PHOENIXVILLE AREA SCHOOL DISTRICT Phoenixville, Pennsylvania

Minutes ofthe September 17, 2015 Board Meeting

Call Board Meeting to Order The September 17, 2015 Board Meeting was held in the District Administration Building Board Room and was called to order by Presiding Board President, Dr. Daniel Cushing at 7:00p.m.

Pledge of Allegiance to the Flag of the United States Pledge to the Flag

RollCall Mr. Johnson called the Roll of the Board. Dr. Daniel Cushing, Board President Mrs. Jan Potts (Absent) Mr. Josh Gould (Absent) Mrs. Betsy Ruch, Board Vice President Mr. Paul Slaninka

Administrators Present: Dr. Alan D. Fegley, Superintendent of Schools Mrs. Sarah Dougherty, Director of Human Resources Mrs. Robyn Spear, Principal, East Pikeland Elementary Dr. Keya Champagne-Lee, Principal, Barkley Elementary Mr. Kelley Harmer, Principal, Schuylkill Elementary

Mr. lrfan Khan Mr. Kevin Pattinson, Board Secretary Mr. J. Kenneth Butera Mr. David Ziev, Board Treasurer

Mr. Stanley Johnson, Executive Director of Operations Mrs. Sandy Claus, Community Relations Coordinator Dr. Craig Parkinson, Principal, Phoenixville Area High School Dr. Mwenyewe Dawan, Principal, Phoenixville Kindergarten Center Dr. Frank Garritano, Principal, Phoenixville Area Middle School

Also Present: Mrs. Lenore Filipovic, Executive Assistant to the Superintendent & Cabinet, and the Phantom TV Crew.

The meeting was opened by Presiding Board President, Dr. Daniel Cushing, with the Pledge of Allegiance and a roll call of the Board by Mr. Stanley Johnson.

Dr. Fegley introduced the Kindergarten Center Principal, Dr. Mwenyewe Dawan and some of the kindergarten center students who opened the meeting with the pledge to the flag.

ANNOUNCEMENT OF MEETINGS • Board Workshop Meeting-September 10, 2015, 7:00 PM • Board Executive Session-September 14, 2015, 4:30PM (Re: Personnel) • Board Negotiations Session-September 14, 2015, 6:00 PM • Board Executive Session-September 17, 2014, 6:00 PM

Dr. Cushing announced the public meetings held since the workshop and indicated the list was on the agenda and on the overhead screen for viewing.

STUDENT AND SCHOOL RECOGNITION

• Phoenixville Area Middle School - Dr. Frank Garritano, Principal • Kindergarten Center- Dr. Mwenyewe Dawan, Principal • Phoenixville Area High School - Dr. Craig Parkinson, Principal

a Community Volunteer Fair o Timothy Hackett- Phoenixville Alumnus and Penn State Graduate named

NASA Space Technology Research Fellowship award winner • East Pikeland Elementary School-Mrs. Robyn Spear, Principal • Barkley Elementary School - Dr. Keya Champagne-Lee, Principal • Schuylkill Elementary School - Mr. Kelley Harmer, Principal

o PBS/WHYY- WHYY I like this Book winner Shaurya Tandon "NEWTON AND ME" By Lynne Mayor

Dr. Fegley introduced the principals who provided a summary of the happenings within their buildings for the first two (2) weeks of school.

STUDENT BOARD REPRESENTATIVE REPORTS Student Board Representatives Report Aditi Biswas - Senior Co-Student Representative Olivia McGinnis - Senior Co-Student Representative Dominic Nattie -Junior Alternate Representative

Olivia McGinnis -Senior Co-Student Representative, spoke on the activities and club fair at the high school.

Aditi Biswas -Senior Co-Student Representative, spoke about the Mini-than football fundraiser as well as the upcoming Freshman Unity Day.

Dominic Nattie -Junior Alternate Representative, spoke about the upcoming Drug Awareness Night and the spirit week events scheduled for October 5th.

• Chester County Intermediate Unit No. 24 Board-Kevin Pattinson, Board Representative • Met last night at the CCIU Downingtown facility. He indicated a presentation was given by the PIL

(Penn Inspired Leadership Program). • He detailed the smooth opening at the Pickering Campus. He explained that the renovations are

progressing. • He stated that the stakeholder input workshop is scheduled for October gth from 9:00 - 10:30 AM to

provide insight on the SPP process. POE representatives will be present to hear input.

• Chester County School Authority-lrfan Khan, Board Representative • No report to give

• Board Open Forum-Or. Daniel Cushing, Chairperson • No report to give

• Phoenixville Library Board- Betsy Ruch, Board Representative • Mrs. Ruch stated she was unable to attend the meeting but wanted to give a plug for the upcoming

Wine, Wit and Wisdom event on November 5th at Rivercrest Country Club.

• Superintendent's Report-Alan D. Fegley, Ed.D. • Dr. Fegley congratulated the Purple Press staff and members for their well-earned award. • He detailed the ground breaking for the new ELC/ES on September 28th at 1:30 PM behind the tennis

courts. • He detailed the payment to PSERS and the Charter schools during the POE budget issue.

o Enrollment Report -Grades K-12-September 2015 10th Day Enrollment

• Enrollment reports were discussed and updates on enrollment were given. He indicated that class sizes are within guidelines with the largest growth at EP, MS and HS. He did state that not all of the newly approved apartments are efficiency, that many are 2 and 3 bedroom which could negatively impact the enrollment based on who moves into them.

Open Public Comment Period on Board Representative Reports No public comment.

PUBLIC COMMENT SECTION - VOTING ITEMS Open Public Comment - Comments on any Voting Items. At this time, the Board welcomes comments on Voting Items only. Speakers are requested to register (by signing in at the podium) include their name and address, and topic to be addressed. Speakers are requested to identify themselves by name and address, topic to be addressed and group affiliation, if applicable. Each participant shall be allowed a maximum of three minutes to present a statement or issue.

Public comment -Mr. John Mraz, Meadowbrook Lane resident spoke on the LERTA application on the agenda for approval and requested the tax implications with pros and cons. He asked what taxes are lost over the 10 year period.

September 17. 2015 Board Meeting Minutes Page 2 of 10

The board responded that the board at the time had approved the LERTA for mixed use and commercial not for residential. Details of the LERTA process were given.

BUILDING & GROUNDS Dr. Cushing requested a motion to approve Buildings & Grounds Agenda items 1 and 2.

Board Buildings and Grounds Committee-Kevin Pattinson, Chairperson 1. Approval of Testing and Inspection Engineering Award to David Blackmore and Associates (DBA) 2. Approval of Builder's Risk Insurance Purchase Award to Allianz Global

BOARD MOTION-APPROVAL OF BOARD BUILDINGS & GROUNDS COMMITTEE-AGENDA ITEMS 1 and 2

Moved by Mr. Slaninka and seconded by Mr. Gould that the Board of School Directors approves the Board Buildings & Grounds Committee Agenda Items 1 and 2

VOICE VOTE of all Board Members Present Yes: (Mr. Butera, Dr. Cushing, Mr. Khan, Mr. Pattinson, Mrs. Ruch, Mr. Slaninka and Mr. Ziev) Nays: Absent: Motion Carried

Mr. Gould & Mrs. Potts 7-0

1. Approval of Testing and Inspection Engineering Award to David Blackmore and Associates (DBA)

The administration respectfully requests Board approval of the testing and inspection engineering award.

Background Information The construction of the ELC/ES will require the testing and inspection of key building components (steel, concrete, drywall, and installation process) by a licensed and certified engineering firm. PASO put the testing and inspection cut to competitive bid and recommends the award to David Blackmore and Associates.

Attachment(sl The proposals received on 8/14/2015 were made available electronically with the September 1, 2015 Board Buildings & Grounds Committee Meeting materials and for the Official Minute Book, Superintendent, Business Administrator, and Board Members only. Copies may be obtained upon request from the Business Office.

BOARD MOTION

Move that the Board of School Directors Approve the Testing and Inspection Engineering Award.

September 17. 2015 Board Meeting Minutes Page 3 of 10

2. Approval of Builder's Risk Insurance Purchase Award to Allianz Global

The administration respectfully requests Board approval of the Builder's Risk Insurance Purchase.

Background Information The construction of the ELC/ES will require PASO to purchase Builder's Risk Insurance. PASO prepared a Request for Proposals and the low bid proposal was received from Allianz Global

Attachment(s) The builder's risk proposal recap was made available electronically with the September 1, 2015 Board Buildings & Grounds Committee meeting materials and for the Official Minute Book, Superintendent, Business Administrator, and Board Members only. Copies may be obtained upon request from the Business Office.

BOARD MOTION

Move that the Board of School Directors approve the Builder's Risk Insurance Purchase.

CURRICULUM

1. Transportation/Field Trip Requests

Date Destination Group Trip# November 2 - 4, 2015 College Tour Phoenixville Area High 00719

Baltimore Area College Tour Grades 10-12

BOARD MOTION-APPROVAL OF CURRICULUM COMMITTEE-AGENDA ITEM 1

Moved by Mr. Pattinson and seconded by Mr. Ziev that the Board of School Directors approves the Board Curriculum Committee Agenda Item 1

VOICE VOTE of all Board Members Present Yes: (Mr. Butera, Dr. Cushing, Mr. Khan, Mr. Pattinson, Mrs. Ruch, Mr. Slaninka and Mr. Ziev) Nays: Absent: Motion Carried

Mr. Gould & Mrs. Potts 7-0

1. APPROVAL OF TRANSPORTATION/FIELD TRIP REQUESTS

Date Destination November 2 - 4, 2015 College Tour

Baltimore Area College Tour

FINANCE

Group Trip# Phoenixville Area High 00719 Grades 10-12

Dr. Cushing requested a motion to approve the Finance Committee agenda items 1 through 6. It was requested that items #4 and 5 be broken out and voted on separately. A new motion for items 1, 2, 3, and 6 was made by Mrs. Ruch and seconded by Mr. Ziev.

BOARD MOTION-APPROVAL OF FINANCE COMMITTEE-AGENDA ITEMS 1, 2, 3, and 6.

September 17. 2015 Board Meeting Minutes Page 4 of 10

Moved by Mrs. Ruch and seconded by Mr. Ziev that the Board of School Directors approves the Board Finance Committee Agenda Items 1, 2, 3 and 6.

Yes: (Mr. Butera, Dr. Cushing, Mr. Khan, Mr. Pattinson, Mrs. Ruch, Mr. Slaninka and Mr. Ziev) Nays: Absent Motion Carried

Mr. Gould & Mrs. Potts 7-0

A motion was made by Mr. Slaninka and seconded by Mr. Ziev for Finance Agenda Item #5 (Pathway School). Mr. Butera would be abstaining from the vote due to a conflict of interest.

BOARD MOTION-APPROVAL OF FINANCE COMMITIEE-AGENDA ITEMS 5.

Moved by Mr. Slaninka and seconded by Mr. Ziev that the Board of School Directors approves the Board Finance Committee Agenda Items 5 (Pathway School)

Yes: Nays: Absent Abstain:

(Dr. Cushing, Mr. Khan, Mr. Pattinson, Mrs. Ruch, Mr. Slaninka and Mr. Zlev)

Mr. Gould & Mrs. Potts Mr. Butera

Motion Carried 6-0

BOARD MOTION-APPROVAL OF FINANCE COMMITIEE-AGENDA ITEMS 4.

Moved by Mr. Pattinson and seconded by Mr. Ziev that the Board of School Directors approves the Board Finance Committee Agenda Items 4 (LERTA)

Yes: None Nays: Absent Motion Failed

(Mr. Butera, Dr. Cushing, Mr. Khan, Mr. Pattinson, Mrs. Ruch, Mr. Slaninka and Mr. Ziev) Mr. Gould & Mrs. Potts ~7

Board Comment -Dr. Cushing indicated he was opposed to the LERTA as it appears to be residential only. He does not feel this falls into the districts intentions of the LERTA approval. Mrs. Ruch indicated she was also opposed as the LERTA is residential only.

Board Finance Commlttee-lrfan Khan, Chairperson Approval of Business Office Items 1. Approve the Disbursement of School District Funds - July & August 2015 *

Check #103956 (7 /2/2015) to Check #104297 (8/18/2015) ACH Payment #151600001 (7 /10/2015) to ACH Payment #151600253 (8/18/2015)

2. Acknowledge Receipt of the District Financial Reports for July & August 2015 3. Approval of Plan Con K for the Phoenixville Area School District General Obligation Bonds Series A of

2015 and Series B of 2015 4. Approval of the Borough of Phoenixville Local Economic Revitalization Tax Assistance (LERTA)

Application from Toll Brothers Construction for the French Creek Apartments Proiect

Approval of Pupil Services Agreements 5. Approval of Agreement wit h The Pathway School for One on One Aide Services for the 2015-2016

School Year

Approval of Exception for Use of School Facilities, School Board Policy 707 6. Approval of Exception for Use of School Facilities. School Board Policy 707 - Cuong Nhu

Martial Arts

September 17. 2015 Board Meeting Minutes Page 5 of 10

1. Approve the Disbursement of School District Funds- July & August 2015 Check #103956 (7 /2/2015) to Check #104297 (8/18/2015) ACH Payment #151600001 (7 /10/2015) to ACH Payment #151600253 (8/18/2015)

The administration respectfully requests Board approval of the Disbursement of School District Funds.

Background Information Board approval is required for the disbursement of school district funds. The action requested in this item is the approval of the ACH payments and checks written in July and August 2015.

Attachment(sl The July and August 2015 ACH payments and checks list was made available electronically with the September 9, 2015 Finance Committee Meeting materials and for the Official Minute Book, Superintendent, Business Administrator, and Board Members only. Copies may be obtained upon request from the Business Office.

BOARD MOTION

Move that the Board of School Directors approve the Disbursement of School District Funds.

2. Acknowledge Receipt of the District Financial Reports for July & August 2015

The administration respectfully requests Board acknowledgement of Receipt of the District Financial Reports for July and August 2015.

Background Information Board acknowledgement is required for the receipt of the monthly financial reports. This item is requesting the Board to acknowledge receipt of the financial reports for July and August 2015 prepared by the Business Office and the Administration.

Attachment(sl The District Financial Reports were made available electronically with the September 9, 2015 Finance Committee materials and for the Official Minute Book, Superintendent, Business Administrator, and Board Members only. Copies may be obtained from the Business Office.

BOARD MOTION

Move that the Board of School Directors acknowledge Receipt of the District Financial Reports for July and August 2015.

3. Approval of PlanCon K for the Phoenixville Area School District General Obligation Bonds Series A of 2015 and Series B of 2015

The administration respectfully requests Board approval of Plan Con K for the PASO General Obligation Bonds Series A of 2015 and Series B of 2015.

Background Information PlanCon K "Project Refinancing" documents should be approved by the Board to provide notification to the Pennsylvania Department of Education for their approval. Plan Con K documents are required for the issuance of General Obligations Notes, Series A of 2015 and Series B of 2015 to Refund General Obligation Bonds, Series A of 2010.

Attachment(s) The PlanCon K documents were made available electronically with the September 9, 2015 Finance Meeting materials and for the Official Minute Book, Superintendent, Business Administrator, and Board members only. Copies may be obtained upon request from the Business Office.

BOARD MOTION

Move that the Board of School Directors Approve PlanCon K for the Phoenixv/1/e Area School District Genera I Obligation Bonds Series A of 2015 and Series B of 2015.

September 17. 2015 Board Meeting Minutes Page 6 of 10

4. Approval of the Borough of Phoenixville Local Economic Revitalization Tax Assistance (LERTAl Application from Toll Brothers Construction for the French Creek Apartments Project

The administration respectfully requests Board approval of the Borough of Phoenixville Local Economic Revitalization Tax Assistance (LERTA) Application from Toll Brothers Construction for the French Creek Apartments Project.

Background Information The purpose of LERTA is to authorize local taxing authorities to phase in the property tax payment obligation for certain new construction in deteriorated areas of economically depressed communities.

Attachment(s) The LERTA application was made available electronically with the September 9, 2015 Finance Meeting materials and for the Official Minute Book, Superintendent, Business Administrator, and Board members only. Copies may be obtained upon request from the Business Office.

BOARD MOTION

Move that the Board of School Directors approve the Borough of Phoenixville's Local Economic Revitalization Tax Assistance (LERTA) Application from Toll Brothers Construction for the French Creek Apartments Project

5. Approval of Agreement wit h The Pathway School for One on One Aide Services for the 2015-2016 School Year

The administration respectfully requests Board approval of the agreement with The Pathway School for One on One Aide Services for the 2015-2016 School Year.

Background Information State mandates for One on One services require PASO to provide services. Pathway School is one of the selected providers.

Attachment(s) The agreement was made available electronically with the September 9, 2015 Finance Meeting materials and for the Official Minute Book, Superintendent, Business Administrator, and Board members only. Copies may be obtained upon request from the Business Office.

BOARD MOTION

Move that the Board of School Directors approve the Agreement with The Pathway School for One on One Aide Services for the 2015-2016 School Year.

6. Aoproval of Exceotion for Use of School Faci lities. School Board Policy 707 - Cuong Nhu Martial Arts

The administration respectfully requests Board approval of the exception for Use of School Facilities, School Board Policy 707, for the following organization:

• Cuong Nhu Martial Arts Barkley Elementary School Tuesdays & Thursdays 6:00 to 8:30 PM 9/1/2015 to 6/14/2016 School Dude Schedule ID #6466

Background Information The organization listed above has requested that the rental fee be waived. Board approval is required on all exception to School Board Policy 707, Use of School Facilities.

Attachment(s)

September 17. 2015 Board Meet ing Minutes Page 7 of 10

PERSONNEL

The correspondence from Cuong Nhu Martial Arts Club of Phoenixville dated August 8, 2015 was made available electronically with the September 9, 2015 Finance Meeting materials and for the Official Minute Book, Superintendent, Business Administrator, and Board members only. Copies may be obtained upon request from the Business Office.

BOARD MOTION

Move that the Board of School Directors Approve the Exception for Use of School Facilities, School Board Policy 707 - Cuong Nhu Martial Arts.

BOARD MOTION-APPROVAL OF PERSONNEL COMMITTEE-AGENDA ITEMS

Moved by Mr. Slaninka and seconded by Mr. Butera that the Board of School Directors approves the Board Personnel Committee Agenda Items

Yes: (Mr. Butera, Dr. Cushing, Mr. Khan, Mr. Pattinson, Mrs. Ruch, Mr. Slaninka and Mr. Ziev) Nays: Absent: Motion Carried

Mr. Gould & Mrs. Potts 7-0

POLICIES - uSECOND READING" AND A REQUEST FOR APPROVAL

The following policies were presented as a "First Reading" at the September 10, 2015 Board Workshop Meeting. The "Second Reading" and request for approval of these policies is presented at this time.

1. Elimination of Policy No. 213 - Pupils - Assessment of Student Progress

2. Policy No. 230.1 - Pupils - Limitations on Photographic, Digital, Multimedia or Motion Picture Reproduction

3. Policy No. 604 - Finances - Budget Hearing 4. Policy No. 703 - Property - Sanitary Management 5. Policy No. 704 - Property - Maintenance

6. Policy No. 708 - Property- Lending of School Owned Equipment and Books 7. Policy No. 709- Property- Building Security 8. Policy No. 710 - Property- Use of Facilities by Staff

9. Policy No. 815 - Operations - Digital Technology and Acceptable Use 10. Policy No. 816 - Operations - Video Surveillance

11. Policy No. 903 - Community- Public Participation in Board Meetings

Background Information At the request of the Board Policy Committee, the above-listed polices were presented as a "First Reading" at the September 10, 2015 Board Workshop Meeting. A "Second Reading" and request for approval of these policies is requested at this time.

Attachment(s) Board policies were distributed at the September 10, 2015 Board Workshop Meeting and are available electronically for your reference.

BOARD MOTION Move that the Board of School Directors approve the above listed policies.

BOARD MOTION-APPROVAL OF BOARD POLICY COMMITTEE-AGENDA ITEMS

Moved by Mr. Gould and seconded by Mr. Pattinson, the Board of School Directors approves the Board Policy Committee Agenda Items.

Yes: (Mr. Butera, Dr. Cushing, Mr. Khan, Mr. Pattinson, Mrs. Ruch, Mr. Slaninka and Mr. Ziev) Nays: Absent: Mr. Gould & Mrs. Potts September 17. 2015 Board Meeting Minutes Page 8 of 10

Motion Carried 7-0

Board Secretary Report-Kevin Pattinson, Board Secretary

Dr. Cushing requested a motion to approve the Board Secretary Report agenda items 1 and 2

BOARD MOTION-APPROVAL OF BOARD SECRETARY REPORT-AGENDA ITEMS 1 and 2

Moved by Mr. Pattinson and seconded by Mr. Ziev, the Board of School Directors approves the Board Secretary Report Agenda Items land 2 Yes: (Mr. Butera, Dr. Cushing, Mr. Khan, Mr. Pattinson, Mrs. Ruch, Mr. Slaninka and Mr. Ziev) Nays: Absent: Mr. Gould & Mrs. Potts Motion Carried 7-0

There was no board comment.

1. Approval of Selected Candidates for PSBA Officer Positions - Candidate Selections 2. Approval of Board Meeting Minutes

a) Minutes of the August 13, 2015 Board Workshop Meeting b) Minutes of the August 20, 2015 Board Meeting c) Minutes of the September 3, 2015 Special Public Board Meeting

1. Approval of Selected Candidates for PSBA Officer Positions - Candidate Selections

The administration respectfully requests approval of. the selected candidates for the PSBA officer positions currently vacant for the 2015-2016 term.

Background Information: The PSBA requires each school district to vote to fill vacancies throughout the PSBA as they become vacant.

Attachment: Information was included with the Board Portal for the appropriate candidates and vacancies.

BOARD MOTION

The administration respectfully requests approval of. selected candidates for the PSBA officer positions currently vacant during the 2015-2016 term

2. APPROVAL OF BOARD MEETING MINUTES

The administration respectfully requests Board approval of the minutes of the following Board Meetings. a) Minutes of the August 13, 2015 Board Workshop Meeting b) Minutes of the August 20, 2015 Board Meeting c) Minutes of the September 3, 2015 Special Public Board Meeting

Attachment(s): The Minutes of the above-listed meetings are attached.

BOARD MOTION Move that the Board of School Directors approve the Minutes of the above-listed Board Meetings.

BOARD VOTING ITEMS PUBLIC COMMENT SECTION - NEW BUSINESS VOTING ITEM(S)

Recognition of Visitors - Comments on any New Business Agenda Items At this time, the Board welcomes comments on New Business Agenda Items only. Speakers are requested to register (by signing in at the podium) include their name and address, and topic to be addressed. Speakers are requested to identify themselves by name and address, topic to be addressed and group affiliation, if applicable. Each participant shall be allowed a maximum of three minutes to present a statement or issue.

September 17. 2015 Board Meeting Minutes Page 9 of 10

BOARD MOTION-APPROVAL OF NEW BUSINESS AGENDA ITEM 1

Moved by Mr. Slaninka and seconded by Mr. Khan, the Board of School Directors approves the Board Secretary Report Agenda Items 1 and 2 Yes: (Mr. Butera, Dr. Cushing, Mr. Khan, Mr. Pattinson, Mrs. Ruch, Mr. Slaninka and Mr. Ziev) Nays: Absent: Mr. Gould & Mrs. Potts Motion Carried 7-0

NEW BUSINESS ITEM Board Curriculum Committee-Betsy Ruch, Chairperson

1. Transportation/Field Trip Requests

Date Destination October 12, 2015 Italian Exchange Trip to Washington DC

Washington, DC

PUBLIC COMMENT SECTION - ANY SCHOOL SUBJECT Recognition of Visitors - Comments on any School Subject.

Group Phoenixville Area High Italian Exchange Students Grades 9-12

Trip# 01139

Mr. John Mraz, Meadowbrook Lane, thanked the members who voted no for the turf fields. He spoke about fiscal responsibility. He also questioned and spoke about the LERTA and what happens now.

Mr. Pattinson responded to Mr. Mraz's comments about the fields.

ADJOURNMENT

Dr. Cushing requested a motion to adjourn the meeting. seconding the motion. The meeting was adjourned at 7:59 PM

inka made the motion to adjourn the meeting with Mr. Ziev

·0~ Mr. Kevin Pattinson, Board Secretary

Minutes were prepared by Mrs. Lenore Filipovic, Executive Assistant to the Superintendent/Cabinet. Please Note: A DVD of the September 17, 2015 Board Meeting is available in the Administration Building.

September 17. 2015 Board Meeting Minutes Page 10 of 10