often than not, we tend to lose consistency in producing quality work

along the way of our projects and this is why I want to make it a point to build personal ties

to our D&P members by holding regular meetings with our members. In that way, well be

able to make them feel that not only do they own their work, but are truly part of ACOMM.

We Are A Family

At the end of the day, we are a family. As an organization built on camaraderie, yes we will

be prone to conflict. However, this allows us to build much more dynamic relationships

which were one of the very foundations of ACOMM this year and in no way will I neglect


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this. ACOMM 10 is just around the corner and I believe that our organization offers a place

beyond the workplace.

Hence, if I am elected as Vice President of Documentation & Publication, I, Enrico Kevin R.

Calderon promise to uphold these plans for the next year.

Documents

Platform - Kevin Calderon for Vice President for Documentation and Publications