Pine Tree Council, BSATech Muster 2013

registrationPlease obtain your name tag.

Arrival

Please choose a place to sit,have a bagel (lunch is at noon),get on to the WiFi,and meet the person next to you.

Welcome

Your hostEvent URL: http://pinetreebsa.org/techmusterPledgeWhat are we solving for?

What are we solving for?• Form an initial Tech Team.• Solidify the Tech Team’s operating practices.• Identify problems that need to be solved, and

possible solutions.

recognitionTo be scheduled, to be announced

Moderator introduction

Five subgroups within our muster (~four in the morning)The job of the moderatorWho are the moderators?

First capture exercise“What’s on your mind” – collaborative editing intro

Ground rules forthe ptc tech team

RASCI• Responsible• Approver• Supporter• Consulted• Informed

Rule 1: Collaborative• Inclusive• Clean RASCI for all projects• Intended results:– Diversity– No SPoF– Sufficient staffing

Rule 2: Transparent• Communicative• Consistent Oversight• Intended results:– Shared vision– Broad value– Sustainable

Rule 3: Lean and Agile• Release early, release often• Prior planning and prelaunch testing• Intended results:– Repeatability– Low frustration levels– Continuous improvement

Scoping and Restriction• Unit, District, Council-level• Expert-level knowledge• ERM and a “Will not oppose” approach

Scout oath and law

TERMS OF USE DISCUSSIONData capture to Google Docs

Results Checklist• Agreement• Entry• Abide• Exit• Oversight

Staffing model

Scoping• Commissioner focus is Unit-Level Service.

What helps a Unit succeed?• “Will not oppose” implications• Standard services – backups, upgrades, etc.• Who can participate in Tech projects?

External resources• Used when we don’t have in-house expertise• Overseen by a registered BSA member• Narrow scope – execution, not planning• Typically $, or an undirected donation

Tech Team• Diverse skillset• Not exclusive role• Participate in projects based on interest• Aiming for 20 people in next 6 months

District - ADC for Tech• One for each district (4)• Attend Roundtable, District Committee

meetings, coordinate Unit-level services• Committed to planning and execution;

coordinates projects within Tech Team• Has broad access to systems and resources

Council - ACC for Tech• Council-wide purview• ERM - “Health and Safety” for tech deploys• Maintains the Council Technology plan• Oversight and reporting for Tech Team

Talent survey andresource identification

Capture to Google Docs spreadsheet

Questions to answer• Whose issues can you represent?• What skills can you offer for tech solutions?• Do you know other folks who should be

involved?• How should we be recruiting?• How can we reach scout parents best?

Our toolset frameworkdemo and status

Service segments• Communication• Collaboration• Event Management• Delivery: Scouting-specific Tools

Communication - Broadcast• Web and analytics• Social media, blogging• Newsletter and email marketing• Mailing lists

Collaboration• Documents and e-sign• Email and ticketing• Contact info and CRM• Surveys

Events• Calendar• Registration• Payments• Tele/Video/Web conferencing

Delivery• Training records auditing• UVTS• Merit Badge Counselor directory• JTE reporting

Our Communications Concept• Every event gets a PDF flyer• Calendar items link to the PDF flyer• Website includes feeds from Facebook, the

newsletter system, and the Calendar• Minimal effort for web upkeep – push out

new data when it becomes available

Specific tool demos• WordPress with document repository• Google Apps• Google+ Hangouts• Vertical Response

Subdomain strategy• Pinetreebsa.org• Commissioners.pinetreebsa.org• Cascobay.pinetreebsa.org• How will district sites work?

lunch

Hosted by Eric TarboxSponsored by Dice – http://dice.com