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PLANNING & CONDUCTING
SAC MEETINGS
Office of Service Quality
2
SAC MEETING PURPOSE
POLICY 1403-A: SCHOOL ACCOUNTABILITY & IMPROVEMENT GUIDELINES
• Each School Advisory Council is responsible for monitoring the implementation of the
school improvement plan.
• The school’s leadership is responsible for providing quarterly student performance data
reports to facilitate formative evaluation of the school improvement plan and revision of the
action plan.
• Each School Advisory Council is responsible for allocating Accountability Funds to support
the school improvement plan goals and objectives. These allocations shall be documented
in the school improvement plan and revisions to these allocations must be approved by the
School Advisory Council and documented in the Council meeting minutes. Due to FLDOE
budget cuts, new accountability funds will not be provided this year.
OFFICE OF SERVICE QUALITY 754-321-3636
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SAC MEETING PLANNING TOOL
OFFICE OF SERVICE QUALITY 754-321-3636
1. MEETINGS MAY NOW
BE HELD AT SCHOOL
SITES, AFTER SCHOOL
HOURS. SCHOOLS MAY
CHOOSE TO UTILIZE
TEAMS WITH THE LIVE
MEETING
2. SCHOOLS MAY
CHOOSE TO CONTINUE
TO UTILIZE TEAMS FOR
SAC MEETINGS THAT
ARE INFORMATIONAL
ONLY
3. MEETING NOTICE
MUST PLAINLY STATE
THE TIME AND
LOCATION OF THE
MEETING AND IF TEAMS
WILL ALSO BE USED
4. ALL MEETINGS
MUST BE ADVERTISED
AT LEAST THREE
DAYS IN ADVANCE
AND ARE SUBJECT TO
THE SUNSHINE LAW
5. IF TEAMS WILL BE
USED THE LINK AND
DIRECTIONS ABOUT
HOW TO ACCESS
TEAMS MUST BE
INCLUDED IN MEETING
NOTICE
6. ATTENDANCE AND
MINUTES SHOULD BE
TAKEN AT ALL
MEETINGS AND PLACED
IN THE BCPS SIP SAC
UPLOAD CENTER
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SAC MEETING GUIDE
OFFICE OF SERVICE QUALITY 754-321-3636
1. SAC meeting agendas will follow the FLDOE Agenda Format posted on the OSPA website.
2. SAC may now utilize school facilities to host meetings outside of the location's regular school hours only.
3. SAC Chairs are responsible for ensuring physical distancing, face coverings, and all other pertinent CDC
guidelines are adhered to while on campus
4. SAC follows Roberts Rules of Order and only SAC members recognized by the chair will be allowed to speak.
5. Quorum will be met by 51% of SAC physically present at the meeting.
6. Making motions, discussion of motions and voting on motions will be by SAC members only.
7. TEAMS may be use for SAC informational meetings or may be utilized in conjunction with a physically present
SAC meeting.
8. Participants identified by name will be admitted to the TEAMS meeting by school staff.
9. Public comment and questions on TEAMS will be enabled by having questions and comments related to the
meeting topic typed into the chat section on TEAMS.
10. Questions and comments not addressed at the meeting will be noted by the secretary and may be addressed
at a future meeting.
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MEETING NOTIFICATION
OFFICE OF SERVICE QUALITY 754-321-3636
At the very minimum, the following must be used to
notify all stakeholders of SAC meetings:
• School Website
• School Marquee
• Parent Link
Additional tools for meeting notification
• School Newsletter
• Facebook, Instagram, Twitter, etc.
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SAC MEETING REQUIREMENTS
OFFICE OF SERVICE QUALITY 754-321-3636
ALL SCHOOLS’ SAC BYLAWS STATE:
Section 1. Voting: In accordance with the Sunshine Law, a vote of the membership will be taken. All votes must be
conducted orally. All members of the Council shall have one vote each. A voting member must be present in person to vote.
Section 5. All scheduled meetings, meeting times, and places will be announced at least three days in advance. Any
matter that is scheduled to come before the council for a vote requires at least 3 days advance written notice to all SAC
members. Members must be advised of a change in the established date, time or location. All special meetings will require notification.
Section 7. A physical quorum is the minimum number of members who must be present at a meeting for business to be
conducted and for voting to take place. To establish a physical quorum, a majority of the membership of the council (more than half the members) must be physically present at the meeting.
Section 8. SAC meetings will follow the approved agenda. Each item on the agenda will be discussed to the satisfaction of
the members present. SAC meeting discussions will be restricted to those topics on the agenda. Other matters will be deferred to another SAC meeting, to the School Advisory Forum, the PTA/PTO, or the principal.
Section 9. Voting will be conducted orally by asking all in favor to say “Yea” and those opposed to say “Nay”. If there is any
doubt as to whether or not there is a majority for or against the vote, a roll call must be taken. Voting on high-stakes issues
such as Recognition Funds and Waivers shall be conducted by a roll call. All votes will become part of the minutes.
Alternates and proxy votes are not permitted (per Florida’s Sunshine Law). All votes will be scheduled early in the beginning of the agenda.
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SAC MINUTES GUIDE & TEMPLATE
OFFICE OF SERVICE QUALITY 754-321-3636
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SBBC POLICY 1403-ASCHOOL ACCOUNTABILITY & IMPROVEMENT GUIDELINES
OFFICE OF SERVICE QUALITY 754-321-3636
SCHOOL ADVISORY COUNCIL MEETINGS
• Once members are entered into the system, the online SAC Composition System
generates sign in sheets for use at SAC meetings. These are the sign-in sheets that must
be used. The system will also generate a guest sign-in sheet that must be used to
document attendance by guests at all SAC meetings.
• Per State Statute, SAC members who have two unexcused absences shall be replaced.
• In order to conduct business at a SAC meeting, a quorum must be physically present. To establish
a quorum, a majority of SAC members must be physically present. A quorum must be physically
present to conduct a vote.
• All schools are required to enter SAC attendance into the online SAC Attendance
System after each SAC meeting.
• All School Advisory Council meetings must be open, advertised (at least three days in
advance) and are subject to the Sunshine Law. Each month, School Advisory Council
meeting agendas, sign-in sheets, and meeting minutes must be posted via the SAC
Upload Center.
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SAC MEETING DOCUMENTATION
OFFICE OF SERVICE QUALITY 754-321-3636
ONLY use the forms from this site for attendance for ALL SAC meetings
ATTENDANCE & SIGN-IN SHEETS MUST BE UPLOADED TO THE SAC UPLOAD CENTER
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BCPS RESOURCES FOR SAC
OFFICE OF SERVICE QUALITY 754-321-3636
https://www.browardschools.com/Page/35320
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FLDOE RESOURCS FOR SAC
OFFICE OF SERVICE QUALITY 754-321-3636
http://www.florida-family.net/SAC/
Topics included on this site include:
• SAC Basics and Tools
• FL Department of Education and SAC
• FL State Statutes and SAC
• Contact and SAC Organizations
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SCHOOL ADVISORY COUNCIL
OFFICE OF SERVICE QUALITY 754-321-3636
BEST PRACTICES:• Make sure stakeholders are aware of the purpose of the School Advisory Council.
• Survey stakeholders to see what meeting times are most convenient.
• Also ask stakeholder what topics they would like to see addressed at meetings.
• Advertise dates, times and locations of meetings as many places as possible: website,
front office, newsletters, parent handbook, etc.
• Advertise meetings with full name: School Advisory Council
• Have one main topic and guest speaker for each meeting to spark stakeholder interest.
• Attach agenda with all notices for meeting.
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FLORIDA SUNSHINE LAW
OFFICE OF SERVICE QUALITY 754-321-3636
The Sunshine Law requires:
• School Advisory Council (SAC) meetings are public meetings and subject to the Government in the
Sunshine Law
• Meetings of boards or commissions must be open to the public
• All meetings must be held in a facility or location accessible to the public reasonable notice of such
meetings must be given
• Minutes of the meeting must be taken and open to public inspection
• Formal actions are considered binding only when made at meetings held in accordance with the Sunshine
Law
• SAC members who knowingly attend a meeting not held in accordance with the provisions of the Sunshine
Law are guilty of a misdemeanor
Links & Resources for Information Regarding Sunshine Law:
Government in the Sunshine Manual - http://myfloridalegal.com/
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ROBERTS RULES OF ORDER
OFFICE OF SERVICE QUALITY 754-321-3636
Complete version located at: https://www.browardschools.com/Page/35320
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TOOLS FOR CONDUCTING MEETINGShttps://www.browardschools.com/Page/42835
OFFICE OF SERVICE QUALITY 754-321-3636
16OFFICE OF SERVICE QUALITY 754-321-3636
MANDATORY SEMIANNUAL SAC/SAF MEETINGS
SAC/SIP: SBBC POLICY 1403 SCHOOL ACCOUNTABILITY & IMPROVEMENT:
Each school has a School Advisory Council (SAC) to facilitate the development and monitor
progress of the annual School Improvement Plan. Agendas and minutes reflect annual
needs assessment, SIP monitoring and allocation of Accountability Funds.
SAF: SBBC POLICY 1.3 SCHOOL ADVISORY FORUM:
Every school shall have a School Advisory Forum (SAF) that shall foster and promote
communication between stakeholders, the school, and the Area Advisory Council. The
SAF shall bring forth recommendations, concerns and interests to and from their Area
Advisory Council.
Both policies can be viewed at: http://www.broward.k12.fl.us/sbbcpolicies/index.asp
SBBC SAC & SAF POLICY
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SAC AND SAF COMPARISON
School Advisory Council (SAC)
Mandated by School Board
Policy
Main purpose is increasing
student achievement
through school improvement
SAC Chair(s) can be
Employee(s) and/or parent
School Advisory Forum (SAF)
Mandated by School Board Policy
Main purpose is communication
between stakeholders, the school
and the Area Advisory Chair
Member MUST be a parent
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OFFICE OF SERVICE QUALITY 754-321-3636
SBBC Policy 1403: In addition to regularly scheduled SAC meetings, joint meetings
shall be held semi-annually with the School Advisory Forum (SAF)
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SAC & SAF WORK TOGETHER
OFFICE OF SERVICE QUALITY 754-321-3636
School Advisory Forum
actively participates
with the School
Advisory Council in
identifying the
educational needs and
priorities of the school.
Both SAC and SAF
must record, maintain,
and post minutes of all
meetings at the school
in accordance with the
Florida Sunshine Laws.
In addition to individual
School Advisory Forum
meetings, SAC and SAF
are required by Board
Policy to hold semi-
annual joint meetings.
Both must use district
developed guidelines,
adopt procedural bylaws,
conduct meetings in
accordance with the
Florida Sunshine Laws &
Robert’s Rules of Order.
SAF chairperson or
designee shall represent
SAF as a voting member
at School Advisory
Council meetings.
SAC and SAF indicate
awareness of plans for the
school by the signatures of
both chairpersons on the
budget when it is submitted
for district budget
preparation.
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SAC & SAF MEETING SCHEDULE
OFFICE OF SERVICE QUALITY 754-321-3636
Schedule the meeting at a time that is convenient for the majority of stakeholders.
Survey all stakeholders to see what times would be the convenient to a large number of
them. November would be a perfect time to hold one of the joint SAC and SAF meetings
mandated by policy.
Suggested Times to Schedule SAC/SAF Meetings:
➢ Before a scheduled parent night
➢ Prior to a sporting event
➢ Before a student performance
➢ Before student awards presentation
➢ In the morning before school starts
➢ Right after dismissal
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SAC & SAF AGENDA TOPICS
OFFICE OF SERVICE QUALITY 754-321-3636
The best way to get agenda topics for the two annual joint SAC/SAF
meeting is to survey the parents. A simple survey or questionnaire can
be an effective way to generate parent interest and give them a voice.
Suggested Topics For SAC/SAF Meetings:
➢ School Safety
➢ School Counseling Program
➢ The Schoolwide Positive Behavior Plan
➢ Social-Emotional Learning
➢ MTSS/RtI
➢ Getting Ready for College (Naviance)
➢ The Broward Technical Colleges
➢ Presentation on any special projects or programs at your school
THE OFFICE OF SERVICE
QUALITY IS HERE TO HELP!
Questions? Call Donna Boruch Coordinator of School Improvement 754-321-3636
21OFFICE OF SERVICE QUALITY 754-321-3636