Phillips Magic 5

EN

PPF 675

User Manual

ppf-675-eco-manual-uk-253120913-b.book Seite 1 Mittwoch, 30. September 2009 12:58 12

2 Philips · PPF 675

EN

Dear CustomerIntroduction Brand Variable

With the purchase of this device, you have chosen a qualityPHILIPS product brand. Their device fulfils the most var-ied requirements for private use or in your office and busi-ness everyday.Your device is delivered with an already inse rted free inkfilm for a few test pages. For this film, you do not requireany Plug’n’Print card (= chip card with inform ationregarding ink film capacity).Telephone Book

In the telephone book of your device, you can save entrieswith multiple numbers and co llect multiple entries intogroups. You can assign various ring tones to the entries.Short Dial

You can assign short dial numbers to frequently dialled tel-ephone numbers. You can load these numbers quicklywith the short dial key and the number keys.The built-in answering machine stores up to 30 minutes ofmessages. You can record internal and external voice mes-sages (= memos). Using remote message retrieval, you cancall new messages f rom each telephone. With the VIPcode, callers can also reach you even while the answeringmachine is switched on.You can send fax m essages in different resolutions to oneor more recipients or a group. You can also poll faxes andprepare documents for polling.Fax Templates

Five fax templates, which you can use, are stored in yourdevice. With these templates you can quickly create, forexample, a short fax note or an invitation.Select the resolution for text an d photo in order to copydocuments with your device. You can also create multiplecopies.You can send SMS messages from your device if this serviceis activated for your telephone line (this function is notsupported in all countries and networks). Received SMSmessages can be managed with the extensive functions ofthe SMS menu.Activate notification by SMS to receive an SMS message,for instance on your mobile phone, when calls, fax trans-missions or other messages arri ve in your absence (thisfunction is not supported in all countries and networks).If you want, your device can print Sudoku puzzles in fourdifferent difficulty levels with solution.We hope you enjoy your device and its many functions!

About this User ManualWith the installation guide on the following pages, you canstart using your device quickly and easily. Detailed descrip-tions can be found in the follo wing sections of this usermanual.Read the entire user manual carefully. Follow all safetyinstructions in order to ensure proper operation of yourdevice. The manufacturer accepts no liability if theseinstructions are not followed.

Symbols UsedDangers

Troubleshooting

DANGER!

DANGER!Warns about dangers for people, damage to thedevice or other objects as well as possible loss ofdata. Injuries or damage can result fromimproper handling.

NoticeTroubleshootingThis symbol designates tips that will help you touse your device more effectively and easily.


Table of Contents 3

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Table of ContentsDear Customer ............................................................ 2About this User Manual .............................................. 2

1 General Safety Information................ 4

2 Overview............................................... 5Overview of the Menu Functions ................................ 5Device Overview .......................................................... 6Panel ........................................................................... 7

3 Initial Operation .................................. 8Package Contents ........................................................ 8Attaching the Paper Tray ............................................. 8Inserting Paper ............................................................ 8Connecting the Handset .............................................. 9Connecting the Telephone Cable ................................ 9Connecting the Power Cable ....................................... 9Initial Installation ........................................................ 9

4 Telephone Functions ......................... 11Placing a Call on the Device ...................................... 11Getting Outside Line ................................................. 11Chain Dialling ........................................................... 12Insert Dialling Pause .................................................. 12Calling additional telephone functions ...................... 12Hands-Free ................................................................ 12Recording a Telephone Conversation ........................ 12Telephone Book of the Device ................................... 12Groups ...................................................................... 13Short Dial .................................................................. 14Calling Line Identification (CLIP) ............................. 14Missed Calls .............................................................. 14

5 Answering Machine ........................... 15Switching On and Off ............................................... 15Editing the Outgoing Message ................................... 15Listening to Messages ................................................ 16Deleting Messages ..................................................... 16Setting up Forwarding and Remote Access ................ 16Using Remote Access ................................................. 17Remote Control Functions ........................................ 17Recording Internal Memos ........................................ 18Modifying the Settings .............................................. 18

6 Fax ....................................................... 19Sending a Fax ............................................................ 19Sending Fax Manually ............................................... 20Direct Inward Dialling or Selecting Sub-address ........ 20Sending to Multiple Recipients (= Broadcasting) ....... 20Sending Fax Later ...................................................... 21Fax Reception ............................................................ 21Receiving Fax Manually ............................................. 21Polling Faxes .............................................................. 21Using Fax Templates ................................................. 21

7 Copier ................................................. 22Inserting Documents ................................................. 22Making a Copy .......................................................... 22Creating Multiple Copies ........................................... 22

8 SMS ..................................................... 23SMS Requirements .................................................... 23Sending an SMS ........................................................ 23Notification by SMS .................................................. 23Receiving SMS Messages ............................................ 24Reading SMS Messages .............................................. 24Calling SMS Functions .............................................. 24Printing SMS Messages .............................................. 24Deleting SMS Messages ............................................. 24Modifying the Settings ............................................... 25

9 Fun and Games.................................. 26Sudoku ...................................................................... 26

10 Settings............................................... 27Entering the Date and Time ...................................... 27Selecting the Language ............................................... 27Selecting the Country ................................................ 27Entering Number ....................................................... 27Entering Your Name .................................................. 27Setting the Contrast ................................................... 27Reducing Transmission Speed ................................... 28Switching Page Adjustment On and Off .................... 28Setting the Ring Tones .............................................. 28Setting the Fax Switch ............................................... 28Printing Lists and Help Pages .................................... 29Starting Initial Installation ......................................... 29

11 Telephone Lines and Additional Devices .................................................... 30Configuring Telephone Lines and Services ................. 30Connecting Additional Devices .................................. 30Using Additional Telephones (Easylink) .................... 31

12 Service ................................................ 32Checking the Ink Film Reserve .................................. 32Changing the ink film ................................................ 32Fixing a Paper Jam ..................................................... 33Fixing a Document Jam ............................................. 34Cleaning .................................................................... 35Checking the Firmware Version ................................. 36Using Service Codes ................................................... 36Power Cycling ............................................................ 36

13 Appendix ............................................ 38Technical Data .......................................................... 38Guarantee .................................................................. 38Declaration of Conformity (DoC) ............................. 38Customer Information ............................................... 40



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1 General Safety InformationIntroduction 3

Your device has been tested in conformity with standardsEN 60950-1 and IEC 60950-1 and should only be oper-ated with telephone systems and power equipment th atmeet these standards. The device was built exclusively foruse in the indicated sales region.Introduction 2

Do not make any changes or settings that are not describedin this user manual. Physical injury or damage to thedevice or loss of data can result from improper handling.Take note of all warning and safety notes indicated.

Setting Up the MachineThe device should rest securely on a stabile, flat surface.

The device should rest securely on a stabile, flat surface. Ifthe device should fall, it can be damaged or can causeinjury to p eople, especially small c hildren. Position allcables in such a way that no one will stumble on them, thusavoiding possible injuries to person s or damage t o thedevice itself.The distance between the device and other appliances or objects, must be at least 15 centimetres.

The distance between the de vice and other de vices orobjects must be at least 15 centimetres; this also applies tothe use of additional cordless telephones. Do not place thedevice in the vicinity of radios or televisions. Lock the cover of the device completely into place

Lock the cover of the device completely into place whenopening the device. You could be injured if the cover fallswhile you are working on the device.Protect the device against direct sunlight

Protect the device against direct sunlight, heat, large tem-perature fluctuations and moisture. Do not place t hedevice in the vicinity of heaters or air conditioners.Observe the information on temperature and humidity inthe technical data.The device must have sufficient ventilation

The device must have sufficient ventilation and may not becovered. Do not put your de vice in clo sed cabinets orboxes. Do not place the machine on soft surfaces such astablecloths or carpets and do not cover the ventilation slits.Otherwise, the device can overheat and catch on fire.In the event that the device becomes too hot, or if you see smoke coming from the device

In the event that the device becomes too hot, or if you seesmoke coming from the device, you must immediately pullthe power cable out of the power socket. Have your deviceexamined by trained professionals at a technical servicelocation. To prevent the spread of fire, open flames shouldbe kept away from the device.Do not plug in the device in moist rooms.

Do not plug in the device in moist rooms. Never touch themains cable, the mains connection or the telephone socketwith wet hands.Do not allow liquids to enter into the device.

Do not allow liquids to ente r into the device. Disconnectthe device from the power socket if liquids or foreignobjects have entered the device and have your device exam-ined by trained professionals at a technical service location.Do not allow children to handle the device without supervision.

Do not allow children to handle the device without super-vision. The packing materials should be kept out of t hehands of children.Magnetic telephone handset

The telephone handset of the device is magnetic. Caution,small metallic objects (paper clips) may be reta ined ifplaced near or on the telephone handset.

Power SupplyCheck whether the mains voltage of your device

Check whether the mains voltage of your device (indicatedon the type label) matches the mains voltage available atthe setup location. Use only the power and telephones cables supplied.

Use only the power and telephones cables supplied.The device does not have an on/off button.

Set up your device so that the power socket is easily acces-sible. The device does not have an on/off button. In anemergency, disconnect your device from the power supplyby pulling the power plug.Never touch the power or telephone cable if the insulation is damaged.

Never touch the power or telephone cable if the insulationis damaged. Replace damaged wires immediately. Use suit-able cables only; if necessar y please contact our technicalcustomer service or your retailer.Disconnect your device from the power and telephone networks during an electrical storm.

Disconnect your device from the power and telephone net-works during an electrical storm. If this is not possible, donot use the device during an electrical storm.Before cleaning the surface of your device, disconnect it from the power and telephone networks.

Before cleaning the su rface of your devi ce, disconnect itfrom the power and telephon e networks. Use a soft, lint-free cloth. Never use liquid, gaseous or ea sily flammablecleansers (sprays, abrasives, polishes, alcohol). D o notallow any moisture to reach the interior of the device.Only clean the display with a dry, soft cloth.

Only clean the display with a dry, soft cloth. If the displaybreaks, a mildly corrosive liquid may escape. Avoid all con-tact with your skin and eyes.In the event of a power failure, your device will not function;

In the event of a power failure, your device will not func-tion; saved data is retained.

RepairsDisplay

Should disruptions occur, follow the instructions on thedisplay and on the error report.Repairs

Do not make any repairs to the device yourself. Impropermaintenance can result in injuries or damage to the device.Only have your device repaired by an authorised servicecentre.Do not remove the type label from your device; this wouldvoid the warranty.

Consumable MaterialsOriginal Consumable Material

Use only original consumable materials. These are availa-ble from a specialised retailer or through our order service(see back side of this user manual). Other consumablematerials could damage the device or shorten its servicelife.Environment

Dispose of old consumable materials according to thewaste regulations of your country.


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2 Overview

Overview of the Menu Func-tionsThe following functions are available on your device.There are two ways in which you can call functions:Menu Navigation

Navigating in the Menu: Press OK or one of the twoarrow keys [, to open the function menu. Page through[ menu entries. Use OK to select a menu function. PressC to return to the prev ious menu level. Press STOP toclose the menu and return to the starting mode.Direct Loading

Calling Functions Directly: You can call a menu func-tion directly using the function number. Press OK andenter the appropriate function number using the numerickeypad. Confirm with OK. You will find the functionnumber in the following list.Help 6 · Function List

1 Telephone book11 Looking Up an Entry (PPF 6xx · SPFX 4x)

11 Looking up an entry...............................page 1112 New Entry (PPF)

12 New entry ..............................................page 1313 Creating Group

13 Creating group.......................................page 1314 Short Dial

14 Short dial ...............................................page 1415 Changing Entries

15 Modifying an entry ................................page 1316 Deleting Entries

16 Deleting entries......................................page 1317 Printing Entries

17 Printing entries ......................................page 29

2 Calls21 Received Calls (PPF 6xx · SPFX 4x)

21 Received calls .........................................page 1122 Outgoing Calls (PPF 6xx · SPFX 4x)

22 Outgoing calls........................................page 1123 Printing Entries

23 Printing entries ......................................page 29

3 Fax31 Polling

31 Polled reception .....................................page 2132 Polling Send

32 Polling send ...........................................page 2133 Sending Fax Later

33 Sending fax later ....................................page 2134 Broadcasting

34 Sending to multiple recipients (= broadcast).......................................................................page 20

35 Printing Fax Journal

35 Printing fax journal ................................page 2936 Printing Transmission Report

36 Printing transmission report...................page 2937 Print Reduced in Size

37 Print reduced in size...............................page 2838 Reducing Transmission Speed

38 Reducing transmission speed..................page 28

4 Miscellaneous41 Printing Call Log

41 Printing call log..................................... page 2942 Switching Notification Tone for Call Waiting On/Off

42 Switching notification tone for call waiting on/off...................................................................... page 12

43 Using Fax Templates

43 Using fax templates ............................... page 2144 Setting the Contrast

44 Setting the contrast................................ page 2745 Using Service Codes

45 Using service codes................................ page 3646 Checking the Ink Film Reserve

46 Checking the ink film reserve ................ page 3247 Checking the Firmware Version

47 Checking the firmware version .............. page 3648 Sudoku

48 Sudoku.................................................. page 26

5 Fax switch51 Configuring Day Mode

51 Configuring day mode .......................... page 2852 Configuring Night Mode

52 Configuring night mode........................ page 2853 Setting the Timer

53 Setting the timer.................................... page 2854 Easylink

54 Easylink................................................. page 3155 Setting the Ring Tones

55 Setting the ring tones ............................ page 28

6 SMS61 Sending SMS (PPF 675 · 676 · 6xx)

61 Sending SMS ........................................ page 2362 Reading SMS (PPF 675 · 676 · 6xx · SPFX 43/47)

62 Reading SMS ........................................ page 2463 Printing SMS

63 Printing SMS ........................................ page 2464 Deleting SMS (PPF 675 · 676 · 6xx · SPFX 43/47)

64 Deleting SMS........................................ page 2465 Notification by SMS

65 Notification by SMS ............................. page 2366 SMS Access

66 SMS access ............................................ page 25

7 Answering Machine71 Switches Answering Machine On/Off (PPF 675 · 676 · 6xx · SPFX 47)

71 Switches answering machine on/off ....... page 1572 Listening to Messages (PPF 675 · 676 · 6xx · SPFX 47)

72 Listening to messages............................. page 1673 Recording Internal Memos (PPF 675 · 676 · 6xx · SPFX 47)

73 Recording internal memos..................... page 1874 Setting the Recording Duration

74 Setting the recording duration............... page 1875 Editing the Outgoing Message (PPF 675 · 676 · 6xx · SPFX 47)

75 Editing the announcement .................... page 1576 Using Announcement without Recording Message

76 Using announcement without recording message(= external memo)............................................... page 1577 Forwarding Messages

77 Forwarding messages ............................. page 1778 Entering the VIP Code

78 Entering the VIP code........................... page 1879 Entering Access Code

79 Entering access code .............................. page 16

9 Settings91 Entering the Date and Time

91 Entering the date and time .................... page 2792 Selecting the Language

92 Selecting the language ........................... page 2793 Selecting the Country

93 Selecting the country............................. page 2794 Entering Number

94 Entering number................................... page 2795 Entering Name (PPF)

95 Entering name....................................... page 2796 Configuring Telephone Lines and Services

96 Configuring telephone lines and services page 30

NoticePrinting the Functions ListPress i and 6 to print a list of all functionsand settings of your device.

Overview · Overview of the Menu Functions 5

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Device OverviewPrimo · Voice overview

‚ Handsetƒ Paper tray„ Document feeder (writing facing up)… Panel with display† ) socket—Connection socket for the telephonehandset‡ EXT socket—Connection socket for addit ionaldevicesˆ LINE socket—Connection socket for telephone cablePPF 63x, PPF 67x

Internal Description

‚ Scanner glassƒ Rollers of the automatic document feeder„ Rests of the intake rollers… Document guide / scanner film† Cover for scanner and automatic document feeder‡ Toothed wheel for tightening the ink filmˆ Ink film roll in the rear ink film compartment‰ Ink film roll in the front ink film compartmentŠ Slot for the Plug’n’Print card‹ Locks for the cover of the scanner and automatic doc-ument feederInnenansicht nummeriert


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PanelMessage

ä—Lights up, if new messages are received / list ofthe new messages with submenus / blinks in the case ofdevice error (for example no ink film)Short Dial

Ý—Press briefly: Load short dial entries. Selecting theentries with the [ or numeric keys / press and hold:Assign a new short dial entryTelephone Book

ma—Press briefly: Calling up the telephone bookentries. Selecting the entries with the [ / press and hold:saving new entriesFax Switch

¼/º/»—Setting the timer and the fax reception modes(= fax switch). Modes set on the display ™ (day), ˜ (night).Activated timer is indicated with ›Stop (AM)

STOP—Function abort / return to the starting mod e /documents eject / ending message playbackC (AM)

C—Return to the previous me nu level / press brief ly:deleting individual characters / press and hold: deletingcomplete input / durin g a playback: deleting individualmessage / in the starting mode: deleting all messagesArrow Keys

[—Calling the menu functions / navigation within themenu / selecting options / moving the cursor / adjustingthe volume levelOK

OK—Calling the menu functions / confirming input

Start

START—Press briefly: Starting transmission of messages/ press and hold: Starting fax pollingAnswering Machine

b—Calling answering machine menuHelp

i—Press briefly: Printing help pages and sett ing lists /press and hold: Starting initial installation processCopy (SMS)

COPY—Press briefly: creating a copy / press and hold:creating multiple copies / printing SMSResolution

ã—Setting higher r esolution for faxes and copying(RESOL.: STANDARD, RESOL.: FINE, RESOL.:

PHOTO)SMS (not supported everywhere)

_—Calling the SMS menu (function is not supportedin all countries and networks)Numeric Keys (short dial)

Numeric keypad—Inputting digits, characters and specialcharacters / press and hold: Recalling short dial numbersRedialling

@—Press briefly: Toggling between the list of the last 10dialled numbers (= redial list) / press and hold: List of lastten callers (caller list)Speaker (PPF 675 · 676 · 685/695 · SPFX 48/49)

ß—Dialling with the handset replaced / hands-freeR

R—Press briefly: insert short line interruption (HookFlash) as office index on PABX or for calling special func-tions in the public telephone network (PSTN)/long press:Inserting dialling pausePPF 67x

Overview · Panel 7

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3 Initial Operation

Package ContentsPackage Contents Primo · Voice

‚ Deviceƒ Telephone handset„ Spiral cable for telephone handset… Paper tray† Mains cable with plug (country-specific)‡ Telephone cable with plug (country-specific)User Manual

User manual with installation guide (not depicted)Package Contents

Missing Package Contents

Attaching the Paper TrayAttaching the Paper Tray

Insert the paper tray in to the openings behind the paperfeed mechanism.Attaching the Paper Tray

Inserting PaperPaper Format

Before you can r eceive documents or make copies, youmust load paper into the device. Please use only appropri-ate paper in standard format A4 (210 × 297 millimetre ·preferably 80 g/m2). Follow the specifications in the tech-nical data.Loading Paper

Preparing Paper

Inserting Paper

1 Fold open the lever on the right beside the paper feedtowards front.

2 Insert paper in the paper feeder. You can insert maxi-mum 50 sheets (A4 · 80 g/m2).

3 Fold open the lever on the right beside the paper feedbackward in order to enclose the paper.

Inserting Paper

NoticeMissing Package ContentsIf one of the parts is missing or damaged, pleasecontact your retailer or our customer service.

NoticeLoading PaperSeparate the paper sheets by fanning them out,then align them by t apping edge of the stacklightly against a f lat surface. This will preventseveral sheets of paper from being drawn in all atonce.


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Connecting the HandsetConnecting the Handset

Plug one end of the spiral cable into the socket on the tel-ephone handset. Insert the other end into the socket desig-nated with the ) symbol.Connecting the Handset

Connecting the Telephone CableConnecting the Telephone Cable

Connecting the Telephone Cable

Connect the telephone cable to the device by inserting it inthe socket designated with LINE (RJ-11-Connector).Insert the telephone plug into your PTT line socket.Connecting the Telephone Cable

PABX Systems 1

IrelandTwo-pin

When connecting to the telephone line socket, use only atwo-pin RJ-11-telephone cable (modular plug). The useof a four-pin telephone cable may lead to the device notfunctioning correctly.

Connecting the Power CableMains Voltage at the Site of Installation

Connecting the Mains Cable

Insert the mains cable into the connection located on therear side of the device. Plug the power cable into the elec-trical outlet.Connecting the Power Cable

Initial InstallationStarting Initial Installation

After you connect your device to the mains voltage, the ini-tial installation commences. Press i. Your device prints ahelp page.

Selecting the Language1 Use [ to select the desired display language.2 Confirm with OK.

Selecting the CountrySetting the Country Correctly

Setting the Country

1 Use [ to select the country in which you are operat-ing the device.

2 Confirm with OK.After this input, t he device prints another help page andchecks the telephone line.

NoticeAnalogue Fax MachineYour device is an analogue fax device (Group 3).It is not an ISDN device (Group 4), and there-fore it cannot be operated directly on an ISDNconnection. In order to do this, you need eitheran analogue adapter or a connection for ana-logue terminals.

NoticeConnection to Private Automatic Branch ExchangeIf you connect your device as extension to a tel-ephone system, you must set it for working as anextension (also see Chapter Telephone connec-tions and additional devices, page 30).

CAUTION!

Mains Voltage at the Site of Installation!Check whether the mains voltage of your device(indicated on the type label) matches the mainsvoltage available at the setup location.

CAUTION!

Setting the Country Correctly!You must set the country in which you are oper-ating the device. Otherwise your device is notadapted to the telephone network. If your coun-try is not included in the list, you must select adifferent setting and use the correct t elephonecable for the country. Consult your retailer.

Initial Operation · Connecting the Handset 9

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Entering NumberPage Header

Your name and number are added together with date, timeand page number at the top edge of each fax transmission(= header).Entering Number

1 Enter your number. Using # or * you can enter aplus sign.

2 Confirm with OK.

Entering Your NameEntering Your Name

1 Enter your name. You can enter characters using thenumeric keys (see button labels). Enter special charac-ters using 0. Press the respective button several timesuntil the desired character or special character appearson the display.

2 Confirm with OK.After the input, the machine prints an ov erview of thefunctions.

Entering the Date and TimeEntering Time/Date

1 Enter the time, e.g. 14 00 for 2 pm.2 Enter the date (two digits for each field), for example

08 06 07 for June 8th, 2007.3 Confirm with OK.Help 2 · Initial Installation Process

NoticeNavigating in the EditorYou can move the cursor using [. Use C todelete individual characters.

NoticeStarting Initial Installation ProcessYou can restart the initial installation processany time. Press i and 2.


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4 Telephone FunctionsHelp 3 · Telephone Functions

Connecting Additional Telephones

For information on how to connect additional telephonesand which functions are available to you, please refer thechapter on Te lephone Connections and AdditionalDevices, Page 30.

Placing a Call on the DeviceDial the desired number. There are several ways to do this:Then pick up the handset.Direct Dialling

Manual Dialling: Dial the desi red number us ing thenumeric keypad.Telephone Book:

1 Press ma.

2 Select an entry using [. Enter the starting letters withthe numeric keypad to quickly navigate through the tel-ephone book.

Short Dial: Press Ý. Select the desired entry using [or with the numeric keys.Recalling Short Dial Number

Redial List

Redial List: Press @. Use [ to select an entry from thelist of the dialled numbers.

Outgoing Calls

Caller List: Press and hold @ (at least two second s).Use the [ to select an entry from the list of callers.Calls Received

CLIP Prerequisite

Getting Outside LinePABX Systems

Private branch ex changes (PABX) are typical in manyoffices and some households. You must dial an outside lineaccess code in order to get a connection to the public tele-phone network (PSTN) from a PABX.Inserting Outside Line Access Code

Enter the outside line access code with which you reach thepublic telephone network before you e nter the desirednumber or select a stored entry. The outside line accesscode is usually 0.Incorrect Outside Line Access Code

Setting Up an Extension

NoticePrinting Telephone Book FunctionsPress i and 3 to print an overview of the tel-ephone book functions.

NoticeDirect DiallingYou can also lift up the receiver first, then dial anumber. The dialling process be gins immedi-ately.

NoticeAccess FunctionYou can also search for an entry in the tele-phone book by pressin g OK, 11 andOK.

NoticeMultiple Categories for One EntryYou can save an entr y multiple tim es withthe same name but in a different category. Inthe telephone book, the first letter of the cat-egory appears after the entry.

NoticeAccess FunctionYou can also load short dial entries by holdingthe respective number key pressed (for at leasttwo seconds).

NoticeAccess FunctionYou can also load the redial list by pressing OK,22 and OK.

NoticeAccess FunctionYou can also load the caller list by pressing OK,21 and OK.

NoticeCalling Line Identification (CLIP)For this function to work, the Caller Line Iden-tification (CLIP) must be activated for your tel-ephone connection (country and networkdependent). The number and name will not beshown if the caller suppresses his number.

NoticeIncorrect Outside Line Access CodeIn rare cases, the outside line access code may bea different number or a two-digit number. Forolder telephone systems, the out side line accesscode can be R (= Flash). Press R to en ter thisoutside line access code. If the connection to thepublic telephone network is not possible, con-tact your telephone system supplier.

NoticeConnection to Private Automatic Branch ExchangeIf you operate your device permanently at anextension, store the outside line access code withthe 96 function (see page 30).

Telephone Functions · Placing a Call on the Device 11

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Chain DiallingYou can co mbine and edit manually entered digits andsaved entries, before the dialling process starts. If you havesaved, for example, the tele phone number prefix of a ninexpensive telephone service provider (call-by-call) as atelephone book entry, select this entry and manually enterthe subsequent telephone number or select another savedentry.

Insert Dialling PauseIt may be necessar y to insert a d ial pause in telephonenumber, for example, for a direct-inward dialling number,a sub-address or in a long distance number . Hold R

pressed (for at least two seconds). – appears on the display.The second part of the number is dialled only after a shortpause.

Calling additional telephone functionsFunction is not supported in all countries and networks

(Function is not supported in all countries andnetworks)Additional Telephone Functions

You can use additional telephone functions with yourdevice for example call toggling, three-way call or call for-warding. Contact your tel ephone company to in quirewhether or not these functions are available for your con-nection. The signal to the switchboard to call these servicesis a short line interruption (H ook Flash). How to call upthe functions, depends on your telephone company andmay vary from the description found below.

Making a Second Call1 During a call, press R.2 Enter the desired number using the numeric keypad or

select a saved entry.

Switching Between Calls (= Call Toggling)Switching Between Calls

Press R, to toggle between the calls.

Receiving a Second CallCall Waiting

During a call, you can be informed about another call by anotification tone (= call wait ing) if your telephone com-pany offers this service. The notification tone for call wait-ing on the device is switched off in the factory.Receiving a Second Call

During a call, press R to accept the new call.CLIP Prerequisite

Switching Notification Tone for Call Waiting On/Off1 Press OK, 42 and OK.2 Use [, to select whether you would like to turn the

call waiting on or off.3 Confirm with OK.

Hands-Free1 Press ß to dial without lifting up the handset. You will

hear a dial tone from the loudspeaker.2 Enter the desired number using the numeric keypad or

select a saved entry. The dialling process begins imme-diately. At thi s stage, any numbers that have beenincorrectly entered can no longer be changed.

Handset Near the Device

Recording a Telephone Con-versationRecording a Telephone Conversation

You can record a telephone conversation. After recording,the ä key flashes, and you can hear the recordinglike a message on the answering machine.Recording a Telephone Conversation

Recording a Telephone Conversation

1 During a call, press b. The recording begins.2 Press b again to end the recording.

Telephone Book of the DeviceTelephone Book

In the telephone book of your device, you can save entrieswith multiple nu mbers and co llect multiple entri es intogroups. You can assign variou s ring tones to the entries.Follow the specifications in the technical data.Cursor Navigation 1


NoticeHands-FreePut the handset near the device with the micro-phone facing up in order to achieve an optimumcommunication.

CAUTION!

Recording a Telephone Conversation!You must inform your caller when recording atelephone conversation.

NoticeNavigating in the EditorYou can move the cursor using [. Use C todelete individual characters. Press STOP toclose the menu and return to the starting mode.


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Saving entry1 Hold ma pressed (for at least two seconds).

2 Enter the name. You can enter characters using thenumeric keys (see button labels). Enter special charac-ters using 0. Press the respective button several timesuntil the desired character or special character appearson the display.

3 Confirm with OK.4 Using [, select the category for which you would like

to enter a number: CATEGORY: HOME, CATE-

GORY: WORK, CATEGORY: MOBILE or CATE-

GORY: FAX.5 Confirm with OK.6 Enter the telephone number.7 Confirm with OK.8 You can assign a ring tone to the number. Use t he

number keys 0 to 9 to select a ring tone. Using[, set the volume.

9 Confirm with OK. The entry is saved.

Edit Entry1 Press OK, 15 and OK.2 Using [ select the entry which you would like to edit.3 Confirm with OK.4 Edit the name.5 Confirm with OK.6 Using [, select the category for which you would like

to enter a number: CATEGORY: HOME, CATE-

GORY: WORK, CATEGORY: MOBILE or CATE-

GORY: FAX.7 Confirm with OK.8 Enter the telephone number.9 Confirm with OK.10 You can assign a ring tone to the number. Use t he

number keys 0 to 9 to select a ring tone. Using[, set the volume.

11 Confirm with OK. The entry is saved.

Deleting an Entry1 Press OK, 16 and OK.2 Using [ select the entry which you would like to

delete.3 Confirm with OK.4 Confirm DELETE: YES with OK.

GroupsGroups

You can com bine several telephone book entries into agroup. A message is sent to all members of this group insuccession.

Adding Group Entries1 Press OK, 13 and OK.2 Use [ to select the group you would like to create.3 Confirm with OK. You can add entries to the group,

display the members of the group, delete the group orsend a fax to the group.

4 Using [ select ADD MEMBER?.5 Confirm with OK.6 Use [ to select the entry you would like to add to the

group.7 Confirm with OK.8 Repeat steps 4 to 6 to ad d additional entries to the

group.9 Press STOP to end the input.

Displaying Group Entries1 Press OK, 13 and OK.2 Use [ to select the group you would like to display.3 Confirm with OK.4 Using [ select VIEW MEMBERS?.5 Confirm with OK.6 Page through the entries of the group with [.7 Press STOP twice to return to the starting mode.

Deleting Individual or All Group Entries

Deleting an Individual Entry1 Press OK, 13 and OK.2 Using [ select the group from which you would like

to delete entries.3 Confirm with OK.4 Using [ select DELETE MEMBER?.5 Confirm with OK.6 Using [ select the entry w hich you would like to

delete.7 Confirm with OK.8 Using [ select DELETE: YES.9 Confirm with OK. The entry is deleted.

NoticeAccess FunctionYou can also call the function by pressingOK, 12 and OK.

Telephone Functions · Groups 13

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Deleting a Group1 Press OK, 13 and OK.2 Using [ select the group you would like to delete.3 Confirm with OK.4 Using [ select DELETE MEMBER?.5 Confirm with OK.6 Using [ select DELETE: ALL.7 Confirm with OK. All entries in the group are deleted.

Short DialShort Dial

You can assign short dial numbers to frequently dialled tel-ephone numbers. You can load these numbers quicklywith the short dial key and the number keys.

Assigning or Editing Short Dial Entry1 Hold Ý pressed (for at least two seconds).

2 Use [ or the respective number key to select the shortdial number you would like to assign or change.

3 Confirm with OK.4 Use [ to select the telephone book entry you would

like to assign as a short dial entry.5 Confirm with OK.

Deleting a Short Dial EntryThe Telephone Book Entry is Deleted!

1 Press Ý.

2 Use [ or the respective number key to select the entryyou would like to delete.

3 Press C.4 Confirm the deletion with OK.

Calling Line Identification (CLIP)Function is not supported in all countries and networks

(Function is not supported in all countries andnetworks)CLIP Definition

The number of an incoming call appears on the display.For this function to work, the Calling Line IdentificationPresentation (CLIP) must be activated for your telephoneconnection. Enquire with your telephone company. CallerLine Identification may be associated with a fee.Setting the Country Correctly

Missed CallsMissed Calls

If you received a call while away, the ä - key flashes.1 Press ä.2 Using [, you can page through the list of missed calls.

3 To call back, pick up the handset.Displaying Telephone Book Names


CAUTION!

Overwriting Short Dial Entries!If you select a short dial number that isalready assigned, the entry is overwritten.

CAUTION!

The Telephone Book Entry is Deleted!This function not only deletes the short dialentry, it also deletes the entire entry from the tel-ephone book. Overwrite the short dial entry ifyou would like to change the assignment.


NoticeSetting the Country CorrectlyIf the Caller Line Identification does not workeven though the function is activated for yourtelephone connection, check if you have set thecorrect country (also see Chapter Settings, page27).

NoticeAdditional MessagesIf you have received additional messages, firstselect the missed calls using [ and confirmwith OK.

NoticeDisplaying Telephone Book NamesYour device displays the name with which youhave saved the n umber in the telephone book.The number and name will not be shown if thecaller suppresses his number.


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5 Answering MachineHelp 3 · Answering Machine

Switching On and OffSwitching On/Off on the DeviceAnonymous Outgoing Message

Press b three times to turn the answering machine on oroff. If the answering machine is turned on, the symbol —appears on the display.Activation

Editing the Outgoing MessageRecording the Outgoing Message

Recording the Outgoing Message1 Press b.2 Using [ select OUTGOING MSG..3 Confirm with OK.

4 Using [ select MESSAGE: RECORD.5 Confirm with OK.6 Press OK to record an outgoing message. Wait for the

confirmation tone before you say your text.

7 Press OK to end the recording. The recording is playedback.

Recording the Outgoing Message

Playing Back the Outgoing Message1 Press b.2 Using [ select OUTGOING MSG..3 Confirm with OK.

4 Using [ select MESSAGE: PLAY.5 Confirm with OK. The outgoi ng message is playe d

back.

Using Anonymous Outgoing Mes-sagesAnonymous Outgoing Message

You can replace your personal outgoing message with thefactory default anonymous message.1 Press b.2 Using [ select OUTGOING MSG..3 Confirm with OK.

4 Using [ select MESSAGE: DEFAULT.5 Confirm with OK. The outgoi ng message is playe d

back.

Using Announcement without Recording MessageOutgoing Message Without Recording of Messages

You can record an outgoing message which the caller hearsfor which no message can be recorded in reply (= externalmemo).1 Press b.2 Using [ select EXTERN. MEMO.3 Confirm with OK.

NoticePrinting Answering Machine FunctionsPress i and 3 to print an overview of theanswering machine functions.

NoticeUsing Anonymous Outgoing MessagesIf you do not record a personal announcement,the answering machine uses the a nonymousannouncement set by the factory.

NoticeAccess FunctionYou can also call the function by pressing OK,71 and OK.

NoticeRecording the Outgoing MessageDuring playback, press C and OK in order todelete the currently pl aying outgoing message.Using [, set the volume. S top the playbackwith STOP.


NoticeLength of Outgoing MessageThe outgoing message must be longer thanten seconds and shorter than twenty seconds.

NoticeRecording the Outgoing MessageIf the volume of the outgoing message is too low,rerecord the same. For recording, lift up the tel-ephone handset of the device and speak the textinto the microphone.

NoticeAccess FunctionYou can also call the fun ction by pressingOK, 75 and OK.



Answering Machine · Switching On and Off 15

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4 Use [ to select whether you would like the outgoingmessage to be switched on/off without recording themessage.

5 Confirm with OK.

6 Recording a New Outgoing Message: Press OK

to record an outgoing message. Wait for the confirma-tion tone before you say your text.


Listening to MessagesListening to Messages

Listening to New MessagesIndication of New Messages

If new messages have been received on the an sweringmachine, the ä key blinks. The number of the newmessages is shown on the display.1 Press ä.2 Confirm with OK.3 The new messages are played back.

Playing Messages again1 Press b.2 Using [ select MESSAGES.3 Confirm with OK.

4 Using [ select MESSAGE: PLAY.5 Confirm with OK. The messages are played back.

Deleting Messages

Deleting Individual MessageDuring playback, press C and OK in order to delete thecurrently playing outgoing message.

Deleting Messages already PlayedDeleting New Messages

1 Press b.2 Using [ select MESSAGES.3 Confirm with OK.

4 Using [ select MESSAGE: DELETE.5 Confirm with OK. The heard messages are deleted.

Setting up Forwarding and Remote Access

Entering Access CodeAccess Code

You must enter an access code to be able to receive trans-ferred messages, or listen to an d control your answeringmachine from other telephones.Remote Control On/Off

1 Press b.2 Using [ select ACCESS CODE.3 Confirm with OK.

NoticeOverwriting Existing Outgoing Mes-sageWhen you record an outgoing message, youare asked, if you would like to use the o ldoutgoing message or would like to record anew one. Confirm with OK.

NoticeLength of Outgoing MessageThe outgoing message must be longer thanten seconds.

NoticeListening to MessagesPress # to play th e next mes sage. With thenumber keys, you can load the desired messagedirectly. During playback, press C and OK inorder to delete the currently playing outgoingmessage. Using [, set the vol ume. Stop theplayback with STOP.


NoticeDeleting New MessagesMessages not yet heard must be heard firstbefore deleting them.


NoticeDeleting Heard MessagesYou can also delete the already heard mes-sages by pressing C and OK in the startingmode.

NoticeRemote Control On/OffThe remote control is switched off with the fac-tory-installed access code (0000). Change theaccess code to switch on the remote control. Ifyou want to switch the remote control off enterthe factory-installed code 0000 again.



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4 Enter a four-digit code.

5 Confirm with OK.

Forwarding MessagesForwarding Messages

The device forwards messages to a s pecified telephonenumber. Once the con figured number of me ssages isreached, the device calls the number. If the call is answered,a greeting text is played. Then the person on the line mustenter the access code. If no code is entered or an incorrectcode is entered three times, the device hangs up.1 Press b.2 Using [ select FORWARDING.3 Confirm with OK.

4 Use [ to select whether you would like to switch for-warding on or off.

5 Confirm with OK.6 Enter the number to which the received messages

should be forwarded.7 Confirm with OK.8 Use [ to selec t how many messages should be col-

lected and forwarded together.9 Confirm with OK.

10 Recording a new outgoing message: Press OK

to record an outgoing message. Wait for the confirma-tion tone before you say your text.


Using Remote AccessRemote Control

You can hear and delete new messages, record a new out-going message or switch answering machine on or off witha telephone call.Tone Dialling

1 Call your number.2 Wait, until the answering machine switches on and

plays the outgoing message.3 Enter the access code.4 The device interrupts the outgoing message and plays

new messages. If no new messages have been received,you will hear two confirmation tones.

5 The functions listed below are available using thenumeric keys.

6 Hang up to end the remote access.

Remote Control FunctionsAborting Current Function

Listening to MessagesHearing Current Message Again: Press ‚.Listening to All Messages: Press ƒ.Listening to Next Message: Press „.

Deleting MessagesTo Delete the Current Message: Press ‡ while lis-tening to the message.Deleting All Messages: Press ‡ after listening to allthe messages.Press ‡ again within five seconds to confirm the deletion.

CAUTION!

No Identically PIN Codes!The access code may not be identical to theVIP code.


NoticeOverwriting Existing Outgoing Mes-sageWhen you record a message, you are asked, ifyou would like to use the old m essage orwould like to record a ne w one. Confirmwith OK.

NoticeTone DiallingThe telephone on this connection must be set totone dialling. Press a key within 50 seconds, oth-erwise the connection is cut-off (country andnetwork dependent).

NoticeConserving Function of Fax Recep-tion ModeIf you select the 5/2 option for the numberof rings of the answering machine, theanswering machine switches on after tworings, when you have received new messages.If there are no new messages, the device ringsfive times. If the device does not pick up aftertwo rings, you have no new messages. Yo ucan terminate the remote access withoutincurring any telephone costs.

NoticeAborting Current FunctionOccasionally the answering machine might notreact to your entry—for examp le while you arelistening to a message. Cancel the current func-tion by pressing ‰. Select the n ext functionwith the appropriate number key.

Answering Machine · Using Remote Access 17

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Outgoing MessageListening to the Outgoing Message Press †.Recording a New Outgoing Message:

1 Press ….2 Wait for the confirmation tones.3 Press ….4 Wait for the long confirmation tone before beginning

with the text.5 Press … to end the recording.

Control FunctionsAborting Last Function: Press ‰.Switching Off Answering Machine Press ˆ.Switching On Answering Machine Press Š.Switching Answering Machine On

Recording Internal MemosInternal Memos on the DeviceInternal Memos

You can record voice messages (= memos), which can beplayed as messages. The limit on duration of recording setfor messages applies even to the recording duration ofmemos.Recording Length for Memos

1 Press b.2 Using [ select QUICK NOTE.3 Confirm with OK.

4 Press OK to record a voice message. Wait for the con-firmation tone before you say your text.

5 Press OK to end the recording. The recording is playedback. After that the ä key starts f lashing. Thevoice message is displayed as a new message.

Modifying the Settings

Entering the VIP CodeVIP Code

If callers enter the VIP code, the device continues to ring,even if the answering machine has taken over the call. Withthis function, certain persons can rea ch you even if youhave set the number of rings to zero.No Identically PIN Codes!

1 Press b.2 Using [ select VIP CODE.3 Confirm with OK.

4 Enter a four-digit code.5 Confirm with OK.

Setting the Recording DurationRecording Length

You can limit the len gth of the incoming messages an dinternal memos.1 Press b.2 Using [ select RECORD. TIME.3 Confirm with OK.

4 Use [ to select the desired recording length or unlim-ited time (automatic).

5 Confirm with OK.

NoticeConserving Function of Fax Reception ModeIf the answ ering machine is swi tched off youhave to enter the access code while the fax switchanalyzing the incoming signal. After the 4th ringthe tone heard changes (factory sett ings of thenumber of rings for fax switch, also see ChapterSetting the Fax S witch page 28). Press Š, toactivate the answering machine. Afterwards youcan call additional functions.

NoticeRecording Length for MemosThe configured re cording length for incom ingmessages also limits the length of the intern almemos.


CAUTION!

No Identically PIN Codes!The VIP code may not be identical to the accesscode for remote control.




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6 FaxHelp 4 · Fax

Unsuitable Documents!

10 Documents · A5/A4

Use documents with sizes A5 or A4 with 60 to 100 g/m2

weight. You can insert up to ten documents at a time.Fax

Sending a Fax1 Insert the documents face up into the document feeder.

The top most document will be fed in first.

2 Set the desired resolution. You can choo se betweenRESOL.: STANDARD (for documents without spe-cial features), RESOL.: FINE (for texts with smallprint or drawings) and RESOL.: PHOTO (for pho-tos). Press ã. The con figured resolution appears onthe display. Press ã again to change the resolution.

3 Dial the desired number. There are several ways to dothis:

4 Press START.Busy Number

Manual Dialling: Dial the desired number using thenumeric keypad.Telephone Book:

1 Press ma.

2 Select an entry using [. Enter the starting letters withthe numeric keypad to quickly navigate through the tel-ephone book.

Short Dial: Press Ý. Select the desired entry using [or with the numeric keys.Recalling Short Dial Number

Redial List

Redial List: Press @. Use [ to select an entry from thelist of the dialled numbers.

NoticePrinting Informations for Fax Transmis-sionPress i and 4 to print instructions for send-ing fax messages and for configuring the faxswitch.

CAUTION!

Unsuitable Documents!Do not insert any documen ts into the devicethat ...... are wet, hav e been edited w ith correctionfluid, are soiled or have a coated surface.… that are written on with a soft pencil, withpaint, chalk or charcoal.… originate from newspapers or magazines(printing ink).… that are held together with office or notebookstaples or with tape or glue.… are pasted with note papers.… are creased, crumpled or torn.

NoticeCancel TransmissionPress STOP to eject the documents withoutsending them.

NoticeSetting the ContrastThey can adjust the preset contrast (also seeChapter Settings, page 27).

NoticeAutomatic RedialIf the subscriber is busy, the device dials thenumber again after some time. Press STOP, inorder to cancel the transmission process. Afterthe transmission, the device prints out a trans-mission report depending on the settings.

NoticeAccess FunctionYou can also search for an entry in the tele-phone book by pressing OK, 11 andOK.

NoticeMultiple Categories for One EntryYou can save an entry multiple times withthe same name but in a different category. Inthe telephone book, the first letter of the cat-egory appears after the entry.

NoticeAccess FunctionYou can also l oad short dial entries by hold ingthe respective number key pressed (for at leasttwo seconds).

Fax · Sending a Fax 19

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Outgoing Calls

Caller List: Press and hold @ (at least two seconds).Use the [ to select an entry from the list of callers.Calls Received

CLIP Prerequisite

Sending Fax Manually1 Insert the document.2 Enter the desired number using the numeric keypad or

select a saved entry.3 Press ß.4 Press START.

Direct Inward Dialling or Selecting Sub-addressDirect Inward Dialling or Sub-address

You can send a fax to a direct-inward dialling number or asub addressor or call from a direct-inward dialling numberor sub address - for example to use a certain service of a faxdatabase provider. For this purpose, attach th e direct-inward dialling number or sub address with a short diallingpause to the fax number.1 Enter the desired number using the numeric keypad or

select a saved entry.2 Hold R pressed (for at least two seconds).3 Enter the direct-inward dialling number or sub address.4 Press START. The direct-inward dialling number or

sub address is dialled only after a short pause.

Sending to Multiple Recipi-ents (= Broadcasting)Broadcast Transmissions

You can send one fax to multiple recipients in succession.

Entering Recipients Individually1 Insert the document.2 Press OK, 34 and OK. The document is now

read.3 Enter the desired number using the numeric keypad or

select a saved entry.4 Confirm with OK.5 Enter the next telephone numbers.6 Confirm with OK. You can enter up to 25 recipients.7 Press START. The device transmits the fax message

successively to all recipients.

Sending a Fax to a Group1 Insert the document.2 Press OK, 13 and OK.3 Use [ to select the group to which you would like to

send a fax.4 Confirm with OK.5 Using [ select SEND FAX?.6 Confirm with OK.Transmission to Multiple Recipients

NoticeAccess FunctionYou can also load the redial list by pressing OK,22 and OK.

NoticeAccess FunctionYou can also load the caller list by pressing OK,21 and OK.


NoticeTransmission to Multiple RecipientsIf your device cannot reach a recipient, the faxmessage is sent to the other recipients. After thedevice has called all recipients, it once again dialsthe numbers that previously could not bereached.


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Sending Fax LaterSending Fax Later

If you would like to make use of the lower telephone tariffsor if the recipient can be reached at some specific timeonly, you can send the fax at a later time—within 24 hours.1 Insert the document.2 Press OK, 33 and OK.3 Enter the time, at which the document should be trans-

mitted, e.g. 14 00 for 2 pm.4 Confirm with OK.5 Enter the desired number using the numeric keypad or

select a saved entry.6 Selecting a Saved Entry: Confirm the se lected

entry using OK.7 Press START. The device goes into standby mode and

transmits the fax at the entered time. You can continueto make telephone calls and receive faxes

Sending Fax Later

Fax ReceptionFax Reception

If you have not changed the factory settings, received faxeswill be printed out automatically. If no paper or no inkfilm is inserted, the device saves the incoming faxes. Theä key blinks. Once paper or a new ink film isinserted, the saved faxes are printed out.Paper Not Inserted Correctly

Message Memory Full

If the message memory is full, no additional messages canbe received. A warning appears on the display. Follow thespecifications in the technical data.Delete Fax Memory Service Code

Receiving Fax ManuallySelect manual reception under number of rings of the faxswitch (see Chapter Setting the Fax Switch, page 28). Thedevice will not receive faxes on its own. This setting is use-ful, when you want to receive faxes via a modem connectedto a computer.Receiving Fax Manually

You can start fax reception manually, by pressingSTART.

Polling FaxesFax Polling

With the fax pol ling function, you can re trieve faxes thatlie ready in the dialled device. You can keep a documentready in your device, which can be polled by others.

Polling Faxes Directly1 Enter the desired number using the numeric keypad or

select a saved entry.2 Hold START pressed (for at least two seconds).

Polling Secure FaxesSecure Fax Polling

With this function, you can poll fax es that are protectedwith a code.1 Press OK, 31 and OK.2 Enter the code.3 Confirm with OK.4 Enter the desired number using the numeric keypad or

select a saved entry.5 Press START.

Polling Send of FaxesUnauthorised Fax Polling!

Secure Fax Polling

A caller who knows the code can poll the fax from yourdevice. You can continue to make telephone call s andreceive faxes1 Insert the document.2 Press OK, 32 and OK.3 Enter a code (max. 20 characters).4 Confirm with OK.Sending Fax Later

Using Fax TemplatesFax Templates

Five fax templates, which you can use, are stored in yourdevice. With these templates you can quick ly create, forexample, a short fax note or an invitation.1 Press OK, 43 and OK.2 Use [ to select the template you would like to print.3 Confirm with OK. The device prints the template.4 Fill the template and send it to the desired recipient per

fax.

NoticeCancel a Scheduled Fax TransmissionPress STOP to eject the document. This inter-rupts the standby mode.

NoticePaper Not Inserted CorrectlyCheck if you have inserted clamped paper cor-rectly. The lever on the right hand side next tothe paper feeder must be folded backwards.

NoticeDelete Fax Messages SentIf there are problems with printing out saved faxmessages, a service code is available (see also sec-tion Service, page 36).

CAUTION!

Unauthorised Fax Polling!Protect your document against unauthorisedpolling with a code.

NoticeCancel a Scheduled Fax TransmissionPress STOP to eject the document. This inter-rupts the standby mode.

Fax · Sending Fax Later 21


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7 CopierHelp 5 · Copier

10 Documents · A5/A4

Use documents with sizes A5 or A4 with 60 to 100 g/m2

weight. You can insert up to ten documents at a time.

Inserting Documents1 Insert the documents face up into the document feeder.

The top most document will be fed in first.

2 Set the desi red resolution. You can cho ose betweenRESOL.: STANDARD (for documents without spe-cial features), RESOL.: FINE (for texts with smallprint or drawings) and RESOL.: PHOTO (for pho-tos). Press ã. The configured resolution appears onthe display. Press ã again to change the resolution.

Making a CopyPress COPY briefly. The copy is created.

Creating Multiple Copies1 Hold COPY pressed (for at least two seconds).2 Enter the number of times you would like to copy the

document (maximum of 15 copies).3 Press COPY.4 Using [ select whether to reduce or enlarge the doc-

ument in size when copying. You can magnify up to200 percent or reduce to as small as 50 percent of theoriginal size.

5 Confirm with OK. The copy is created.Copier

NoticePrinting Informations for CopyingPress i and 5 to print the help for copying.

NoticeSetting the ContrastThey can adjust the preset contrast (also seeChapter Settings, page 27).

NoticeCancel CopyingPress STOP to eject the do cuments withoutcopying them.


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8 SMSFunction is not supported in all countries and networks

(Function is not supported in all countries andnetworks)Help 8 · SMS

SMS RequirementsCLIP for SMS

Your device is preset for using the SMS (Short MessagingService) services. Caller Line Identification (CLIP) must beactivated for the SMS to work. It is possible that you willnot be able to send and receive SMS messages from a pri-vate branch exchange (depending on the country and net-work).SMS with Secret Number

SMS Requirements

Sending an SMS1 Press _.2 Confirm with OK.

3 You can enter characters using the numeric keys (seebutton labels). Press 0 to enter space or special char-acters.You can enter 160 characters.

4 Confirm with OK.5 Enter the desired number using the numeric keypad or

select a saved entry.

6 Press _. The message is sent.SMS in Ireland

Notification by SMSSMS Notification

You can have an SMS message sent to a telephone numberof your choice when faxes or SMS messages are received orthe answering machine receives calls or voice messages inyour absence.1 Press OK, 65 and OK.2 Use [ to se lect whether you would like to be

informed about new SMS messages.3 Confirm with OK.4 Use [ to se lect whether you would like to be

informed about calls in your absence.5 Confirm with OK.6 Use [ to se lect whether you would like to be

informed about new fax messages.7 Confirm with OK.8 Use [ to se lect whether you would like to be

informed about new messa ges on the answ eringmachine.

9 Confirm with OK.10 Enter the number to which the SMS should be sent.11 Confirm with OK. A message appears on the display

stating the notification by SMS is activated.

NoticePrinting Instructions for SMS FunctionsPress i and 8 to print the instruc tions forSMS functions.

NoticeSMS with Secret NumberShould you face problems in sending SMS, thereason for the same could be that you are usinga secret number or that the device is connectedto an old ISDN System.

NoticeSMS RequirementsAsk your telephone service provider ...... whether you must register for the SMS Serv-ice.... to which mobile telephone service providersyou can send SMS... which costs are applicable.... which functions are available.


NoticeSMS TemplatesThe last five SMS messages written remainsaved as templates. Press @ until thedesired message appears.

NoticeNavigating and PrintingYou can move the cursor using [. Use C todelete individual characters. Press and holdC (at least two seconds) to delete the entiretext. Press COPY to print the messagebefore sending it.

NoticeSending to Multiple Recipients (= Broadcasting)You can send an SMS message to up to fiverecipients. Press OK after entering thenumber.

NoticeSMS in IrelandIn Ireland, some providers will only accept SMSmessages with a 140 character limit.

SMS · SMS Requirements 23

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Receiving SMS MessagesReceiving an SMS on the DevicePaper Not Inserted Correctly

SMS Reception

Received SMS messages are printed out automatically. Ifyou have turned the automatic printing function off, theSMS messages will be stored. Your device can store up to30 SMSs.

Reading SMS MessagesReading an SMS on the Device

After reception of a new SMS message, the ä keylights up.1 Press ä.2 Select the SMS using [.3 Press ä. The Read SMS menu opens.

Loading Previously Read SMS Messages1 Press OK, 62 and OK.2 Using [ select the SMS that you would like to read.

Unread SMS messages are marked with a *.3 Confirm with OK.

4 Press STOP to return to the SMS list.

Calling SMS FunctionsSMS Functions on the Device

1 While reading an SMS message, press OK to load addi-tional SMS functions.

2 Use [ to select an option: You can display informa-tion about the SMS messa ge, print or delete the mes-sage, forward the message to another recipient or sendan SMS response. You can return to the list of SMSmessages, or view the next or previous SMS message.

3 Confirm with OK.

SMS in Ireland

Printing SMS MessagesPrinting an SMS on the Device

1 Press OK, 63 and OK.2 Using [ select the SMS message you would like to

print.PRINT: ALL—Prints all received and composedSMS messages that you have savedPRINT: INBOX—Prints all received SMS messagesPRINT: OUTBOX—Prints all sen t SMS messagesthat you have savedPRINT: NEW—Prints all unread SMS messages

3 Confirm with OK.

Deleting SMS MessagesDeleting an SMS on the DeviceSMS Deletion Introduction

If the message memory is fu ll, the device cannot receiveany more messages. Delete SMS messages to free up mem-ory.1 Press OK, 64 and OK.2 Use [ to select the SMS messages you would like to

delete:DELETE: ALL SMS—Deletes all received and com-posed SMS messages that you have savedDELETE: READ SMS—Deletes all read SMS mes-sagesDELETE: SENT SMS—Deletes all sent SMS mes-sages that you have saved

3 Confirm with OK.4 Confirm the deletion with OK.

NoticePaper Not Inserted CorrectlyCheck if you have inserted clamped paper cor-rectly. The lever on the right hand side next tothe paper feeder must be folded backwards.

NoticeNavigating and PrintingYou can move the cur sor using [. PressCOPY to print the SMS message.

NoticeCalling Further SMS FunctionsPress OK to call additional SMS functions.

NoticeSMS in IrelandSome providers do not include the entire tele-phone number of the SMS sender. In such casesa direct response to the SMS message will not bedelivered. Instead, create a new SMS message.Pay attention when entering the area code.

NoticePrinting an Individual SMS messageIf you would like to print an individual SMSmessage, load the message. Press COPY toprint the message.

NoticeDeleting Single SMS MessageIf you would like to delete an individual SMSmessage, load th e message. Pr ess OK, andusing [ to select DELETE. Confirm withOK.


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Modifying the Settings

Changing Transmitting and Receiving NumbersSend and Receive Numbers

All numbers that you need to send and receive SMSs arestored in your device. In case you moved to another tele-phone service provider, you must change these numbers.You can set your device for two SMS service providers.1 Press OK, 66 and OK.2 Use [ to select the S MS service provider that you

would like to set.3 Confirm with OK.4 Enter the number for sending SMSs.5 Confirm with OK.6 Enter the number for receiving SMSs.7 Confirm with OK.8 Use [ to select the SMS service provider through

which you would like to send SMSs.9 Confirm with OK.

Turning Off the Automatic PrintingAutomatic Printing

You can deactivate the automatic printing of SMS mes-sages.1 Press OK, 66 then OK repeatedly until PRINT

SMS: YES appears on the display.2 Using [ indicate whether you would like to tur n

printing on or off.3 Confirm with OK.

Switching SMS Reception On and OffSwitching SMS Reception Off

If you are using a cordless telephone with SMS function onthe same telephone line, then the specific device at whichyou will receive an SMS message will depend on the spe-cific manufacturer. Only one of the devices will receive theSMS message. Try to turn off the SMS reception on yourcordless telephone. If this is not possible, switch off SMSreception on the device. You can continue to send SMSmessages even while SMS reception is switched off.

Switching SMS Reception Off1 Press OK, 45 and OK.2 Enter the service code 31207.3 Confirm with OK.4 Using [ select SURE: YES.5 Confirm with OK.

Switching SMS Reception On1 Press OK, 45 and OK.2 Enter the service code 41206.3 Confirm with OK.4 Using [ select SURE: YES.5 Confirm with OK.

NoticeReceiving SMS MessagesYou can receive SMS messages via both pro-viders.

NoticeCancelling EntryIf you have entered the incorrect code, youcan cancel the entry with SURE: NO.


SMS · Modifying the Settings 25


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9 Fun and GamesHelp 7 Games and Fun

SudokuSudoku

Sudoku is a Japanese number puzzle. The game has 3 × 3squares divided into 3 × 3 fields. Depending on the diffi-culty level, lesser or m ore digits are already given at thebeginning of the game. The aim of the game is to fill digitsfrom 1 to 9 in the game field is such a way that each digitappears only once in a row, a column and each of the nineblocks. There is only one solution.Last Solution Available

Printing a Game1 Press OK, 48 and OK.2 Using [ select SUDOKU:NEW.3 Confirm with OK.4 Using [ select the difficulty level.5 Confirm with OK.6 Enter, how many copies of the Sudoku you would like

to print (maximum 9 copies).7 Confirm with OK.8 Using [ select if you would like to print the solution.9 Confirm with OK.

Printing the Last Game Again1 Press OK, 48 and OK.2 Using [ select SUDOKU:LAST.3 Confirm with OK.4 Enter, how many copies of the Sudoku you would like

to print (maximum 9 copies).5 Confirm with OK.6 Using [ select if you would like to print the solution.7 Confirm with OK.

Printing the Solution1 Press OK, 48 and OK.2 Using [ select SUDOKU:SOLUTION.3 Confirm with OK.

Sudoku for Every DaySudoku for Every Day

You can have a new Sudoku automatically printed eachday.1 Press OK, 48 and OK.2 Using [ select SUDOKU:AUTO.3 Confirm with OK.4 Enter the time, e.g. 14 00 for 2 pm.5 Confirm with OK.6 Using [ select the difficulty level.7 Confirm with OK.8 Enter, how many copies of the Sudoku you would like

to print (maximum 9 copies).9 Confirm with OK.10 Using [ select if you would like to print the solution.11 Confirm with OK.12 Using [ indicate whether you would lik e to turn

printing on or off.13 Confirm with OK.Sudoku for Every Day

NoticePrinting informations for the Games and Fun functionsPress i and 7 to print the instruc tions forthe Games and Fun functions of your device.

NoticeLast Solution AvailableThe solution of the last printed game is s aved.The solutions of earlier games are no longeravailable.

NoticeSwitching Off FunctionYou can turn off the daily S udoku print byselecting the function as described above and byswitching off the automatic printing underpoint 12.


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10 SettingsCursor Navigation 1

Entering the Date and Time1 Press OK, 91 and OK.2 Enter the time, e.g. 14 00 for 2 pm.3 Enter the date (two digits for each field), for example

08 06 27 for June 8th, 2027.4 Confirm with OK.Time and Date After a Short Power Failure

Selecting the Language1 Press OK, 92 and OK.2 Use [ to select the desired display language.3 Confirm with OK.

Selecting the CountrySetting the Country Correctly

Reset When Setting the Country

1 Press OK, 93 and OK.2 Use [ to select the country in which you are operat-

ing the device.3 Confirm with OK.4 Using [ select SURE: YES.5 Confirm with OK.

Entering NumberPage Header

Your name and number are added together with date, timeand page number at the top edge of each fax transmission(= header).1 Press OK, 94 and OK.2 Enter your number. Using # or * you can enter a

plus sign.3 Confirm with OK.

Entering Your Name1 Press OK, 95 and OK.2 Enter your name. You can enter characters using the

numeric keys (see button labe ls). Enter special charac-ters using 0. Press the respective key several timesuntil the desired character or special character appearson the display.

3 Confirm using OK.

Setting the ContrastSetting the Contrast

For copying and printing of fax messages, you can selectdifferent contrast levels.1 Press OK, 44 and OK.2 Using [, select the desired contrast:

CONTR.:LIGHT—For brighter copies and fax trans-missionCONTR.:NEUTRAL—For all types of or iginals (forexample white text on black background or documentswith coloured background)CONTR.:OPTIMISED (Factory sett ings)—Opti-mized adaptation for text and photo printingCONTR.:DARK—For darker copies and fax transmis-sion (for example documents with faint printing)

3 Confirm with OK.Modifying the Basic Settings

NoticeNavigating in the EditorYou can move the cursor using [. Use C todelete individual characters. Press STOP toclose the menu and return to the starting mode.

NoticeTime and Date After a Short Power FailureYou must check the time and date af ter a shortpower failure. Confirm with OK.

CAUTION!

Setting the Country Correctly!You must set the country in which you are oper-ating the device. Otherwise your device is notadapted to the telephone network. If your coun-try is not included in the list, you must select adifferent setting and use the correct telep honecable for the country. Consult your retailer.

CAUTION!

Settings will be Deleted!When you select a new country, all settings arereset to the factory defaults for that country.Saved data remains intact. Check the numberentered for the header.

NoticeModifying the Basic SettingsThe changed settings are stored as new defaultsettings. If you select a special f unction for aone-time process, take care to restore the defaultsettings or factory settings after that.

Settings · Entering the Date and Time 27

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Reducing Transmission SpeedReducing Transmission Speed

The device adapts the transmission speed to the line qual-ity. This may take some time, especially for overseas con-nections. Set a lower transmission speed if you are sendingfaxes into networks with poor line quality.1 Press OK, 38 and OK.2 Use [ to set w hether you would like to use a lower

transmission speed.3 Confirm with OK.

Switching Page Adjustment On and OffPage Adjustment

In order that no i nformation is lost, rece ived faxes arereduced in size when printed.1 Press OK, 37 and OK.2 Use [ to select whether you would like to switch size

reduction on or off.3 Confirm with OK.

Setting the Ring Tones

Selecting the Ring ToneRing Tones

You can select from among ten different ring tones.1 Press OK, 55 and OK.2 Use the number keys 0 to 9 to select a ring tone.

Using [, set the volume.3 Confirm with OK.

Adjusting Volume LevelSetting the Ring Tone Volume

You can adjust the volume of the ring tone when the deviceis ringing or when you set the ring tone. You can save dif-ferent volumes for the ™ (day) and ˜ (night) modes, (alsosee Chapter Fax Switch).Setting the Volume on the Device

Using [ you can set adjust the vol ume when the deviceis ringing.

Setting the Fax SwitchFax Switch

The built-in fax switch of your device distinguishesbetween fax messages and telephone calls. Faxes are auto-matically received, telephone calls can be r eceived—evenon additionally connected devices. While the device ischecking the call, it continues to ring.Day and Night Mode

You can set how often the device should ring before pick-ing up separately for the modes ™ (day) and ̃ (night). Thismakes it possible for you to receive faxes silently at nightwithout getting disturbed.Press ¼/º/» to switch between day an d night mode.With the activated timer ›, the device switches betweenthe modes ™ (day) and ˜ (night) at the configured times.

Setting the Day Mode1 Press OK, 51 and OK.2 Using [ select the number of rings for the answering

machine. The answering machine responds after thesemany number of rings.

3 Confirm with OK.4 Use [ to select the number of rings for the fax switch.

After the number of rings, the fax swit ch switches onand distinguishes between fax transmissions and tele-phone calls. While the device is checking the ca ll, itcontinues to ring.

5 Confirm with OK.6 Using [, set the volume.7 Confirm with OK.Silent Fax Transmission

Setting the Night Mode1 Press OK, 52 and OK.2 Configure the same settings as for the day mode (see

steps 2 to 7).

Setting the TimerTimer

The timer switches between the modes ™ (day) and ˜(night) at the configured times.1 Press OK, 53 and OK.2 Enter the time at which the device shoul d switch to ™

(day) mode, for example 06 00 for 6 o'clocka.m.

3 Confirm with OK.4 Enter the time at which the device should switch to ˜

(day) mode, for example 22 00 for 2 o'clocka.m.

5 Confirm with OK.

NoticeConserving Function of Fax Recep-tion ModeIf you select the 5/2 option for the numberof rings of the answering machine, theanswering machine switches on after tworings, when you have received new messages.If there are no new messages, the device ringsfive times. If the device does not pick up aftertwo rings, you have no new messages. Yo ucan terminate the remote access withoutincurring any telephone costs.

NoticeSilent Fax TransmissionOlder devices do no t transmit any fax-tone (=CNG tone) as an announcement for fax trans-mission (= silent f ax transmission). If the totalnumber of rings has been set to a value using 7,silent fax transmissions cannot be received auto-matically.


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Special Settings

Silent Fax ReceptionIf you would like to accept a fax without preceding rings,set the number of rings of the fax switch to 0.

Switching Off All RingsAll Rings Off

If you don't want to be disturbed, e.g. in the night, by anyincoming calls, you can set the number of rings to 0. Thedevice switches immediately to silent fax reception.

Printing Lists and Help Pages

Printing Numbers and EntriesList of Numbers

The list of numbers and entries contains the last ten callsreceived and numbers dialled as well as the sa ved entriesand groups.Press OK, 23 and OK. The list is printed.

Printing Call LogCall Log

The call log contains the last 50 dialled numbers.1 Press OK, 41 and OK.2 Using [ indicate whether you would like to tur n

printing on or off.3 Confirm with OK.4 Switch on printing: Use [, to select whether the

call list should be printed immediately or after every 50calls.

5 Confirm with OK.

Printing the Telephone BookPress OK, 17 and OK. The device prints a list withthe telephone book entries and saved assignments.

Printing Fax JournalFax Journal

The fax journ al is a list of the last ten faxes sent an dreceived.1 Press OK, 35 and OK.2 Using [ indicate whether you would like to tur n

printing on or off.3 Confirm with OK.4 Switch on printing: Use [, to select whether the

fax journal should be printed immediately or after everyten transmissions.

5 Confirm with OK.

Printing Transmission ReportPrinting Transmission Report

After every transmission, the device prints out a transmis-sion report. If a transmission error occurs, an error reportis printed out. You can switch off printing of the transmis-sion report.1 Press OK, 36 and OK.2 Using [ indicate whether you would lik e to turn

printing on or off.3 Confirm with OK.

Printing Help Pages

Help 1 · OverviewPress i and 1 to print an overview of the help pages.

Help 3 · Telephone BookPress i and 3 to prin t an overview of the telephonebook and answering machine functions.

Help 4 · Fax TransmissionPress i and 4 to print instructions for sending fax mes-sages and for configuring the fax switch.

Help 5 · CopierPress i and 5 to print the help for copying.

Help 6 · Function ListPress i and 6 to print a list of all functions and settingsof your device.

Help 7 · Games and FunPress i and 7 to print the instructions for t he Gamesand Fun functions of your device.

Help 8 · SMSPress i and 8 to print the in structions for SMS func-tions.

Starting Initial Installation1 Press i and 2.2 The device prints out a help page and starts the initial

installation process.

Settings · Printing Lists and Help Pages 29

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11 Telephone Lines and Additional Devices

Configuring Telephone Lines and Services

PABX SystemsPABX Systems

Private branch exchanges (PABX) are typical in manyoffices and some households. You must dial an outside lineaccess code in order to get a connection to the public tele-phone network (PSTN) from a PABX.Additional Telephone No Extension

1 Press OK, 96 and OK.2 In some countries you can set the dialling p rocess to

pulse dialling or tone dialling (DTMF tones). Use [to select the desired dialling process.

3 Confirm with OK.4 Use [ to set whether you operate your device on an

extension.5 Confirm with OK.6 Configuring an extension: Enter the outside line

access code with which you reach the public telephonenetwork. This is usually 0.

7 Confirm with OK.8 When finished, the device tests the telephone line.

Confirm with OK.9 Your device checks whether it can establish a connec-

tion with the p ublic telephone network. If it can notestablish the connection, you are once again asked forinput.

DSL ConnectionDSL Connection

In the event that you use a DSL modem: Connect thedevice to the slot intended for analogue telephones/faxmachines! For additional information, please consult theoperating manual of your DSL system. Ask your telephoneor internet service provider if necessary.

ISDN ConnectionISDN Connection

Your device is an analogue fax device (Group 3). It is notan ISDN device (Group 4), and ther efore it cannot beoperated directly on an ISDN connection. In order to dothis, you need either an analogue adapter or a connectionfor analogue terminals. Details for ISDN connections canbe found in the instructions provided with the terminaladapter or the dial-up router.

Voice MailboxYou cannot simultaneously use the answering machinefacility of your telephone service provider (= voice -mailbox) and receive faxes on your devices. Get the mail-boxfunction for your telephone connection deactivated or setthe number of rings for the fax swi tch to lower than 5 onyour device (also see Chapter Setting the Fax Switch, page28). When the fax switch accepts the call, the mail-box ofthe service provider does not step in . Enquire with yourtelephone company.

Connecting Additional DevicesAdditional Devices

You can operate additional devices on a te lephone line,such as cordless telephones, answering machines, modemsor charge counters.SMS Reception with Additional Telephone

NoticeAdditional Telephone No ExtensionAn additional telephone connected to the deviceon a telephone socket is not considered an exten-sion.

NoticeSelecting the Dialling ProcessOnly use pulse dialling if tone dialling is notyet activated for your telephone line.

NoticeIncorrect Outside Line Access CodeIn rare cases, the outside line access code maybe a different number or a two-digit number.For older telephone systems, the outside lineaccess code can be R (= Flash). Press R toenter this outside line access code. If the con-nection to the p ublic telephone network isnot possible, contact your telephone systemsupplier.

NoticeSMS Reception with Additional Tele-phoneIf you are usin g cordless telep hone with SMSfunction on the same connection, then the spe-cific device at which you will receive and SMSmessage will depend on the specific manufac-turer. Only one of the devices will receive theSMS message. Try to turn off the SMS receptionon your cordless telephone.


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Connection to the MachineConnection to the Device

You can connect additional devices directly to your device.Insert the telephone cable of the additional device into theEXT socket (RJ-11-connection) on the device.Connecting Additional Devices

Direct Connection Recommended

Connection to the Telephone LineOrder of Connections

In order for the fax switch to function, the device must befirst in the series if multiple devices are connected to thesame telephone socket. Follow the correct order.Connection to the First Telephone Socket

Using Additional Telephones (Easylink)Easylink

With the Easylink fun ction you can control your devicewith additional telephones. To use this function, ad di-tional telephones must be se t to the tone dialling mode(DTMF/MFV tones) (for this purpose see the operatingmanual of your additional telephone).

Starting Fax ReceptionIf you pick up at an additional device and hear that you arereceiving a fax (whistling tone or silence), you can start thefax reception by pressing *5 on the additional tele-phone or pressing START on the device.

Taking Over the LineIf you pick up on an add itional telephone and the devicecontinues to ring or attempts to receive a fax, you can dis-connect the device f rom the line. Press ** on theadditional telephone.

Changing CodeChanging Easylink Codes!

1 Press OK, 54 and OK.2 Enter the new code for starting fax reception.3 Confirm with OK.4 Enter the new code for taking over the line on an addi-

tional device.5 Confirm with OK.

NoticeDirect Connection RecommendedWe recommend direct connection to the devicebecause this allows the fax switch to functionoptimally and to control the additional devices.

NoticeConnection to the First Telephone SocketIf you have multiple telephone sockets for thesame telephone line, th e device must be con -nected to the first telephone socket.

CAUTION!

Changing Easylink Codes!Only change the codes if it is absolutely n eces-sary. The codes must begin with * or # andmust be different.

Telephone Lines and Additional Devices · Using Additional Telephones (Easylink) 31

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12 ServiceDisruptions

Checking the Ink Film Reserve1 Press OK, 46 and OK.2 The number of pages that can still be printed with the

ink film is shown on the display.3 Press STOP to return to the starting mode.If the in k film used up or if there is no ink film in thedevice, a message appears on the display.

Changing the ink filmUse Original Consumable Materials!

Observe Packaging Instructions

Introduction to Plug’n’Print Card

For receiving or copying documents, an ink film must beinserted in your de vice. Your device is de livered with analready inserted free ink film for a few test pages. For thisfilm, you do not require any Plug’n’Print card (= chip cardwith information regarding ink film capacity). For everynext ink film that y ou insert, you must load the capacitymemory with the included Plug’n’Print card.1 Remove the paper f rom the paper feeder and take the

paper tray out of the device.2 Open the device by lifting the panel using grip in the

centre and folding it up.

3 Grip the rear ink film roll at both the sides and place itnext to the front ink film roll.

4 Remove both the rolls from the de vice. The used inkfilm cannot be reused.

5 Pull the used Plug’n’Print card out of the plug socketon the left hand side next to the ink film tray. ThePlug’n’Print card cannot be reused.

NoticeTroubleshootingShould disruptions occu r, follow the instruc-tions on the display and on the error report.

CAUTION!

Use Original Consumable Materials!Use only original consumable materials. Theseare available from a spe cialised retailer orthrough our order service (see back side of thisuser manual). Other consumable materials cancause damage to the device.

CAUTION!

Observe Packaging InstructionsFollow the instructions on the packaging of theconsumable materials.

DANGER!

Device can Close with a Snap!Lock the cover of the device completely intoplace when opening the device. You could beinjured if the cover falls while you are work-ing on the device.

CAUTION!

Data on Used Ink Films!The messages and copies you have printedout can be read from used ink films. Con-sider data protection issues when dis posingof used ink films.


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6 Carefully remove the rubber bands from the new inkfilm. Make sure that the film is not damaged!

7 Place the larger roll with the ink film in the rear ink filmtray. The blue gear wheel must be on the right handside.

8 Place the smaller roll without ink film in the front tray.The blue gear wheel must be on the right hand side andthe pin must be inserted in the depression on the lefthand side.

9 Break the chip card from the Plug’n’Print card. Insertthe chip card in the plug socket on the left hand sidenext to the ink film tray.

10 Turn the blue gear wheel forward to tension the inkfilm. The ink film must not have any creases.

11 Close the device. Insert the paper tray in the openingprovided for it behin d the paper feeder. Insert paperagain.

Fixing a Paper Jam1 Remove the paper from the paper feeder and take the



3 Carefully pull out the paper.

DANGER!


Service · Fixing a Paper Jam 33

EN



5 Close the device. Insert the paper tray in the openingprovided for it behind the paper feeder. Insert paperagain.

Fixing a Document Jam1 Remove the paper f rom the paper feeder and take the



3 Open the scanner cover and the cover of the automaticdocument feeder by first pushing the support (A) andthen the support (B) inside. The cover (C) falls freely.

4 Carefully pull the document to the front or to the backout of the device.

5 Close the scanner cover and the cover of the automaticdocument feeder. Both the supports must securely snapinto place.



DANGER!



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CleaningInstructions for Cleaning!

Fax Cleaning Sheets

1 Remove the paper f rom the paper feeder and take thepaper tray out of the device.

2 Open the device by lifting the panel using grip in thecentre and folding it up.

3 Open the scanner cover and the cover of the automaticdocument feeder by first pushing the support (A) andthen the support (B) inside. The cover (C) falls freely.

4 Lightly wipe the upper side of the scanner glass (A) andthe lower side of the docu ment feeder/scanner film (=white plastic plate) (B) with a cloth.

5 Clean the feed roller (A) and the underside of the sup-port pad of the feeder roller (B) with a so ft, lint-freecloth moistened with cleaning alcoho l (96 percent).Rotate the feed roller; You must clean the entire roller.

6 Close the scanner cover and the cover of the automaticdocument feeder. Both the supports must securely snapinto place.



DANGER!

Instructions for Cleaning!Unplug the device from the power socket beforecleaning it. Use a soft, lint-free cloth. Never useliquid or easily flammable cleansers (sprays,abrasives, polishes, alcohol, etc.). Do not allowany moisture to reach the interior of the device.

NoticeFax Cleaning SheetsSpecial fax cleaning sheets are available as acces-sories from our call centre. Insert a sheet into thedocument feeder. Press STOP; the page isejected. Repeat this process at a few times.

DANGER!


Service · Cleaning 35

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Checking the Firmware Ver-sion1 Press OK, 47 and OK.2 The model designation and the configured country

appear on the display.3 Confirm with OK.4 The information on the firmware version of the device

is displayed.5 Confirm with OK.

Using Service CodesIntroduction

The service codes delete all the changed settings and yourdevice is reset to factory settings. It may be possible that thedevice with the chan ged settings reacts differently thanexpected.Using Service Codes

1 Press OK, 45 and OK.2 Enter a service code:

7117—Deletes all chan ged settings an dsaved data. The device is reset to factory settings andthe initial installation process is started.7140—Deletes all changed settings. Saveddata and telephone book entries remain intact.7227—Deletes saved faxes, when there areproblems with printing.

3 Confirm with OK.4 Using [ select SURE: YES.5 Confirm with OK.

Power CyclingIf a pr oblem occurs that cannot be correct ed with theinstructions in this user manual (see also the help below),follow the steps given here.1 Pull out the power plug.2 Wait at least ten secon ds, then plug t he power plug

back into the socket.3 Follow the instructions on the display and in the error

report. If the problems repeats, please contact our tech-nical customer service or your retailer.

CAUTION!

Settings will be Deleted!Only use the ser vice codes if this is absolutelynecessary. Some service codes also delete savedmessages and telephone book entries.



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General Information

The time and date flash on the display. You must check the time and date after a short power fail-ure. Confirm with OK.

Problems when Faxing or Printing

Faxes sent are of poor quality. Change the resolution from RESOL.: STANDARD to RESOL.: FINE or RESOL.: PHOTO.Change the contrast.Clean the scanner and the document feed slot.Test the device by making a copy of the document. If the device is in order, the device of the recipient might be de-fective.

The device produces black lines when sending or printing. Clean the scanner and the document feed slot.

Copy is blank. Insert the documents face up into the document feeder.

Printing is interrupted. Paper or document jam, no paper or ink film. Follow the instructions on the display and in the error report.There could be a small pause after printing several pages. The device continues printing automatically.

No printing Check if you have inserted clamped paper correctly. The le-ver on the right hand side next to the paper feeder must be folded backwards.

Documents are not properly fed. Clean the scanner and the document feed slot.

Problems with the Connection

The device rings once, remains silent for a short while and starts ringing again.

This is absolutely normal. The fax switch checks the call af-ter the first ring. If it is a voice call, the device continues to ring.

No dial tone Check the installation of the device. Connect the telephone cable to the socket marked LINE. Insert the telephone plug into your PTT line socket.

Fax transmissions are constantly interrupted. Try to send the fax manually: Press ß, and dial the number. If the recipient is using an answering machine, wait until you hear a whistling tone. Press START.It is possible that the recipient's device is not ready to re-ceive.

You hear a whistling tone or silence in the handset. The call is a fax: Press START on the device. Press *5 on the additional telephone. Hang up.

No fax reception or a short fax audio signal as message on the answering machine

Using function 51, set the number of rings for the fax switch to 4 and the total number or the number of rings for the answering machine (model dependent) to 5 (see Page 28).You cannot simultaneously use the answering machine fa-cility of your telephone service provider (= voice-mail box) and receive faxes on your devices(see page 30).

Service · Power Cycling 37

EN

13 Appendix

Technical DataDimensionsDimensions (L¦×¦H¦×¦W) ...................313¦×¦129¦×¦197¦mmWeightWeight ...................................................................1,9¦kgMains ConnectionMains Connection.................. 220¦–¦240¦V¦~ / 50¦–¦60¦HzPower ConsumptionPower ConsumptionStand-by Mode

TransmissionTransmission ...................................................<¦20¦WRecommended AmbientRecommended Ambient ..................................18¦–¦28¦ºCRelative HumidityRelative Humidity ............... 20¦–¦80¦% (non-condensing)Connection TypeConnection Type...................................... PSTN · PABXDialling ModeDialling Mode Tone / pulse dialling (country dependent)

StandardsSafety EN 60950-1Safety........................................................... EN¦60950-1Emissions EN 55022 Class BEmissions ........................................... EN¦55022 Class BImmunity to Electrical Noise EN 55024Immunity ........................................................EN¦55024

ScannerScan WidthScan Width ........................................................212¦mmHorizontal ResolutionHorizontal Resolution ....................................8 dots/mmVertical Resolution StandardVertical Resolution ................... Standard: 3,85 lines/mmVertical Resolution Fine..................................................... Fine: 7,7 lines/mm

MemoryTelephone BookTelephone Book ................................... up to 200 entriesVoice MessagesVoice Messages ..................................... up to 30 minutesFax MessagesFax Messages ............ up to 50 pages (standard test letter)SMS MessagesSMS Messages ............................ up to 30 SMS messages

PaperCapacityCapacity ............................................................50 sheetsSizeSize .................................................... A4 · 210¦×¦297¦mmThicknessThickness ................................................0,07¦–¦0,11¦mmWeightWeight .........................................................60¦–¦90¦g/m²

Document Feed SlotCapacityCapacity ............................................................10 sheetsWidthWidth........................................................148¦–¦212¦mmLengthLength .......................................................100¦–¦600¦mmThicknessThickness ................................................0,06¦–¦0,15¦mm

FaxType Group 3Type .................................................................. Group 3CompatibilityCompatibility ...............................................ITU-T¦T.30Data CompressionData Compression...........................................MH · MRModulationModulation .........................V.17 · V.21 · V.27ter · V.29Transfer SpeedTransfer Speed................................................14.400¦bps

Subject to Change

Technical specifications subject to change with-out notice.

Guarantee

Declaration of Conformity

(DoC)

Energy Star 2007

Recycling

WEEE

The CE symbol confirms conformity with the EU directives that apply to the device.

The full warranty can be found on our website www.fax.philips.com

Hereby, Sagemcom Documents SAS declares that this PPF¦675 is in compliance with the essential requirements and other relevant provisions of Directive 1999/5/EC.You can find the complete Declaration of Conformity on our website www.fax.philips.com

Product: The crossed out dustbin logo on your product signifies it is classified as Electrical and Electronic Equipment covered by special disposal regulations.To enforce recycling, recovery of The Waste Electrical and Electronic Equipment (WEEE) and to protect the environment and human health, European regulations requires that you selectively collect waste equipment using one of the following options:• Your retailer will take your equipment back if you are buying a replacement product.• Waste equipment can also be deposited in designated collection areas.

Packaging: To facilitate packaging recycling, please conform to your local selective recycling rules.Batteries: Old batteries have to be deposited in designated collection areas.

As a participant in the ENERGY STAR programme, Sagemcom Documents SAS has made sure that this machine complies with the ENERGY STAR requirements.

Stand-by Mode................<¦1,5¦W (Before May 2012)Stand-by Mode......................<¦1¦W (After May 2012)


EN

The paper and cardboard packaging used can be disposed of as recyclable paper. Have the plastic wrapping and Styrofoam packaging recycled or dispose of it in the non-recyclable waste, depending on the requirements in your country.Trademarks: The references mentioned in this manual are marks É and Ë does not justify the assumption that these dedicated terminologies are free trademarks. Other product names used herein are for identification purposes only and may be trademarks of their respective owners. Sagemcom disclaims any and all rights in those marks.The reproduction of certain documents (e.g. by scanning, printing, copying) is prohibited in many countries. The list of such documents below is not intended to be complete, it only offers a general overview. In case of doubt, consult your legal advisor.· Passports (personal identification)· Entrance and exit visa papers (immigration papers)· Military service documents· Bank notes, travel checks, payment orders· Postage stamps, tax stamps (stamped or unstamped)· Loan papers, certificates of deposit, bonds· Documents protected by copyrightFollow the statutory regulations of your country with regard tothe legal validity of fax transmissions—particularly in connection with the validity of signatures, meeting delivery deadlines or disadvantages resulting from the loss of quality in the transmission, etc.Take care to maintain the statutory regulations of your country regarding telecommunications secrecy and data privacy.This product is intended for use on an analogue public telecommunications network (PSTN) and in the country specified on the packaging. Use in other countries canresult in faulty functioning.For more information, please contact the technical service centre for your country. Should problems arise during use of your machine, please contact your retailer first.Neither Sagemcom nor its affiliates shall be liable to the purchaser of this product or third parties for damages, losses, costs, or expenses incurred by the purchaser or third parties as a result of accident, misuse, orabuse of this product or unauthorized modifications, repairs, or alterations to this product, or failure to strictlycomply with Sagemcom operating and maintenance instructions.Sagemcom shall not be liable for any damages or problems arising from the use of any options or any consumable materials other than those designated as original Sagemcom products or Sagemcom approved products.Sagemcom shall not be held liable for any damage resulting from electromagnetic interference that occurs from the use of any interface cables other than those designated as Sagemcom products.All rights reserved. No part of this publication may be repro-duced, stored in a retrieval system or transmitted in any form orby any means, electronic, mechanical, photocopying, record-ing, or otherwise, without the prior written permission of Sagemcom.

The information contained herein is designed only for use with this product. Sagemcom is not responsible, if this information is applied to other devices.This user manual is a document that does not represent a contract.Errors, printing errors and changes are reserved.Copyright È 2012 Sagemcom Documents SAS

Appendix · Guarantee 39

.

PPF 675UK

253120913-C

Customer InformationIntroduction 1

As part of our continuing quest for total customer satisfac-tion, all of our products are made with ease-of-use and reli-ability in mind.Introduction 2

In your user manual you will find all the informationrequired to use your machine. If, after consulting your usermanual, you still require assistance, you should contact ourCall Centre. Our personnel are highly trained specialistswho can ensure that you receive the maximum benefitfrom your product.Introduction 3

We can assist your more quickly if you do not call us fromthe machine, rather an external telephone. Keep a printoutof the settings as well as the serial number of the machinehandy. The serial number can be found on the type label.

United KingdomTelephone: 08 45 - 090 03 15 Fax: 08 70 - 124 02 02Spaltenumbruch

Introduction 1

You can order original accessories from our homepageor—in some countries (see below)—per telephone on ourtoll-free number.Introduction 2

Use only original consumable materials. The warranteedoes not cover damages to the device resulting from otherconsumables.

United KingdomTelephone: 0800 - 358 08 07

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