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National Criminal Justice Reference Service

This microfiche v:,as produced from documents received for inclusion in the NCJRS data base. Since NCJRS cannot exercise control over the physical condition of the documents submitted, the individual frame quality will vary. The resolution chart on this frame may be used to evaluate the docume!lt quality.

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National Institute o(iustice 1 . .l __, __ , United States Department of Justice

Washington, 'D. C. 20531

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DATE FILMED

4/10/81

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1/ DECEMBER 1978'·

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. P~IC'E INFORMATION SYSTEM ~ FOR' , DXNARD,CALIFORNIA'

A' -~T /BE~~F IT ANALYSIS OF ALTERNATIVES . . ..

PREPAR,Eo BY

THE NATIONAL CLEAR1NGHdUS~ FOR CRIMINAL JUSTICE INFORMATION SYSTEMS

JOE SHARP

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. . . , '\\ R.port 01 wor.kperform.d unq.r Grant Numb8r78SS-~X-0048,award.d to SEARCH Group, mc., of Sacramento, CaUfornia, by the NationaL CrtmfnaL , . JlUtic. Information and Stat($tic! Sel"ViC8, Law Enforc.m.nt· Am!tQll.~e Admfniatratton, U .s..p.pczrtm.nt 01 JlUttc8, und.r the Om..Ji,Wj Crtme ControL and. Sal. Strltt! Act 01 1983, a, am.n~.do" " "

Pofnt! of vt.w or opinions mted fn ~tH"POi't ar.thoa., ofSEARC H Group,' Inc" and do not n.c.s.tarlZy ".pr.illfnt ttl. o!ffcial po!itton or poLice.!. or the , U.s. D.partm.nt o( JIUt(c..' . , '

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j35lhAVENUE' SUIT,'. E 200 SACRAMeNTO, CAI..IFORNIA,95822 (916) 392-25"50 YD. ",CALVEV. Chal'man STEVE E. ~ciLODNEV ... ecutive Ill, ... ",

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TABLE OF CONTENTS

Section I

Introduction • • • • •. • • • • • • '. • • • • • • • . 1

Section II

Law Enforcement Problems • • • • • • • • • • • • • 3

Section III

Conclusions and Recommendations . . . . . . . . . 6

Section IV

Analysis of Feasible Alternatives ••• • • • •• 12'

Appendix A

NCIC Computerized Criminal History Program

Appendix B

Reports on Operating Automated Systems

Appendix C

SCRS Implementation Criteria

'NC:JRS

ACQU~smo~".us

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Section I

INTRODUCTION

At the request of the Oxnard, California Police Depart-

ment, SEARCH Group, Inc. provided technical assistance as a

. service of the National Clearinghouse for Criminal'Justice

Information Systems. This technical assistance is in support

of the Integrated Criminal Apprehension Program (ICAP), a

project supported by the Law Enforcement Assistance Adminis­

tration's Office of Criminal Justice Programs. The Clearing~

house staff was asked to perform an analysis of feasible

alternatives and a cost/benefit study for the possibility

of developing an automated Police Information System. This

report represents the findings of that assistance effort.

A representative of SEARCH Group, Inc., made an on-site

visit to the Oxnard Police Department which included exami­

nations of the manual record system, cri~e analysis unit, and

a tour of the city Data Processing facility~ as well as numerous

interviews. with key staff members. As a result of these con-

versations, a number of autO,ma--ted -applications ~"hich were ,.....-- - .

of primary inter~~~to the Deparbnent were identified.

Those applications identified were: master name file with

histories,' incident tracking and UCR, case flow management,

work/ioad analysis, stolen properties, wants/warrants and

crime analysis functions in~luding suspect/known offender

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// information. These programs as well as spe!cific volumes of

information recorded by the Police Departmemt were used as a basis

for- developing the hardware capacities identified later in this

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report. Growth factors to allow for future trends were

also incorporated.

The following alternatives were found to be technically feasible and each is analyzed herein:

•

•

Upgrade City of Oxnard Computer - By upgradin~ the

current NCR 101 mainframe to an on-line NCR 8370 with

double density disk storage capacity, all the record

processing for the O~nard Police Department, in

addition to the regular city data processing needs,

can be accommodated.

Dedicated Minicomputer - By puzchasing a minicomputer

and dedicating it solely to police applications, 'most

of the problems inherent with management control or

system priorities can be alleviated.

In Section IV, each of the feasible alternatives has been

analyzed with regard to control, risk, time and operational

impacts. Both the positive and negat~ve ... aspects of each alternative have been addressed.

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S.~ction II

LAW ENFORCEMENT PROBLEMS

Law enforcemen:t agencies across the country face future

problems associated with the dual forces of population grow'ch

and crime rate increases. While it is difficult to predict

with certainty the exact nature of future law enforcement

requirements, certain trends based upon past statistics may

bEl projected. This section will compare local trends to those

nationally and project future requirements using three standard

growth rates.

National Trends

• Part 1 crimes have increased 37 percent between

1972 and 1976, while population has 'increased only

3 percent.

• The number of la'll enforcement personnel per 1,000

people has increased 2.7 percent annually between

1972 and 1976.

• A 6 percent decrease in Part 1 crimes was recorded

for the first 9 months of 1977 as compared to the

s,ame period of 1976.

Local Facts

•

•

•

The city of Oxnard has a population of 93,000 and

has shown an annual 3-4 percent increase.

There are 1.2 sworn police officers per 1,000

population.

Part 1 crimes totaled 8 p 893 in 1977,' an increase

of 12 percent over 1975.

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• Violent crime in Oxn~rd increased 39 percent

from 1975 to 1977 to a total of 1,394 incidents.

• Property crime increased 8 percent between 1975

and 1977 and accounted for 7,499 cases.

• There was $3,936,883 of stolen property reported

in 1977 which was 79 percent higher than the 1975

figure.

The recent National Crime Survey Report by the 0'. S.

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Department of Justice (,SD-NCS-N-8, November 1977) indicates

tha.t nationwide a high percentage of crimes are not reported

to police agencies. If the national trend is an accurate

reflection of conditions in Oxnard, California, the number of

actual offenses and the crime rate is in reality much higher.'

Applying the national percentages of reported vs. unreported

crimes the following chart shows the estimated number of un­

reported and total crimes for Oxnard:

Number Number Of'fense Reported Unreported

Homicide 1'4 0 Rape 52 46 Robbery 419 159 Aggrevated Assault 300 327 Burglary 2,663 2,077 Larceny 4,040 10,908 Motor Vehicle Theft 796 342

Totals 8,284* 13,859

*This does nat include simple assaults.

FUTURE EXPECTATIONS

Projection #1

Annual 4% population growth

Annual 4% crime rate increase

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Actual Total

14 98 '

578 627

4,740 14,948

1,139

22,143

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Result in 1987

Population of 137,640

Part 1 crimes will total 13,162

Violent crime will increase to 2,063 incidents'

Property crime will account for 11,099 cases

The total value of property stolen will be $5,826,587 ,

Projection..B

Annual 6% population growth

Annual 8% crime rate increase

Result in 1987

Population of 166,563

Part 1 crimes = 19,200

Violent crime = 3,010

Property crime = 16,190

The total value of property stolen will be $8,499,730

Projection #3

Annual 10% population growth

Annual 10% crime increase

Result in 1987

Population of 241,242

Part 1 crime = 23,068

Violent crime = 3,616

Property crime = 19,452

The total value of property stolen will be $10,212,274

The above projections do not take into consideration the

unreported and actual total of offenses as protrayed on page 4.

If these were accounted for, the totals could be substantially

higher.

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Section III

CONCLUSIONS AND RECOMl1ENDATIONS

An analysis of the technical assistance findings (see

Section IV) indicates that al'though there are several opera­

tional advantages to upgrading the present City of Oxnard'

NCR 101 computer, such an upgrade would be cost prohibitive

in light of the usage envisioned by the Oxnard Police Depart­

ment. Several factors have been considered.

• Although current city employees could be utilized in

system development and prograIl\ maintenance, additional

personnel would be needed to operate and maintain the

system on a 24-hour-a-day, 7-day-a-week basis.

~ If the Law Enforcement system were to assume the tie

di~ect1y into NLETS-NCIC files, a non-removab1e u dedi­

cated disc would be a requirement.

• Upgrading the City of Oxnard's computer to handle

the criminal justice system would create a problem

of security. Much of the data stored in the automated

law enforcement files is considered to be sensitive;

every safeguard must be taken i:.o ensure the privacy

and security of the data and the integrity of the

system.

Based on these factors and other findings described later

in this report, the Clearinghouse offers the following recommen­

dations with regard to the establishment of a Police Information

System for the Oxnard Police Depa,rtment:

•

•

•

•

A minicomputer with the capability o~ supporting the

proposed police system should be purchased speci-

fical1y for the usc of the Oxnard Police Department.

The minicomputer should be placed in the Police

Department wh.ere 24-hour security can be stringently

enforced.

A System User's Group should be established consisting

of staff representatives from every major unit within

the department as well as every other Department/Agency

with which the Information System will interface

(e.g., Probation, Prosecutor). The User's Group,will

have the responsibility for determining the scope of

the Information System and for identifying the data

elements necessary to produce significant and useful

management/operational reports. Appendix C is the

Implementation Criteria for the Standardized Crime

Reporting System and should be very helpful in this

area.*

The by-laws and policies of the User's Group should be

formalized to include terminal se(:urity agr~ements

and the length·of time information will be maintained

on-line and supported by accessible hardcopy documents.

The current status of the Information System project

and the projected development effort should be

reviewed by the User's Group with consideration given

*This document is only a working paper at this time and is subject to change prior to final release.

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to the interface with state and NCIC as well as

the State Security and Privacy requirements. See

Appendix A for fUrther information on these

requirements.

• A project director should be either hired or appointed

(e.g., ICAP Program Manager) and a staff of no less

·than two programmer/analysts should be acquired. All

program development, modification, and maintenance

would be accomplished by these individuals, with

system implementation and user training originating

from this source.

• The Oxnard Police Department should consider the

possibilitr of system transfer as a means of expe­

diting the implementation process and reducing

software. costs. Appendix B identifies police agencies

of the same approximate size of Oxnard that have

many of the programs presently being considered. Some

of these systems may be candidates as d0nors for

system transfer.

Most data processing experts agree that the automation

of an inefficient or ineffective manual procedure will result

in an inefficient or ineffective automated system. For this

reason, the Clearinghouse offers the following recommendations.

wi th regard to the cn.:!:':Cent procedures now in effect in the

Oxnard Police Department Records Section:

• The report flow should be reorganized to delete many

of the unnecessary steps to allow quicker turnaround

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of information to the Crime Analysis Unit and/or

other user agencies. Page 10 portrays a simplified

communications and report flow through records.

The Watch Commander must become accountable for

the completeness and accuracy of all crime/incident

reports turned into records. Case control could be

accomplished at this time to check for sufficient

solvability to warrant further investigation by the

detective or juvenile divisions.

• Upon entry into records, all complete and accurate

reports should be cross-tabulated against the dis­

patch records to insure all reports have been turned in.

• Copies of targeted crime reports should. be forwarded

to the Crime Analysis Unit. All those reports marked

by case control requiring fo11owup investigation$ should

be copied and forwarded to the appropriate division

as working documents •

• An additional copy of all reports should be sent to

keypunch/SYCOR for entry into the city computer system.­

This step will no longer be necessary if the department

decides to implement a dedicated computer system as

the reports will be input on-line in the records

department and the computer will index and file the

data entered.

• Dispatch must become accountable for all officer

initiated activities as well as reportable incidents •

Typically 70-80% of patrol time is used for officer

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DISPATCH

CRIME ANALYSIS

UNIT

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OPERATIONAl, REPORTS '

BEAT OFFICER

DISPATCH LOG

RECORDS

1. Check: all records/reports turned in and complete?

2. Copy to SYCOR. Necessary copies to CAU, Juvenile and Detective Divisions

3. Index and File.

DETECTIVE DIVISION

NEEDED

JUVENILE DIVISION

SI~~LIFIED REPORT FLOW

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WATCH COMMANDER

CASE CONTROL

KEYPUNCH

SYCOE

MANAGEMENT EEPOETS

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initiated activities (e.g., traffic, field

inteJ:views, facilities inspections, administrativ'e

activ'ity, etc.). Unless all patrol activities

are collected and analyzed, department officials

will be unable to precisely determine actual manpower

requirements and effective deploxrnent patterns.

since the time the initial investigations for this report

were completed, the City of Oxnard has expressed an interest

in replacing the city computer system •. Their plan to utilize

the funds the P9lics have available and to pay all remaining

charges for a system of sufficient size to handle all police

and city activities could be acceptable with the following

assurances:

• The system would provide at least as much police-

dedicated computing power as is identified in this

report.

• Proper privacy and security requirements are met.

• The Police Department be given top priority to

access of criminal justice information.

• All Federal procurement and software documentation

standards be adhered to while utilizing grant monies.

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Section IV

ANALYSIS OF FEASIBLE ALTERNATIVES

All organizations must consider various options in the

areas of costs and services. In a data processing operation,

cost discussions and decisions typically focus on

hardware. Accordingly, the two cost alternatives

comput,er

discussed

in this report analyze the hardware options of purchase vs.

However, other considerations such as software, user-sharing.

location, staff and types of services to be provided must

enter into the cost decision. Each data processing situation

'd 11 ~nasmuch as each added system must be analyzed indiv~ ua. y, •

certain resources be available to perform functibn requires that

the desired service.

h ' tion contains In light of these considerations, t ~s sec

feas ~bJ.·~ alternatives which have been analyzed descriptions of the •

1 'ons and recommend a­and the findings which support the conc us~

tions.

Al terna ti ve 1: Upgrade City of Oxnard Compu·ter

The first alternative a resses dd the upgrade of the City

NCR 101 computer system. The shared computer facility offers

1 . t' services suffi­the potential for providing crimina JUS ~·ce

cient to accommodate the processing needs of the Oxnard

However, this level of service must be Police Department.

upgrade of the current computer configuration. predicated upon an

It would be necessary to replace the present NCR 101 mainframe

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with the NCR 8370 computer system. This would increase the

capacity, speed and operational ability of the system suffi­

ciently to handle the proposed Police Information System

accounting for future growth and increased utilization by ..

other present system users. It would cost $105,652 for

the conversion to the NCR 8370 system as estimated by NCR

Corporation. This conversion would include: a central

processing unit with 128K core memory; conversion to double

density disk drives; a multiplexor to handle numerous

positions; a card reader as a different model is required

by this system; a line printer; and, four CRT keyboard displays.

This computer configuration is approximately

50 percent faster and more powerful than the equipment

currently used. Additional staff would also be required to

operate the system on a 24-hour-a-day, 7-day-a-week basis.

It would be necessary to hire at least two additional

programmer/analysts for the Police System plus ~ additional

operators to provide around-the-clock system Coverage. These

positions, plus the project director, would amount· to approx­

imately $134,320 per year, including benefits. If a law

enforcement software package were to be purchased .from NCR,

the on-line system would cost $60,000, while the data base

management system called TOTAL would cost $42,775 (plus

many recurring costs). It must be pointed out, though,

that both of these packages are proprietory to NCR and

it would be very difficult, if not impossible, to justify

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the expenditure of federal monies for either of these programs.

If the decision is made to utilize a shared computer

facility, the Police Information System can be developed and

maintained at a computer center which already has a trained

staff and functioning hardware. However,.a shared computer

facility would pass the operational costs of the system back.

to the user on a cost-incurred basis: the greater the. uSage

or transaction volume of the system's application~, the greater

the cost to each user. What this means to the user is that if

they anticipate there will be a high volume of transactions

then it might be more cost effective to purchase their own

computer.

Shared System Advantages

• COst normally associated with computer hardware pro-

curement and installation can be offset by trading

in or selling the current computer mainframe.

o The staff services required to establish, maintain

and operate a computer operation are purchased from

an existing organization.

• Specialized services and facilities are available

from a large center with staff experienced in tele-

communications and application software.

Shared System Disadvanta~es

• Operating costs, which will be passed on to the user,

will become high as transaction 'volume and usage in-

creases over time.

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The criminal Justice System and other applications

may eventually overload the system and reduce response

time below an acceptable level.

• Control of ~he operation concerning the system's

perceived priorities and schedules may be difficult.

• Security and confidentiality of an individual's

data may be more difficult to maintain in a shared

computer environment.

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RECAP OF COSTS FOR 'CITY OF OXNARD UPGRADE

Initial Costs

City Computer Center Upgrade

4 Terminals & 1 Line Printer

Total Initial Costs

Continuing Costs (Annual)

Personnel '(additional cost)

Terminal and Printer Maintenancs

computer Maintenance*

Card Reader Maintenance

Total Continuing Costs

Software Costs (optional)

NCR Law Enforcement System

NCR Total (data base system)

$ 88,952

16,700

$105,652

$134,320'

2,368

1,764

382

$138,834

$ 60,000

42,775

*This figure only includes the additional costs that would be incurred with the computer upgrade and must be ~dded to current maintenance costs.

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Estimated Staff Costs For Syst~m

Number Monthly Annual Fringe . Total Position Required Rate Rate Benefits (15%) Annual Cost

Project director and center director 1 $1,667 $20,000 $ 3,000 $ 23,000

Programmer/Analyst* 2 1,333 16,000 2,400 36,800

Operato.cs (Computer) 6 900 10,800 1,620 . ....r_ 74,520

Totals 9 9,733 116,80() 17,520 134,320

Monthly Cost - $11,193 (Includes Fringe Benefits)

*If an agreement can be reached with the city whereby the time of one of their programmer/analysts can be dedicated to the Police system, it would only be necessary to hire one additional person •

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Alternative 2: Dedicated Minicomputer

The second alternative addresseffl the purchase of a mini­

computer dedicated to the proposed Police Information System~

The concept of having a computer center within the Oxnard,

California Police Department necessitates the development

of both a computer-based system and staff to serve the needs

of the agency. The size of the computer required for the

eventual capabilities of the police system is in the middle

minicomputer range. It should have a minimum of 65,000

bytes of main memory expandable to 256,000 bytes as needed.

Such a computer will require disk storage devices, tapedrives,

line printer and terminals to furnish the level of services

required.

Un.der the police department's computer cent.er approach,

a staff would have to be either appointed or hired to manage

the center, maintain operational applications, operate the'

computer and perform numerous other functions necessary to

sustain the envisioned computer facility. This staff would

consist of at the very minimum one proj ect directo"r and two

programmer/analysts, although the cit,y'sprogranuner/analyst has

expressed a desire to help in the imp1~aentation process which

would then require the hiring of on.ly one additional person.

Again, it must be emphasized thr.l.t due to the sensitive

nature of some of the data stored on a po'lice/crimina1

justice system, the facilities housing the computer must be

physically secure in order to protect the information. If the

minicomputer is purchased, it should be placed within the

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Oxnard Police Department where 24-hour security can be

stringently enforced.

The following points summarize some of the advantages

and disadvantages to be considered for the dedicated mini-

computer system approach.

Dedicated Computer System Advantages

• Long-term costs will be lower than with the shared

computer alternative.

• The computer center operation will be under the

control of the local law enforcement agency.

• Scheduling and prioritizing problems can be handled

by local users.

• Tight control on security and confidentiality of data

in observance of federal and state regulations can

be comPlied with readily.

Dedicated Computer System Di'sadvantages

• High start-up costs will be experienced.

• Low utilization of the expensive computing facilities

will be experienced during applications development.

• An experienced staff of computer professionals must

be hired to manage and operate the center.

• High hardware costs per unit of system usage may

occur because necessary non-peak capacity will not

be fully utilized.

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Unit Requirements

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4

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ESTIlv::~TED UNIT COSTS FOR

DEDICATED COMPUTER

Dedicated Computer

Main Processor

Fixed Head Disc/Controller (10-20 M Byte)

Moving Head Disc/Controller (20 M Byte)

CRT Keyboard Display

Line Printer/Controller (300 LPM, 132 Column, 64 character)

Mag Tape Drive (9 track-800BPI)

Misc Hardware (Cabels, Cabinets, etc .. )

Totals

L~st

$25,000

10,000

12,500

1,800

11,000

11,000

5,000

$81,700

* Purchase Ma~nt

$200

70

90

22

130

80

-

$658

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Lease Month Ma~nt

$ 750 Included

300 Included

375 Included

60 Included

330 Included

330 Included

150 -

$2,475 Included

Costs are rounded up to the next $1,000 and are averages provided by minicomputer vendors. Notte that these costs are volatile and are subject to change. Also note that the Mag Tape Dr~ve may not be nece~sary as it is for t~~ ~urpose of duplication as back-up to the-disc drives.

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Estimated Staff Costs For Dedicated System

Number Monthly Annual Fringe Total Position Required Rate Rate Benefits (is%) Annual Cost

Project director and center director 1 - $1,667 $20,000 $3,000 $23,000-

Programmer/Analyst* 2 1,333 16,000 2,4010 36,800 I

Totals 3 4,3:33 -52:, !}OO 7,pgO -59,800

Monthly Cost - $4 ,983 (Includes Fringe Benefits)

-*1f an agreement can be reached with the city wheF~by the time of one of their programmer/analysts' can be dedicated to the Police system, it would cf~ly be necessary to hire one additional person.

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i Host Computer

Storage Area

Project Director

Programmer/Analysts

Totals

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Estimated Floor Space Requirements

For Dedicated System

Number of Space Required Total Units Per Unit ~pace

1 150 Sq. Ft. 150 Sq.

1 100 Sq. Ft. 100 Sq.

1 150 Sq. Ft. 150 Sq.

1 150 Sq. Ft. 150 Sq.

4 550 Sq. Ft. 550 Sq.

Monthly Cost $275

Ft.

Ft.

Ft.

Ft.

Ft.

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Annual Cost At $6.00 Sq. Ft.

$ 900

600

900

900

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3,300

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COMPARISON OF COSTS SHARED VS. DEDICATED

SHARED ~

I"nitial Costs

Computer System $105,652 plus Peripherals

Continuing: Costs (annual)

Personnel $134,320

Maintenance 4,514*

Floor Space ---

TOTALS $244,486

DEDICATED

$ 81,700

$ 59,800 .

7,896

3,300

$152,696

*This figure only includes the additional costs that would . '".be incurred with the computer upgrade and must be a:dded

to current maintena~ce costs.

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APPENDIX A

NATIONAL CRIME INFORMATION CENTER

COHPUTERIZED CRIMINAL HISTORY PROGRAM

Background, Concept and Policy i ! I !

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BACKGROUND ~~ CONCEPT

The establishment in 1971 of the COr:iputerized Criminal History (CCH) File as part of the operating NCIC system was a major step forward in making this system of optimum value to all a~encies involved in the administration of criminal justice. Offender criminal history has always been regarded by NCIC as the basic fi17 i~ a criminal ju~t~c7 . information system: From the beg1nn1ng of NCIC, sens1t1v1ty of a ~riminal bistory file. with its security and confidentiality considerations has always been recognized (Science and Technology Task Force Report, The President's Commission on Law Enforcement and Administration of Justice, 1967).

It is important to keep in mind the need to develop an offender criminal history exchange with the states that will racidly gairi the confidence of all users in terms of system integrity, accuracy, and completeness,of file content. This type of discipline is necessary if a nationwide system employing the necessary standards is to succeed. Such discipline is an essential consideration during the record con v"ersion stage, even though available data is limited, and becomes an essential goal in an operating on-line system.

From its inception, the concept of NCIC has been to serve as a national index 'and network for 50 state law enforcement i~f&rmation syitems. Thus, \h~ NCIC does not, nor is it intended to, eliminate the need for such systems at appropriate state and metropolitan levels, but complements these svstems. The concept was built on varying levels and types of information in metropolitan area, State and nat~onal files. In such an overall system many thousands of dup11cate indices in local, state and Federal agencies could be eliminated and all agencies share in centralized opera~ional information from a minimum number of computer files. The purpose of centralization beyond economics is to contend with increasing criminal mobility and recidivism (criminal repeating). Compu'ter and comrnunica't ions 'teci{nology makes 'this possible' and, in fact, demands this sys'tem concept.

Our way of life demands that loca~ and state iovernments retain thei~ traditional responsibility over law enforcement. Computer and communications technology such as NCIC enhances local and state capabili'ty to preserve this tradi~ion. The ~CIC system places complet~ responsibility for all record en'tries on each agency--local, state, and Federal. Likewise, clearance, modification, ~nd cancellation of these records are also tbe responsibili~y of the entering agency. Each record, for all practical purposes, re~ains the possession of the entering agency. However, each local

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and state agency in one state can immediately sh'a.re information contributed by another agency in another state. This continui~Y' of information greatly increases the capability of local and state agencies in working across state lin~s, which have in the past been barriers to mutual state and local law enforcement efforts.

The NCIC system, which is the first use of compute~/ communications technology to link together local, ~)tate a.nd. " Federal governments I established the control te:r.mirLal concept. In a national system, although the individual userSj are responsible for the accuracy, validity, and completeness of t~eir record entries and their action dec~sions on positive responses to inquiries, more stringent controls wi~h respect to system discipline are required. A control term1~al on the NCIC system is a state agency or a large core C1ty servicing state-wide or metropolitan area users. These control terminals, rapidly becoming computer based! sh~re the responsibility in the national network for mon1tor1ng . system use, enforcing discipline and assuring system ~~ocedures and policies are met by all users. The NCIC syste~, .'torough its related control terminals and the advent of cr1In1nai historY, has a potential of over 4~;OQQ lQcal l state and Federai criminal justice user terminals. Tradition, computer/ communications technology, and the potential size of the NCIC network and its related state systems demand tAl.at its management responsibility be shared with the states. To . accomplish this objective, an NCIC Advisory Policy Board was established.

From the beginning, the NCIC system concept has been to encourage and develop strong cen'tral state information and communications services. Through mandatory reporting laws at the state lev~l, essential centralized files can be es'tablished for b01:h operational and administrative use. The administrative or statiStical use of computer-based files is a vital consideration. A state cannot make intelligent decisions about crime problems or cri"minal justice effectiveness unless it can statistically document the extent and nature of crime and the success or failure of' the criminal justice system in its treatment of offenders .... Thus, ,t~e planIting of 'these s,ystems must incorporate means oJ. ob'ta1n1ng the . "necessary statistical data as a byproduct of th7 opera~lo~al information being processed on a day-to-day basls. Th1s lR particularly true with respect to the criminal history application.

Of additional significance is a standardized law enforcement statistics program entitled "tiniform Crime Reports." Historically, this program collected crime statistics

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direct Iv from individual law enforcement agenci~s. For several" years the program has embarked on,an efrort.::o , assist the various states in creating thelr own st~tlstl~al program, As of 1976, there were 36 states,collectlng c~lme statistics through a central state collectlon agen~y. lhe, state programs provide the FBI with the necessary lniormatlon to compile a national view of crime.

Offender criminal history, i.e., the physical,and numerical descriptors of an arrested person an~ the.baslc recorded actions of the criminal justice agenc1es wlth . resoect to the offender and the charge, is vital iniormatl0n in day-to-day criminal justice operations. An FBI. study enti t led "Careers in Crime," published annually t~r~ugh the Gniform Crime Reporting ?rogram, doc~ents on a l7mlted. basis the extent of criminal repeating by the serlOUS o!fender. Recent analtisis indicates the number of yea!"s between th~ first and last (most recent) arrest was five years and, flve months and that within that time span the criminal r~peater, measured on the basis of arrest, was arrested four tlm&S~ A further study indicates 49 percent of persons arrested more t.h~_n once were rearrested wi thin the same state. When _ i~divid~~ls-having only one arrest are considered, ~he~ 67 percent of all the persons arre~te~ were.a~rest~~ wlthln,a single state. Therefore, an of!enaer'crl~lnal hlStOry ille in scope and use is essentially a state fl1e and a state need.

There is, however, substantial interst~te crim~nal mobility (33 percent) which requires sharing,o~ lnfo~matl~n from state to state. There is no way to posltlvely ldentlfy a first offender who will later s:ommit a crime in another state. The approach then to a national index mu~t ?e an • empirical judgment that all $ta~e of~enders Co:nml~tlng, ' serious and other significant vlola~lons ~USt oe 1ncluaed 1n the national index. As in other aspects of the sys::em, the determination of which crieinal acts constitute serlOUS 91' signiftcant v~ola~ions r~si~es ~i~~,e~ch individU!l st~~e. A national inaex ~s requ~rea to eII~c~ently and e~fe(:-~vely coordinate the exchange of criminal history among state,a~d Federal jurisdictions and to contend with inters~ate crlmlnal mobilit:y.

The development of offender criminal history for .interstate exchange required the establishment of standardiz~d offense ~lassifications, definitions, and data elements. ~~lony and misdemeanor c~eiiniti6ns cannot be used in this

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approach because of the wide variation in state statutes. In fact, the definitions of a specific crime by state penal codes also vary widely. For full utility and intelligent decision-making, offender criminal history requires a common understanding of the terminology used to describe the criminal act and the criminal justice action.

Each computerized offender criminal history cycle must have a criminal fingerprint card as its basic source document. This is necessary fn order to preserve the persona,l identification integrity of the system. While the criminal history file in the NCIC system will be open to all crimiaal justice terminals for inquiry, only the state agency can enter and update a record. This procedure provides for better control over the national 'file and its contents. It relies on a central state identification function to eliminate duplication of records and provides the best Statistical opportunity to link together multijurisdictional criminal history at local and county levels.

USing the NCIC concept of centralized state information systems, another requirement is to ohange the flow of orimin.al fingerprint cards. Local and county contributors within a state must in an ultimate operational system forward criminal fingerprint cards to the FBI through th~ ~entral state identification function. Where the state can make the identification with a prior print in file, it can take the necessary action in a computerized file without submission to the FBI. Where the state cannot make the identification, the fingerprint card must be submitted to the natiodal identification file. Again, the system's concept is that a fingerprint card must be the source do'cument fora record entry and update, but now it will be retained at the state or national level. This approach eliminates considerable dupli6ation of effort in identifying fingerprint submiSSions, particularly criminal repeaters at state and national leti~ls. It will be the responsibility of each state to determine its own capability in regard to servicing intrastate criminal fingerprint cards. Whenever a state has deter~ined that it is ready to assume processing all intrastate criminal fingerprint cards, the state agency will inform contributors within the state to forward to the state idelltification bureau all criminal fingerprint submiSSions, including those which were previously directed to the FBI, and will also so inform the FBI. Since the success of the system concept depends on this procedure, all possible measures will be taken to assure compliance.

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As oointed out earlier, the justification for a national index is to efficiently and effectively coordinate 50 state systems for offender criminal his~ory e~change. The need is to identify the interstate moblle of!e~de~. FBI statistics with respect to more seriou7 ~ffender7 7nd1cate that about 67 percent confine their crlml~al actlvlty to a single state. These are categorized as s1ngle-state offenders. Therefore, 33 percent commit crimes, are arrested, and ~re fingerprinted in two or more states. These are categorlzed as multiple-state offenders.

In either event sufficient data must be stored in the national index to provide all users, particula~ly thos~ users who do not have the capability to fully partlcipate. ln the beginning system, the information necessary to meet basic criminal justice needs.

In order for the system to truly become a national system, each state must create a fully operational state computerized criminal history capability within the state ..

Althouah the present need for the criminal history file and the une~ual development of state criminal justic: systems dictate a simple initial index structure, the ultlmate system should differentiate between "multiple state" and . "single- state" offenders with respect to the level of resldency of detailed criminal history. "Singl~ state" o~fenders are those whose criminal justice interactlons have oeen non-. Federal and confined to a single state having a computerlzed criminal history system.

The interstate exchange of computerized,criminal history records requires a standard s~t of data. elements and standard definitions. The system deslgn was bUll t . upon use.r needs for all criminal just,ice agencies an~ ends Wlt~. user. input. It was designed on what it is PQsslble to acnleve 1n ~he future, but to operate on the inform~tion an~ hardware available at all levels at the present tlme. Whlle the .. ,. formats and standardized offense classifica~ions and.def~n~tlons seem ambitious, to implement a system of th7s pot7ntlal scope and size without a design to s~bstar:tlallYlmI?rove the identification/criminal history flow woule be a serlOUS error.

.System Concept

As pointed out earlier, the ~oncept of NCIC since initial planning in 1966 has b:en to compleme~t stat7 a~~ _ metrooolitan area svstems. All.hough computer/communl.cal..lon::> ~echn~logy is a powerf~l tOOl, a single national file of

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detailed law enforcement data was viewed as being unmanageable and ineffective in serving the broad and soecialized needs of local, state, and Federal agencies. The potential size and scope of a national system of computerized criminal histories involving 45,000 criminal justice agenCies demand jOint management by.the states and the FBI NCIC.

Necessity for State Files

(1) Sixty-seven percent o.f the criminal history records will be s~ngle state in nature, i.e., all criminal activity ~imited to one state and, ~herefore, the responsibility of and of primary interest to that state.

(2) State centralization can tie together the frequent intrastate, multijurisg~ctiQnal arrests of the same offender and thus eliminate unnecessary duplication of files at municipal and county levels. This will obviously result in economies.

(3) A state system with a detailed data base, because of its manageable size, can best satisfy most local and state criminal justice agency information needs both on­and off-line. The national file then complements rather than duplicates the state tile.

(4) A state with a central data base of criminal history has the necessary statistical information for overall planning and evaluation, including speCialized needs .unrelated to the national file.

(5) State control of record entry and updating to the national file more clearlr fixes responsibility, offers greater accuracy, and brings about more rapid development of the necessary standards.

(6) A central state system provides for shared management responsibility with FBI NCIC in monitoring intrastate use of the NCIC, including security and confidentiality.

(7) Channeling the criminal identification flow through the state to the national level eliminates SUbstantial duplication of effort at national and state levels ..

Compatibility Qf State and National Files

(1) To contend with criminal repeating and ~obil~tr, a national index pi state and F~deral offender criminal ~,

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history is necessary, i.e., a check of one central index rather than 51 other Jurisdictions.

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, (2~ The duplication provides a backup to recreate e1ther a nat10nal ~r st~te file in the ,event of a disaster a cros:::icheck for ~cc':1raf::y, validi ty, and completeness as ' well as a more effic1ent use of the network.

(3) The NCIC record format and data elements for computerized criminal history afford a standard for interstate exchange.

(4) In the developed system a single-state record (67 per7ent) will,becom7 an abbreviated criminal history record ln the natl0nal lndex wit~ switching capabilitv for the states ·to obtain the detailed record. Such an' abbr'eviated record ~hould.cont~i~ su~ficient data to satisfy mbst inquiry needs, l:e., 1d~nt1flcat1on_segment, originating agenCY charge, oats, d1spOsitiOfi Of each criterion off~ns~ an~' current stat~s: This will substantially reduce storage costs and ellmlnate additional duplication. ;

Program Development

The proper development of the Computerized 'Criminal History Program, in terms of its impact on criminal justice efficiency and effectiveness and dollar COStS, is vital. At the presen~ time ~here is ~ wide range of underdevelopment ~ong th~ o:otates lz:t essent1al services such as identification lnforrnat1on tlow, 1.9., court dispOSition reporting programs' ?omputer systems, and computer skills. '

'. (1) NCrG implemented computerized criminal hist'orv 1n ~ovember 1971, requiring the full interstate format for both Single and multistate records because:

Ca) This enables all states to obtain the benefits of , the Computerized Criminal History Program.

Cb) This provides all states ti~e to develoo and implement the necessarv related . programs to fully participate.

(c) Familiari ty t.vi th and adherence to all system standards will speed program de~ielopmen t •

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(2) It is understood that the ~CIC Computerized Criminal History Program will be continually evaluated, working toward the implementation of the single state, multistate concept.

Levels of Participation

(1) The state maintains a central computerized criminal justice information system interfaced with NCIC. The state control terminal has the on-line capability of entering new records into state and NC!C storage, as well as the ability to update the computer-stored records. Through the state system local ag~ncies can inquire on-line for criminal history at state and national levels. This is a fully participating NCIC state control terminal.

(2) The state maintains an electronic switch linking local agencies for the purpose of administrative message traffic and on-line access to ~CIC through a high­speed interface. No data is stored at state level; however, criminal history records are stored in NCIC and new records are entered and updated by the state control terminal from a manual interface to the electronic switch. The switch provides local agencies direct access to NCIC for criminal history summary information and other files.

(3) The state maintains a manual terminal on low~ speed line to NCrC. The state control terminal services local agencies off-line, i.e., via radio, teletype and telephone. Since the volume of computerized criminal history is relatively small, the state control terminal may convert criminal history records, enter and update these records in NCrC. There is no computer storage at state level.

Levels 2 and 3 are interim measures until such time as the state agency secures the necessary hardware to fully participate. At that time the state records stored in' NerC will be copied in machine form and ~eturned to the originating state to impl~ment the state system.

SE CUR I TY A~ro CON! r DE~IjT I AL I TY

I. Information in FBI NCrC Interstate Criminal History Exchange System

A. Entries of criminal history data into the ~CIC computer and updating of the computerized record' will be accepted only from an authorized state or

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Federal criminal justice control terminal. Terminal devices in other criminal justice agencies will be limited to inquiries and responses thereto. An authorized State control terminal is defined as a state criminal justice agency on the NCIC system servicing statewide criminal justice users with respect to criminal history data. Control terminals in Federal agencies will be limited to those involved in the administration of criminal justice and/or having law enforcement responsibilities.

Data stored in the NCIC computer will include personal identification data, as well as public record data concerning each of·the individual's major steps through the criminal justice process. A record concerning an individual will be initiated upon the first arrest of that individual for an offense meeting the criteria established for the national file .. Each arrest will initiate a cycle in the record, which cycle will be complete upon the offender's discharge from the criminal just~ce process in disposition of that arrest.

Eacn cycle in an individual's record will be based upon fingerprint identification. Ultimately the criminal fingerprint card documenting this identification will be stored at the state level or, in the case of a Federal offense, at thp. national level. At least one criminal fingerprint card must be in the files of the FBI Identification Division to support the computerized criminal history record in the index.

The data with respect to current arrests entered in the national index will be restricted to serious and/or significant violations. Excluded from the national index will be juvenile offenders as defined bY' state law (unless the juvenile is tried in court as an adult); charges of drunkenness and/or vagrancy; certain public order offenses, i.e., disturbing the peace, curfew violations, loitering, fa~se fire alarm; traffic violations (except data will be stored on arrests for man­slaughter, driving under the influence of drugs or liquor, and "hi t and run"); and nonspecif ic charges of suspicion or investigation.

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E. Data included in the system must be limited to that with the characteristics of public record, i. e. :

1. Recorded by officers of public agencies or divisions thereof directly and prinCipally concerned with crime prevention, apprehension, adjudication, or r.ehabilitation of of lenders.

2. Recording must have been made in satisfaction of public duty.

3. The public duty must have been directly relevant to criminal justice responsibilities of the agency.

F. Social history data should not be contaiped in the interstate criminal history system, e.g., narcotic civil co~uitment or mental hygiene commitment. If, however, such commitments are part of the' criminal justice process, then they should' oe part of the system. Criminal history records and other law enforcement' operational files should not be an integraloart of a ceqtral ~atabase containing noncriminal justice related in~ormation, e.g., welfare, hospital, education, revenue, and other such noncriminal files necessary for an orderly process in a democratic society.

G. Each control terminal agency shall follow the law or practice of the state o.r, in the case o.f a Federal control terminal, the applicable Federal statute, with respect to purging/expunging data entered by that agency in tbe nationally stoted

·data. Data may be purged or expunged only by the agency originally entering that data. If the offender's entire record stored at the national level originates with one controi terminal and all' cycles are purged/expunged by that agency, all information, including personal identification data will be removed from the computerized NCIC file. '

Steps to Assure Accuracy of Stored Information

A. The FBI ~CIC and state control terminal agencies will make continuous checks on records being entered in 'the system to assure system standards and criteria are being met.

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Control term1nal agencies shall adopt a careful and permanent program of data verification including:

1. Systematic audits conducted to insure that files have been regularly and accurately

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Where errors or points of incompleteness 'are detected, the control terminal shall take immediate action to correct or complete the NCIC record as well as its own state record.

Who ~lay Access Crimina.l History Data

A. Direct access, meaning the ability to access the NCIC computerized file, will be permitted only under the management control of criminal justice agencies in the discharge of their official, mandated responsibilities. Agencies that will be permitted direct access to NCIC criminal histpry data include:

1. Police forces and departments at all governmental levels that are responsible for enforcement of general criminal laws. This should be -understood to include highway patrols an-ci similar agencies.

2. Prosecutive agencies and departments at all governmental levels.

3. Courts at all governmental levels with a criminal or equivalent jurisdiction.

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4. Correction departments at all government levels, including corrective institutions and probation departments.

5. Parole commissions and agencies at a'!~ governmental levels.

6. Agen~ies at all g'ov"ernmental levels which, have as a principal function the collection and provision of fingerprint identification information. -

7. State control terminal agencies which ha~e as a sole function by statute the develop~ent and operation of a crieinal justice inforcation system.

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s. Regional or local governmental organizations established pursuant to statute which have as their sale function the collection and processing of criminal justice information and whose policy and governing boards have, as a minimum, a majority ~omposition of members representing criminal justice" agencies.

IV.. Control of Criminal Justice Systems

All computers, electronic switches-and manual terminals interfaced directly with the NCIC com9uter for the interstate exchange of criminal history information , must be under the management control of criminal justice agencies. Similarly, satellite computers and manual terminals accessing NCIC through a control terminal agency computer must be under the management control of a criminal justice agency. Management _cont~ol is defined as the authority to set and enforce (1) priorities:

_ (2) standards for the selection, supervisIon, and termination of personnel; and (3) policy governing the operation of computers used to process criminal' historv record information insofar as the eauioment is usea to orocess, store, ortranscit criminal history record inform~tion. Management control includes, but is not limited to, the supervision of equipment, systems deSign, programming, and operating procedures necessary for the develop~ent and implementation of the computerized crimin;l history program. Such management control Juarantees the priority service needed by the criminal justice community. A criminal justice agency must have a written agreement with the noncriminal justice agency operating ~ he cia t a center ,a.ssuri~g tna t the criminal justice agency has ~anagement control as defined above.

The Board continues to endorse the following statement by the Director of the FBI befo're the Subcornmi t t eeon Constitutional Rights on Uarch 17, 1971: "If law enforcement or other criminal justice agencies are .to be responsible for the confidentiality of the information in computerized systems, then they must have complete management control of the hardware and the people who use and operate the system. Thes~ information systems should be limited to the func~ion -of servi~g the criminal justice community at all levels of -government-­local, state and federal."

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Al~hough dedicati?n ;s.not r~quired f9r ~C~C CCH ~a~ticipation,. the security of tne lnlormat~on contalnea 1n a cf~91nal.rec9rd sys~em and the priority serVlce nee~ed by ~he crlmlnal J~StlCe community will be enhanced by compllance wlth the followlng concepts:

1. Success of law enforcement/criminal justice depends first on its manpower, adequacy and quality, and secondly, on informatio~ properly processed, retrievable when needed, and used for decision making. Law enforcement can no more give up control of its information than it can its manpower.

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Computerized informa~ion systems are made up of a number of integral parts, namely, the users, the operating staff, computers and related hardware, . communications and terminal devices. For ef.fectiveness,. management control of the entire system cannot be divided. Likewise, the long-standing law enforcement fingerprint identification process is an essential element in the criminal justice system.

Traditionally, law enforcement/criminal justice ~s been responsible for the confidentiality of its information. This responsibility cannot be assumed if its data base is in a computer system out of law enforcecent/criminal justice control.

The funct ion of pub 1 ic saf ety and 'cr Lrninal just ice demands the highest order of priority, 24 hours a day. Experience has shown that this prior~ty is best achieved and maintained through dedicated. systems.

A national/statewide public safet¥ and ~ri~inal just ice compu ~er I communica t ions s~~stem" because of

,priority, scope including. system discipline, and information needs, on- and off-line, will require full service of hardware and op~rating personnel.

Traditionally, police and criminal justice information pas not been intermingled or centrally stored with noncriminal social files, such as revenue, welfare, and medical, etc. This concept is even more valid with respect to computerized information systems at both national and state' levels.

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,.., I. These systems, particularly public safety and

criminal justice information systems, must be functional and user oriented if they are to develop effectively. Computer skills are a part of the system. Ineffective systems result not , only in the greatest dollar loss but also costs 1n lives.

Use of System-Derived Criminal History Data

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Criminal history data on an individual from,the national computerized file will be ma~e ava1lable to Federal agencies authorized under Executive Order or Federal statute and to criminal justice agencies for criminal justice purposes. ~his precludes the dissemination of such data Ior use in connection with licensing or local or state employment, other than with a criminal,just~ce , agency or for other uses unless such dlSSem~ijatlon is pursuant to Federal or state statutes; Such state laws may not conflict with Federal law. There are no exceptions.

The use of data for research should acknowledge a fundamental commitment to respect individual. privacy interests with the identif~cation of subjects divorced as fully as posslble from the data. Proposed programs must be reviewed by ~he NCIC or control terminal agency to assure th~~r propriety and to determine that proper sec~rlty is being provided. All no~crim~n~l ju:t~ce ~·a~ency requests involvi~g the ~dent~~1es O! ~n~lvldu~lS • in conjunction wlth the1r natlonal crlm1nal ~1stor) records must be approved by the Aqvisory POllCY Board.

The NCIC or control terminal agency must retai~ ri~hts to monitor any research project approvea and to terminate same if a violation of the above principles is detected. Research data shall be provided off-line only.

Should any infor~ation be verified that any agency has received criminal history information.and has, disclosed that information to an unauthOrlzed source, i:r.rnediate act ton will be taken b:; )TCIe to discontinue cri~inal history service to that a~encv throu~h tHe control ~errninal if appropriate) ~ . , = ,

until the situation is corrected.

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Agencies should be in~~ructed that their rights to direct access encompass only requests reasonably . connected with their criminal justice responsibili~ies.

E. The FBI NCIC and c'ontr'ol terminals will make checks, as necessary, concernin~ inquiries made of

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the system to detect possible m1suse.

The establishing of adequate state and Federal criminal penalties for misuse of criminal history data is endorsed.

De~ailed computerized criminal history printouts shall contain caveats to the effect, "This response based on numeric identif'ier only". and "O~fic~al ., . use only - arrest data based on f~ngerpr~nt ~d~nt~f~cat~on by submitting agency or FBI." These caveats w1ll be genera~ed by the FBI NCIC OT state control terminal's computer or may be preprinted on paper stock.

Right to Challenge Record

The person's rigqt to see and challenge the contents of his record shall form an integral part of the system with reasonable administrative procedures.

If an individual has a crieinal record suppor~ed by , fingerprints and that re~ord has b~en e~te~e~ in t~e NCIC CCH File it is ava11able to ~hat 1nd1v1d~al ~or , ~eview, upon presentation of appropriate identification, ~nd in accordance with applicable state and Federal· administrative and statutory regulations.

Appropriate identifica~ion includes ~eing f~ng~r~rinted for the purpose of ensuring that he ~s t~e ln~~v1d~al that he purpor~s to be. The record on. fll~ w1l1 ~nen be verified as his through comparison of f1ng erpr1nts.

A. Procedure

1. All requests for review must be made by the subject of his record through a law, enforcement a~encv which has access to the ~CIC CCH File. T~~t ~~ency within sta~utory or regulatory limits~can require addi~ional identi!ic~tion to assis~ in securing a positive identifica~icn,

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2. If the coopera~ing law enforcement agency can make an identification With fingerp~ints previously taken which are on file locallv and if the FBI Identification tiumber of the individual's record is available ~o tha~ ag,ency, it can make an on-line inquiry of NCIC to obtain his record on-line or, if it does not have suitable.equipment to obtain an on-line response, obtain the record by'mail. The individual will then be afforded the opportunity to see that record.

3. Should the cooperating law enforcement agency not have the indi~idua1's fin~ercrints on file lo?al~~, it,is necessaryOfo~ that agency to rela~e n~s pr~n~s to an exis~ing record bv h~ving his identification prints compared . w1th those already on file in the FBI or possibly, in the State's central identification agency.

4. The subject of the requested record shall ask the appropriate arresting agency,. court, or correctiOnal agency to initiate action necessary to correct any stated inaccuracy in his record or provide the information needed to make the record complete.

Physical, Technical,and Personnel Security lleaiures

The following security measures are ~he minim~~ to be adopted by all agencies having access to the NCIC Computerized Criminal History File. These measures are de~igned to prevent unauthorized access to .the system da~a and/or unauthorized use of data obtained from the computerized file. '

A. Computer Centers'

.1. The computer site must have adequate phys~ca1 security ~o protect against any unauthorized per~onnel gaining access to the computer . equ1pment or ~o any of the stored data.

2. Since personnel at th~se computer centers can access data stored i~ the system, thev mus~ be screened thoroughly under the auth;rit~ and supervision of an ~CIC control termin~l

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6.

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aaency. (This authority and superyision may b: delegated to responsible criminal justice agency personnel in the case of a satellite computer center being serviced through a state control terminal agency.) This screening will also apply to noncriminal justice maintenance or technical personnel.

All visitors to these computer centers must be accompanied by staff personnel at all times.

Computers having access to the NCIC must have the proper compu~~r instructions writ~e~ and other built-in controls to prevent crlmlnal history data from being accessible to any terminals other than authorized terminals.

Computers having access to the ~·rCIC must maintain a record of all transactions against the criminal history file in the same manner the NCIC computer logs all transactions. The NCIC identifies each specific agency entering ar receiving information and maintains a record of those transactions. This transaction record must be monitored and reviewed on a regular basis to detect any possible misuse of criminal history data.

Each state control terminal shall buili lts data system around a central computer~ through which each inquiry must pass for screening' and verification. The configuration and operation of the center shall provide for the integrity of the data base.

8, Co~munications

The communication circuits'utilized to transmit criminal history information must be ~.solelY

. £l criminal justice agencies; i: e " I the~e must be no terminals belonging to agencles outslde the criminal justice system sharing these circuits,

17

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II

VI II.

C. Terminal Devices Having Access to NCIC

1. All agencies having terminals on the system must be required to physically place these terminals in secure locations within the authorized agency.

2.

3.

The agencies having terminals with access to criminal history must have terminal' operators screened and restrict iccess to the terminal to a minimum number of authorized employees;

Copies of criminal history data obtained from terminal devices must be afforded secUrity to prevent any unauth6rized access to or ~se of that data.

4. All remote terminals on NCIC Computerized Criminal History will maintain a hard copy of computerized criminal history inquir~es'with notation of individual making request for record (90 days).

Permanent Committee on Security and Confidentiality

A permanent committee has been established, composed of criminal justice representatives I which group will address the problems of securitYI confidentialitYI and privacy on a continuing basis and provide guidance to the ~CIC Advisory Policy Board. Some areas reco~nend~d for study are:

A. The consideration of criteria for the purging of records, i.e., deletion of records after a.designated period of criminal inactivity or attainment of a specified age, etc.

8. The consideration of criteria for qualification of noncriminal'jus~ice agencies for secondary access

. to criminal bistory data .

C. A model state statute for protecting and controlling data in any future system sbould be drafted and its adoption encouraged.

18

, , I

"

, i

IX.

-F

Organization and Administration

A. Each control terminal'agency shall sign a written agreement with the NCIC to conform wi~h system policy before participation in the criminal history program is permitted. This would allow for control over the data and give assurance of system security.

B. In each state the control terminal agency shall prepare and execute a written agreement containing similar provisions to the agreement by the states and MCrC with each criminal justice agency having a terminal device capable of accessing criminal history data within that state.

C. Each state criminal justice control terminal agency is responsible for the security throughout the system being serviced by that agency, including all places where terminal devices are located.

D. A system security officer shall be designated in each control terminal agency to assure all necessary physical, personnel, computer and communications safeguards prescribed by the Advisory Policy Board are functioning properly in systems operations.

E.

F.

G.

The rules and procedures governing direct terminal access to criminai history data shall apply equally to all participants to the system, including the Federal and state control terminal agencies, and .criminal justice agencies having access to the data stored in the systeo.

o All control terminal agencies and other criminal justice agencies having direct access to computerized criminal history data from the system shall permit an inspection teaL1 appointed by the Security and Confidentiality Cornmi'ttee to conduct appropriate inquiries w~th regard to any allegations of security violations received by the Committee. The inspection team shall include at least one representative of the FBr ~crc. All results of the investigation conducted shall be reported to the Advisory Policy Board with appropriate recommendations. 4

Any noncompliance with these ~easures shall be .brought to the immediate attentio~ of the Cornmit~ee which shall make appropriate recor..rnendation 'to the Advisory Policy Board. This Board has the responsibility for recommending action, incladiu.; ::he di:sconti:1uin~ of service to enforce compliance with system' security regulations.

19

--.... ----~

APPENDIX B

City Level police Agencies Onder iso,ooo People

Performing:

ALPHABETIC INDEX CRIMINAL HISTORY

CRIME TREND ANALYS IS UNIFORM CRIME REPORTING

WARRANTS/WANTED PERSONS '.

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aEt,RCH I3ROUF. r NC. N() TI ON .. L CLEr,R I NOHOUSE

FOR CRHIINr,L JUSTICE INFORi'l,')iION SY::.TEt1S

PIIGE 1 - SYSiEi·1 ~ COi·iPUTER Ht,RDvU':RE DESCRIPTION REFEF:ENCE 010';:1

()L lC!Ct,TION' r·KIEIlE

Ct,TEOO;:';Y· POLICE

. .IUR I SO I cn ON LEVEL C Ii','

:: ..... ::TEI·1 Ntat-1E l·l0BIlE t,REt, LtM ENFORCEi-1Et'lT S',STEI'1

E.I·JI.IIF:ONI·iENT SHt,RED VlITH OTHER CRHlINt,L JUSTICE SY:::TEi·1S ONLY

FOPUlilTION SERVED 202.000

F:ESPONSIBLE ",GENCY· POLICE

t,GENCY COI'lTI')CT' DONt:LD j.1. RIDDLE eH I EF OF POU CE ::; 1 GOI,JERNt'1ENT STREET l·l0E I LE. t,Lt,B,il'it,

020:;'/'1:38-72::;; 1

(it,T,i PF:OC CONTt,CT' RICH,iRD S. j'lORGt,N Drtit, FROCESS!Ni:r j'it;NtIGER ::i1 GOVERNi'lENT STF:EET j'10B I LE. ,'il'-,EI'lt·1t: 8':.602

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REFEF:ENCE' 010';' 1

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Docur'lENT

COi'lFLETE P()RTI,,)L COt1PLETE cm'iPLETE COMPL:;:TE COMPLETE NOt'lE NONE NONE COi1PLETE COMF'LETE COt1PLETE Pr.RTI()L COMPLETE COMPLETE COMPLETE PfiRTI()L pr,RTI()L CO~lF'LETE NON:;: PfiF:TIAL

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STI"tTU:::

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CnTEGORY F"OL!CE

.JoJF;I::DI'::.Tr.::,joJ LEVEL' CrTY

-:.,'8'Et-l i-lN-1E Et,ST W,LLEY INFORI-it,TION :::YSTEj-j

(,CF;ONYt-j EV!:;

ENV I F:ONNENT 8Ht,RErl ('1 ITH OTHEF: G01,lERNt-1ENT SYSTEt-jS

'17,000

RESFON::: I BLE (,GENC','-· CITY OF B()LDW I N P(,Rf:

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W,NUFflCTURER t10DEL

INTERH'"ITIONt"Il. BUS j'll"lCH SYSTEMS

FOP. ;:;',STEi'l FE,iTURES SEE P()OE 2

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REFERENCE'; 06311

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Lm:JGUI",GE' DOCUNENT 1'10Lii::

c-~-1'''''_' CtJEOL CIJE:OL CaBelL COBOL COBOL COBOL RPG RF'G COBOL COBOL COBOL COBOL RF'G RF'G

C:OI-iPLETE PtlRTlliL C:O~lF'LETE O:lt1PLETE COI'IPLETE C.C'MPLETE CONPLETE P{)RTIliL NI?~IE I'JOt'IE COMPLETE COMPLETE COMPLETE COMPLETE COMPLETE

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S1'(\TE·· Ct. LOCt,TION· TORRANCE

Ct. TEGOR',' F'OL I CE

.,JUF:IS[iICTION LEVEL ~ITY

EN'.II RONt'IENT' vH TH OTHER NON-GOVERNHENT SY~:TEi'13

F'OFULt,TION SERVED 1010,000

RE$PON:::IBLE .iGENC', POLICE

t.GEi.JC'1 CONT.iCT· D(WE SHELL .iDtHN. SPECI(\LIST TORR.iNCE POL I CE DEPt.RTt1ENT ~1~1 TORRr.NCl: ELVD. TORRfiNCE, C(\LIFORNlt. 90::;03

213/328-$'i!Je.

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t·"iNUF r.CT URER t·10DEL COF;E-SIZE SOFT-v/(\RE

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FUNCiION

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CT LOCt,TION· I-lI'IRTFORD

Cf,iEGORY' POLICE

JURISD!CTION L~VEL CITY

;';:',STEi·l N,",i'lE 1-l,",t·Jf,GFi·IENT HJFORi·l,"IiION SYSiEt-i

Et·l'n .. :0i·lt·1ENT, SH,",RED vJITH CliHER GOVERNI-lENT SYSTEi·,S

!='OF-'ULt,TION SERVED' 160.000

R.ESF'ClN8 ! ELE ttGENCY·· FOt... I CE

ROBERT DUNFHY/DIRECTOR Mt,NljGE~IENT INFOR~I1"1TION DIV 15::; t·l0ROm·o STREET HfJR'rFORD CONNECTICUT ·06103

208/::iZi-(H 1 Z

TR,",NSFERRED FROi·; ,",NOTHER ,"IGENCY'" YES

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t,CTIVITY REPORTING nLPHI"I8ETIC INDEX I";RRE~~TS

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lJ",NGU,"IGE DOCU~lENT

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POPULf,TION SERVED :::;0,000

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Gt,RY E. tolINOR, SERGEt,NT t'lANCHESTER POL I CE DEPI'lRTi-iENT 239 EMT tH DDLE TPKE t·if'lN8HESTER. CONNECTICUT 060·jO

Dr",Tr, PROC CONTt,CT' Gt,RY E. t·lIt·lOR. SERGEN·JT l'lf'lNCHESTER POLICE DEPt,F:TfolENT 239 Er,ST j·iI DDLE TPf~E

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PAGE. 1 - SYSTEM ~ COMPUTER H()RmJ()RE DESCRIPTION REFERENCE=- 11111

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SYSTa1 Nt,t'IE F'OLICE INFORt'lt,TION 8Y:::TEt-l

t,CF:ONYt'l- NOt'JE REPORTED

ENV I RONt'lENT ~JI TH OTHER NOt~-GO'.lERNt·IENT 8YSTEt~S

POPUL()TION SERVED- 150.000

RESPONSIBLE AGENCY POLICE

R I CH()RD E. f~RUDUP C(\PT,"IN 1300 vi. EROvJ()RD BLVr FOR, Lf'lUDERD()LE. Fi.f.',·:IDII 8:3312

305/761-23b'j

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30:;..-'761-2::;'11

TRt,NSFERRc.D FROt·j tlNOTHER t,GENC·'· t·JO

~1f'lI'JIJFtICTURER j·l0DEL CORE-SIZE :::OFT-l-/(lRE

SER. 70 TUOS

FOR SYSTEI-i FEt,TURES SEE Pt,GE :2

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Pf'lGE 2 - S'(STEt·! FEliTURES

REFEt1ENGE" 111"1

f7'.1NCTION

f'lRRESTS cr,'::E 0 I SFOS IT I m·J REFORTI NG CIT()T!ON CONTROL N,iRCOTICS CONTROL F'ERFORM(lNCE EW,LU(l TI ON POLICE PERSONNEL F:ESEtIRCH/STfI T I ST I CS: UN I FORt'l CRIt1E REPORTING

Lr,NGU:",GE DOCI.INEtolT

COBOL cor'IPLETE COBOL CO~IPLETE COBOL COMPLETE COBOL ;::OMPLETE COBOL COl1PLETE COBOL COHPLETE COBOl, COMPLETE COBOL COMPLETE

" !

t'iODE STI":TU:::

' B("TCH OF'ER,'ITION,":i, sr,TCH OPERt":TION( E:f'lTCH OPERfI T I ONt" Br,Te;.! OPERf'lTIONO Bf'lTCH OPEF:," T r ONt, I B,iTCH OPEF:,iT ION,'· BliTCH OPERt":T!ON(::· B,iTCH OPER("T I OI·J(,;:!

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PAGE, 1 - SYSTEM ~ COMPUTER H()RmJARE DESCRIPTION REFERENCE=- 111111

STIITE= FL LOCATION.' FT. l.()UDERDIil.E

CflTEGOR'y' POLI CE

.• IIJR I 3D I crr ON LEVEL: C ITT'

ST'STE~l Nt,t'jE F'OLIeE INFORt'ltITION S'i8TEt·j

t,CRONYt·!- NOt'JE REPORTED

ENVIRONt'lENT ~IITH OTHER NON-GOVERNi·jENT S'r'STEt18

POPUL()TION SERVED· 1:50.000

RESPONS I BLE 'IGENC)' POL I CE

RICHARD E. f~RUDUP C()PTIIIN 1300 vI. BROHARD BL VI:!. FORT LAUDERDALE. FLOR m'l 3:::312

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D,"ITII PROC CONTf,CT- t-!!i.LiM1 E. HIILL PROOF;m·lt-iER I I 1:300 vi. BROt·lr,RD BLVD. FORT Lr",UDERDt,LE,. FLORID:", 3Z:3t2

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TRt,N8FERRED FRat·! m·JOTHER ,"IGENC.,. NO

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UNIVt,C TDOS

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PME ::: - 8YSTEH FE,ITURES

REFERENCE" 1 11.11

!='UNCTION

ARRESTS cr,,,;E D I SFOS I TI at-) REPORT I NG CITnTIOt-) CONTROL N,iRCOTICS CONTROL PERFORMnNCE EV(',LUnTION POL I CE PEF:80NNEL RE8Et,RCH/ST n T I ST I C.S: IJNI FORN CR It1E REPORTI NG

Lt.i·JGU,IGE, DOCU~1ENT

COBOL Cor'lPLETE COBOL CO~!PLETE COBOL COMPLETE COE:OL COMPLEiE COBOL COl1PLETE COEOL CClj'lPLETE COI?OI. COMPLETE COBOL COMPLETE

t·jODE

. EWfCH • sr,TCH

E:"TCH ErlTCH snTCH B,iTCH BliTCH ElIITCH

STrlTUS .,:

OPER{lTION,I; . OPERnTION( OF'ERA T I ONt" OPER(HION(,', OPERII T r ONt, OF'EF:'ITION,"' , OPERnnONtll: OPER(', T lOW" !

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Pr.GE 1 - SYSTEt·l ~ COt'lPUTER H(\RDW\RE DESCRIPTION REFERENCE~ 12101

ST,'\TE· 131", LOCt,TION· SfiW\Nt'I,,\H

Ct,TEGORY POLICE

.JUF; I SD I Cli ON LEVEL . C! T';

ENV r F;ot·ji·1ENT IH TH OTHER NON-130IJERNi'lENT ::;;YSTEI·iS

POPUUHION SERVED 119.000

RESPONSIBLE MEI·ICY·- POLICE

,iGENCY CONT(\CT- R. C. STONE CfiPT,'\IN. POLICE DEPT. P. O. ECi: S032 S(WraNNraH. BEOROH\

912/233-9321

D,'\Tt, PRell:! CONT,"lCT- Jt.I·jES Y. .JOHNSON fiNraLYST DfiTA PROCESSING CEI·lTER srav,iNNfiH. GEORGI,i

9i2/:23S-9S21

TR(\NSFERRED FROt·l t,NOTHER I,\OENCY NO

311102

31·10:2

~iraNUF flCTURER t'10DEL CORE-SIZE SOFT-\-J()RE

HONEY~IELL HONE,{~IELL

FOR SYSTEN FEr"1TURES SEE P,·,t)E :::

Hl:2:JO H716

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PME :2 - SYSTEj·l FE,'\ TURES

REFERENCE' 12101

FUNCTION

(\CTII.'ITY REPORiING (\LPHtlBETIC HJDE~ CITI",TION CI)NTROL CO~lMUN I C() T I ONS-j'iE:::Sr",Gt: S~J ITCH! NO COM~lUN I Cfi T I ON3-0;'I-L I NE I NQU I RY CRIt1IN(\L H!STORY UI'HFORM eRH1E REPORTING ~JfiRRraNTS/~J(\NTEO PERSONS GEOPROCESSING (GEOCODING)

L,iNGU,·IGE oocur·1ENT

COBOL Pf,RTII"lL COEOL COMPLETE COBOL P(\RTI:iL COBOL C0l1PLETE COBOL cor'lPLETE COBOL C('~lPLETE COBOL cor1PLETE COBOL CO~lPLETE COBOL cor'lF'LETE

t·10DE

tHi:ED i'lI~:ED B,iTCH Of-i-LINE ON-LINE ON-L!NE ON-LINE rnXED ~fI XEi)

I I

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PME 1 - SYSTEt'l Z: CO~lFUTER Hi,R/J~JJ',RE DESCRIFTION REFERENCE 17171

STolTE IN LOC(iTION' 1'1",RSIi~1

Ci,TEGORY FOLICE

.JUF:ISOlcnOH LEVEL CITY

S','8TEi'1 No""'IE F:EGION'-,L OH-LINE LtM ENFORCEt·1ENT S'{STEt'1

ENI,I I RONt-lE'NT ~1 I TH OTHER NON-GOVF.RNt-lENT :~Y8TEt'18

POF'ULr,TION E:ER'JEO

RESFONS I BLE t,GENC'," F'OL! CE

(iGENC',' CONTt,CT F:OGER GURTHET DIRECTOR. INFORi·l,"1TION SIJCS. . 63:3 SOUTH No"II N SOUTH F:END. HlDIt,N(i 'H:,601

O .... T,·, PROC CONT.''lCT· ROBE;::T E. LEE S~'STEt-1S SOFTl-lt,RE TECH. 68::; SOUTH N .. , I N SOUTH EEND. INDI,iN",

~1 ?1:::::"1-S1'11

TFiilN8FERRED FROt·l ,iNOTHER liGENC',' NO

'i,S601

j'l(iNUFi,CTURE'R t·l0nEL CORE-SIZE SOFT-W'lRE

V(iRIt,N HONEY',IEI L

FOR S,'STEt-1 FEt,TURES SEE Pi,GE 2

L620 I N-HOLISE DEV. NOT REPORTED

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REFERENCE' 17171

FUNCTION

(,CTI lJ ITY REPORTI NG t,FiREST::: CiFFENO;::R F:,i~.ED TRt,N.St,CiICiI·; STt,TISTIC::; Cr,LEND()F: INO/SCHEDUL I NO CtlSE CONTF:OL r.. .. :SE DISFCfSITION REPORTING CITf'lTION CONTROl. C:f3t'l~lUN I C.-, T I ON8-j'lE881~OE SfJ I TCH I NO CCtt·1HIJN I Ct, T ! ONS-ON-L ~ NE I NOU I RY CRIt1E TREND ,"IN,',LYSIS W)RRMJT CONTROL DEFENDolNT CONTROL DOCf~ETING SUi·lt·l0NS CONTROL FIELD ceNTner REPORTING FINES. COLLf,TER,·,L. BMl. MISSING PERSONS j'10DUS OFER,iNDI RE8E()RCH.'-ST,·,T I ST ICS STOLEN LICENSES ::' TOLEN PROPEF:iY - GUNS STOLEN FROF'ERT', - 'IEHICLES ::'TOLEN F'ROF'ERTY - OTHER UNIFORt·l CF:INE REF'ORTING

L,iNGU,"lGE DOCUt'lENT 1J!.>

OTHER PIiRTI,iL OTHER Ft,RTU,L CCfE:OL P,iRT!tIL COEOL Pt;RTI,iL f:;OBOL Pt,RTI,iL COBOL F't,RT I ",l. COEOL P",RTIIiL OTHER Pi,RTIf"rL COBOL P",RTI!lL COBOL P,"IRTIf'lL NE,iTS P,iRTII'tL COBOL Ff'lRTII'tL COBOL F(iRTII'tL NEt,T3 FIiRTIliL NE,',T:3 Pr",R1"It,L COBOL Pr",RTII'tL NE,iTS PI'tRTIrlL NEI"rT3 Pt,RTII'tL COBOL F',iRTI,iL NEt,T::: Pr",RTI,"IL NE,",T3 F'IiRTI(iL NEt,T::: P,',RT!,"lL NEt,i3 P,'\RTI,il" NEf'lT::;: F'f'lRTI,iL

~10!)E

BI"ITCH t-1! ):ED i-II XED m:{EO B"ITCH B.-,TCH E:"ITCH ON-LINE ON-LINE Bt,TCH ON-LINE j·m:EO' MIXED ON-L!NE ON-LINE MIXED oN-LINE ON-LINE B,iTCH ON-LIt·IE ON-LINE ON-LINE ON-LINE ON-LINE

:::T,ITUS

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G::'EF:t,T! ON{:' O;:'::'RO",T I C'I'J;' I OPEF;;": i ! ON:" m:'EF:,",TIC'joi(' CIF'ER'-, T I CfN(' OPER,',T! 01·1,', f3r.'ER,i'r! C!N{" OF'ER:": T! Clj-U·,· OF·ER .. , T ION,",; OF'ERr, T ION,",L OF'ERI't T ! ONr:t OFERr:TI ON()t OF'ERI"IT I ONt,!. OFER,iT'IONtd OF'ER{\TIONt" OF'ER,iTIONtli' OPe-R,"l TI ONi;, OFER,iT! ON(;:

'3PERi, T IONt,' OFERf'lTION"li OPER,i T ! OW:! OFERI",T IOI·J," .. OPEF: .. , T ION;',' OF'ERt, T! (IN,' r

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PI"IGE 1 - SYSTEi·l S. Cot'IFUTER H()RDt,.U'tRE DESCRIPTION REFERENCE' 18062

STtlTE' Iii LOCI"lltON· CEDliR . RrlPIDS

CnTEGORY" POLICE

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:::YSTEi·1 N(,,-,E mCROFILi-1 RI"IPID RETRIEVt,L SYSTF.:t-i

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FOPUL(,TION SERVED 108,000

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f,GENC'" CONTI"ICT CH.iRLES E IRONS LIEUTENm'JT S 1 0 SECOND IWENUE 3~j CE[h,)R Rr,PIDS, tal'lt,

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TR(,NSFERRED FRot·, (.i·JOTHER t,GENC','- NO

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Dll3ITt'L EQUIPt-1ENT CORP PDP 11 O::i UNr~ NOT REPORTED

FOR 3'1'8TEI-1 FEtITURE::: SEC: pr,GE 2

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FUNCTION

()cn IJ ITl' REPORTi NG (llPHiIBETIC HIDE>: CASE. CONTROL CASE D I SPOS I TI ON F;EPORTI NG '::Oi-il'l()ND ,"ND CONTROL CRU1E TREND ,",i-,."L'r'SIS CR HI! Nt,!.,. H I STORY t-lIS:::ING PERSONS NODUS OFERrlND! PERFORi-iN'JCE EV(\UJ,')n ON PLANNING STOlEr'J PROPERTY - GUNS STOLEN PROFERTY - VEHICLES STOLEN PROPERTY - OTHER UNIFOR~l CRH1E REPORTING ~JORI:: lO()D m'Jt,Ll'S!S TR()FFIC ACCIDENT REPORTING COMPUTER-IISSISTED DISP(\TCH VEHICLE MftINTEN'-,NCE '

Lt,NGL"",GE DOCUMENT

COBOL NONE COBOL j·JONE COBOL NONE COBOL NONE CDBGL NONE COBOL NONE COBOL NONE COBOL NONE CCIBOl NONE COBOL NONE COBOL NONE COBOL NONE COBOL NONE COBOL NONE COBOL NONE GOBOL NONE COBOL NONE COBOL NONE COBOL NONE

. , !

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ON-LINE OF'ER(I T r (IN;",; ON..,LINE OF'ERtl T lor-I;"" ON-LINE OF'ERt~ T! ONt';.J ON-LINE OF'EF~r;T! C!Ni":.: Ot-J-L!t-JE OPERt: T I ONt;, , ON-UNE OPER,')TIDi'lt' ON-LINE CIPEF:r; T r ON(\, ' ON-lINE (IF'ERAT! ONt" ON-LINE OPEF:() T ION!",. _ Oi·H .. INE OPER()TI ONI'lL, ON-LINE OPER()TIONN, ON-LINE OPEF:() T I ON:"l! ~ ON-LINE OPEF;(l T! or·J(Ic, ON-LINE OPER() TI ONr,i ON-LINE CIF'ERft T ION.-,i, ON-lINE OPEF:m I (INN. ON-LINE OPER,i T r ONf,c ON-LINE OPERA TI ON:",i : ON..,LINE OF'ER,,) T I C1N(;,

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8TI'ITE- t·U\ LOCt,TION·' SPRINGFIELD

CflTEGOR'l' POLICE

;",CRONYr-l NOI'!F F:EPOF;TED

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P(iGE 2: - SYSTEM FE(\TURES

REFERENCE:, 2'11'11

FUNCTION

t,errVITY REPORTING tlLPHtll::ETIC INDEX ;'\RF:Es'r 2: C{)SE (lISPOSITIorl REPORTING CIT,'lTION CONTROL COI·1I·1UN rC'";T IONS-OTHER CR It1E TREND ANIIL YS I S CRIMHH\L. {)S80C!:'lTES CRIMINnL HISTORY LI CEI'JS I NG/REG I STRATI ON FOLICE PERSONNEL RESOURCE :'lLLOC'I T I ON UN I FOR~1 CR INE REPORTI NG 'IEHICLE Nf-HNTENIlt·lCE GEOFROCESSING (GEOCODINGi

L{)NGUt:GE

COBOL COBOL COBOL COBOL COBOL celBOL COBOL COBOL COBOL COBOL COBOL COBOL COBOL COBOL COBOL

oocur'TENT

CQi·1FLETE pnRTII1L P{)RTI{)L CCtr1PLETE P{)RTIr,L PtlRTI{)L NONE PARTIIIL P()RTIt"lL NONE NONE COMPLETE COMPLETe: NONE P()RTIflL

r10DE

E:{'ITCH ON-LINE tHY-ED E:r"ITCH St,TCH Bt,TCH BATCH ON-LINE MIXED 'SfiTCH S(\TCH BATCH Ef'tTCH Br!'lTCH BfiTCH

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I STIITUS . ! QPERnTIONr",t C,PER;"; T! (;j·l:'.,, .oPER{)T!ON{);1 OFEF;nT! ON!'., I TESTING OPERrtT!ONr":' OPERrt T I ON':L OPERA TI ONr:l OPERiiTIONr:L TE$TING OPERII TI ON{)l OF'ERfiTIONt"Il OPERATION(), .TESTING TESTING

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pnGE 1 - SYSTEM & COl1PUTER HtIRDioh''tRE DESCRIPTION REFERENCE·- 2::;211

Cf'lTEGORY . POLICE

JUR I :::D I eTI ON LEVEL CITY

S·,S·,Et·j ;·l.-li·lE· ST'-,ND POLICE t,UTOI·jf'lTED RESOURCE HGi·jT INFO :SYS

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F'OPULI')TION :=:ERVED·· ITO. 000

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IIGENCY CONTf'lCT SERGEIIt·IT RICHARD DUPON f'l8ST, D I R, RESEI'\RCH ~ PLN·l. 333 ~10NROE f\VENUE, N. t·l. GRf'lND Rf'lPIDS,mCHIGliN ·19:i03

DII1''-, PROC CONTliCT JERRY ~:UR'''LO SYSTEi-iS to: F'ROCEDURES ,'\N'-,L YST :::00 t·jONROE t;'.JE·NUE. N. (.J. GRnND Rf'lPIDS, iHCHIGN'J '1-;1803

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REFeRENCE" ::::::;211

FUNCTION

UNIFORt'l CF:H1E REPORTING F~E::,E(IRC:H/:::Tj,\ TIS T! CS (,LFHt",E.ETIC HIDE): (;F;RES;:=: C{'IS£ CONTP~i:;L cnSE Dr:::F'O:::!i!ON REPClRilNG (.R I HE TRE:ND {';:·H'lL ':'8!;:: F L.iNN I I·J(;

Lt;NGUt";CiE DOCUi'iENT

COBOL Pt,RTI:iL COBCfL P{)F:T!{';L COBOL Ff:F~T!;"IL (.I;)EOL Ft;F;T!nL COBOL Pr',F:Tlt,L COBOL P(\RTI,'\L celEOL PflRT!tIL COBOL Pt,F:T I,lL

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BliTCH OPER,',: (It.;;".:! S(':TCH OF'E;:;;'); ONt,· B{)TC.H ~:~P:':::~,) T ON,';; \ B;,)TCH OPEF;,:; ONt"l B,iTe:H !~PERr,T ON(,;~

E:{';TCH OPERt,; ONfi'; 8;,)TCH OFE;:;;'), ONc"l E;iTCH CtF'EF~:,\T O~l(ll ~

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FOR CRIt-IINilL JUSTICE INFORt·t()TION SYSTEMS

PilGE 1 - SYSTEM ~ COi·tPUTER Hf'lRmh'iRE DESCRIPTION REFERENCE- ::::~':;:31

STI"ITE' m· LOCI",TION·- DE:'iRBORN

CI",TEGORY·· POUCE

. .JUF~r':'DrCiIOj'oJ LEVEL' CITY

:~YSTEH N(,t·tE-- U'M ENFORCE,~ENT N:'iNf'lGEi'lENT ::'YSTE1'1

EN" I F;ONi'iENT-' OED I Ct, TED

POPULt,TION SERVED" 102.000

RESPONSIBLE :"oGENey NOT REPORTED

"GENCY CONT'ICT" THO~!ilS HORGER LIEUTENilNT 1609'~ t-1ICHIGm'l t;VENUE DE,IRBORN. t-!ICHI GN·J

313/::;SI\-1100

Dt,T'". :-:-.'-"~ CONT,"ICT FHIL HOG()N LIEUTEN()NT mCHIG;",t·l ST.ITE POUCE Et,ST LNlSING. mCHlGt,t'J

TRtlN:SFERRED FROi-l t,t'JOTHER t,GENe','·· NO

t'iMJUF t,CTIJRER ,·10DEL

HEI·JLETT-PI",Cf~t,RD CO 1000/30

FOF: SYSTEi-i FE,ITURES .:,::,1:. PI",GE :2

.'18120

CORE-SIZE ----.,.----

SOFT-I'J()RE

F;TE II I

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FOR CRItHNl"tL ~nJSTICE INFORMt,TION S,{STEtlS

Pr.(,E ::: - SYSTEt1 FEf\TURES

REFERENCE 2~231

FUNCTION Lm'lGlJ:'iGE DOCIJt1ENT

t.CTI'.'ITY F;EPOF:TING E'ISIC P'IRTI()L r:LF'HI",BET I C It-Jnr::x B.",S!e P,",RTlt,L ;".\=;F;E8T8 E:'iSIC P:";RTI:'iL 1 ... 1 :.0:' D!8PO:::ITION REPORTING E:tISIC FtIF;TI(;L CRIt1E TF;END ,''It-lI".LYSIS St;$IC P()RTI:'iL JU'.IEi-lILE lI~DEi: F;C,SIC F;".F;T!,iL .JUVENILE RECORDS E:I",:::IC PrtRTIr.L ,·i I'::::. ING PERSONS EhsIC P'IF:TI()L t·jC1DU8 OF'ER()~mI El",SlC P;.RTI,"lL PEF;FOR~U)NC;E E'.';"lLU,iTION EtlSle P()RTIf'lL UN I FORt·! CRIt-1E' REPORTING E,"lSIC PI",RTIr,L "JORr~ LOt,D 'INt",LYSIS E()sIC F·.'iRTI:'iL

\,

MODE STtlTUS

ON-LINE TESTING ON-LINE TESTING (tN-LINE TES:T!HG Cit-J-LINE TESTING ON-LINE TEST I t-J13 ON-LINE TESTING ON-LINE . iES:TING ON-LINE TESTING ON-LINE TE5TII'JG ON-LINE TESTING ON-LINE TESTING ON-LINE TESTING

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FOR CRli-lIN,iL JUSTICE INFOR~lr,TION S'r'STEHS

F'''GE 1 - SYSTE~l t.c COMPUTER H,'\RDvit,RE DESCRIPTION REFERENCE 27031

ST,iTE

CATEGORY· POLICE

... !I.lRISiHCTION LEI;EL CITY

(,CF:O!'l'f't-!- PIN

ENI.'IRONMENT- I-lITH OTHER NON-GOI.'ERNt-1ENT 8YSTEt'lS

F'OPUL"TION SERVED' ::;;:30,000

RESPONSIBLE "GENC'f'" J(,Cf~SON D(\T(\ SYSTE~l UNIT

"GENCY CONmCT-" SERGE"NT ROBERT E, ~10RGIit·l COMMMlDER Mm SY8TEt'lS UNIT 327 E"8T prISCI1GOULt, STREET JI1CI<SON. tHSSISSIPPI 3920::;

6011969-3000

onT,i FROG CONT{'CT- (HLLIf.\r,l R HtiZLEvJOOl) DliTI1 PROCESSING t'lm'l"IGER 327 EI18T F'tiSCiI130IJLI, STREET ... I()C~:SON. MISSISSiPPI 3::;:;::0::;

601/S!J5-cS;'1

TR"N8FERRED FRot-l (,NOTHER liOENCY'~ NO

,'l"NUFr,CTURER HODEL CORE-SIZE SOFT-W,RE --------- ---------

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HONE,(~JELL H20:'JO '3::;6f: HONEYHELL OS/2000

FOR S'r'STE:t-l FE()TURES SEE P,"lGE 2

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FOR CRmnmL JUSTICE INFORHliiION SYSTEt·18

PI"lGE :;:: - SYSTEt'l FE,iTURES

REFERENC~" 27031

FUNCiION L.-.r~GUliGE DOCU~1ENT

CON~1UNIC()TIONS-O~I-L'INE INQUIRY COBOL pr,RTI()L CF:li·lii'J,",l .. ",SSOC !t,TES COBOL NONE (:R r i'1 ! NtlL HISTORY COBOL NONE STOLEN PROPERTY - '/EH!CLES COEOL NONE STOLEN F'ROPERTY - OTHER COBOL NONE t·JI"oRRf,NT2:/Hm·JTED F'ERSONS COBOL PliRTI,iL

t10DE

ON-LINE ON-LINE ON-LINE efN-LINE ON-LINE ON-LINE

I ST!iTUS • ! OPERf'on ONtOLI PL'-,NNING ?L"NN I NG . ! F l(';NN!NO ' PLIiNr·mlG I OF'ER() T ! OW'" I

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FOR CRUIINliL JIJS"[JCE INFORt·1IiTION SYSTE~1S

PAGE 1 - SYSTEt·l tI CO~IPUTER HIiRmlliRE DESCRIPTION REFERENCE· 31032

CiITEGORY' POLICE

.JURBDICTIIJN l.EVEL CIn' I

:~Y:;:;TEI'l t·1m·iE TIt'IE tICCOUNTINO/I·1Gt·1T/ Z< POLItE STliT

tICRONYj·l Ttlt'IPS

ENV I ROt·n·iENT DED! Ctl TED

POPUUliION SEF;VED' 1$.000

RES:PO\llSIBLE tlOENCY NO UIS VEGli::: F'D

ilGENCY CONmCT' BOBBY J Hi,RTt-lr.t·j LI EUTENIiNT /PLtiNN I NG 1301 E Lm~E HEliO BLVD NO Ltlg VEGtIS. NEVIiDIi

702/6119-9111

DtlTtl PRoe CONTtICT· BOBBY.J HIiRTt-lt,t'J L I EUTENliNT /Pl(.',NN I NO 1301 E LIiKE t·1Et"ID EL VD NO LIiS VEG.iS. NEIH\ntl

70:2/619-9111

TRIit'JSFERRED FROi·! {',I'IOTHER tIGENe"" NO

t·1lij·1UFI"ICTURER HODEL

W\NG Lt".BORI"ITORIES 2200VP

FOR SYSTE~l FEliTURE8 SEC: PilGE 2

8903(1

S?OZO

CORE-SIZE 80FT-vlliF;E

IN-HOUSE DEV

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FOR CRH1INliL JUSTICE INFORt'1IiTION SYSTEMS

F'IiGE :2 - SYSTEM FEI'tTURES

REFERENCE-' 31032

FUNCTION

.",CTI'JITY REPORTING tlLFHliBETIC UlDE;': IIRRESTS CASE COI·JTF:OL Cr.SE DISPOSITION REPORTING CONPUTER-'"ISS!8TED DISPtlTCH CR I t'1 II·.tIL H I STORY EV I DENCE CCINTROL FIELD CI:1i·iTliCi REPORTING JUVENILE INDEX .,JUVEN I LE RECOF;DS mS8ING PERSONS STOLEN LICENSE$ STOLEN PROPERTY - GUNS $TOLEN PROPERTY - VEHICLES UNIFORt·1 CRntE REPORTIrJG L·lliRR(\NTS/L·/(\NTED PERSONS L'IORf~ LO,iD liNI'tL f'S I S GECIPROCESS I NO i GEOCOn I NG )

L.iNGUtiOE

BtlSlC BliSIC BiIS!C BliSIC BI"ISIC B.-Isrc BtlSIC BtiSIC BliSIC BtlSIC BI",Sle BliSlC Bi,SIC BilSle EIiSIC BIiSIC SMrc BtiSIC BIiSIC

DOCUi'IENT

PtIRTI;iL ;::·t,RTI I"IL F'()RTI(\L PARTIIIL P(\RTIi.L PtIRTI(\L PfiRTIIiL PliRTIAL PliRTIIiL PIiRTII\L PilRTIIiL PIiRTI(\L PARTI(\L PliRTIIiL PIiRTI(\L P(\RTI(\L PARTIIiL PrlRTI(\L PilRTlliL

~10DE

ON-LINE ON-LINE O~J-:'LINE ON-LINE ON-~INE IJi'J-LINE ON-LINE ON-LINE mi:En ON-LINE ON-LINE ON-LINE ON-LINE ON-LINE ON-LINE MIXED ON-LINE ~IIXED ON-LINE

STIiTUS

TESTING TES:TING TESTING TESTING

. TESTING TESTING TESTING TESTING TESTUIG TESTING TESTING TESTING TESTING TESTING TESTING TESTING TESTING TESTING TESTING

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FOR CRIt-1INt,L JUSTICE INFORf"(\TION SYSTE~IS

PME 1 - SYSTEt1 t< CO~IPUTER HfiRD~;r,RE DESCRIPTION REFERENCE;:- 332,' 1

Str,TE: NJ LOCt,TION·· PI"ITERSON

CtJrEGORY -' POll CE

JURISDICTIOI-J LEVEL ern' S'T'SiEt-1 Nt,i-iE· REOIONt;L t,Uiat-lt;iED POLICE INFO DISSE~1

EiNIRONHENT. SHt,RED "JIiH OTHF.R OOIJERNt-1ENT SYSTEt-IS

POPUL,"ITION SERVED 1:;0.000

RESPONS!BLE I1GENCY - CITY OF P(\TERSON N .. I

L T _ JM1ES J. COYLE CO. D. P. 011,1. 111 ~Jf'lSHINOTON STREET P(\TERSON, NE~J JERSEY

201/881-6800

Of ITt, PROC CONTtICT' JOHN P. NOODY D I RECTOR OF 0 P. 1:;5 r'''''RKET STREET PI1TERSON. NE~J JERSEY

:::01/68i1-:;iSOO

TRtJt'JSFERRED FRat·, f,t·IOTHER N3ENC'T·'· YES

j·lI1NUFf'lCTURER HODEL

I NTERN,",i I Qj.1t!1- BUS r'lf,CH 370/115

FOR SYSTErl FEfiTURES' SEE P,"IOE :::

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07G05

07000

COR~-SIZE

D08/VS-CICS/vS

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FOR CRHlIN,"IL JUSTICE INFORf'I,"1TION SYSTE~lS

F''''OE ::: - 8YSTE,., FEf,TURES

REFERENCE 332·j 1

Fur·/CiION

('IeTI V I TY REPORTI NO (:LPHAE:ETI C I NDE>: ilRRE::::TS cr,SE CONTROL C!TJlrrON CONTROL CRIiHI,U'iL HISiORY RESOURCE t,LLOCf,TION STOLEN PROPERTY - GUNS ::.TOLEN PROPERTY - VEHICLES 1.J{\RRr.r..rT CONTROL OFFENDER EASED TRm·JSt,CTION ST,~,TISTICS

Lr.r..rOUt,OE DOCU~IENT

RPO II PARTH'iL RF'G II P!",RTlr,L COBOL PfiRTIAL RPG II Pr.FITIAL COBOL Pf'lRTIf'lL COBOL PARTIf'lL RF'O II P!"IRTIf'lL RPO II PARTII"IL COBOL F'I"IRTII"IL COBOL PI",RTI(\L RPO II P,'\RTII"IL

~10DE

EI"ITCH Br,TCH ON-LINE CIN-LINE B,'\TCH ON-LINE Er,TCH BtlTCH ON-LINE ON-LINE B,"ITCH

I .1

STA.TUS

OF'ERAT IONtl' OPEF;I',TIONt, OPEF;f'lT I ONr,' OPER(jT! OI'Hit! OPEF;,i T I O~lt:: i OPERrl T I or·/;,:; I OPEFi(j T I ONtl! I OPER!",T I CIN,'\:, OPERf'lTIONr:q OPERr,TIONr;il OPERrl T I OI·U\t.

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FOR CRUlINtlL JUSTICE INFORHf'lTION S'{STE~jS

pnGE 1 - SYSTEH t< CO~!PUTER Ht,RDvU\RE DESCRIPTION REFERENCE~ 3·1031

smTE·" Nt'1 LOCt,TION·- FI',RtHNGTON

C(,TEGORY·· POLICE

.JUR I 80 I cn ON l. ~VEL' CITY

SY:::TEi'1 NN·jE LtM ENFORCEr'IENT S.,STEH

t,CRON','I'!' NONE F:EPORTED

Ei~vrRONi'1ENT ::H,iRED mTH OTHER GOVERN,·IENT SYSTEH8

PI)PUU,TIOIII SERVED· 38,000

RESPONSIBLE ,iGENCY· POLICE

,",GENC',' CONTt,CT·· LT. Ct",LVIN SHIELDS POLICE DEPJiRTMENT P. O. EOi: :;;0 Ft,RmNGTON. N. ,-t :::;O::il32:::;-1 S21

Dt,Tt", PROC CONTIiCT,· ROBERT H. JENf~S D I RECTOR OF D,"m) PROCESS ING P. O. BOX 900 Ft,RrHNGTON. N. i-t. 87,101

TRt,NSFERRED FRat'1 Jij~bTHER t,GENe.,. NO

j'i,iNUFt,CTUREF: j·lODEL CORE-SIZE

II~TERN'-,TIONt,L BUS ;'!ACH SYSTEH3

FOR SYSTEi" FE,"lTURES SEE PAGE ~

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FOR CRHUNtiL JUSTICE INFORHt,TION SYSTEMS

P(\GE 1 - SYSTE,·j ZI COi1PUTER HARD~J,iRE DESCRIPTION' REFERENCE- 3:::;2:::;1

Sit"E NY LOCt,TION· t,LBIiN','

Ct,iEGORY· Po,LICE

JURISDICTION LEVEL CITY

$','STE"1 ,..t,!-iE.· t,LBNN COHPUTER t,IDED DIs~t,TCH SYSTEt-1

(,CRON','j·j '-,LCt,!)

ENVIRONt-1ENT·· SHt,RED .~IITH OTHER CRU1INi,L JUSTICE SYSiEj·iS ONLY

F'OPUU,TION SERVED·- 11," 000

RESF'CINSIBLE ,",GENeY,,· POLICE

FRN~CIS J. ~IH,iLEN C,A,PTI"oIN OF POLICE 1-lORTOtoJ ,WE. t.c BROliD STREET t,L6,iNY. NEW l'ORf~

Dtm', FROG CONmCT·' mLLI,"Ii'1 CfiLDI.JELL CAPITf'lL DI13ITRONIC8 :::;00 ELK STREET I'tLEJiNY. NE~J ','ORf(

TRliNSFERRED FRat·, ,iNOTHER ",I3ENCY,-~ NO

~10DEL CORE-SIZE SOFT-vlr.F{E

>:ERO:': CORF' ~30 XEROX RE,iL-TIME 6(',

FO~ Sf'STEt·! FE,iTURE8 SEE PME 2

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FOR CRIt-lIt·mL JUSTICE INF(1R~I{\TION SYSTEt·1S

I P'1GE :2 - SYSTEt·l FEt,TURE3

REFERENCE

FUNCTION

COt'11-1,lhlD f'lND CO~lTROL r::Ot'lHUN I C() T I ONS-t-IE"SS.iGE S~J I TCH I NG CO~lHUN I (:('.T I ONS-ON-L I HE I NQU I RY CIJt'1F'UTER-f'lSS!STED DISP,iTCH CRIME TREND :"!t-J,iL.Y::;r::; F OL I CE PEF;SOI-JNEL RE::.Et;RCHiST t; T lSi! C::: (-JOR,: LO('.D ()N,,)L YS r S CONt,tUN I C() T. r ONS-t'10S I LE DIG! T t.L TERt-1NtIL3

I..N'JGU,iGE

FORTRf'lN FORTRr,j'l FORTRtlN FORTRttN FORTRt,N FOF;TRIIN FORTRt,N FORTRtiN FORTRtlN

DCICUt'lENT

COMPLETE cOt-iPLETE COt'iF'LETE CCI~lPLETE . COMPLETs: C:011F'LETE Cor'iPLETE COMPLETE COMPLETE

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t10DE

ON-LINE ON-LINE ON-LINE ON-LINE ON-LINE ON-LINE CIN-LINE ON-LINE ON-LINE

smTUS I OPERrlT IOi'l,"I' OPERli TI OJ·lt·. OPERII T ION .. ,; I I'~EF"TTO'J" I .,1""1: ,II • ,. 1.':1 OF ._RliTIONI, I OF'ERATIONt.· , OPERri TI ON0.ti OPERr, T I ON:",Lr

O~ERriTIONt't.1

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FOR CR UtI NriL JUSTI CE ! NFORt·1ri TI ON SYSTEMS

PAGE 1 - SYSTEt'1 & COMPUTER Hf.lRmJ,iRE DESCRIPTION REFERENCE~ 36131

ST,'ITE'- NC LOCrITION,., ~JINSTON-SriLEM

CriTEGORY·' F'OLICE

.JUR I SO I CTI ON LEVEL CITY

SY8TEI·l t-J(,~tE' DttT() DISSEtHNrlTION SYSTEH

("CRClN'r't·t·- NONE

E"N I RClNi'iENT 8HtlRED (oJI TH OTHER GOVERNHENT 8YSTE"iS

POPUL'1TION SERVED 1'10,000

RESPONSIBLE ('IGENC'y', POLICE DEPARTMENT

(lCiENCY CONTACT- (HI.LIt"rt·l D. Pf'lR~:S SERGEf'lNT P_ O. BOX 311'1 vJINSTON-StiLEH, N. C.

0'19/7'27-2777

27102

D'1Tli PROC CONTrICT:- SliM O~IEN DIR. OF t·lrINt,GEt·iENT SERVICES P. O. BOX 2:;11 HINSTON-St;LEt'1, N. C. .27102

TR'~1~8FERRED FRo;.l t"INOTHER {'GENCY-· YES

t'ltiNUF rrCTURER t·10DEL CORE-SIZE SOFT-H'1RE

BURROUGHS 3700 I I~-HOUSE DEV

FOR S'I'STEr·l FEf'lTURES SEE P()GE 2:

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FOR CRHtINI"L JUSTICE INFORI-1(',TIo'N SYSTEMS

PtlGE ~ - SYSTEI·l FEtlTURES

REFERENCE-'" 36131

FUt-JCTION

t:LPHI"BETIC INDEi: t:F;RESTS CF: Ii'1I NI':L 1':8S0C: I t: rES ~1ISSINI3 PERSONS 1-1ClIJUS OPERI,ND I STOLEN PROPERTY - OTHER vll':RRANT CONTROL TRflFF I C flCC IDENT REPORTI NO

Lt;j-IGUtIGE oocur·tENT

COBOL COi-1PLETE COBOL CO~tPLETE

COBOL - CO~lPLETE COBOL cm'lPLETE COBOL COMPLETE COBOL COMPLETE COBOL COt1PLETE COBOL COMPLETE

.(

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ON-LI~IE (It-I-LINE ON-LINE ON-UNE ON-LINE -ON-LINE ON-LIt-IE ON-LINE

,

8TliTUS

OPERATIOI'lt:i! OPEF:fITIOi-,(" OPSR{\T r 01\1(,' OPER(, T I OJ:l(,: OFERliTIONf:: OPERli T! (INA! OFEF:f:TI Ol-!t",' OPERjlT IOi-lr:~,

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FOR CRININt'lL JUSTICE INFORt'l,"TION SYSTEMS

PAGE 1 - SYSTEt-l U CQt'lFUTER Hf:ROvl,iRE DESCR I PTI ON REFERENCE," ''I12? 1

Ft, LOCtlTION, Ht",RRISBURO

Ct",TEGORY FOLICE

........ _, , I ... J.I T

S','STE"1 t-IN-iE· Ht"IF:RISEURG POLICE

(',CRON',-"j HtlF I RS

ENVIRONI'lENT· tHTH OTHER I'ION-GOVERNi'IENT S','STEt-1S

POPLlLtI T I ON SERVED, 53.000

RESPONSIBLE ",GENC'r' - Hf,RRISBURG POLICE DEFT

AGENCY CONTf,CT ELIIJOOD BROSEY /PROGRm-l r.;-Jt,L'r'ST PU\NNING ~ RESEf,RCH SECTION -123 Wf"lLNlIT STREET Hf':RRISBURG. FENNSYLVmH,', 17101

717/25~-3116

D,-';;, FRoe CONTt,CT ROBERT t-1CCIJLLOUGH D I RECTOR D,':'a Tf"l PROCESS I NO -128 ;-JliLNUT STREET Ht,RRtSBURG. PENNS','L'.ImH,i t 7101

TRt,NSFERRED FROH ,",NOTHER ",GENC'!" NO

t1f':NUFt'lCTURER NODEL CORE-SIZE SOFT-~IARE

INTERNt.TIOr-I,iL BUS Ht,CH ~J()NG Lf,BOR{\TORIES

FOR 8YSTE~1 FEf"lTURES SEE P,"GE 2

370/11::; 2200

128K DOSfI.IS f':ND 3M t1 I CR Bt'l8IC

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FOR CRUlINtlL JUSTICE ,INFORt'1f'1TION SYSTEt1S

P()GE :::: ,~ SYSTEt'1 FE()TURES

REFERENCE·

FUNCTION

(lCTI IJ ITY REPORTI NG • CITt:TION CONTROL COi·1PUTF.R-,"lS:::ISTED DISPI"lTCH CRIMINnL HISTORY JUVENILE INDEX FERFORj·j()!·ICE E'l()UIJ'lTI ON UIHFORN CRIt-iE F:EPORTING ~J()RR()NT CONTROL GEOPF:OCESS I NG (GEOCO[l r NG) CRIt1E TREND nN.-,LYSI::: RESE()RCH/STt, T I 81' r CS MODUS OPER()t'JD I I,)DDRESS INDE>: POLICE PERSONNEL

LI",NGU'-,GE DOCUt'1ENT

COBOL C0i1PLETE COBOL COt'iPLETE COBOL CQi·jPLETE COBOL COI'iPLETE COBOL CONPLETE COBOL c:ot'1F'LETE COBOL Cm·jF·LETE COBOL COI·iPLETE COBOL COi·jPLETE B()SIC PARTH1L B('lSIC PI'IRTI{)L B{)SIC PARTIf'lL B()SIC P()RTIt'lL BASIC NONE

( \

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t·lODE :::Tf'lTU8

stITCH OPE:Rf, T I ONt,~: OJ'J-LINE OPERt,TION,; , B,"lTCH OF'EF:(1i IONt,;, ON-LINE OF'EF:t; T I (INt:! B,"lTCH OPERt, T ION!"" St,TCH OF'E:Rt, T! ON!":: S(\TCH OPERt, T! ON:":! . ON-LINE OPERf'lTION{ll StITCH OPER(.',TWN(·,; 'ON-LINE OPER('lTioNr'l: ON'-LINE OPERrl T ! ONr:\i ON-LINE OPER{)TIONflq ON-LIt'JE OPER{)T! ONr,; I Ol~-LINE DESIGN

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F'()GE 1 - SYSTEi·l ~ CQt'1PUTER Hf'lRmJ,"lRE OESeR I PTI ON REFERENCE ., 1311

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Cf,TEiJORY· pour.::::

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S'{STEi'1 NN'iE> REf,DING '-,REfl DI,)T,,) ENTRY z.: RETRIEI,lr",L SYSTEi·j

..... CF:Ot-ly,·j- F:()DERS

ENV I Rot,t·lEt·n - DEDI crlTED

POPULr",iIOi-J SERVED- 87,000

F:ESPONSIBLE (,GENC.,.,' REI,)DING BURE()U OF POLICE

ROD STEFF',' POLICE D. P. t'lt,Nt,GER CIn' HfILL, 8TH ~ vJ(,SHINGTON ST REI'IDING, PENNSYLI.','lNI,') 19601

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--------- ----~----

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P!iGE 2 - S','STEt1 FE,iTURES

REFERENCE· . ·i1311

FlINCTrON

W':RRtoNT CONTF:OL STOLEN PROPE'F:T't' - GUNS :=:TOLEN PROPERT', - VEHICLES STOLEN PROPFRTY - OTHER SUB.JECTS- I N-PROCE88 (,UTa ;::EGrSTRl":iIOi·J FIELD CONTACT REF'ORTING NMcOiICS CONTROL F I REflR~18 REG! STR,",T IOI·J UN I FORI'I CR I HE REPORT I t·1G ~JORK LOflD liN()L YS i S liDMINISTRflTIONlPERSONNEL TRr,FFIC !iCeIDENT REPORTING CQt'IPUTER-liSSISTED DISPt,TCH GEOPROCESSING (GEOCODING)

L,iNGU,",GE

COBOL COBOL COEOI_ COBOL COBOL COBOL COBOL COBOL COBOL COBOL

. COBOL COBOL COBOL COBOL COBOL

DOCUi'IENT

COMPLETE C(It'IPLETE COt·1PLETE COMPLETE COt'lPLETE COi·lPL.ETE COI'IPLETE COMPLETE CQt·1PLETE COt·1PLETE COMPLETE COMPLETE COMPLETE COMPLETE CQt'IPLETE

-r

1'10DE

ON-LINE ON-LINE ON-LI!'JE ON-LIt'JE ON-LIt'JE ON-L!NE OI'J-LINE ON-LINE E()TCH BflTCH B(\TCH BliTCH t-1I XED ON-LINE ON-LINE

OPERr, T I ONr,i! UPEF:,"I'f I CII'h':' OPER .. , T ION'",' OPER,i T IOi·!(,: OFER,",T ION,";, OFEF:,", T r O/-lt,i OPE;::r, T I ON"!! 1 OPER,", T! ON'",,; OPERliTION{:, , TESTING 'I TESTING , TESTING i OPERr, T I ONt.lj TESTING ! C!PER('J T I ONr" i

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POPULnTION SERVED

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1:;:;,000

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SUPERVISOR

76010

817/261-2::;"1

TRr.;~SFERRED FROi-; !it·10THER ,",GENe'{·- NO

t·lIiNUF !",CTURER t·jODEL CORE-SIZe:

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DDOS - ::: NO"W::

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prlGE 2 - SYSTEN FEr,TURES

REFERENCE;' "7161

FUNCTlot.J

I",LPHIiBETr C i. NOEi: ~IF:R;:STS CR HiE TRl"NB 'INtll_ 't'S r S CFi I r·l I Nt,l. HI :=:TOR'T FIELD CONmCT REPORTINr.l FINGf.RPRlm PROCESSING ,JUVENILE INDEX MODUS OPERtJHDI UNIFORH CRnlE RFPORTING '3EOPROCESS I NG (GEOeOn I NG ) OFFENDER sr,SEO TRtIt'!SIiCTION STIiTISTICS

LtJr·JGUt,GE OOCU!'lENT

FORTRN·! pr,RTIIiL FORTR,"N pr,RTlt,L FORTRIiN P,"RTII"lL FORTRN~ PARTIt,L FORTR,"!'! 'PIiRTII"lL FORTRrot'J PART I r,L FORTR,'iN F'(1RTII')L FORTRt,N pr,RTIIiL FORTRr.t·J PARTU)l FORTRt,N Pt,RTIAL FORTRt;I'J pr,RTIAL

j·l0DE

t-1I XED tHY-ED m:':ED ~Hi:ED to1I XEO t:lIXED fo1I XED mXED t-1I ;:E[I tHXED t-1I XED

-I 8Tr1TU~'

!. OPERA T I Ololf,:: OPERr,T!ONN' OPERr, TI ONi', , OPERA T IOI'J(" (IFER"1 T ION,",) OPERATI OI'J,",' OF'ERr, T I OHi;. OPERATIONm OPERr, T ION,",: OPERI"l TI ONIi;. OPERA T IONr,; '"",

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Pt,GE 1 - SYSTEI1 St COMPUTER H,"RDVJARE DESCRIPTION REFERENCE" '18011

smTE. UT lOC,"TION'· Sill i lN~E CTY

Cr,TEGOR'T' POLICE

. .IUR I SD I err ON LEVEL CIT'!'

ENV I RONt·lENT. IoJ I iH OTHER NON-GOVERNi·lF.NT :;Y8TEt'18

177.000

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801/:::;35-n2~

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801.1::333-7";"18

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BURROUGHS 6700 t1CPi l:1(\T .. ) E,ISE

FOR S\'STEI'l FEr",TURES SEE PAGE ::!

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FOR CRUlINtlL JUSTICE INFORt'It",TION SYSTEMS

PtiGE 2 - 8,(STEI'1 FEt')TURES

REFERENCE·~ '18011

FUNCTION

ttCTIVIT',' REPORTING nLPHnBETIC INDEX f"IRRE:::TS CASE CONTROL C()SE DISPOSITION REPORTING CRIt-1INt"L HISTORY COMPUl'ER-tlS8ISTED DISPATCH CRIt-IE TREND ANtILYSIS 110DUS OPERANDI PERFOR~I()NCE EVALU()TION FIELD CONTf'lCT REPORTING GEOPROCESSING (GEOCODING) PAROLE CONTROL UNIFOR~l CRnlE REPORTING ~JI'IRRI'INTS/~J"NTED PERSONS ('JORf: LO()D ANAL YS IS' POLICE PERSONNEL pOLICE RECORDS INDE): TR,IFF IC ACCIDENT REPORTING STOLEI~ PROPERTY - Gl,INS STOLEN PROPERTY - VEHICLES STOLEN PROPERTY - OTHER

Lt':lNGUttGE

COBOL COBOL CCIBOL COBOL CCIBOL COBOL COBOL COBOL COBOL COBOL COBOL COBOL COBOL COBOL COBOL COBOL COBOL COBOL COBOL COBOL COBOL COBOL

DOCUt·IENT

P()RTIttL F'tlRT!ftL Pf:'IRiI()L PtlRTI()L prtRTI()L PARTI()L P()RTIAL Pt"IRTIAL PARTIf:'IL F'ARTI()L PARTIAL P()RTIt"IL PARTIf.'lL PARTIAL PI'IRTIAL PARTIAL PI'IRTIAL Pr"IRTI(\L PI'IRTI()L PARTIAL F'r"IRTII'IL PARTI()L

i'IODE

E:fiTCH ON-LINE BtlTCH B()TCH BATCH ON-LINE ~lIXED BATCH B()TCH BATCH E"TCH ON-LINE MIXED BI'ITCH 1'II~ED B()TCH ON-LINE MIXED MIXED MIXED MIXED MIXED

ST'ITU:!!:

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OF'ERliTI ONtl!j OPERtlT I ONn! I OPERfiTIONN OF' ERA TI ONr.l OPER'ITI aNt,! OPER()TIONt";: , TESTING DESIGN DESIGN

. OPERATICIN('lt OPERA TI ONIIl OPERATIONr,1 OPERATIONf"l1 OPERATIONAL OPERATION("!. OPERA TI ~rJ(jl OPERA TI ONAI OPERA TI O~j()ti OPERATIONIIII OPER()T I ON(\l OPERATI ONr,l OPERATIONi'll

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PAGE 1 - SYSTEr1 &. COMPUTER HARDvJARE DESCRIPTION REFERENCE,- 810::;1

SToiTE"" V~ LOC~TION,' ()LEX,iNDRI{)

C()TEGORY~ POLICE

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S','STEfo1 NI",t-1E'- ()LExtINDRIli POI.ICE INFORM~TION SYSTEt-1

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7031750-6383

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TR,",N$FERRED FROt-1 r,NOTHER ()GENCY·" NO

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PAGE 2 - SYSTEM FEATURES

REFERENCE- ::H os 1

FUNCTION

('lCT I 'v' I T'T' REPORT I NG ARREST:::; cr,8E C:ONTROL CR I11E TREND ANAL YS I S: 8U!'lHONS CONTROL STOLEN PROPERTY - GUNS

l:.ANGUf'lGE DOCUMENT

COBOL PflRTIAL COBOl, PARTIAL COBOL PARTIAL COBOL PARTIAL COBOL PARTIAL COBOL Pr":RTIriL

MODE

MIXED 1-11 XED mXED ~1!XED BATCH

-mY-ED

t I

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P()GE 1 - SYSTEM u CO~lPUTER Hr,RDl-lr,RE DESCRIPTION REFERENCE'- :il071

Srt,TE" Wi LOCfiTlON·- NEHPORT NEvJS

CfHEGOR'r' POLl CE

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COt-iPUTER MDED t·lICROi=ILt-1

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POPULrITION SERVED;- 1015.000

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f\GENCY CONTt",CT·- HERBERT T. vJILLIf'Ii·IS ~l(jJOR

229 25TH STREET NEvlPORT NEvJS. VIRGINI,",

80·:/2·17-8·167

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80V2-17-8(:·81

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t'IN~UFr,CTURER t-l0DE:L CORE-SI ZE SOFT-I'If'lRE

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PIIOE 2 - SYSTE~1 FE,iTURES

REFERENCE~ :i1071

FUNCTION

'-'RF~E8TS cr:SE DISPOSITION REF-ORTING CRIl-H:;: TREND f':NtlLYS1S .::TOLEi-l PROPEt;:TY - GUNS :::;TOLEi·; PROFERTY - VEHICLES :;:.TOLEN PROPERTY - OTHER Ui'JIFOR~1 CRUIE REPORTING

L.-.r~GlIr,GE DOCLIt-IENT

COBOL COt1PLETE COROL COi'IPLETE COBOL COt-lPLETE COBOL Co;'IPLETE COBOL Cot1PLETe: COBOL COt·1PLETE COBOL COMPLETe:

. -- - -- ....... -~-----.- -- ---- .

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BtlTCH OPERIiT 1OI·U·,'!· BliTCH OPERr,T1ON(\ BliTCH OPERf'lTI (IN!",\. B0.TCH OPERIiTIONN: Bf'lTCH OPER(\ TI ONt",i.\ B,iTCH OF-ER(\TIONt .. ' BliTCH OPERliT! ONt:lj

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PAGE 1 - SYSTEt·l ;:, CQt·1PUTER HI',RDI-J()RE DESCRIPTION REFERENCE ~1091

W, LOC,",TION· PORTSt·l0UTH

C()TEGORY· POLICE

.JURISDICTION LEVEL CITY

S·,'STF.;'; Nt;t'lE, POLICE iNCIDENT S,{STEH

()CRON','j·,

ENV r RONt'iE'NT' vJ I iH OTHER t·JON-GOVE.RNt·1E:NT S',STEt'lS

F'OPULt,TION SER'vED' 110.000

RESPONSIBLE t,GENC·,',·, POLICE

t,GENCY CONT()CT· (\U'lN E. GOLl rHUE DIRECTOR. PLt,N. I;( m"t.L. UNIT 711 CRraVJFORD SiREET PORiSi·IOUTH. VIRGINU. 2370'1

80,1/393-8289

DIHt, PROC C01·Ht,CT." Sm·IE

TRr"lNSFERRED FROi·, t,NOTHEF; t.GENC'," NO

t·l0DEL

HONEY~JElL H20~()

FOR SY8TEi·i FE{lTUF:ES SEE Pt,GE 2

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REFERENCE', ~1091

FUNCTION

,iCT I V I TY REPORT I NO eRri·;:: TREND t:NI":LYS!8 PERFORt·lr.NCE EV"UJnTION PLP-I·JI'l I NG HESEARCH/STt, T I ::;T 1 CS RESOURCE {'L.LOC'":T Iot-~ vJORi~ LO.iD r.t,hiLYSIS OEOFROCESSING (GEOCODINGl

Lt,NGU{'lGE DOCU~IE~JT

COBOL CO~IF.'LETE COBOL COl·iPLETE COEOL NONE COBOL CONF'lETE COEOL COt-1PLETE COBOL COI'iPLETE COBOL cCtt·1PLETE COBOL COfo1FV:::iE

'"IODE

B(\TCH B,",TCH i·lIXED Br.TCH B.iTCH Er.TCH Br,iCH Br"lTCH

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Pt,oe: 1 - ~;YSl'Er'l « CO~lPUrER Ht,RDW',RE DESCRIPTION REFERENCe:· :)1092

STtlTE· W\ LOCi,nON· PORTS~iOUTH

CtiTEGORY FOLiCE

,JUF;I SD r Ci I Oi'~ LEVEL C• .. - .. ·.t 11'

EIW I RONI'iENT HI TH OTHF.R j·lON-GOVERNi·lENT S','STEio1S

POPULrITION SERVED 110,000

RESPONSIBLE liGENe.,.· POUCE

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801!/393-8289

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FOR CRHlINt,L ... il.l:::TiCE INFOF:i·jo":TiOH 31'S,Ei":::

r:-t,GE :2 - :::Y8TEi·j FEt",iURES

REFERENCE

FUi·JeT I ON

(;CTIVTT'T' REFCiF:TI NG (,F:F-.EST2 l_or:rj'iF TF:END t:Nr":L'r'S!8 F-·Lt:i-iNI !oJG F-.E::.Et:RCHl:=:T;",., I 8T Ie::: F,ESOURCE :";LLOCI",T I ON (;EOF·RCH::E::.~: I!oJG \ GEOCOD I l·JG ) DOC,:'ET r I"C;

LANr;; it:i3E DOCUi·iENT

COBOL CO"iFLETE COBOL NONE CGEOL CCli':PL ETE COBOL COi'1F'LETE COEOL. COi'lPLETE COE:OL COi·iPL.ETE COBOL C!:li'lPLETE COBOL. C:Cij·jPLETE:

(

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APPENDIX C

STANDARDIZED CRIME REPORTING SYSTEM

IMPLEMENTATION CRITERIA

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IMP~EME~TATION SERI~S ('o'iORKING PAPER)

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SCRS IMPLEMENTATION

CRITERIA

Work performed under Law Enforcement Assistance Administration Grant No. 76-55-99-6033

Submitted by: SEARCH Group, Inc.

1620 35th Avenue Sacramento, ealifornia 95822

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TABLE OF CONTENTS

Introduction

List of Criteria

Discussion of Criteria

I. Data Capture

II. System Management and Control

III. Data Utilization

References

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3

5

23

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35·

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:m~ROOUCTION -':.;-

SCRS test agencies must devise a careful plan for the review

of their present systems and the development of new SCRS

procedures. Perhaps the best plan is one that includes a set

of criteria. against which to measure the system. For without

some type of standardized approach, it would be difficult to

implement and, later, evaluate the SCRS test. At the very beginning,

~~ere must be a clear understanding of the .basic components of the

SCRS system, a knowledge of the fundamentals of good systems design,

and an identification of the essential inqredients--both manpower

and equipment--that, properly blended, comprise a complete crime

reporting system.

SCRS implementation criteria have been developed to be applicable

in any law enforcement agency with a crime reporting function. ,They

were designed to limit the quantity and improve the quality of

criminal justice information. The availability of .:a, set of criteria

should increase the effectiveness of test site project management

decisions and suggest an appropriate course of action when test

site problems are analyzed and solutions are attempted.

The SCRS implementation criteria were developed using SGI Technical

Reporti9 as a basic source document. They were further refined

through knowledge gained from an extensive literature review, from

practitioners in the field, from ideas presented by SCRS committee

members and from attendance by SCRS staff at seminars and workshops.

The criteria adhere c'losely to OCR standards.

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The criteria are presented under the same three major headings

as the three modules designed for the presentation of SCRS in

SGI Technical Report ~9; i.e., data capture, system management

and cont=ol, and data utili2ation.

The foLLowing two pages contain a listing. of the 19 criteria~

each written as a condition required ofSCRS test sites. Starting

on Page five there is a discussion of each criterion. Each

criterion is presented as a statement which sets up and establishes

a model 9r example for the implementation of some segment of SCRS.

Some criteria are followed by recommendations and/or notes. A

recommendation is a course of action or sugg~s.tion tha.t. is not

~datol.-Y, but is 'N'orthy of acceptance or trial. A ~ .. rnay

further explain the criterion or recommendation, or is a cross-

referenc::e to other criteria.

A list of references can be f9und at the end of ~~is document.

T~ese references are sources of information from which useful

facts or info~ation about the criteria can be obtained, or

which contain the authority, cus~om or general consent on which

the criteria are based.

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LISTING OF IMPLEMENTATION CRITERIA

. The following criteria must be incorporated Into each SCRS system~

Ie DATA CAPTURE

A. COMPLAINT-DISPATCH FORM - police agencies must provide the means to capture data about their observed/reported crime.

B. CRIME REPORTING FORM - police agencies must -' provide well designed crime reporting forms to permit the gathering of all required information.

C. CRIME REPORT NUMBERS - each reported crime must have its own uniq~e report number.

D. SCRS DATA ELEMENTS - crime reporting forms must provide for-l:he capture of all SCRS data elements.

E. GEO-CODING - the location of occurrence for a crIme must be captured by geographical coding.

F. REPORTING OFFICER IDENTIFIER - the unit or officer completing a crime report must be uniquely identified.

G. REPORT WRITING MANUAL - A. report wri ting manu,al must be provided for training and field reference that incorporates SCRS report-taking requirements.

H. REPORT WRITING TRAINING - formal classroom training and orientation mast be provided to individuals completing crime reports.

rIa SYSTEM MANAGEME~~ AND CONTROL

A. SIMPLIFIED P.~ER FLOW - written policies must be established to ensure a smooth crime reporting function.

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Further Discussed on Page:

5

6

7

8

17

18

19

22

23

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a. REPORT Rw~I~N - a written report 'review function must be established.

C. SYSTEM AUDIT - to assure desired performance, an audit system must be established.

D: . RETENTION ~~ PURGING - written retention and purgL~g c~iteria must be established.

1::. PR.!VACY AND SECURITY - appropriate privacy and security safeguards must be established.

F. FORMS CONTROL - a written forms control policy must be established.

G. REPORT PROCESSING TRAINING - adequate training .and orientation must be provided to processors - . and users of crLue data.

H. REPORT FILES - adequate facilities f.or the storage and retrieval of reports must be established.

III. DATA UTILIZATION

A. OUTPUT REPORT CONTROL POLICIES - written policies must be developed to ensure adequate management, crime analysis and special need reports.

B. LOCAL, STATE &~ FEDERAL REQUIREMENTS - police agencies must satisfy local, state and federal reporting requirements.

C. DATA UTILIZATION TRAINING - adequate trai~ing and orientat~on must be orovided to users of crime data.

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Further Discussed on Page:

24

2S

27

28

29

30

31

32 .

33

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DISCUSSION OF CRITERIA

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I. DATA CAPTURE

A. Police agencies must have the ability to capture data

about their observed/reported crime. To achieve this,

~gencies should have a structured form completed in the

communications center to capture the following minimum

information:

1. Date and time call was received.

2. Date and time call was dispatched.

3. Date and time officer arrived at the scene.

4. Date and time a$signment was completed.

5. Complainant's name, address and telephone number.

6. Location of occurrence.

7. Identity of personnel tesponding to dispatched incident.

8. Incident disposition (g.o.a., unfounded, wrong address).

9. Code violation (code section that best describes

incident) .

10. Identity of dispatcher.

Recommendation:

In addition to crime reporting activity, all other officer

activity (e.g., traffic control, routine patrol, meals) should

be accounted for to enable administrators to support manaqe-.

ment decisions.

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I. DATA CAPTURE ~-

B. The forms used in crime reporting must permit '~;he

gatheJ:'ing of all required information, be desi/qned for

easy use, and consider the needs of all users of police

information. Well designed forms would inclu,de the

following' features:

1. The use of as many check-off or..fill-in boxes as

possible,.

2. The arrangement of boxes in logical sequence.

3. . The allo ... tance of sufficient 9pace for entries.

4. The numbeJ:'ing of. boxes to facilitate ,training, fo::

reference to the report writing manual and to permi.t

the smooth exchange of information.

s. The placement of al~ data items to be coded on. ~~e

front' side of the form.

6. Permits the capture of the ABCR attribute descrip-

. tors.

7. The consolidation of special use forms whenever' possible.

1.:. DATA CAPTURE

C. Each reported crime must have its own unique report

number.

1. Report n~bers must run chronologically.

2. 'All documents associated with a repor~ed crime report

must bear the same case number.

3. The report number must be large enough to satis·fy case

load and EDP needs.

Recommendation: .

The majority of police agenc·ies in the t1. S. are using a report

number prefaced by a two-digit number to reflect the year· in

which the incident occurred. Although not mandatory for SCRS

implemen,tation, this numbering system is recommended.

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DATA CAPTURE

D. Crime reporting forms must provide for the capture of all

seRS data elements.

NOTE: - SCRS data elements are listed on ~~~he following pages.

I.t is appropd.ate for agencies implementing SCRS to

add additional data elements to satisfy local needs.

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STANDARDIZED CRIME REPORTING SYSTEM DATA ELEMENTS

ENTRY DEFINITION OR EXPLANATION " DATA E~~ENTS 1------~.,---1!------,-------+-------------.-,----I

L Name

2. .\lQ, M ickname

3.

4.

5.

Address

Residence tele­phone

Conta.ct tale­ohone number or address

6. Date of Birth

7. Sex

8. Race and Ethnicity

9. Orive:::d s Li­cense '-lumber

• L"ast name • First name or initial • Middle name or initial • Suffix denoting seniority

(e.g., Jr., II, etc.)

• Month • Day • Year

• Male • Female

• Indian • Asian • Hispanic • Slack • White

Enter names of :eporting persons, complainants, victims, su~pects, witnesses, p/?-rents or qua.rdians.

If complainant/victim i~ a business enter name of business.

For suspects and for other persons involved in the in2ident who may be easier to locate thzouqh their nickname or alias.

Enter address of ,1 above.

Enter home tele~honl!l number of'n above.

The best telephone or address to reach 11 above.

Enter date of birth for suspects, compb.inants, victims, or any other.' persons involved in the incident whose age may be a factor in ~~e investigation. If dat.fJ of birth is unknown, enter es~imated year of Qirth.

I.ndian includes AJtIerican Indian or lualikan na ti ve , Asian or Pacific Islander, H!SPinic A person of Mexican, Puerto Rican, Cuban, Central or South American or other Spanish cul cure, regardless of race, Black, not of Rispanic oriqin, !lliili., not of Hispanic oriqin.

While the collection of data is not limited to the categories des­cribed above, any :equired report­ing which uses more detail shall be organi2:ed in such a way that the additional categories can be aggregated into these basic racial/ ethnic categories.

~ference NCIC Operatinq Manual.

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DATA ELEMENTS

10.

n.

12.

13.

14.

15.

15.

l1.

13.

Il9 .

za.

I -.

21.

{,";

neight

Weiqht

Cqlor-Eyes

Color-iiair

Scars, ~arks, Tattoos

Cl,othinq and Glasses

Sustlect's occu­t=Jatlon

Vic":im/suspect relationship'

Under influ-ence druqs/ alcohol

. Suspect: Ar:ned

Susp'ect: Sta-~us b ':..'18 c:'i:::linal jus-t:.i(!e system

Location 0: i.'1cident

ENTRY

• suspect is unknown to victim.

• . unk~own relationship • suspect is known:

--------------------

• Oruqs • AlCOhol

.

• 'les • No

• ?:,obation • Parole • O.R.

• aail • ?:-ior conviction • ank.~own

• .:I,.ddress ~ Seat/geo code

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DEFINITION OR EXPLANATION

~eter.nc. ~C!C Opera:inq ~nuill.

Reference NCIC Operatinq ~~ual.

Reference ~CIC Operatinq !1l1nual.

Reference MC!C Operatinq !Unual.

Reference MCIC Operatinq Manual.

Complete des.cription of clot!linq and qlassQs worn by ~e suspec~. I

Principal oc:upation of suspec":, even if unemployed. If ~~e per­son is in t::he a:z;med service, indicate branc!l and rank. Also, indicate if student, housewife, nr rJl!tirl!<i.

Check of! boxes to indicate whether suspect is ~~own to vic­tL~; if known, how.

For susgects and for any o~~er person involved in the.of!ense "/hose physical and mental conditiorl may ~e a cac":or ~~ ~~e investiga­tion.

•

Che~k off boxes and describe.

CompLete in one of t~e .follcwing ways which are listed in order of ?re':erence: Cal exact ~d=ess including the buildinq, =oom or apa:~~.nt ~~~e:.

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DATA ELEMENTS

22.

f13.

~4.

25.

Type of pre-mises

:iature of Complaint

Priority of field response

Event status

• • • • • • •

• • •

• • • •

ENTRY

Street (Highway) Gas Station Chain Store Bank Other Commerical Residential Miscellaneous

Urgent Routine As Available

In proqress/Oevelopinq Just occurred/Recent Cold Unknown/Incomplete call

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DEFINITION OR EXPLANATION

(b) closest street address indi­cating in front of. adjacent to, rear of, across froro, etc. (c) block number as shown by street sign indicating if location is on the odd.- or eVe\n-n'l.llllbered side of the street. (d) distance and direction f=om a known point.

Explain by a word or phrsse where event occurred. For exampla: ins ide . alley front driveway rear. garaqe (private), side carport roof parking lot

Complete for robberies only.

Qn complaint/dispatch. form, des­cribe nature of complaint being reported, u~ing descriptive phrases.

Check off boxes on complaint/ dispatch form.

Complaint/dispatch information: In proq~ess/Oevelopinq: .Re­porting person can 3e. or·hear or otherwise knows that the activity which prompted this call is now taking place or is imminent •

• Just Occurred/Recent: The . event beinq reported has just taken olace or is so recent that the scene is essentially intact; witnesses mayor may not be available,; suspect not at scene.

• Cold: Incident has taken plac~; probably no useful clues at scene; repor~ and/or !ollow-up required. Unknown/Incomplete Call: Caller requests ?olice assis­tance but refuses or is not a~le to describe reason for' call.

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DATA ELEMENTS

26.

IZ 8.

~9.

pO.

Ill.

~2.

?:i:na.rv re­spondL;g unit t.O.

Support CInit: tdantification Number

Eiazard factors

ffow call was received

Last seen heading

Action initiated

::vent/c:i!:le report number

p4. C=i.'lle classi­HC'ltiotl -t.":.e.f':/l.arc~ny

• • • •

• • • •

• • • •

ENTRY

Weapons involved Ciang/crowd Drugs/alcohol Mental

Phone walk in On view other

Field !'esponse Office response No !'esponse. Why? Refer:'ed to -'

• ~ocket ?icki~g • P~rse snatching • Shop li :':i.~g • Thefts !rom m01:or

vehicle (except parts and aco::essories)

• Th.eft of motor vehicle ?arts and accessories

• Bicycles • From buildinas • COin-orperated de',ice • ,Ul o~"'ers

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DEF!NIT10N OR EXPLANAT!ON

This is t:he unit: resconsi~le for handling ~~e assignment.

This is t.~. backup unit(s) 415-patched to support t.~e ~rimarY unit:.

Dispatch information for res~ondin~ unit's infor.nation. Check o~! boxes and descri~e.

Complaint/dispatch L~lor.mation.

complaint/dispatch infor.oat:ion to indicate di:ection suspect/ vehicle was last seen h.eAding.

~ sequential number recorded on the com?laint-dispatcr. !o:m for eve~1

I called-for service. ~'lhen II. cri:ne ~ report is c~mple1:ed, i::."lis nu.'l1ber

'

becomes t:he unique r.~er assigned to t.."le reported cri:ne. ~ll docu­

i ments associated · .... i:h a reported' ! cr~e ~ust bear t.."le same cas.

nll.lllber.

!nt.r't.~e name of ~"le crime, !ol­lowed by the section number, sub­section, when applicable, and code abbreviation.

Check of! box and describe.

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DATA ELEMENTS

3S.

36.

Oa ts and time

Vehicle description

Knowledge of event

38. Elements of crime

p~. I~vestigative steps

ko. Disposition of ,persons and property

41. Suspect appre­hension infor­mation

• Month • Day • Year • Tims

Year Make Model

ENTRY

Body style Color(s) License number VIM

• • • • • • • • • • State of license number Year of license number Condition of car body

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DEFINITION OR EXPLANATION

Complaint/dispatch form should indi9ata date and time: call rec~~ved, unit dispatched, unit arr~ved at: scene, and unit com­pleted the assignment. crim. . report should indicats date and time incident occurred and was reported.

In reporting time militarY. time should be used. '

Reterence NCIC Operation Manual;

Describe what each invol'"ad per­son knows about the incident and to wha t he/she can testify.

Describe the elements of the re­p07ted offense and all other cr~mes ~~e event can justify E~cluded should be those el~ents or lessor :Lncluded crimes.

N~r7ate s~eps taken in the pre­t~~na~ 4~vestigation, follow-up

. ... est7gat4,on, ana in an arrest sJ. .. ua'l:~on for the reported of tense ('7. g ., stat:ements t.:.ken, protec­t~on ot crime scene, broadcast of info~atiorJ, omd inlo~tion help­ful Jon apprehenctinq :'Iuspects, such as known ass,ociatss and known haunts). .

Describe, details ot t:.he 9'a~"lering (~r f~d7ng), condition, and d~sposl.t~on of any elvidence prope~ty, children, pets, v~hicles or i~,ured persons. '

Describe det:ails of sustlect in­terroqations, line-ups,' co­defendants, and inclUde intormati abhout why suspect was arrested ·o~n t e crime. -

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DATA ELEMENTS

42. Search employed

43.

44.

45.

~6.

Identification number

Action taken

Personal injU;rY

Stolen ?roperty

ENTRY

Comolaint-Disoatch Di500-sl.~l.on: Report, type ____ _ M'!."est Citatio~n~---u-----------

Gone on arri v~ll Invalid address Unable co loc~te Void Civil Referred 1:0

complainant

~justed at~s~c~en~e------~

Case Disoosition/Arrestee Status: Arrest and ?rosecution Comp refusee to prosecute Complaint :ef'J.Sed by DA ~rosecuted ~or anoth~r

offense DA citation Onfou.'lded Occurred L"1 other j urisdic­

I:':'on Turned over to o~~er juris-

dicHon ~ Death of offender Appropriate juvenile dis­

position A--:estee 3tatus~ _____ _____

• • • • • • • • • •

Currency, ~otes, atc. Jewelry & precious metals Clot.'li.'lq Sc furs Office ecui~ment Tele"isions: :-adios, stereos, etc. :i:ea=:ns nousehold goods Consumable goods !.i ·'es'e.oc!< Miscellaneous

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DEFINITION OR EXPLANATION

Describe completely any search for evidence, information or suspects in a crime scene search, neiqnbor­hood chec!<, suspect se£rch, or in co~ection with an arrest.

For operator, dispatcher, officers, approvinq supervisors, investiqa­tinq officers, etc.

Chec!< off boxes and fill in, where needet!..

Indicate whether death or injurl occurred 1:0 any of ~~e parsons in­volved in :he incident, the extent of the injury, and what action was taken in eac."- ease. .

Check of~ box to indieate cateqOrl of loss and descri=_ com~let.ly us~ng ~C!C manual :or quidanee. ~~ter value for each item. ~~te: total value. Description 5houl~ include quantity of i~em3 taken, ty?e and ~ame of each ar~icle, make of brand, model number, serial ~~er, reqistration/ license number, coror, s:'ze, iden~i=yi~q marks, caliber and barrel lenqth of q~~s.

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DATA ELEMENTS ...

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48.

Method of entry/exit

J?oint of entry/ exit

ENTRY

• Lawful • Forced • No force • Attempted force

49. Weapon/force • Handgun Other gun

SQ.

51.

52.

53.

54.

55.

used •

Tool(s) used aqainst property

Trademark/ unusual ac:tions or traits of suspect·

Report/dis­tribution data

~Totifica tions

Charge(s)

Booking number

e e

• •

Knife/cutting instrument Hands/feet Threat Other ________________ _

Other reoorts submitted Additional distribution----­J?age No. -----

• • • e

• •

Describe request Aqency/Unit Date/Time Officer identification

Code section ~ame of offense

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DEFINITION OR EXPLANATION

For entry, check off boxes and describe in narrative. For exit, deseribe in narrative.

Explain in narrative'or box.

Check off box and describe.

Explain by word or phrase •.

Actions taken by the suspect to prepare for or aecomplish a erime, or to avoid apprehension that have not been recorded elsewhere in the report. It includes unnecessary or bizzare acts, e.g., "eats food," "changes clothes," "leaves note."

All related doeuments should be listed, i.e., statements, sui­cide notes, evidenee forms, supplementary forms. Note the numJ,.er of extra 'copies needed ahd a d~stribution list. Indieate whether the report is complete or whe~~er it is one of several pages, e.g., Paqe ___ of _ pages.

Record those requests for immediate ser/iee during au officer IS pre·liminary investi­gation, e.g." for eriminal in­vestigators, ooroner, ambulance, tow truck. ~ote requests for Mcrc checks, :adio APS's, tele­types, etc. Note notifications to parents/guardians of juvenile.

A number that identifies that particular arrest.

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DATA ELEMENTS

56. ::tesistanca t'O ar::'Bst

57. E:ow ar::'!!St was made

58. Rights ex­plained

59. Respen~e te right:!

60. Disoo.si tion 'Of v.ehicle

t ~

ENTRY

• Fled • Atta.cked Ii! .\l:u:!ive • i'usive

• On view •• Warrant • Citizen • Call (dispatched) • Investigati'On

• 'les @ NQ

• Silent • Waived • Understoed • Statement

Towed? , liold? Re.Leased te O~e~ --------------

6l. Arresting • M~e . officer/aqency • Serial ~~er

62. Change repert­ed :::'ime and cl3.5:$i:ica­tion t.::J

13. Revised value 0: loss

64. ::tecoverad property

65. Where ?roperty recoveree

66. :1.0. addi-~ions and changes

f

$

• Itemize • Oescril:le • Unit value • Total 'Talue

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DEFINITION OR EXPLANATION

Resistance to arrest should be charqed or noted on the arrestl offense repert.

Check oft box and eX?lain in narrative.

Check of: box and axpla.in in narrative.

Check off bexes and 9X?la~~ in n.s.rrative.

Cleck of! bex ana, explain in narrative. Cescribe if v.hicle towed and where, i! thers is a hold on vehicle, and for whom the held was placed.

!nter name and identification number of arresting 'Officer. Include name 'Of aqeney/'Organi­zational unit when nec.saar/.

Fill in change 0: repor~ed crime, and/or classificati'On when a99re9riate, to indicate cerrect ~y?e oi c::,L~e.

rill in revised ~alu~ 'Of loss as ne.ded.

Describe recovered ~re?~y, qive value 'Of each rec~ve=ed item snd the total v~lue.

Fill in location '0: recovery and address.

Fill in any aeeitions or chanqe~ i~ X.O. that may be di:~e::ent from ~~e original 1-______________ ~~ __________________ , __ , ______ ~~~=~e~o~o~~~-~.------------------------~

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DATA CAPTURE

E. The location of occurrence for a· crime and/or arrest must

be captured by appropriate geographical coding, i.e.,

reporting districts, census

files.

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tracts or geographical base

~-----~--- ----- - -- -

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I. DATA CAPTURE

F. Completed crim.e reporting forms must uniquely identify

the person completing the report.

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:t • DATA CAPTURE

G. A report writing manual must be developed for use in training

and for field reference. The contents of such a manual should

include:

1. Basic instrUctions on when and how to complete appropriate

SCRS forms.

2. Standardized instructions for entering data on SCRS forms:

a. the information requested,

b. the word "none,"

c. the word II unknown" abbreviated "l.mk,"

d. the werd "refused~ abbreviaeed "ref," or

e. a short dash (-) to indicate "not applicable."

3. A list of approved abbl::'~viat:i.ons:

a. NCIC abbreviations, and

b. SCRS II Committee a~roved abbreviations.

4. Criteria for offense classifications if the 'agency re­

quires the person completing the report to make the crime

classification.

5. Criteria for property valuation.

individual agencies)

Recommendation:

(Standardized within

A pr~perly designed field manual can become, next to safety

equipment, an officer's most valuable tool. It will refresh the

officer I S memory on conducting a proper investiqa'tion and contain

useful information and resource material to make the officer'S

job easier. Such a manual would have the following ch~racteristics:

1. A design that incorporates the following features :

a. Loose leaf so that additions and revisions can be

easily made.

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b. N~lIItbered and dat.ed pages to ider;l.tify the most current·'

information.

c. Use of color coding or index tabs to indicate appropriate

sec~ons.

d. Table of contents for a reference guide.

e. A lightweight plastic cover, smooth so that it can be

used as a writing surface, and imprinted with lists of .

the most commonly misspelled words in police report

writing.

2. Additional information helpful to the field officer may

include:

maps;

b. List of bulldings and landmarks and their locations;·

e.g., Flatiron Bui~ding, Tower Apartments; ,

c'. Agency and city (or, county) telephone numbers i

d. List of all neigl~o~ing law enforcement agencies, socia~

. agencies, hospitals and other agencies the officer may need to contact, with their addresses a!ld telepho~e numbers;

e'. Matrices to show which report forms to make, where extra

copies should go, and appropriate notifications for unusual

or infrequent situations such as child abuse cases, bomb

.threats, poisonings I types of traffic'accide~ts~

f . Matrix to show how' to process different types of juvenile,s

and disposition.s;. e.g., runaways, neglected, dependant, batby,

felony arrest;

g. Copy of NAT_~ Handbook insert showing where the ~lIN is located

on various makes and years of vehicles;

-20-

r . , l ... ! i

.)

h. Reproductions from ATF Handbook which illustrate commonly

used guns,

i. One page chart of first aid techniques;

j. List of common local ordinances;

k. List of common vehicle code violations and local traffic .',

ordinances;

L. List of common p'enal code sections;

m. A guide to using the proper report form;

-21-

' ....

-,-

H. An adequate formal classroom training and orientation

program must be provided to those personnel who complete

crime reports. Characteristics of such a training pro­, gram should be:

1. Instructit:m using formal course outlines, exams F and

c~itiques which address:

a. SCRS standardized informa,tion including SCRS back-

ground, purpose and procedures,

b. Compliance ~ith agency and state report writing

requirements,

c;. Use of the report writing m,anual,

d. Evaluation Criteria.

2. Periodic retrain-inq ~s needed.

Recommenda~: ., ;

To further the acceptance of SCRS, information about the program

should be provided to all agency personnel.

NOTE: Training for processors of data is required in criteria II,

G., and for users of "data in Criteria III, C.

-22-

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II.

-..-----~~~~~ -- ------ -----~- --

SYSTEM MANAGEMENT AND CONTROL

A. A simplified pape,r flow, essential to the smooth func­

tioning of SCRS, must be established. This can best be

accomplished in a system featuri~g:

1. written pol,icies to control the entire crime report

flow that will cover system supervision, report copy

control, personnel and training, and system evaluati~n,

2. the physical positioning of report deposit receptacles,

report reproducing section, the files, and all other

essential equipment and work areas for the convenience

of repo.rt takers, processors and users,

3. regulations to prevent delays in repo,rt processing

caused by the failure of report takers to submit

reports properly, by the report review or audit process,

or through equipment breakdowns,

4. written procedures which include:

a. _ a distribution list for all report copies,

b. provisions for the physical distribution of reports,

c. responsibilities for adequate stocks of paper and

supplies and for the maintenance of equipment.

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----~- ~--

II.

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~YSTEM ~JU~AGEMENT AND CONTROL , "

B. Responsi.bilities for repQrt review And apprQval ml1~t be

clearly defined in writing. Such a review function will

permit the examination of submitted reports for accuracy

and completeness, permit the return of reports to the

reporting officer for correction, and yet not unduly delay

the: movement of report· forms in the r.eport processing' sys.tem.

1. The procedures must provide a way to communicate

d·eficiencies in report wri tinq to the reporting" officer.

2. Space must be provided on crime reporting' forms for

approving signatures.

-24-

I r .' ! I II. SYSTEM MANAGEMENT ANn CO~~ROL

C. To assure that the Standardized Crime Reporting System

is in fact operating at the desired level of performance

and is producing high quality information, the system must

be periodically audited. The audit system should have

the following' characteristics':

1 •. The audit policy and procedures must be in formal

~~'ritten form.

2. The compl~int dispatch form must be ~sed as a source

3.

4 .

document to include as many potential police responses

as possible in the audit process.

The complete police response must be audited, from

complaint receipt to event disposition.

The audit system must permit the reconciliation of

differences between deficiencies noted by the auditors

and the supervisors and reporting officers involved.

Recommendation:

The audit should be performed by an independent agency. The procedures

should provide for the auditors to make recommendations for sy~tem

improvement or· personnel training.

NOTE: The IACP/UCR Audit Guide is available for any agency that

wishes to use it.

-25-

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SYSTEM ~~~G~~NT ~n CONTROL _' ...... 0.-.;.-.

D. Written criteria fo~ the retention and purging of crime

reporting documer.t,s are an essential p.art of SCRS. Such

cri teria mus"c,:

1. Conform with federal, state, and, local requirements.

2. Consider agency space limitation~.

"

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SYST~~ MANAGEMENT AND CONTROL ,_, ., " n Ii ,\

E. Appropriate privacy and security safeguards must 'be in­

stalled in any SCRS program. At a minimum, thesle safeguards

must include:

1.,

2.

Knowledge and enforcement of appropriate Federal and

state laws,

Compliance with applicable requirements of LEAA cr.imin·al

Justice Information Systems Regulations (28 .CFR" Part 20),

and LEAA Regulations on the Confidentiality of Research

and Statistical Information (28 CFR Part 22) .

-27-

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- ,- -

rI. SYSTEM MJillAGEMENT AI.'iD CONTROL

F. A writt~~ forms control policy for SC~S must be establisheQ

to accomplish the follo\l/ing:

1. Avoid unnecessary duplication of crime repo~ting forms.

2. Prevent unauthorized crime reporting for'ms ~evision.

3. Insure t~at ade'quate supplies of crime r~porting forms

are maintained.

4. Maintenance of sample crime reporting forms in a. single

file, a h.istory of forms, and a fornts numbering control.

Reconunendation: -Forms control shou.ld be the responsibility of a sinqle una.t.. 'A

periodic review should. be made to determine the need for forms.

-28-

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II. SYSTEl·1 ~W{AGEMEtrr lU10 CONTROL

G. AQequate training and orientation must be provided for

processors and users of crime data. The instruction

must include:

1. Pertinent written policies and procedures,

2. Restrictions on unauthorized ~yst'em deviations,

3. Privacy and security regulations.

Recommendat.ion:

Periodic retraining should be provided when there are system

revisions or ne~r equipment and as insurance against unauthorized

system deV'iatioIl',S. It would al~o be helpful to provide an employees'

suggestion syste.m to solicit ideas for improvement.

NOTE ~ Training for report takers is required in C~iteri~ :t: ij.! and

fer users of data in Criteria III, C.

-29-

~ !

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II.

, ....

:;

SYSTEM ~~AGEMENT ~~D CONTROL

H. Agencies L~plementing SCRS must arrange for faci~ities

for ~~e storage and retrieval of reports. Such facilities

must include adequate index and case files, and sufficient,

space for easy access and for expansion.

-30-

III. DATA UTILIZATION -, .~; .. A. Written policies must be developed to insure that the require­

ments for SCRS management, crime analysis and special need

reports are met. Such policies must include:

1. Justification for all,reports,

2. Establishment of approval mechan~sms for interim and

special reports,

3. Output control mechanisms, including a requirement for

keeping a sample collection of all output reports for

periodic evaluation, review, and modification or dis­

continuance where warranted.

-31-... .-;, ...

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"

-,-- -- -_. -~-~------~

III. DATA uTILIZATION

8. There must be provisions in the SCRS specifications

for a variety of reporting requirements. de a minLmum,

specifications must include:

1. 'Local, state and federal reporting requirements, and

2 .. Provisions for adhering to OCR guidelines for reporting

deadlines, arrest. infor.mation, classification and

scoring of crimes, and clearance reporting.

\

/

-32-

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III. DATA uTILIZATION

C. ' Adequate training and orientation must be provided for users

of crime data. The instructions must include such subjects

as:

1. ·How to read the reports,

2. How to analyze the data,

,3. Row to effectively use the data, and

4 . How to critique output reports.

NOTE: Training for report.takers is required in Criteria I, H,

and for report processors in Criteria II, G.

-33-

~~~----~-- - - - - - ~ -[

REFERENCES

Adams, Vernon F., Knowles, Steve H. Stoner, Arthur G., IIA Solution To Small and Medium Size Police Departments' Management Information and Dispatching Needs," Police Chief, October, 1976.

Buby, Grant H. IIProposed Audit Techniques and Standards For Contributors," St. Louis, Missouri Government Research Ins'Jc.itute - published proceedings of the Second National Symposium on Information Systems for Police, Crime C'ontrol, and Communi ty Planning" 1975.

California State Department of Education, "Police Report v-lriting," Sacramento, California, 1964.

California State Department of Education, "Police Supervisory Control," Sacramento, California, 1963.

Cawley, Donald F. et.'al., IIManaging criminal Investigations," University Research Corporation for Office of Technology Transfer, National Institute of Law Enforcement and Criminal Justice, Law Enforcement Assistance Administration, Washington, D.C., 1977.

Commission on Peace Officer Standards and Training (POST), Records Management System, Sacramento, California, 1975.

Cono~.ter, N. Robert, "Management Information: Law Enfo::ccement' s Forgotten Need," Management, November, 1974.

Dienstein, William, "How To Write A Narrative Investigation Reporti'" Springfield, Illinois: Charles C. Thomas, 1964.

Eastman, George D., and Eastman, Ester M., "Municipal Police Administration," International City Managers Ass9ciation, 1971.

Federal Bureau of Investigation, "Manual of Police Records," Washington, D.C.:, United States Depar~~ent of Justice, 1972.

Federal Bureau of Inve'stigation, lI'dniform Crime Reporting Handbook," Washington, D.C.: United States Department of Justice, 1974.

Gammage, Allen Z. "Basic Police Report Writing," Springfield, Illinois: Charles C. Thomas, 1974.

Griffi'n, John I., " Statistics Essential For Police Efficiency," Springfield, Illinois: Charles C. Thomas, 1972.

Hanna, Donald G. and Kleberg, John R. "A Police Records System For The Small Department," Springfield, Illinois: Charle~ C. Thomas, 1974.

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