Physical Planning Committee

Overview of Structure

Prof Karen Sliwa, Chair

Principles

Criteria for space allocated must be in accordance with Faculty Charter and Faculty’s Mission and Strategic Priorities.

Process of space allocation must be transparent.

Entire process of space allocation within the University of Cape Town and Groote Schuur Hospital must be managed by the Space Allocation Committee.

Committee will implement decisions.

Space requests should first be evaluated at departmental level.

Applications should consist of a motivation, alteration plans/drawings and a detailed budget estimate.

Higher priority if an attempt to raise external fund has been made or funding has been obtained.

Preference given if space can be shared and if expensive projects (> R1.5 million) can be split and carried out in phases over a 2-3 year period.

Compliance with health and safety requirements for humans and animals is a key priority.

The Dean will make the final decision if Committee cannot reach a consensus on a specific application.

Space allocation for activities which do not fall directly under research or education, e.g. overall governance, finance, HR and admin support, as well as facilities required by students and/or staff, including for recreational purposes, will be discussed individually.

Space Priority Mapping Procedure

  Own office

Shared office

Shared Space3 sqm

per person/

desk

Shared Space for meetings

facilitating collaborati

on between divisions

Shared Space between research

groups and divisions

HOD/Director/Prof X        Secretary/Admin to HOD X        

Consultant/Ass. Prof X        

New Staff X X      Senior consultantSenior lecturer

X        

Junior consultantJunior lecturer

  X      

PhDs/Post docs   X      Housemen, registrar, students

    X    

Coffee kitchen/joint meeting place per department and divisions

      X  

Research Space/laboratories

        X

Teaching Space         X

Space Priority Criteria

Ranking

Criteria Comment

1 Health & Safety Risk Highest priority2 Facilitates Teaching Added benefit if space is shared

Added benefit if external funding/donations have been obtained

3 Facilitates Research Added benefit if:

space is shared

researcher is NRF-rated

new funding is raised (> R100 000/ project)

new equipment obtained (>R100 000/ project)

for introduction of new methods (e.g. microRNA)

4 Minimal space requirements not fulfilled

See above

5 Waiting time Refers to previous applications6 New staff member and

space conversionRefers to new staff member and requirements for laboratory spaces

7 Facilitates growth of division  

ORGANOGRAM

Dean

Chair

FinanceCommitteePhysical Planning

Unit

Applications for New Projects – First Phase

Applications for New Projects – Second Phase

Online Application Process

Online application form

Application procedure

Relevant contact details, i.e. Physical Planning Unit, Finance, etc.

Application tracking facility

Timelines

Applications to be completed by 1 July to be

included in following year’s budget allocation.