PlanIT - Template - Highlight Report - CS003C (V4.0)documents.hants.gov.uk/childrens-services/SE7SENDHampshireChange... · Web viewThe DfE have changed use of the word ‘integrated’

Highlight Report 9 July 2013SE7 SEND Change Board Hampshire Green Paper Pathfinder

Reporting period 23 May 2013 to 9 July 2013

Project name SE7 Special Educational Needs and Disability Hampshire Green Paper Pathfinder

Project start date September 2011

Programme SE7 SEND Green Paper Pathfinder Baseline end date

31 March 2013

Author/project manager

Lynn Mead, Project Manager

Fliss Dickinson, SE7 SEND Hampshire Area Lead Officer

Forecast end date

30 September 2014

Executive Steve Crocker, Deputy Director (Children and Families) Children’s Services

Current status Amber

1 Delivery historyPhase 1 September 2011 to March 2013 Phase 2 April 2013 to

September 2014

Jan

Mar

May

July

Sep

t

Nov

Jan

Apr

il

May

Jul

Sep

t

Nov

20

13

Budget Status G G G G G G G A A A

Schedule Status A A A A A A A A A A

Overall Project Status

G A A A A A A A A A

KeyRed Serious problems and out of tolerance

Amber Significant problems but PM has containment plan

Green No problem or minor issues

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2 Table of Contents

1 Delivery history.............................................................................12 Table of Contents.........................................................................23 Management summary......................................................................34 SE7 Regional Steering Group Update – 21 May 2013 meeting...................................................................................................75 Hampshire Pathfinder Project Management...................126 EHC needs assessment and plan..........................................137 Personal Budgets.......................................................................158 Local Offer.....................................................................................179 Key Risks and Issues.................................................................1910 Action required by the Change Board........................................19

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3 Management summary

3.1 Overall Hampshire area activityThe Pathfinder has remained amber status overall. The key issues remain the volume of activity required and the capacity available to deliver and meet national requirements for the trial September 2013, during 2014 and when they become statutory in September 2014.

Key activities undertaken since the last Change Board meeting are:

Meeting the DfE in Hampshire to go through the end to end business process discussing the operational and strategic issues arising from the process map exercise and the requirements set out within the indicative draft code of practice.

Final publication of the Summer 2013 newsletter, co-produced with HPCN.Error! Not a valid link.

Critical work to establish the format and guidance of documentation required to enable the EHCP trial process to proceed in September 2013.

Engagement with both Health and Adult Services at a strategic level to discuss their programme of activity to meet the Pathfinder requirements.

Further updates on the Hampshire Pathfinder webpages so they are up to date at www.hants.gov.uk/se7sendpathfinder

Production of an Exit Plan (as required by the Grant Determination Letter) to hand over Pathfinder activity to business as usual from March/September 2014. This is attached at Annex 1.

Commencing discussion around the development of the requirements for disagreement resolution and mediation.

Commencing discussions on how IT can enable the whole EHCP process.

Commencing development of an updated Communications Plan to cover raising awareness activities, engagement of key stakeholders for content in the LO and training requirements for the Pathfinder roll out (trial and final implementation).

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http://www.hants.gov.uk/se7sendpathfinder


Submission of the May and June monthly reporting to Mott MacDonald which is published on the “Factsheet” tab within the Pathfinder Hantsweb pages www.hants.gov.uk/se7sendpathfinder

3.2 DfE meeting to discuss the end to end draft business process for the EHC needs assessment and plan

The DfE expressed interest in our end to end process map and were invited to Hampshire to view this with representatives from HPCN, SEN, Children’s social care, Health and the Local Offer. This was an opportunity to have an audience with them to set out some of the operational tensions and issues that arise from the process as set out within the current inidicative draft code of practice, regulations and Draft Bill.

DfE representatives were:

Kate Sturdy, Assistant Director SEN and Disability Division

Andrew Baxter focusing on Personal Budgets

Francine Hudson on the Code of Practice

Lara Shepherd on the assessment and EHC Plan

Key areas discussed were:

The reduced timescale and increased face to face meetings with the forthcoming significant budget pressures.

Health and social care provision to be included

Fit of personal budgets

Data sensitivity and information sharing

Integration – the process map does not depict an integrated process, however the DfE saw this occurring at the strategic joint commissioning point in the process.

The DfE stated that it was an SEN spine and the key test for social care and health is how these relate to the special educational needs of the child or young person. It was clear that no other local authority has attempted to set out the end to end process and they found it helpful.

Following their visit they stated:

“Thanks so much for putting together such a helpful session on your pathway mapping, we very much appreciated your and colleagues’ time. It was very useful to see all the work you have done and also to expose some of the genuine tensions and difficulties in mapping the new system.”

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http://www.hants.gov.uk/se7sendpathfinder


The next key requirement will be identifying how people work behind the process map as this will be key to achieving the requirements of integration and a streamlined approach.

3.3 Hampshire Pathfinder Champion responsibilities as part of the SE7The overall requirements were set out within the last Highlight Report. SE7 are joint Champions with Southampton which leads to additional work for East Sussex as Champion Lead regarding planning and co-ordination. Activity since the last Change Board has been:

18th June - initial meeting with 11 Non-Pathfinders: (Oxfordshire, Buckinghamshire, Milton Keynes, IOW, Portsmouth, Slough, Reading, West Berks, Bracknell Forest, Windsor and Maidenhead & Wokingham) also attended by Wandsworth.

25th June - initial meet with London Boroughs (meeting hosted by Bromley and Bexley who are coordinating this 1 to 1 support - SE7 have 10 London boroughs for one day of 1:1 support).

Future activity consists of:

South East (whole, not just SE7) regional Champion conference 9 July for 11 Non-Pathfinder authorities. DoH and DfE social care representatives have been invited. This will be an opportunity for SE7 to demonstrate good practice and learning – not just an opportunity to hear from delivery partners. It is essential that people are given the opportunity to understand the journey.

Future Champion activity:

East Sussex County Council, as co-ordinators of the South East Champion activity, are awaiting feedback from the 9th July in order to inform how we take forward the work with the group.

The DfE had requested that 24 themed workshops be provided and one a month had been arranged between September and March, however, initial feedback has been that this number of workshops is not the way in which the non-pathfinder authorities would wish to receive support. As a result East Sussex and the SE7, and Southampton, are looking at grouping them together and pooling their support time to better effect.

Funding is very limited but we are also contracted to provide 1 to 1 support days for 10 London Boroughs. For the south east we are commissioned to provide 1 Regional Conference, 21 workshops and 6 days of one to one support between now and March 2014.

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In addition we have a national role to help run up to 5 national conferences (no details yet), to fill gaps in regions and contribute to national thinking.

3.4 Pathfinder communicationsCommunications sub-group

A Communications sub-group has been established within the Local Offer workstream. At the meeting on 4 July it was apparent that there was no clear Communications Lead identified to lead this group. The lead will need to have the time to develop and manage the whole Pathfinder and Local Offer communications requirements which will increase in intensity over the forthcoming six to 12 months.

Hampshire Pathfinder web pages

The Hampshire Pathfinder web pages are now nearly up to date.

http://www3.hants.gov.uk/SE7sendpathfinder

There has also been suggestion of the addition of a “Schools” tab on the webpages to identify, summarise and link to Pathfinder requirements for this key stakeholder group.

3.5 Disagreement resolution/mediation considerationsThe indicative draft code of practice makes it clear that these processes must be provided independent of the local authority. They are specifically required in relation to the special educational provision of the child or young person (section 7 of the indicative draft code of practice).

Currently the SE7 have a regional mediation contract with Global Mediation. The performance and future requirements are being discussed by the Pathfinder Leads at the regional meeting 16 July. Lynn has requested some analysis from Global Mediation regarding the South East activity – subscription levels, total number of referrals broken down by totally resolved, partially resolved and not resolved for the past two years to support the discussions. Discussions are currently underway relating to the extension of the existing contract for one year to enable a full procurement process to be undertaken next year when the precise requirements are known in the legislation.

The subscription over the last two years has been £ 23,036.27 in total the use in Hampshire of the service has been as follows:

2010/11 10 referrals

2011/12 11 referrals

2012/13 2 referrals

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http://www3.hants.gov.uk/SE7sendpathfinder


Determining the service required, value for money, performance targets required, service quality and contract requirements for the future independent service will need to be agreed.

3.6 Summary Pathfinder workstream progressThe table below sets out the summary progress status for the Phase 2 Pathfinder workstreams. Detail on each is set out within this report.Table 1: Summary progress of the SE7 SEND Hampshire area Phase 2 workstreams

Workstream Hampshire Area Lead

RAG status May 2013

RAG status July 2013

Reason for RAG status change

EHC needs assessment and plan

Hilary Robbins, County Services Manager HCC Amber Green

Ready to commence trial activity for Sept

2013Personal Budgets Kieran Lyons,

Integrated Disability Manager, HCC

Amber Amber

Local Offer (Parent Partnership Service lead)

Tesni Mason, Parent Partnership Service, HCC

Amber Amber

4 SE7 Regional Steering Group Update – 21 May 2013 meetingMatters arisingParent Carer Update (Carrie Britton):

SE7 mapping exercise regarding engagements of forums with regional work.

Refreshed representatives at regional subgroups and meetings. Collective feeling of pressure in keeping up with the pathfinder

workload and developing the forums. Discussing how to manage things better.

Sharon Smith identified that much of the current information regarding the pathfinder assumes prior knowledge. The SE7 Parent Carer Councils are looking at drawing up a Frequently Asked Questions (FAQs) sheet, a leaflet in basic language and simple terms and a Toolkit for forums to share information and resources to assist non Pathfinders as part of the Champion activity. Discussions are taking place regarding capacity and workload as it is essential to make best use of time. The increased pace of the Pathfinder must not let co-production slip from being the central ethos and revert back to ‘consultation type’ involvement.

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SQW SE7 Evaluation Presentation The presentation will be sent to the Regional Steering Group.

Please see the presentation for full detail of the evaluation findings. The information being shared today has been drawn from the headline findings from the Case Study work – comparing SE7 to the 10 national areas (two of which are SE7 so there is overlap). Research is still ‘in field’ so the full evaluation report will not be available until the July Steering Group meeting.

Discussion/Questions:

Local Offer: areas have focused initially on SEN, but that is due to the change from the beginning of the pathfinder when Education, Social Care and Health were given equal weighting as partners. The Regulations are heavily education focused and the statutory obligation in that area means that is where the focus has been.

Parent/Carers are more engaged and had operational influence but some reported more of a challenge being involved strategically and decisions being made outside of consultation.

Challenge faced with the small sample size at each age group and the difficulty in using this learning to inform how to ‘scale up’ processes. It is important that the lessons learned about the length of time setting up new processes takes is given to non pathfinder areas. The DfE are looking at the format of the transitional arrangements that will be put in place.

Cultural shift takes more time than process shift. Issue has been having to re-engineer new processes following the

release of the draft Bill and regulations. The DfE will amend the indicative regulations and the code as more

detail is received. Very important to get feedback from pathfinders to those writing the Code, Regulations etc. However, they do use the feedback and this does mean that changes are happening.

Concern that initially reforms were sold as ‘innovation’ but now looking like a change programme.

Some Pathfinders used this opportunity as a change programme re process. However, although they have achieved that aim, culturally there is still tension and disputes. The approach used by SE7 took 18 months to develop a collective approach but much better longevity as a result.

Key/link worker – with the role of single point of contact – highlighted as very important to families.

There is more evidence of co-ordinated assessments across SE7 than nationally.

Explicit guidance/structured discussion questions provided for ‘keyworkers’ produced better quality assessments/reports that

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stand up to scrutiny. [Lynn Mead question here – key workers vs key working approaches?]

There appears to be evidence of co-ordination of assessments rather than integrated assessments – is there any evidence regarding where integration is working well?

The DfE have changed use of the word ‘integrated’ to ‘co-ordinated’ in the Emerging Principles document.

The message from the Department of Health is integration of assessments by 2018. Essential that the Children and Families Bill is looked at alongside broader reforms to get a true picture.

Skill set of ‘key workers’ correlates with quality of plans. [Lynn Mead questions here again – key workers vs key working approaches?]

Difficulties in defining an outcome. Reality of provision of key/link workers for full roll out – high

resource level which will not be possible. Must ensure careful use of language re ‘keyworker’ – not all families

will be able to have one. How can the VCS be engaged and utilised as we go forwards? The original vision for the role of the VCS was about assessment,

but it has changed to being about supporting families through the process

SQW will provide the full evaluation report at the July Steering Group meeting.

Children and Young People’s Participation – Sam Hancock (KIDS)

The Regional Steering Group were delighted to be joined by representatives of the Young Engagement Group (YEG): Ruby; Luke; Alice; Lily; Louise; Charlie and Peter - along with their supporters.

The Young People’s Advisory Board met three times in London, with representation from across five of the SE7 authorities.

The aim of the group was to discuss young people’s experiences and views relating to the changes set out in the SEND Green Paper.

Sam (from KIDS) led the presentation with the young people joining in and answering questions. We were also shown a film recording the views of the wider YPEG.

Highlight comments from the young people:

Any advocate must say exactly what the young person said – not put a spin on it

During the assessment a young person must be able to say what they need for support in class, in the best way for them. It is really important to get a good education.

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Ruby explained how she was not told that she was going to be assessed – it is really unnerving when you have Asperger’s to not be told in advance – people with Asperger’s don’t like surprises. It is really important for young people to have discussion and information in advance of things happening.

The single assessment – some young people felt that having everyone together at one time in the same room could be a bit scary. Again, if time is taken to explain in advance who/what/where and the agenda - that can make it less stressful.

Young people’s thoughts on keyworkers:

Need to be a good listener Need to be respectful Need to be understanding Need to be available! Someone who knows you very well – facing people you don’t

know is really daunting – having a friend at a meeting. What is not good: someone who doesn’t listen or doesn’t do

what the say they are going to do, or even worse does the opposite!

Need to know when you want them with you Some to talk to when you are worried Someone you trust

Personal budget: Helps to be more independent – but need support to do that.

Difficult to take on the financial side Ruby explained how her school and college worked together to

understand the card system she uses for time out. The college is much bigger and it would have taken lots of meetings to make sure everyone understood Ruby, but just a simple email sent to all the staff covered it.

The young people then shared their aspirations for the future:

Lily: to be a wedding plannerLouise: to join the Army as a fitness instructorRuby: to go to Asia and do photographyAlice: to be a fashion designedLuke: to travel the worldPete: to settle down and be unemployed for the moment!

The young people stressed that three of the most important things for adults to remember are (a) to listen to young people and (b) to tell them things in advance and (c) to do what they say they will do.

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They said that the proof of being listened to was seeing things change/happen. They said that don’t want to be told ‘sorry I’m busy’ – they just want people to do things they said they would do. Also, young people understand that some things can’t happen straight away, but they want to know how things are progressing towards it actually happening. They don’t need to be told the same thing over and over again – that is very annoying!

The young people said that attending the meeting today and having discussions was proof of being listened to. They said they were very keen to come back and continue to help with making sure the voice of young people was being heard.

Following the presentation and discussion the Steering Group and young people thought about how more young people could become involved with sharing their views and also how the YEG can continue to help the Steering Group.

It was agreed that: The YEG would like to do some smaller, topic specific consultation

via youth clubs etc - SE7 to let them know the topics in advance so they can plan how to go about this

Social media/communication: Debs Aspland will meet with YPEG to see how they can be supported to make wider links using safe social media

The YPEG would look at some sample EHCPs and feedback their views

The YPEG also said they would think about how the views of some younger children (the YPEG age range is 14-24) could be sought.

The Steering Group thanked the young people for taking the time to share their thoughts with them and asked the YPEG to return and join them again soon.

Date of next RSG meeting: 16 July 2013 10-12.30 at Gatwick Hilton.

Future RSG meetings 10-12.30 Gatwick Hilton:22nd October 201321st January 20141st April 201415th July 2014

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5 Hampshire Pathfinder Project Management

Completed this period Overall Pathfinder planning and maintaining momentum, including

meeting/workshop planning and subsequent agenda requirements.

Progress meetings with workstream leads, Health and Adult Services representatives.

Planning and facilitating workshops as required, for example the SEN/SENPAs training on the EHCP requirements 2 July.

Mott MacDonald monthly data returns and publication on the Hampshire Pathfinder webpages as our “Factsheet”.

Review of Change Board terms of reference.

Further update of the EHCP ideal draft process map following the DfE meeting 13 June 2013 and feedback for and at that meeting, including from HPCN, Health and the Local Offer lead.

Communications: Updating the Hampshire Pathfinder web pages and editing/co-ordinating the final production of the Pathfinder newsletter Summer 2013 edition.

Gathering data to inform discussions around disagreement resolution and mediation at the Pathfinder Leads meeting 16 July.

Attending the Adult Services Transition Board June 2013 and subsequent follow up meetings regarding Pathfinder influence.

Planned for completion next period Progress meetings with the Pathfinder Lead, Chair of HPCN,

Health, Adult Services and workstream leads.

Ongoing evaluation requirements.

Ongoing compilation of workstream action plans to inform an overall project plan identifying clear milestones.

Review of Risk Log.

Ongoing workshop planning, presentation compilation and facilitation as required.

Supporting the production of communications requirements e.g. producing an overall basic presentation on the Pathfinder for raising awareness with parent/carer representatives.

Business Process Innovation work (main focus):

Scoping the work required, and agreeing timescales for each area of work and final reporting.

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Compiling data/metrics/throughput across agencies to analyse and evidence the feasibility of operating the proposed EHCP process within Hampshire County Council.

Agreeing research parameters with a range of up to six other local authorities (OLA) to evidence a case for change around integration (including consideration of integrated teams, co-location, pooled/ joint budgets), streamlining, joint commissioning, person centred approaches and innovation.

Engaging and working with IT to understand and explore options for how IT could be used to enable the operation of the EHCP process within the timeframe and with the resource constraints.

Engaging and working with HR to consider the required change management and organisational development requirements for a successful transition to the new way of working.

“Concept” workshops using the research, IT options and metrics to develop innovation and challenge thinking.

Producing a “Case for Change” report.

6 EHC needs assessment and planLead: Hilary Robbins, County Services Manager (Educational Psychology), Hampshire County Council and Liz Flaherty, Education Officer, Special Educational Needs.

Overall status: Amber

Summary Work is continuing with a view to having in place the practical

arrangements to trial the new assessment and single plan process from September 2013 for children aged 4 to 11.

Responsibilities for the implementation of aspects of the process have been agreed.

It is anticipated that the EHCP process will be initiated when a request for statutory assessment is made running alongside the statutory assessment process within the revised timescale of 20 weeks and families.

Initial discussion has taken place with Post-16 SEN personal advisers to consider how the EHCP process and section 139a Learning Disability Assessments are integrated.

Completed this periodEHCP Business Process map

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Final draft version developed after sharing with DfE to discuss the business process 13 June 2013 in Hampshire.

Summary one page document to be produced as a high level view of the process.

Business process version (in between the one page summary and very detailed version) to be developed for an IT specification to consider how IT could enable the EHCP process to achieve the streamlined and efficient operation of the process. This includes consideration of mobile working, self service and integration of data across SEN and social care.

EHCP trial

Final drafts of all paperwork required for the next phase of trialling completed.

Process map for statutory assessment finalised and ready to be trialled from September 2013.

Process map shared in detail with operational SEN/SENPAs (SEN Personal Assistants for post 16 young people) and HEP staff who will be implementing the process.

Two meetings held to explore links and opportunities to align the single assessment in social care with the EHCP.

Meetings with health practitioners is continuing with a view to implementation of the trial in September 2013.

Meetings with social care representatives to ensure personal plans are incorporated.

Work underway with Hampshire Educational Psychology (HEP) research and evaluation (HEP R&E) Team to manage the Hampshire data for the DfE evaluation (through the evaluation team at SQW) and develop processes to elicit information effectively from and of Hampshire’s revised process.

Planned for completion next periodEHCP trial

Further liaison with Health practitioners and commissioners.

Personal budgets and EHCP work.

Completion of data management system for local evaluation.

Integration of EHCP process with 139a Learning Disability Assessments for children and young people transitioning to post-16.

Planning and conducting awareness raising/training sessions as appropriate with professionals.

Finalising documentation for trial activity.Page 14 of 21


Ready state to commence trial activity.

Joint Commissioning

Mapping out current joint commissioning arrangements for SEN/EHCP across the agencies.

Understanding how joint commissioning operates currently.

Considering how and where integration and joint commissioning should operate for the EHCP across all agencies (including Adult Services).

Determining appropriate EHCP governance to support the principles of integration and service planning.

7 Personal BudgetsLead: Kieran Lyons, Integrated Disability Manager, Hampshire County Council and Jan Pearson, Team Manager (Basingstoke Area), Children’s Services


Summary The pilot is firmly underway, with the assessment and RAS tools

being trialled.

Funding decisions have been made for the pilot families and the assessment and RAS are being scrutinised for accuracy and effectiveness.

Discussions with the voluntary sector and Hampshire parent/carers about their continued co-production in the pilot and the planning phase with families has enabled partnership working to continue.

Pilot families now at the stage of creating the first eight social care personalised plans.

Project plan and timeline has been discussed and agreed with overall project lead.

Completed this period Assessments completed and taken to panel, for funding allocations.

Training on personalised planning has taken place, second workshop in July.

Voluntary sector and Hampshire parent/carers have attended the planning training and will be supporting pilot families with the creation of their personalised plans.

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Project lead has attended a Hampshire Parent/Carer Network meeting and two voluntary sector meetings to discuss the Hampshire Social Care pilot.

A re-appraisal of the assessment form is currently underway, to check questions are not being asked twice but in different forms and that parents ability to meet the needs of their child, in certain sections, is fully accounted for. This is likely to mean changes in the RAS funding table allocations.

Planned for completion next period Second support planning workshop for the first trial cohort in July.

Plans to be completed and taken back to Panel for sign off.

Financial record/system to be developed for pilot, but also in preparation for 2014, when many more people are likely to request a personal budget.

Revised assessment and RAS to be developed for use with second cohort of eight people.

Personal budgets – specific issues As the assessment format and points allocations are being

scrutinised and revised, there will be delay in starting with the second cohort of families for the social care pilot. These families will be identified throughout August and will start the pilot in September 2013.

Project lead has returned to her substantive post leading to reduced time available for project management of this workstream.

No movement yet in identifying children for a health personal budget or SEN direct payment trial. Guidance is requested on how to proceed in these respects.

Support planning is not as personalised as previously anticipated and/or families and support planners find the concept of using family and community strengths difficult to work with. Some planners and some families may drop out. Need to consider how this will be resolved.

Hampshire Adult Services and Bournemouth Council are two recent examples of authorities that have dropped the use of a RAS for personal budgets. Research is being undertaken in to these, and any others identified, to understand why and how they propose to operate in future providing an equitable and sustainable approach to personal budgets.

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8 Local Offer Lead: Tesni Mason, Parent Partnership Service Officer, Hampshire County Council


SummaryRegional

There are now fewer regional meetings. One held since the last meeting. Framework and leaflets are being finalised. Some work being done to ensure that the questions for education settings cover as much of the statutory requirements for publishing SEN information as possible.

Regional IT work will not now progress.

Date for Towards Adulthood regional workshop set for 23 July.

Hampshire IT work has progressed with sub group established and first

meeting held. Partnership working between HPCN, Parent Voice and Prescient ( IT provider ) being scoped. URL for the Local Offer purchased www.hampshirelocaloffer.info

Plans for initial published pages of the Local Offer ( holding pages) being drawn up.

Parental Journey work has started. Recruitment of families, training of interviewers completed and recording templates drawn up. 160 volunteer families, 40 selected across a range of age need and geographical area. Interviews now taking place.

Proposal for long term governance of Local Offer taken to CFMT. To be raised at the Joint Child Health Commissioning Board in the Autumn term 2013. CFMT paper attached at Annex 2 for information.

Results of the Social Care pilot of the questions for services reviewed and adjustments suggested.

Parent led Local Offer Advisory Group established and held initial meeting.

Communications group (to include other aspects of the Pathfinder ) being convened.

Reorganisation of workstream completed. Groups established to implement the LO.

Overall LO project plan being completed.

Towards Adulthood workshop planned for 19 July.Page 17 of 21

http://www.hampshirelocaloffer.info/


Completed this period Lead and Louise Clarke attended LO Regional Steering group

meeting.

Meeting with Angela Murphy to update on Local Offer progress and links with Health.

Development of Local Offer action plan.

Development of Local Offer Communication needs.

Parental Journeys sub group meeting.

Recruitment and selection of families for Parental Journey work.

Training event held for interviewers involved in the Parental Journey work.

Interviews started with families.

Local Offer workstream meeting.

Presentation to CFMT re Governance for Local Offer.

IT sub-group initial meeting.

Information for Hampshire Pathfinder website updated (Just awaiting the regional framework to be finalised so this can be added).

Preparation for the publication of the initial pages on the Hampshire Local Offer website.

Briefing on Local Offer to Education Inclusion Service/SEN meeting.

Meeting with schools preparing their local offers.

Chris Jones and Suzy Dobson attended Mott MacDonald LO meeting.

Meeting to develop Education Project plan for LO.

Meeting with Jayne Shelbourn-Barrow to discuss the links between Early Help and the Local Offer.

Planned for completion next month Publishing initial Hampshire Local Offer web pages mid-July.

Completion of Parental Journey interviews.

Analysis of parental journey information.

Draft guidance for education settings finalised.

Health workshop 24 July.

Adult services workshop 19 July.

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Regional Towards Adulthood workshop 23 July.

Preparation of information to cover the statutory requirements for publishing by September Grant condition deadline.

Area Wide Education offer drafted.

9 Key Risks and Issues A full Risk Log and a separate Issues Log exist for the Pathfinder. As identified at the 15 April 2013 Change Board meeting these need to be reviewed for the Pathfinder extension in Phase 2. Revised risks and issues will be reported at the September Change Board meeting.

10 Action required by the Change Board To note and feedback on the management summary section above

(section 3), particularly:

DfE meeting regarding the draft end to end process map (section 3.2);

Pathfinder Champion activity (section 3.3);

The need to identify a Communications Lead with the capacity to lead and manage the Pathfinder work in the forthcoming 6-12 months as it moves in to a formal change programme (section 3.4);

Disagreement resolution/mediation considerations to feed in to the regional Pathfinder Leads discussion 16 July 2013 (section 3.5);

Workstream status (section 3.6).

Note and feedback on the Regional Steering Group minutes of the May meeting particularly (section 4):

SQW evaluation feedback.

CYP participation feedback (also an agenda item for 9/7/13).

Feedback regarding the Hampshire Pathfinder:

Project management, particularly the business innovation work (section 5).

EHCP, particularly around the process map, trial and joint commissioning work (section 6).

Personal Budgets, particularly regarding the capacity of the Project Lead; support planning complexities; RAS withdrawal and how to proceed with health and SEN direct payment pilots in line with the grant determination letter (section 7).

Local Offer, particularly around the ongoing governance considerations that were taken to the Children and Families

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Management Team in June (Annex 2 refers) and the initial pages of the LO that are due to be published mid-July 2013 at www.hampshirelocaloffer.info (section 8).

Date of next meeting: 19th September 2013 (Denning Room, EII Podium)

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http://www.hampshirelocaloffer.info/

Annex 1SEND Hampshire Pathfinder Exit Plan

The SEND Pathfinder programme will finish on 31 March 2014 when the grant funding ceases from the DfE. At that point there will be no additional money to support a continuation of activities and this will require a complete transfer to a business as usual approach across all relevant services and agencies. It is fair to say that a substantial part of the development work has been found from within existing resources across sectors.

Responsibility for administering the EHC assessment and planning activities will rest with the SEN Service in the Local Authority. All relevant services and providers will have a duty to co-operate to ensure the effective and efficient production of EHC assessments and plans and the subsequent requirements for reviews, amendments and cessation of plans for the 0 to 25 age groups.

Transition arrangements across the board have yet to be identified by the DfE but depending on the enactment of primary and secondary legislation the current statutory provisions for CYP with SEN will remain in place.

Proposals are being formulated for the future governance of the Local Offer and these will be considered at the Hampshire Change Board on 9 July 2013. It is clear from the proposed national direction that a wide range of services across sectors will be expected to co-operate and participate in making the Local Offer a reality whilst responsibility for delivery will rest with the Local Authority.

It is recognised that the work on Personal Budgets remains very much at the developmental stage and that most progress has been made in the area of Children's Services Social Care with the potential to link through to the systems that have been established in Adult Services. However, there remains much to be understood and tested in terms of application in Health for children and in the area of education provision in the context of the school funding reforms. Further work will be led by the relevant agencies responsible for the budgets involved.

The Change Board will run until 31 March 2014 after which strategic and operational issues will be dealt with by existing governance structures within the Local Authority and Health.

Participation from HPCN and the VCS will be considered in the context of the shift to business as usual for the whole Pathfinder Programme.

Consideration will need to be given to the budget pressures both on the LA Block and High Needs Block anticipated from the impending changes to the SEN statutory framework.

Specific details and ongoing responsibilities will be confirmed prior to the conclusion of the Pathfinder.

Fliss Dickinson, Pathfinder LeadJune 2013

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Documents

PlanIT - Template - Highlight Report - CS003C (V4.0)documents.hants.gov.uk/childrens-services/SE7SENDHampshireChange... · Web viewThe DfE have changed use of the word ‘integrated’