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A tool for Decentralized, Participatory & Integrated District Planning. PlanPlus (http://planningonline.gov.in). Planning As Is. Objective. Facilitates the Decentralized Planning process in Local Language by Supporting Need Based Planning rather than Scheme-based planning - PowerPoint PPT Presentation
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A tool for Decentralized, Participatory & Integrated District Planning
Facilitates the Decentralized Planning process in Local Language by Supporting Need Based Planning rather than Scheme-based planning
Facilitating convergence of funds from different central and state sponsored schemes to address the needs of the people
Facilitating integration of plans prepared by various planning units into a single district plan document
Helping in monitoring the execution of the plan
Generating various graphs for analysis and decision support
Helping in the preparation of Perspective Plans and deriving the annual draft and action plans from perspective plans
Rural Local BodiesUrban Local BodiesDistrict / State Level Line
DepartmentsDPCs / Planning boardCitizensState Government DepartmentsCentral Government Departments
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Requirement Section Capturing Information on Wish List, Works(location, proposed cost,
proposed duration, asset/beneficiary, output) and Projects Resource Envelope Section
Information about Resource Envelope Available with Planning Unit (Perspective Allocation/ Expected Allocation / Actual Allocation)
Planning Section Creating Perspective, Annual Draft Plan and Annual Action Plan,
Allocating available resources to Prioritized works
Technical Appraisal Section Scrutinize Plans submitted by Planning Units and offer comments on
cost, duration and methodology Administrative Approval Section
Scrutinize Plans for administrative approval DPC Approval
Scrutinize Plans cleared by TAC and accord/endorse approval and integrate it with District Annual Plan – DPC
Plan Execution Monitoring Record Execution Details of Works Approved in the Action Plan –
Planning Unit Report Section
Generate various reports that reflect Plan-Unit wise Plans, Scheme Plans, Physical & Financial Progress etc.
PlanPlus captures the needs identified through SWOT analysis/Gram Sabha/Ward Sabha or even by individual citizen.
These suggestions are forwarded to the planning units
The planning units can decide if there is a need to take up the suggested need as a work in any of the Plans
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PlanPlus allows each State to define categories of works
Egs. Include Construction of CC Road, Laying of water pipeline etc.
Each work category is associated with a specific work focus area such as roads, drinking water etc.
Each work category is mapped to specific outputs
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Planning Process begins with the structuring of unstructured wish-list into structured works by each Planning Unit
Work Details include among other parameters the following: Work For - Whether the work is for specific section of the population
such as SC, ST, Women etc. Work Focus Area – What is the focus area of the work? The list
includes the 29 and 18 functions allocated to Panchayats and urban local bodies under the Constitution. This will help in generating the sectoral plan
Estimated Cost Estimated Duration Proposed Output – Asset, Training, Staff Augmentation etc.
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A project is a logical collection of related works, possibly belonging to different sectors
A project may have two or more works It is not mandatory for every work to be included
in a project Helps in bringing about sectoral integration and
ensures maximum impact of the interventions in different sectors
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Stakeholder Central Government Departments (CSSs,
ACAs etc.) State Government Departments (state
government schemes)
The software captures details about various Sources of Funding in the form of Centrally Sponsored Schemes/State Government Schemes
Details include inter-alia, Scheme Active Period Geographical Coverage Target Group Component Focus Component Funding Pattern (State-wise and year-wise) Permissible/Non Permissible Activities
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Plan-unit wise resource envelope can be defined for each Source of Funding
Resource envelope corresponds to ▪ Allocation under various Central and State
Government Schemes (Perspective, Expected and Actual budgetary Allocation)
▪ Plan unit’s own funds through taxation and various services
State Line Department
Parastatal Bodies PSUs
Facilitates preparation of Perspective Plan, Draft Annual Plan and Annual Action Plan
Execution status and learnings
Physical & Financial Progress Details
A plan would consist of one or more works.
PlanPlus automatically includes all works which have been created for the Plan Year. In addition, it also includes spill-over, on-going and resumed works from previous years’ plans in the current Plan.
Based on the sector of the work and that of the component, the software automatically shows the amount of expected allocation under different components of different schemes.
The Planning unit can allocate funds from different schemes/components to different works
One work may be funded by more than one Source of Funding, thereby converging the funds from different funding sources
If any permissible activity is defined under a component, then the planner will have to indicate the activity of the component under which the work is being undertaken.
Works may be included or excluded from the plan as per availability of funds. However, works which are on-going or spill-over cannot be excluded.
Works funding can be shared by multiple Planning Units
Priority can be set for each work; fund availability is automatically re-calculated
A Planning unit has to answer defined Process Checklist based on scheme components from funds are proposed to be taken up
The software also informs the planner about fund availability under different schemes under different sectors thereby ensuring maximum utilization of funds
•What are other planning units planning for my GP?
•Am I duplicating their efforts?
Can I add value to what others are planning in my GP?
Is the other planning unit short of funds? Can I contribute?
Am I short of funds? Is any other planning unit willing to contribute?
Provision to share the cost of Work among different Planning Units
Planning Unit can demand the amount from multiple planning units
Planning Unit giving the amount can accept/reject the demand
Mandatory to freeze the amount if the request for demand is accepted.
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Provision to define Plan Unit wise Standing Committees
Planning Unit can assign works to the Standing Committee’s
Mandatory to assign works to Standing Committee (for both Draft Action Plan and Annual Action Plan) if Standing Committee exist for the Plan Unit.
Kerala
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Citizens/NGOs/ CBOs/
GramSabhas/Area Sabhas/
Planning Units
Planning Unit (ULBs & RLBs)
Technical Approval Committee (BTAC/DTAC/STAC)
DPC
Suggest Needs/Expectations
Formulate Projects(Sectoral Integration)
Assign Works to Projects
(Estimates,time, location etc)
Prepare Annual Plan(Prioritization &source of funding)
Evaluate for Technical Scrutiny/
Sanction
Forward to TAC
Evaluate for Administrative Approval
All works approved? Review
Yes
All works approved? Review
Approved Plan Yes
Unstructured wish-list
SO
Rs
Kerala Planning Workflow
Karnataka Local Body Planning Work Flow
GramSabhas/Ward Sabhas
Suggest Needs/Expectations
RLB/ULB(Standing Committee)
Prepare Shelf of works Prioritize
(AE/EE/CE)Evaluate work s &
prepare cost estimates
Forward (for technical scrutiny & preparation of cost estimates)
All works OK?Review
ZP(General Body)
Evaluate for Administrative & Financial Approval
All works approved?Review
Accord Final Approval
Approved Draft Plan
DPC
Technical Scrutiny
Identify More Works
Line Deptt.
Allocate Funds
Yes
Rural Local Body WorkFlow – Madhya Pradesh
GramSabhas/Ward Sabhas
Suggest Needs/Expectations
RLB(Standing Committee /General Administrative
Committee)
Prioritize
Evaluate work s & prepare cost estimates
Forward (for technical scrutiny & preparation of cost estimates)
All works OK?Review
Higher Tier(JP/ZP)
Examine Lower Tier Plan
Accord Final Approval
Approved Draft Plan
DPC
Technical Scrutiny
Allocate Funds
Prepare Own Plan
Prepare Shelf of works
Forward Own Plan along with lower tier Plan, if any
Forward all RLB Plans
Urban Local Body WorkFlow – Madhya Pradesh
GramSabhas/Ward Sabhas
Suggest Needs/Expectations
ULB(Standing Committee)
Prioritize
Evaluate work s & prepare cost estimates
Forward (for technical scrutiny & preparation of cost estimates)
All works OK?Review
Accord Final Approval
Approved Draft Plan
DPC
Technical Scrutiny
Allocate FundsPrepare Shelf of works
Gram Panchayat WorkFlow – Orissa
Palli SabhasSuggest Needs/
Expectations
Gram Panchayat Prioritize
Evaluate work s & prepare cost estimates
Forward (for technical scrutiny & preparation of cost estimates)
Panchayat SamitiForward GP Plan
Accord Final Approval Approved Draft Plan
DPC
JE(Block)/ AE(Block) (Technical
Approval)
Allocate FundsPrepare Shelf of works
Sarpanch/Gram Panchayat
(Administrative Approval)
Accord Adm. Approval)
All works OK?Review
OK
Zilla ParishadForward GP Plan
Forward
Panchayat Samiti WorkFlow – Orissa
Citizen Body
Panchayat Samiti Prioritize
Evaluate work s & prepare cost estimates
Forward (for technical scrutiny & preparation of cost estimates)
Zilla ParishadForward PS Plan
Accord Final ApprovalApproved Draft Plan
DPC
JE(Block)/ AE(Block) /
EE(DRDA)/ SE(PR Dept.)
(Technical Approval)
Allocate FundsPrepare Shelf of works
BDO/ PS, Chairman/ Collector
Accord Adm. Approval)
All works OK?Review
OK
Forward
Suggest Needs/ Expectations
Zilla Parishad WorkFlow – Orissa
Citizen Body
Zilla Parishad Prioritize
Evaluate work s & prepare cost estimates
Forward (for technical scrutiny & preparation of cost estimates)
Accord Final Approval Approved Draft Plan
DPC
JE/ AE/ EE/ SE(PR Dept.)
(Technical Approval)
Allocate FundsPrepare Shelf of works
Secretary, ZP/ Exec. Officer, ZP/
CEO, ZP
(Administrative Approval)
Accord Adm. Approval)
All works OK?Review
OK
Suggest Needs/ Expectations
Captures the plan unit wise, state-specific work flows as defined by the State Planning Department.
The Plan is routed to various stakeholders as per the defined workflow.
Different Workflows can be defined for Draft Annual Plan and Annual Action Plan
Versions of the workflow are maintained to ensure consistency in legacy plans.
Scrutinize Plans submitted by Planning Units and offer comments on cost, duration and methodology
Once an optimal Plan has been prepared by a planning unit, it may get forwarded for technical clearance
At the time of technical clearance, the Plan may be forwarded to more than one approving entity based on the sector and cost of the work.
The Plan is returned back to the Planning Unit if any work requires modification to meet technical (for eg., revision of cost estimates)
The Planning Unit must modify as per the clearance requirement and forward it back for clearance
If all works are cleared, the Plan is forwarded to the next level as defined in the process flow of the planning unit.
At different stages of planning process, administrative approval may be required at different levels.
The privilege for administrative approval can be given to a user for one or more planning units
Based on the workflow, the plan of the planning unit will be automatically forwarded to the approving authority
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Review and Consolidate the plans of local bodies in view of district priorities
Accord clearance for the plans of each planning unit in the district after examining the plans in a holistic manner
Generate the District plan - DPC
The DPC can generate sectoral views of the Plan (to be reviewed by sectoral committees) and take decisions (scrutinise, review and approve) on each work included in the Plan
The DPC can either approve a Plan (if all works are approved) or return the Plan to the planning unit for review/modification
The DPC can look at the plan unit wise plan report which provides a detailed analysis of the Plan of the selected planning unit
Records Execution of Works Approved in the Plan
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Planning Unit can Record Execution of Works Approved in the Action Plan
Frequency of Recording is event-based
Expenditure on the Work can be recorded Component Wise
Work-wise outputs to be Achieved can recorded
Annual Plan of respective Plan Units Integrated District Plan History of the Plan as it goes through the cycle of
revisions Status of approval of different works Expected Fund utilization Sectoral Plan Scheme Plan Sectorwise Scheme plan and vice versa Sectorwise BRGF allocation Gap filling by BRGF
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Anatapur, Andhra Pradesh
Dhenkanal, Orissa
PlanPlus is a highly generic software making it easy to customize it to specific requirements
Provides complete local language support in UNICODE
Captures the state-specific workflows as defined by the State Planning Department
Can be easily extended to facilitate the preparation of state and central government plans.
Is web-based but can be installed locally also Based on Open source tools and technologies
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National Workshops No. of trainings – 4 No. of people trained - 172
State Level No. of trainings – 88 No. of people trained - 2534
District Level Trainings No. of trainings – 292 No. of people trained – 7820
Total Trainings No. of trainings – 386 No. of people trained – 10526
88
Workshops No. of Workshops Total No. of People Trained
National Level 4 172
State Level 88 2534
District Level 292 7820
Total 386 10526
Training Details available at http://panchayat.gov.in/priprofiler
Demo Site for hands-on available at http://panchayat.gov.in/planplus
Computer Based Tutorial (CBT) available both online as well as for download from both demo as well as actual site
90
Plan Year No. of District Plans
Total No. of Approved Plans
No. of BRGF Planning Units adopted Planplus.
2007-2008 37 21344 34612
2008 - 2009 66 35512 53952
2009 - 2010 63 38583 57249