Planning & Budget Committee

Meeting Minutes September 22, 2017

Rm. 1340

PRESENT: Maria Biddenback Robert Parker Steven Balassi Rhue Bruggeman Aaron DiFranco David Ellingson Bob Freschi Paul Gospodarczyk Maricel Ignacio Diane Van Deusen Matt Christensen Robert Harris Pablo Leon Erik Shearer Howard Willis Marian Wouters

ABSENT: Christine Palella Mary Williams Debra Beechtree Oscar De Haro

1.0 Call to Order: 9:10 a.m. 2.0 Introduction of Guests: Joseph Latunski – the newly hired Controller in the Business &

Finance Office and Maria Villagomez, Dean, Instruction and Academic Support 3.0 Adoption of Agenda: Approved 4.0 Approval of Minutes:

4.1 August 31, 2017: Minutes were approved by the Committee 4.2 September 5, 2017: Minutes were approved by the Committee

5.0 Public Comments/Announcements: Maria Biddenback announced an event to the Committee – 13th Annual Health and Wellness Fair, Sunday September 24 from 10 a.m.-2 p.m. at the Napa Kaiser Medical Offices, Bldg. 2. NVC’s nursing students will be participating in this event.

6.0 Discussion Items:

6.1 2018-2019 Budget Development Values and Assumptions: Plan to begin the 2018-2019 unit plan and budget process in November. The Budget Development Values and Assumptions and the Institutional Strategic Plan will go to the Board for approval in November. The following changes have been made to the Budget Development Values and Assumptions:

• Section II Fiscal Stability, the first sentence in the 2nd paragraph added the following wording “The 2018-2019 Budget including all sources and uses of funds . . .”

• Section II Fiscal Stability, the last sentence in the 3rd paragraph has been changed from 12% to 13%, “Projections for 2018-2019 reflect maintenance of a 13% reserve.”

6.2 2018-2021 Institutional Strategic Plan: The Committee reviewed the 2018-2021 Strategic Plan Development in its various stages from the tentative draft in May to its proposed final draft as a result of the input received from the campus community and Board of Trustees. The Committee would like the plan to focus on the students in getting them here, being successful while here and getting them to their educational goal. The Committee wants to simplify the first three goals just like goals four and five. It was suggested that a workgroup be formed to continue working on these goals. Erik Shearer, Diane Van Deusen, David Ellingson, Aaron DiFranco & Paul Gospodarczyk volunteered to be in the workgroup. They will email a draft of the strategic plan to the Committee. Once the final draft is tentatively approved by the Committee, it will then be presented to the campus community at a campus forum to be held October 31. Following input received at the campus forum, the Committee will recommend the plan to the President to put forth to the Board of Trustees for approval. 6.3 Planning & Budget Development Template: Various members shared their thoughts about the template being cumbersome, confusing and difficult to work with. They prefer the process to be simplified and for the template to be on one page by eliminating columns that do not need to be completed. A workgroup was formed to work on the planning and budget development template to be used for 2018-2019. Robert Parker, Erik Shearer, Robert Harris, Rhue Bruggeman and Matt Christensen volunteered to be in the workgroup. 6.4 2018-2019 Planning & Budget Timeline: The Committee reviewed the 2018-2019 Planning & Budget Timeline. The only change to the timeline is to postpone the Institutional Strategic Plan Campus Forum from October 24 to October 31. 6.5 Update from Planning Committee Work Groups: The following work groups that were set-up through the Planning Committee in 2016-2017 were:

• Planning & Budget Integration – Rhue and David reported that the work group looked at rewriting AR 2410, but it was determined that the work group should focus on the Decision-Making Guide.

• Mission/Vision – Paul and Howard reported that the group worked on the statement to meet the accreditation standard.

• PEP Program Review – is under Academic Standards which is now under Faculty Business, not the Planning Committee. Erik will clarify with the Academic Senate on how they want to conduct academic program review. Maria will also bring this to the Academic Senate Executive group.

6.6 Facilities Committee Report: Matt Christensen gave an update on the

following: • The Facilities Master Plan was approved in March and there was a short

presentation on it at the Bond Feasibility Forum in August. Matt has already met with Student Affairs and the SME dept. as he continues to refine the needs outlined in the Facilities Master Plan.

• The Facilities Committee plans to meet once a month pending on work assignments.

• Looking at building 200 as the student activities center which will include a café and bookstore in addition to classroom space.

7.0 Action Items: 7.1 2018-2019 Budget Development Values and Assumptions: The Committee approved the 2018-2019 Budget Development Values and Assumptions to be forwarded to the President for approval by the Board of Trustees in November. The Committee voted 13 approved, 1 abstained and 0 opposed. Motion was passed.

7.2 2018-2021 Institutional Strategic Plan: To approve motion-not approved due to “no motion” to approve. A subsequent motion was put forth to create a workgroup of several committee members (Erik Shearer, Diane Van Deusen, David Ellingson, Aaron DiFranco & Paul Gospodarczyk) to review the draft of the Institutional Strategic Plan. The Committee voted 14 approved and 0 opposed. Motion was passed. A third motion was put forth for the workgroup to work on the wording of the 2018-2021 Institutional Strategic Plan and bring back to the Committee for review and approval to forward to the President. The Committee voted 14 approved and 0 opposed. Motion was passed.

8.0 Next Meeting: Friday, October 27, 2017 @ 9:00 a.m., Rm 1340 9.0 Adjournment: 10:40 a.m. Minutes submitted by Solange Kada, Administrative Assistant