Pittwater Council Minutes Council Meeting...2013/12/02 · That the Minutes of the Council Meeting held on 18 November 2013, copies of which were circulated to all Councillors, be

Pittwater Council Minutes Council Meeting

held at Mona Vale Memorial Hall, Mona Vale on

2 December 2013

Commencing at 6.30pm.

Minutes of the Council Meeting held on 2 December 2013. Page 2 ……………………………… …………………………….

General Manager Mayor

ATTENDANCE

Members

Townsend, J (Mayor & Chairperson) Ferguson, K (Deputy Mayor) Grace, B Griffith, S Hegarty, J McTaggart, A Millar, K Young, S

Officers

Ferguson, M (General Manager) Evans, S (Director, Environmental Planning & Community) Hunt, C (Director, Urban & Environmental Assets) Lawrence, W (Manager, Administration & Governance) Godfrey, L (Manager, Community and Library Services) Munn, L (Manager, Reserves, Recreation & Building Services) Reid, P (Manager, Corporate Strategy & Commercial) Mulroney, J (Principal Officer, Community Engagement) Jones, M (Chief Financial Officer) Angles, G (Principal Officer, Administration) Tasker, P (Administration Officer/ Minute Secretary)



Council Meeting

TABLE OF CONTENTS

Item No Item Page No

Council Meeting

1.0 Apologies 5

2.0 Declarations of Pecuniary and Conflict of Interest including any Political Donations and Gifts

5

3.0 Confirmation of Minutes 5

4.0 Public Addresses 6

5.0 Councillor Questions with Notice 6

6.0 Mayoral Minutes 6

7.0 Business by Exception 7

8.0 Council Meeting Business 7

C9.1 Church Point Carparking - Precinct One Options - Comparison & Evaluation - Way Forward

7

Connecting Communities Committee

9.0 Connecting Communities Committee Business

10

C9.3 Minutes of the Connecting Communities Reference Group Meeting held on 6 November 2013

10

C9.2 Tender T10/13 - Supply & Delivery of Plumbing, Electrical, Paint and Hardware Related Products

10

C9.4 Minutes of SHOROC Board Meeting held on 20 November 2013

11

Natural Environment Committee

10.0 Natural Environment Committee Business 11

C10.1 Minutes of the Natural Environment Reference Group Meeting held on 13 November 2013

11



Item No Item Page No

Council Meeting

11.0 Adoption of Connecting Communities Committee Recommendation

12

12.0 Adoption of Natural Environment Committee Recommendation

12

Committee of the Whole

15.0 Confidential Items 13

C13.1 Expression of Interest EOI 01/13 - Provision of Learn to Surf Classes - Palm Beach

13



Notes:

1. The Council Meeting commenced at 6.30pm and adjourned at 6.34pm, recommenced at 6.42pm adjourned at 9.02pm, recommenced at 9.19pm and concluded at 9.21pm.

2. The Connecting Communities Committee Meeting commenced at 9.03pm and concluded at 9.09pm.

3. The Natural Environment Committee Meeting commenced at 9.10pm and concluded at 9.18pm.

Council Meeting

1.0 Apologies

COUNCIL DECISION That apologies be received and accepted from Cr White and leave of absence be granted from the Council Meeting held on 2 December 2013.

(Cr Hegarty / Cr Ferguson)

2.0 Declarations of Pecuniary and Conflict of Interest including any Political Donations and Gifts

Cr Young declared a less than significant non-pecuniary interest in Item C9.1 – Church Point Carparking – Precinct One Options – Comparison & Evaluation – Way Forward, remained in the meeting and took part in discussion and voting on this item. The reason provided by Cr Young was:

“Mr Richmond was second in my group in the 2012 Local Government Elections.”

3.0 Confirmation of Minutes

COUNCIL DECISION That the Minutes of the Council Meeting held on 18 November 2013, copies of which were circulated to all Councillors, be and are hereby confirmed as a true and accurate record of the proceedings of that meeting.

(Cr Hegarty / Cr Griffith)



4.0 Public Addresses

COUNCIL DECISION That given the level of community interest in Item C9.1 – Church Point Carparking – Precinct One Options – Comparison & Evaluation – Way Forward – Council allow for three additional speakers to address the Council in support of the recommendation on this item and three additional speakers against the recommendation on this item.

(Cr Townsend / Cr Grace)

FURTHER COUNCIL DECISION

That Council be adjourned for a period of 10 minutes to enable registration of further speakers.


Note:

The Council Meeting adjourned at 6.34pm and recommenced at 6.42pm, during which time further speakers were registered.

C9.1 – Church Point Carparking – Precinct One Options – Comparison & Evaluation – Way Forward – with the leave of the Council Mr Stephen Richmond (Bayview-Church Point Residents Association), Mr Peter Altona (Church Point Reserve Association), Ms Karen Lambert (Church Point Friends), Mr David Williams (Bayview-Church Point Residents Association) and Mr John Hughes addressed the meeting speaking against the recommendation on this item. Mr David Hegarty, Ms Shar Jones, Ms Iza Foster, Mr Michael Wiener (West Pittwater Community Association), Mr Bill Gye (Scotland Island Residents Association) and Ms Judy Readman (Scotland Island Residents Association) addressed the meeting speaking in support of the recommendation on this item.

5.0 Councillor Questions with Notice Nil.

6.0 Mayoral Minutes Nil.



7.0 Business by Exception

COUNCIL DECISION

That Items C9.2, C9.4 and C13.1 be dealt with by exception and the recommendations contained in the reports for these items be adopted.


8.0 Council Meeting Business

Procedural Motion (COUNCIL DECISION) That Item C9.1 – Church Point Carparking – Precinct One Options - Comparison & Evaluation – Way Forward – be dealt with in Council rather than Committee due to the importance of this item and the high level of community interest.

(Cr Millar / Cr Ferguson)

C9.1 Church Point Carparking - Precinct One Options - Comparison & Evaluation - Way Forward

No Motion was adopted by Council on this matter. Notes:

1. The following unsuccessful motion was moved by Cr Grace and seconded by Cr Griffith:

1. That based on the comparison and evaluation of carpark options including Triple Bottom Line Assessment as detailed in this report along with the analysis of the submissions received and the intent of the adopted Plan of Management, that Option 2 – the single deck carpark that provides scope for 120 car spaces - be adopted as the carpark layout to take forward for Precinct 1 at Church Point.

2. That Council apply to the State Government for LIRS funding for this project. Should the LIRS funding be unsuccessful then a further report be provided to Council on the funding and user pays implications.

3. That a further report be presented on transport options, resident parking scheme, availability of parking stickers and other mechanisms to reduce parking demand at Church Point for consideration by Council.

4. That the Design Group be thanked for its assistance in this process.

5. That a detailed Review of Environmental Factors (REF) and Part V Assessment be undertaken for Option 2 and reported to Council prior to physical commencement of the project.

6. That Council give consideration to calling the walkway the “Ian Souter Walkway”.



2. The Motion was lost on the casting vote of the Mayor.

3. The following unsuccessful amendment was moved by Cr Townsend and seconded by Cr Ferguson:

1. That after consideration of the social, environmental and economic impacts of meeting the demand for car parking at Church Point, that Option 1 - a 60 carpark facility at road level with a curved road realignment as per the Masterplan layout – be adopted as the Carpark layout to take forward for Precinct 1 at Church Point.

2. That Council apply to the State Government for LIRS funding for this project. Should the LIRS funding be unsuccessful then a further report be provided to Council.

3. That a report be provided to Council on the funding and user pays implications of Option 1.

4. That a further report be presented on transport options, resident parking scheme, availability of parking stickers and other mechanisms to manage parking demand at Church Point for consideration by Council.



4. The following further amendment was moved by Cr Young and lapsed for want of a

seconder:

1. That based on the comparison and evaluation of carpark options including Triple Bottom Line Assessment as detailed in this report along with the analysis of the submissions received and the intent of the adopted Plan of Management, that Option 3 be adopted as the carpark layout to take forward for Precinct 1 at Church Point.

2. That Council apply to the State Government for LIRS funding for this project. Should the LIRS funding be unsuccessful then a further report be provided to Council on the funding and user pays implications.

3. That a further report be presented on transport options, resident parking scheme, availability of parking stickers and other mechanisms to reduce parking demand at Church Point for consideration by Council.



6. That Council give consideration to calling the walkway the “Ian Souter Walkway”. 5. Cr Young declared a less than significant non-pecuniary interest in Item C9.1, remained in

the meeting and took part in discussion and voting on this item. The reason provided by Cr Young was:

“Mr Richmond was second in my group in the 2012 Local Government Elections.”



Procedural Motion (COUNCIL DECISION) That Cr Grace be granted an extension of time to complete his address to the meeting on this item.

(Cr Hegarty / Cr Townsend)

Procedural Motion (COUNCIL DECISION) That Cr Hegarty be granted an extension of time to complete her address to the meeting on this item.

(Cr Ferguson / Cr Millar)

Procedural Motion (COUNCIL DECISION) That Cr McTaggart be granted an extension of time to complete his address to the meeting on this item.

(Cr Hegarty / Cr Ferguson)

Procedural Motion (COUNCIL DECISION) That Cr Grace be granted an extension of time to complete his address to the meeting on this item.

(Cr Hegarty / Cr Millar)

Procedural Motion (COUNCIL DECISION) That Cr Townsend be granted an extension of time to complete her address to the meeting on this item.

(Cr Hegarty / Cr Grace)

Procedural Motion (COUNCIL DECISION) That the Council Meeting be adjourned and the Connecting Communities Committee Meeting now commence.

(Cr Millar / Cr Hegarty)

Notes:

1. The Council Meeting adjourned at 9.02pm and the Connecting Communities Committee

Meeting commenced at 9.03pm. 2. Cr Millar assumed the Chair.



Connecting Communities Committee

9.0 Connecting Communities Committee Business

C9.3 Minutes of the Connecting Communities Reference Group Meeting held on 6 November 2013

COMMITTEE RECOMMENDATION

That the Minutes of the Connecting Communities Reference Group Meeting of 6 November 2013 be noted.

(Cr Millar / Cr Townsend)

C9.2 Tender T10/13 - Supply & Delivery of Plumbing, Electrical, Paint and Hardware Related Products

COUNCIL DECISION (By Exception)

1. That pursuant to Clause 178(1) of the Local Government (General) Regulation 2005, the

tenders received from:

• Metal Manufacturers Limited (Trading as TLE Electrical)

• Hardware & General Supplies Limited

• Gainforts Pty Ltd

as per the tendered schedule of rates for the Supply & Delivery of Plumbing, Electrical, Paint and Hardware Related Products , be accepted and that these companies be awarded a contract period of an initial two (2) year period with one (1) optional extension of one (1) year available upon successful performance.

2. That the General Manger be authorised to execute contracts. 3. That the unsuccessful tenderers be notified of the tender outcome and thanked for their

participation. (Cr Hegarty / Cr Griffith)



C9.4 Minutes of SHOROC Board Meeting held on 20 November 2013

COUNCIL DECISION (By Exception) That the Minutes of the SHOROC Board Meetings held on 20 November 2013 be noted and that those matters requiring further consideration by Pittwater Council be the subject of separate reports to Council as required.


Procedural Motion (COUNCIL DECISION)

That the Connecting Communities Committee Meeting be concluded and the Natural Environment Committee Meeting now commence.

(Cr Townsend / Cr Hegarty)

Notes:

1. The Connecting Communities Committee Meeting concluded at 9.09pm and the Natural

Environment Committee Meeting commenced at 9.10pm. 2. Cr Millar remained in the Chair.

Natural Environment Committee

10.0 Natural Environment Committee Business

C10.1 Minutes of the Natural Environment Reference Group Meeting held on 13 November 2013

COMMITTEE RECOMMENDATION That the Minutes of the Natural Environment Reference Group Meeting held on 13 November 2013 that relate to the discussion on:

• NE4.1 Dunes Management

• NE4.2 Bushfire Management Update

• NE4.3 Waste Management Update

• NE4.4 NSW Planning Legislation

be noted. (Cr McTaggart / Cr Grace)



Procedural Motion (COUNCIL DECISION) That the Natural Environment Committee Meeting be concluded and the Council Meeting now recommence.

(Cr Grace / Cr Ferguson) Notes:

1. The Natural Environment Committee Meeting concluded at 9.18pm and the Council

Meeting recommenced at 9.19pm. 2. Cr Townsend resumed the Chair.

Council Meeting

11.0 Adoption of Connecting Communities Committee Recommendation

COUNCIL DECISION That the recommendation of the Connecting Communities Committee on Item C9.3 comprising all Council members be and is hereby adopted.

(Cr Millar / Cr Ferguson)

12.0 Adoption of Natural Environment Committee Recommendation

COUNCIL DECISION That the recommendation of the Natural Environment Committee on Item C10.1 comprising all Council members be and is hereby adopted.

(Cr Ferguson / Cr Grace)



Committee of the Whole

15.0 Confidential Items

C13.1 Expression of Interest EOI 01/13 - Provision of Learn to Surf Classes - Palm Beach

COUNCIL DECISION (By Exception)

That the offer from Sydney Surf School of $25,000 per annum be accepted and that a 3 year licence with a 3 year option for the provision of Learn to Surf classes at Palm Beach be issued.


THERE BEING NO FURTHER BUSINESS THE MEETING CONCLUDED AT 9.21PM ON

MONDAY 2 DECEMBER 2013.

Documents

Pittwater Council Minutes Council Meeting...2013/12/02 · That the Minutes of the Council Meeting held on 18 November 2013, copies of which were circulated to all Councillors, be