Phoenix Management Services, Inc. Screening Application … · 2020. 9. 11. · submissions of any application paperwork (for each applicant’s protection) please do not email. Please

Phoenix Management Services, Inc.

Screening Application Checklist

Lakes of Inverrary Condominium Association

Lease/Renewal/Add On Application

Lease______ Renewal ______ Add On ______

Property Address: ___________________________________________ ______

Building #: __________ Unit #: __________ Parking Space: ______________ Storage #

THIS APPLICATION WILL NOT BE PROCESSED IF WE DO NOT RECEIVE ALL THE

DOCUMENTS REQUESTED BELOW.

1. Completed application package (including all required signatures & initials)

2. Application Fees in the amount $100 per person 18+ (money order or cashiers’ check only)

Money order or Cashiers’ check must be payable to Phoenix Management Services or

application will NOT be accepted.

3. Valid copy of US Government issued Identification Card (passport & visa for International

applicant(s))

4. Copy of Vehicle Registration and Proof of Insurance

5. Copy of Lease Contract

6. Proof of Funds for Purchase and Current Proof of Income 2 paystubs and most recent income tax statement

7. Are any of the applicants currently serving in any of the armed forces? Yes or No (please circle one). Federal law requires a reply within seven (7) days.

8. Copy of occupancy permit from City of Lauderhill 9. If applicable, provide a copy of most recent section 8 voucher

Application packages must be completely filled out, please do not leave any information blank. If anyone pertinent information is missing or not filled in, Phoenix Management Services reserves the right to not accept the Application for processing until all information and items requested are submitted to complete the package. The screening interviews will be scheduled by the Association Board once the Association has received and reviewed the completed application. Please keep in mind the Association has thirty (30) days to decide on the applicant.

Official Use Only Date Application accepted for Processing: _______________________ _

APPLICATION FOR LEASE

THE LAKES OF INVERRARY CONDOMINIUM

ASSOCIATION, INC.

PHOENIX MANAGEMENT SERVICES INC.

INSTRUCTIONS: 1. This application for occupancy and authorization forms must be completed in detail by each

proposed lessee and/or occupant. All individuals over the age of 18 that will occupy the unit

must pay a separate fee for background screening and complete the application as an applicant

providing all additional documents. (please note there is a place for up to 2 applicants per

packet, please make necessary copies to completion.)

2. The Association has 30 business days to complete this process from the date of receipt the fully

completed application, all fees and any supplemental information required. If a question is not

answered adequately or left blank, this application may be returned, not processed and not

approved.

3. Occupancy prior to Board approval is prohibited and will result into immediately denial.

4. All maintenance fees and assessments to Association must be paid prior to submitting

application.

5. Please submit this application on one-sided, letter sized paper. We do not accept electronic

submissions of any application paperwork (for each applicant’s protection) please do not email.

Please submit a physical package for review to our office along with all additional documents for

each applicant over 18 and all payments for processing.

ADDITIONAL DOCUMENTS REQUIRED:

1. Copy of the executed lease contract signed by all parties

2. Copy of driver’s license, social security card, and vehicle registration and vehicle insurance

for each applicant over 18.

3. Paystubs equaling one month of rent for each applicant.

4. Copy of check for two (2) months’ rent payable to landlord.

5. Receipt of processing the Certificate of Use Application from the City of Lauderhill (owner).

6. Any applicants who are members of the Armed Forces, Reserves, or Florida or National Guard,

please provide proof via a current photo identification.

7. If you are married and your last names do not match – provide a copy of the marriage

certificate to verify.

FEE REQUIERED: ** WE ONLY ACCEPT MONEY ORDERS FOR

APPLICATION FEES** $100.00 non-refundable application fee must be attached to this application, made payable to

PHOENIX MANAGEMENT SERVICES INC. FOR EACH APPLICANT OVER 18 (OR PER MARRIED

COUPLE)

OCCUPANCY RESTRICTIONS:

1. No more than 2 occupants per bedroom.

2. Minimum period for lease is 12 months.

3. No more than one (1) lease in a 12-month period permitted. All renewals are subject to

re-approval by the Board of Directors 60 days before effective date.

4. Leases are not permitted during the first twelve months of ownership.

5. No sub-leasing is permitted.

6. Rental to Corporations are prohibited. Se of this unit is for single family residence only. A

single family is a single person or husband and wife and their children.

7. No commercial vehicles, trucks, boats, trailers, motorhomes, mobile homes, campers,

recreational vehicles, motorcycles, mopeds, etc. permitted on the condominium

premises.

8. No pets allowed at any time


Purchase/ Tenant Screening Application Package

The following requirements must be met in order to issue a Certificate of approval in order to

purchase/ lease a unit in Lakes of Inveraray Condominium Association.

1) A one hundred dollar ($100.00), non-refundable, application fee for a credit, a criminal and

eviction background check is required with the return of the completed application package.

Cashier checks or money orders, made payable to Phoenix Management Services and are

the only acceptable forms of payment.

2) A fully completed Purchase/ Tenant Screening Application Package, signed by the current

unit owner(s) and the prospective purchase(s) or prospective tenants(s). Please be advised that

errors and/or omissions could result in the rejection of the purchase/ tenant screening

application package and the denial of the issuance of the certificate of approval.

3) A copy of the purchase or lease contract must be submitted with the completed purchase/

tenant screening application package.

4) A unit owner must be up to date and current on any monies or assessments due, to Lakes of

Inveraray Condominium, in order for an application to be considered and/or approved.

5) A purchase/ tenant screening application package submitted incompletely will be returned to

the applicant and will not be processes until ALL required items and information have been

submitted to Phoenix Management Services to complete the purchase/ tenant screening

application package.

6) Upon the receipt and verification of all information submitted, an interview will be scheduled

with the screening committee representing the association. The applicant (s) will be notified of

the date, time and place of the screening interview. ( Please be advised that moving into a unit

prior to being screened constitutes the grounds for the denial of a “Certificate of Approval”).

7) Please remember to include a copy of Driver’s License and don’t forget to sign the Rules

and Regulations.

Application for Purchase/Lease


Owner Name _____________________ ___ Phone # ______________________

Address _______________________________________Email # _________ ___

Applicant information

Name ____________________________________ Email:

Social security _________________ _ Date of birth _______________ _

Applicant Driver License # __________________________________

Residential History

Present Address

Landlord Name

Landlord Phone Move in & out date

Monthly Payment

Employment history

Present employee name __________________________Phone # _______________________

Address _______________________________Supervisor Name ______________________

Position ________________Length of employer _______ Salary per month _____________

Previous employer ___________________________Phone # _________________________

Names of any other permanent residents:

Name______________________ Social Security________________ Date of birth_____________



Bank references

Name of the Bank __________________________________________________________

Address __________________________________________________________________

Name of the Bank___________________________________________________________

Address___________________________________________________________________

Personal References

Name ____________________________________phone # ____________________

Address _____________________________________________________________

Name ____________________________________phone # _____________________

Address ______________________________________________________________

Vehicles

Make______________Model _____________ Tag# ____________State ______________

Make _____________Model ______________Tag# ____________State_______________

Co-Applicant

Name ________________________________________

Social Security ______________________Date of birth____________

Co-applicant Driver License # _________________________________

Address if is different __________________________________Phone #_________________

Present address _______________________________________Phone # ________________

Employment history

Present employee name _______________________________Phone # __________________

Address _____________________________________Supervisor Name _________________

Position ___________________Length of employer ________ Salary per month __________

Previous employer ___________________________Phone # ____________________

Address ____________________________________Position____________________

Length of employment______________Salary_______________

Bank references (co-applicant)

Name of the Bank __________________________________

Address __________________________________________

Name of the Bank__________________________________

Address___________________________________________

Personal References (co-applicant)

Name _______________________Phone # ____________________

Address ______________________________________________________________

Name _______________________Phone # _____________________

Address ______________________________________________________________

Emergency contact (co-applicant)

In case of an emergency notify __________________________Phone # ____________

Address ________________________________________Cell Phone # ____________

Nearest relative not living with you_______________________Phone #____________

Address ________________________________________Cell Phone # ____________



I (we) hereby represent that all of the above information is true and complete and authorizes

the verification of same by reasonable means. Applicant(s) understands that false information

given herein may constitute grounds for rejection of this application and/or forfeiture of any

deposits.

I (we) fully authorize investigation of all answers and references given.

I (we) acknowledge vehicles are limited to standard motor cars (no Boats, no motorcycles, no

trailers, no commercial vehicles).

I (we) acknowledge and agree that I (we) may not have or acquire a pet without the written

approval of the Board of Directors.

I (we) acknowledge that I (we) cannot occupy the premised without authorization from the

association. In the event unauthorized occupancy occur, this application will not be accepted

for consideration until occupant vacated completely or application may be rejected in

entirely.

I (we), acknowledge the processing of this application may take from two to four weeks.

I (we) agree no transient occupancy is allowed and a copy of each and every lease and renewal

lease or agreement must be provided to the association.

I (we) issue authority and permission, while holding harmless the credit bureau, the association

and its membership to which I (we) have applied for occupancy, Phoenix Management and its

owners, officers and employees, releasing them from any loses, expenses or damages

sustained, directly or indirectly, by me or others, from information disclosed in their

investigative report whether made orally or in writing.

The association and its agent, in the event of a consent to a lease, is hereby authorized to act as

our agent with full power and authority to take such as may be required to compel compliance.

I (we) the undersigned applicant(s) have read and agree to abide by all of the condominium or

homeowner’s association rules and regulations.

A copy of which has been given to me.

Sign here if this is ____________________________

an application for Purchase Date

a purchase

____________________________

Purchase Date

The association and its agent, in the event of a consent to a lease, is hereby authorized to act as

our agent with full power and authority to take such action as may be required to compel

compliance by our lessee(s) and/or guests with the provisions of the declaration of the

association, its supportive exhibits, the laws of the state of Florida as they apply to the

association and the rules and regulations of the association. In the instance of any violation of

any of the above by the lessee(s) and/or their guests, under appropriate circumstances, the

association and its agent may terminate this leasehold. The lessor agrees to reimburse the

association for any attorney’s fees and costs incurred as lessor agent is such enforcement of

lease termination.

Sign here if this is ___________________________

An applicant for Owner Date

A lease

___________________________

Owner Date

____________________________

Lessee Date

____________________________

Lessee Date

Owner name _____________________________Phone #________________________

Address _______________________________________________________________

Application for Lakes of Inverrary Condominium

Thank you for obtaining an “application for residency” for your pending purchase or lease in

Lakes of Inveraray Condominium Association. Please complete the application, in its entirety, and

return it to Phoenix Management Services, Inc. at your earliest convenience. Please print your

information legibly and enter N/A if a question or line item is not applicable. Please understand

that Phoenix Management Services, Inc. is only responsible for obtaining the credit, criminal, and

eviction background checks. Phoenix Management Services, Inc. will not be able to assist in the

completion of your application package or answer any questions that you might have for or from

your Screening Interview.

The purposes of the screening interview are:

1) To assure that the application (s) is /are aware of the rules and regulations in Lakes of

Inveraray Condominium Association.

2) To review and verify the information submitted in the Purchase/Lease Screening

Application Package.

3) To ask and answer any additional question in a timely manner will give our office the

necessary amount of time to properly process your application.

Please be aware that the completed application for residency must be received by our office not

less than thirty (30) days prior to the anticipated move in date. The submission of your application

in a timely manner will give our office the necessary amount of time to properly process your

application.

Please be advised that your application for residency will be processed in the same manner in

which every application is processed through our office; a process which cannot and will not be

rushed in order to treat each and every applicant equally and fairly.

Once your completed application has been duly processed, you will be contact by a member of the

Board of Directors or a representative of the associations screening committee, on behalf of the

Board of Directors, to schedule a screening interview prior to the issuance of the necessary

“Certificate of Approval” and prior to the moving in to your prospective residence.

We sincerely appreciate your understanding and cooperation in this regard and look forward to the

opportunity to issue your Certificate of Approval.

For the Board of Directors,



MUST PRINT OR TYPE ALL THE INFORMATION ON THIS FORM

Please note that all questions MUST be answered, if all questions are not answered (or N/A

is listed where information is not provided), the application will be rejected and new fees will

be required to resubmit as mentioned above)

LEASE Start Date: End Date: Amount:

Property Address:

Owner’s Name: Phone Number:

Owner’s Email: Phone Number:

Realtor’s Contact Info:

NAME OF LEASEE [ As Title or Lease will appear]:

1. 2.

3. 4.

ACKNOWLEDGEMENT:

Have You Ever Had an Eviction Filed Against You?

Applicant: YES: NO: Co-Applicant 2: YES: NO:

Have you ever left owing money to any owner or landlord?


Have you had any bankruptcies or foreclosures filed against you within the last 7 years:


Have you applied for residency anywhere in the past two (2) years, but did not move in?


Have you ever had adjudication withheld or been convicted of a crime/ felony?


If yes, please specify

Are you an active member of the armed forces, a reservist, or member of the Florida or National

Guard?


AGREEMENT:

1. I hereby agree for myself and on behalf of all persons who may use the unit which I seek to

lease that I will abide by all of the restrictions contained in the By-laws, rules and

regulations, association documents and restrictions which are or may in the future be

imposed by THE LAKES OF INVERRARY CONDOMINIUM, INC.

2. I understand that subleasing or occupancy of this apartment in my absence is prohibited.

3. I understand that I will be advised by the Board of Directors of either acceptance or denial

of this application. I understand that the association has thirty (30) business days from the

date of this application and any supplemental information required by the Association is

received in which to approve or deny this application.

4. I understand that there is a pet restriction on pets and that I may not bring a pet, nor may

any guest or visitor in THE LAKES OF INVERRARY CONDOMINIUM, INC., nor

acquire one, either temporarily or permanently after occupancy.

5. I understand that any violation of the terms, provisions, conditions and covenants of THE

LAKES OF INVERRARY CONDOMINIUM, INC., and documents provides cause for

immediate action as therein provided or termination of the leasehold under appropriate

circumstances.

6. I understand that the acceptance for lease of the property at THE LAKES OF

INVERRARY CONDOMINIUM, INC., is conditioned upon the truth and accuracy of

this application and upon the approval of the Board of Directors. Any misrepresentation or

falsification of the information on these forms will result in the automatic disqualification

of my application. Occupancy prior to the Board of Directors approval is prohibited.

7. I understand that the Board of Directors of THE LAKES OF INVERRARY

CONDOMINIUM, INC. may cause to instituted an investigation of my background, as

the Board may deem necessary. Accordingly, I specially authorize the Board of Directors,

management and the investigative company to make such investigation, and agree that the

information contained in the attached application may be used in such investigation, and

that the Board of Directors, Officers and Management of THE LAKES OF INVERRARY

CONDOMINIUM, INC., itself shall be held harmless from any action or claim by me in

connection with the use of the information contained herein or any investigation conducted

by the Board of Directors.

8. In making the foregoing application, I am aware that the decision of THE LAKES OF

INVERRARY CONDOMINIUM, INC. will be final and no reason will be given for any

action taken by the Board of Directors. I agree to be governed by the determination of the

Board of Directors.

I HEREBY CERTIFY THAT I HAVE RECEIVED AND READ THE RULES AND REGULATION OF

THE LAKES OF INVERRARY CONDOMINIUM, INC., AND I AGREE TO ABIDE BY THE

RULES AND REGULATIONS, THE DECLARATION AND THE BY-LAWS OF THE ASSOCIATION.

Applicant’s Name: Co-Applicant’s Name:

Applicant’s Signature Date:

Co-Applicant’s Signature Date:

INTERNATIONAL APPLICANTS

ONLY

In addition to your completed application you

MUST also provide the additional documents listed

below:

• Copy of passport for all applicants over the age

of 18.

• Copy of VISA for all applicants over the age of

18.

• Copy of last (3) months bank statements.

• Copy of last (2) pay stubs

• FOR PURCHASE APPLICANTS ONLY- Proof of

Income for the last twelve (12) months.

***If you are unable to provide all or some of the above

listed documents you may provide a letter explaining the reason***

THE LAKES OF INVERRARY UNIT OWNERS/RESIDENT(S) CONTACT INFORMATION SHEET

To improve communication, please fill out the contact info sheet and mail, email or drop-off in our

office. Please complete the following for all persons, including children that are residing in the unit.

NAME: PHONE NUMBER: NAME: PHONE NUMBER: UNIT ADDRESS: MAILING ADDRESS: EMAIL: EMAIL:

STORAGE UNIT # IF YOU OWN MORE THAN ONE UNIT PLEASE LIST ALL ADDRESSES HERE: 1. 3. 2. 4.

Is your unit rented? * YES or NO (Please circle one) ****An updated copy of the lease agreement must be provided along with this form. ****** TENANT’S INFO:

NAME: PHONE NUMBER: NAME: PHONE NUMBER: E-MAIL: HOW MANY OCCUPANTS: LIST OF ALL OCCUPANTS: NAME: RELATIONSHIP: AGE: NAME: RELATIONSHIP: AGE: NAME: RELATIONSHIP: AGE:

VEHICLE INFORMATION: VEHICLE #1: YEAR: MAKE: MODEL: PARKING SPACE #: COLOR: TAG # STATE/EXP. DATES:

VEHICLE #2: YEAR: MAKE: MODEL: PARKING SPACE #: COLOR: TAG # STATE/EXP. DATES: DOCUMENTS CAN BE SUBMITTED TO THE CUSTOMER SERVICE REPRESENTATIVE’S EMAIL: [email protected]

RENT DEMAND COLLECTION AGREEMENT

Dear Tenant/Tenants:

This letter shall serve as notice that your Landlord (who is

the Owner of the Unit) is currently delinquent in paying the required assessments to the Association.

As you may be aware, 718.116(11) of the Florida Statutes, allows the Association to collect your rent if your Landlord is delinquent in paying any monetary obligation due to the Association. In addition, you signed a Collection of Rent Agreement at the time you were approved as a tenant by the Association.

This means that beginning , and continuing each month thereafter, you are hereby directed to pay all future rents (the “Rent”) which you would otherwise pay to the Landlord, to the Association. You will continue to pay the Rent to the Association until such time as the Association directs you in writing to redirect the Rent payments to the Landlord of the Unit, or you no longer reside in the Unit.

Florida law provides that your compliance with this letter cannot result in the owner of the Unit putting you in default under the lease. If, however, you fail to pay the Rent to the Association as stated in this letter, Florida law allows the Association to file an eviction action against you. Please be aware that any lawsuit that the Association would bring will include a claim by which the Association will seek reimbursement for all of their attorneys’ fees, court costs and expenses incurred in connection therewith.

An exception to your immediate obligation to pay rent directly to the Association may exist in circumstances where you have pre-paid rent to the Landlord. If applicable, this exception will only exist for any rents that you pre-paid to the Landlord prior to receiving this Demand for Rents. Thereafter, your obligation to pay rents to the Association will apply without further notification. In order to qualify for this exception, you must provide written proof to this Firm (at the address provided for payments) within fourteen (14) days after your receipt of this Demand for Rents of any rents pre-paid to the Landlord. To comply with this Demand for Rents and to ensure that your payments are properly credited, please make all future rent checks or money orders payable to: The Lakes of Inverrary Condominium Association, and send such payments to The Lakes of Inverrary Condominium Association c/o Phoenix Property Management Services, Inc., 4800 N. State Road 7, Suite 105, Lauderdale Lakes, FL 33319, before the date the Rent is due. TO ENSURE THAT YOUR PAYMENTS ARE PROPERLY APPLIED, YOU MUST INCLUDE THE ASSOCIATION NAME, UNIT OWNER NAME AND UNIT ADDRESS OR UNIT NUMBER WITH ANY AND ALL PAYMENTS. FAILURE TO INCLUDE THIS INFORMATION MAY RESULT IN DELAY OR INABILITY TO PROCESS YOUR PAYMENTS.

IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date written above.

Your anticipated cooperation with regard to the foregoing Demand for Rents is appreciated. The Lakes of Inverrary Condominium, Inc. Unit Owner: By: Print Name: Print Name: Signature: Title: Tenant: Print Name:

Signature: Tenant: Print Name:

Signature:

THE LAKES OF INVERRARY CONDOMINIUM, INC. NOTICE OF INTENT TO LEASE APARTMENT

THIS FORM MUST BE COMPLETED BY OWNER

In compliance with the Condominium Declaration, I (we) hereby serve notice that as owner(s) of Condominium

# in Building # the undersigned intends to offer said apartment for lease. This

notification conforms with your right of first refusal.

Said Condominium is to be leased for the period starting and end date

at monthly rental of $ .

I (we) acknowledge that leases for less than ninety (90) days are prohibited.

I (we) acknowledge that this Notice must be accompanied by a copy of the proposed lease. Any changes to the

lease must be submitted to the Association in advance of the tenant taking possession.

I (we) hereby acknowledge our obligation and responsibility to ensure my (our) tenants’ compliance with the

Condominium Declaration and the association rules and regulations, and the authority of the Association and

the Management firm, in the event the Association consents to a lease, to take such action as may be required to

Obtain compliance by the lessee(s), and/or their guests, with the Condominium Declaration and the Association

Rules & Regulations.

A completed “Application by Proposed Lessee” accompanies this “Notice”, together with a check in the

amount of one hundred dollars ($100.00) to cover the fees for processing this transaction.

I (we) understand that the tenant may not take possession of the above unit until written approval is received

from the Association.

Date:

Owner’s Signature

Date:

Owner’s Signature

LAKES OF INVERRARY CONDOMINIUM ASSOCIATION VEHICLE REGISTRATION FORM

NAME: OWNER: RENTER: BLDG # UNIT: ASSIGNED PARKING SPACE # VEHICLE INFORMATION I understand that I park at my own risk. I agree to abide by the Rules and Regulations of the condominium association regarding parking. I also understand that if I am parked in a space assigned to someone else, I am subject to being towed without further notice/ warning, at my expense including any storage fees for the vehicle, charged by the towing company as posted on signage on the property. I agree to inform my guests to park their vehicle in guest parking, if not they will be towed at their expense. I understand that if I park in front or on the side of the buildings for more than ten (10) minutes to load and unload, my vehicle is subject to be towed.

DO NOT PARK IN CROSS HATCHED AREAS MARKED FIRE LANE. I acknowledge that I am the title owner or legal renter of the unit as indicated above. DATE: X Print Name:

OFFICIAL USE ONLY DECAL NUMBER ISSUED: DATE ISSUED: BY: X

Color: Make: Model: Year: Tag Number State Issued: Expiration Date: Registration #:

FOR PURCHASERS ONLY

RENTAL UNIT AGREEMENT

I hereby certify that I (purchaser’s name) understand that per the association rules and regulations the unit cannot be rented until after one (1) year of ownership. In completing this foregoing application, I understand that if the unit is currently rented once the lease expires, the renter will be required to move out and the unit cannot be rented until one (1) year after the move out date. BY SIGNING THIS APPLICATION, YOU FULLY UNDERSTAND AND HAVE READ ALL THE ABOVE INFORMATION. Applicant Name: X Applicant Name: X Date:

APPLICANT ATTESTATION:

STATE OF FLORIDA }

COUNTY OF }

The forgoing instrument was acknowledged before me this day of , 2020 by , who ( ) is personally known to me or who ( ) produced as identification. NOTARY PUBLIC, STATE OF FLORIDA My commission expires:

Documents

Phoenix Management Services, Inc. Screening Application … · 2020. 9. 11. · submissions of any application paperwork (for each applicant’s protection) please do not email. Please